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PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR THE LOGISTICAL SUPPORT SERVICES ASSISTING

THE MARINE CORPS SECURITY FORCE BATALLION (MCSFBn) AND

STRATEGIC WEAPONS FACILITY, ATLANTIC (SWFLANT) IN KINGS BAY, GA

1.0 SCOPE OF WORK

The Marine Corps’ Security Force Battalion (MCSFBn) and Strategic Weapons Facility, Atlantic (SWFLANT) Security Department requires Contractor support services for the following areas; (1) Executive Staff; (2) Administration; (3) Training; (4) Logistics and (5) Office Management support services for the SWFLANT Security Department. The Contractor shall provide all labor, materials, Contractor-furnished equipment, supervision and management required to accomplish the performance work statement provided in paragraph 4.0.

2.0 BACKGROUND

The MCSFBn and SWFLANT have historically obtained Contractor support services to support on-going requirements in the areas of executive staff, administration, training and logistics and office management support for the SWFLANT Security Department. The contract support services provide support for approximately 1,000 service members assigned to the MCSFBn and SWFLANT Security Department personnel, who also provide services in support of the SWFLANT mission.

2.1 Acronyms

AA&E Arms, Ammunition, and Explosives

ADSEP Administrative Separation

AINs Ammunition Information Notices

APC Agency Program Coordinator

ASMi Advanced Skills Management Industrial

BGL Building Group Lead

BOL BUPERS On-Line

BOSC Base Operating Service Contract

CBRN Chemical, Biological, Radiological, and Nuclear

CCI Cryptographic Items

CMD’s Commercial Mobile Devices

COR Contracting Officer’s Representative

Cos Commanding Officer’s

CPI/LSS Continuous Process Improvement/Lean Six Sigma

CPM Contractor Program Manager

CSM Command’s Security Manager

CSR Contractor Security Representative

CTW Travel Worksheet

DGR Designated Government Representative

DNSI Defense Nuclear Surety Inspection

DoD Department of Defense

DoN Department of the Navy

DTS Defense Travel System

EAS Electronic Access System

E-leave Electronic Leave System

FAR Federal Acquisition Regulation

FIAR Finacial Improvement and Audit Readiness

FLTMPS Fleet Training Management Planning System

FOIA Freedom Of Information Act Program

FOUO For Official Use Only

GCSS Global Combat Support System

GCSS-MC Global Combat Service Support-Marine Corps

GTCCP Government Travel Charge Card Program

IAPS Individual Awards Program System

ICE Individual Combat Equipment

IDP Individual Development Plans

II MEF II Marine Expeditionary Force

IWS Individual Weapons System Components

JPAS Joint Personnel Adjudication System

JQRs Job Qualification Requirements

JSGM Joint Services Gas Mask

JSMLT Joint Services Mask Leakage Tester

JTR Joint Travel Regulations

LANs Local Area Networks

LOA Line of Accounting

LSM Logistics Support Manager

MARADMIN Marine Administrative

MCSFBn Marine Command Security Force Battalion

MCSFR Marine Corps Security Forces Regiment

MILES Multiple Integrated Laser Engagement System

MIRR Monthly Inventory Review Report

MOA Memorandum of Agreements

MOL Marine On-Line

MWD Military Working Dog

NACLC National Agency Check with Law and Credit

NAR Naval Ammunition Reclassification

NAVSUB Naval Submarine Base

NCIS Naval Criminal Investigative Service

NDEA Non-DTS Entry Agent

NEAS Navy Enlisted Advancement System

NETPDTC Navy Education and Training Professional Development and Technology Center

NJP Non-Judicial Punishment

NSIPS Navy Standard Integrated Personnel System

NSO Nuclear Safety Office

NTPI Nuclear Technical Proficiency Inspection

NWS Nuclear Weapons Security

NWSO Nuclear Weapons Security Officer

ODC Other Direct Cost

OIS-R Ordnance Information System-Retail

OIS-W Ordnance Information System-Wholesale

OPINS Officer Personnel Information System and

OQE Objective Quality Evidence

OSH Order Occupational Safety and Health

PAR Performance Assessment Representatives

PEOSTRI Program Executive Office for Simulation Training and Instrumentation

PM Program Manager

POA&M Plan of Action and Milestone

POV Personally Owned Vehicle

PQS Personnel Qualification Standards

PRP Personnel Reliability Program

PSD Personnel Support Detachment

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QMS Quality Management System

