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Web Information Management System
A project of the
Brooklyn College Library
& Office of Academic IT
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
Today’s Presentation
• WIMS Overview
– Allie Verbovetskaya Adjunct Librarian and WIMS Content Developer in Information Services, Brooklyn College Library
• WIMS 2.0
– Slava GurgovProgrammer and Web Developer in the Office of Academic Information Technologies (AIT) and Library Systems, Brooklyn College
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
WIMS
Allie Verbovetskaya
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
A Database-Driven Solution for
Managing Online Resources
Librarians’ Needs
• In order to provide reference service online, academic librarians need several things:
– Subject-specific web pages for library users
– Collections of web-based resources
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
Obstacles
• Varying levels of competency in web programming tools (e.g., HTML and CSS)
• Uneven updating and presentation of resources has an impact on the usability of Library web pages
• Considerable time and effort is spent compiling subject web-resource pages to guide users
• Hard to keep track of changes, updates, and outdated information
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
Obstacles (cont’d)
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
• Proficiency needed for the intricate task of Web page creation and modification
• Lack of uniformity of language, style, and layout• Considerable duplication of information
Solution!
The Subject Resource Management System (SRMS) was an easy to use, content management system that allowed librarians to manage their academic subject web pages without any programming skills.
The Web Information Management System (WIMS) is a successor of the SRMS. It is a fully featured, easy to use, content management system that allows librarians to manage their academic and service web pages, as well as keep track of vendor contact information and licensing of electronic resources.
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
The WIMS is a Tool
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
• …for updating and maintaining academic subject and library service pages
• …for managing collections of web-based resources
Swiss Army Knife “Super Tinker”
http://www.swissarmy.com
The WIMS is . . .
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
• Efficient
• Powerful
• Empowering
• Easy-to-useRube Goldberg’s simplified pencil-sharpener
http://www.rube-goldberg.com/
Two major parts of the WIMS
1. Public front-end
Open to the public and is accessible from the
Library’s Web site in multiple ways:
-Databases (articles and more)-Resources by Subject-Service Pages-FAQ Pages-Keyword Search
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
Two major parts of the WIMS
2. Administration
–Most complicated part of the project
–Many levels of access
–Password protected
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
(Some) WIMS Features
• Customization
– Resource descriptions can be unique on every page.
• Flexibility
– Librarians select only those categories and resources they want for their own subject pages.
– Resources can appear under multiple categories.
• Control
– Access limits mean individual librarians control their own pages.
– Logs allow administrators to track WIMS activities.
• Efficiency
– Vendor technical contact information is easily accessed.
– Any update appears automatically and immediately throughout the WIMS.
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
WIMS’ Most Valuable Feature
One instance of a resource displays in multiple places at once.
Thus . . . .
Any changes to a resource appear simultaneously and instantaneously everywhere the resource appears.
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
WIMS 2.0
Slava Gurgov
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
Taking the WIMS to the Next Level
WIMS 2.0
• WIMS 2.0
– Levels of access in WIMS
– Vendor Contact Information
– Journal / Bundle management
– Keeping track of licensing of electronic journals
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
WIMS 2.0 (cont’d)
• Levels of access in WIMS
– Data entry group– Subject specialists group– WIMS Administrators group– Other (as needed)
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
WIMS 2.0 (cont’d)
• WIMS keeps track of licensing information about electronic resources
– Upload scanned copies of original license documents (pdf, doc, txt, etc.)
– Search for licenses by most common fields (i.e. name, description, tags, expiration date)
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
WIMS 2.0 (cont’d)
• Journal / Bundle management
– Keep track of journals purchased in bundles– Some fields include:
• Journal Name• ISSN• Start & End Dates• URL
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
WIMS 2.0 (cont’d)
• Vendor information readily available
– Keep vendor contact information at your fingertips
• Very useful when introducing new campus IP address, or anytime you need to reach a vendor rep to troubleshoot database problems
– Searchable by common fields
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
Questions?
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009
More Questions
For further information, please contact:
Alex Rudshteyn
Associate Director of Academic Information Technologies and Library Systems
Brooklyn College
(718) [email protected]
LibCampNYC 2009, Brooklyn CollegeWednesday, June 3, 2009