Web Course CatalogueBriefing

Management Information Services

Format

Today’s Session

The Web Course Catalogue

The catalogue checking procedure - best ways to approach this

Updating data in PIP - making this as manageable as possible

Your questions, problems and issues

Introduction

What is the Web Course Catalogue?

A comprehensive web course catalogue on the Uni web site.

Replaced the old hard copy catalogue.

Includes all Schools and Colleges.

Includes both UG and PGT courses (but not programmes).

Published automatically from PIP.

Timetable

What is the timetable for publication in 2012?

‘Check and Update’ in Schools May to mid July

Senate Office final checks Mid July

Publication 20th July 2012

Publication Process

JULYMAY

PIP System

Specification Documents

T4 Staging Server

Preview Web Pages

Live Web Server

Live Web Pages

Demo

Checking

What is the checking procedure?

Each School has nominated some named ‘data checkers’.

Checkers examine the catalogue on the T4 Staging Server.

Changes are made via PIP and must be approved.

Changes, once approved, are immediately visible in the preview.

Once updates are complete, one person checks a box in PIP to say the School is ready for publication.

Checking

Preview Catalogue

Ready for Publication?

Update PIP

Tick box in PIP

Suggested Approach

How should you approach the job?

You should go though the list in three stages, as follows:

Check for inclusions

First, change what’s included and excluded – let PIP team know if anything is wrong.

Check for content

Next, change content using Amend Courses proposals.

Check for formatting

Change formatting last using Amend Courses proposals.

Catalogue Checking screen

The Catalogue Checking screen in PIP

Allows you to view and manage a School section.

Ready for Publication: Tick when data is checked, updated and ready for publication.

Demo

SLP

Links with Campus Solutions Course Catalogue

Catalogue: The information in PIP is transferred to both the Web Catalogue and the MyCampus Course Catalogue.

Subject Areas: these are taken from MyCampus and can’t be changed except by application to SLP.

Codes: SLP codes will be used in the web catalogue when it is published.

Data Updates

How to update course information

There are two ways to make changes to course information in PIP:

An Amend Courses Proposal – this is the most common way to update info

or

A Bulk Update Proposal – used for exactly the same change to several courses

Data Updates

Individual Course Data Updates

All mandatory fields in the document must be completed when submitting a change.

A Short Description is be required for each course. This should be short!

Make sure your courses are correctly marked as ‘Available to Visiting’ students or not.

Use Requirements of Entry to indicate enrolment restrictions.

If the course is not always available, use the Timetable field to explain.

Individual Data Page

Formatting

Formatting Tips

Don’t overcomplicate.

Let Word do the work.

Check for strange characters.

Remove white space.

Questions

Your Questions?

Questions about the procedure.

Advice about your own data.

Information

More information on the PIP website:

http://www.gla.ac.uk/services/it/pip/webcoursecatalogue/

For help, contact the IT Helpdesk:

http://www.gla.ac.uk/services/it/helpdesk/