RAMS Random Antiterrorism Measures

RCA Root Cause Analysis

SAILs Small Arms Issue Lists

SAT Small Arms Transmitter

SITREP Significant Incident Reporting

SLM Shoulder Launched Munitions

SM Security Manager

SOU Statement of Understanding

SPP Standard Practice Procedure

SSP Strategic Systems Programs

SWFPAC Strategic Weapons Facility Pacific

SWSPIR Strategic Weapons System Personal Incident Report

T&ME Test and Measurement Equipment

TDSP Training Development support Plan

TIR Transaction Item Reporting

TOPS Transaction Online Processing System

TPU Transient Personnel Unit

TSIS Training and Simulation Industry Symposium

TSM Training Support Manager

TSO Temporary Standing Orders

TSR Training Support Requests

TTF Trident Training Facility

TTSB Training Task Selection Boards

UCD Universal Controller Device

VALs Visitor Authorization Letters

VGSA Visitor Group Security Agreement

WITS Wireless Independent Targeting System

3.0 GENERAL REQUIREMENTS/PERFORMANCE REQUIREMENT S

The place of performance for this requirement is the Naval Submarine Base in Kings Bay, Georgia. All Contractor personnel shall have secret clearances unless otherwise stated in the PWS prior to performing tasks under this contract. The Contractor shall have a facility top secret clearance. The contract award will be a base year (1 April 2018 to 31 March 2019) and one option period (1 April 2019 to 31 March 2020). The Contractor shall provide resumes for personnel indicated as “Key Personnel” that establishes that the proposed personnel have the skills and experience required by the PWS.

The Contractor shall establish adequate work shifts between the hours of 7:00 a.m. – 4:00 p.m. Monday through Friday to provide the required services. Work on weekends and Federal holidays will normally not be required. SWFLANT’s core working hours are Monday through Friday 6:00 a.m. – 5:00 p.m.

During the performance of this contract, the Contractor shall anticipate providing support beyond the normal core working hours to support the overall logistical program. This overtime may be used to support Command functions, ceremonies, inspections, operations, or audits after core working hours. In addition, Contractor personnel shall be available to coincide with Government work scheduled and to support safety requirements. These services include issuing gear, review, surveillance of operations, and destructive weather preparations.

4.0 PERFORMANCE WORK STATEMENT

4.1 SPECIFIC AREAS REQUIRING CONTRACT SUPPORT SERVICES

The specific performance requirements to accomplish this effort are outlined in the paragraphs below. Resumes are required for Key Personnel only. The Contractor shall provide a compliance matrix for non-Key Personnel to ensure all required skills, knowledge, and experience meet the minimum requirements of the PWS.

Area 1: Program Management/Executive Support Services Task 1: Program Manager (Key Personnel) Task 2: SWFLANT Security Department Office Manager SupportTask 3: Quality Assurance Program Manager Support (Key Personnel)

Area 2: Administrative Support ServicesTask 1: Administrative Support Manager (Key Personnel)Task 2: Legal Support (Key Personnel)Task 3: Travel SupportTask 4: Administrative Support

Area 3: Training Support Services Task 1: Training Support Manager (Key Personnel) Task 2: Information Management/Media/Training Support

Task 3: MILES SupportTask 4: Operations Security Support

Area 4: Logistics Support ServicesTask 1: Logistics Support Manager (Key Personnel) Task 2: Senior Supply Support

Task 3: Warehouse Support Task 4: Facilities Support Task 5: Transportation Support Task 6: Ammunition Inventory Management Support (Key Personnel)

Task 7: Ammunition Quality Assurance Support (Key Personnel) Task 8: Supply Administrative Support

AREA 1: PROGRAM MANAGEMENT/EXECUTIVE SUPPORT SERVICES

Area 1

Task 1: Program Manager (Key Personnel)

The Contractor shall provide a dedicated on-site PM to oversee support services provided under this contract during SWFLANT’s core working hours of 6:00 am to 5:00 pm. The PM shall serve as the primary liaison between the COR and the Contractor’s on-site personnel and senior leadership. The PM shall provide management and supervision of all the Contractor personnel and ensure that all projects under the above tasks are appropriately staffed. The PM shall be responsible for coordination, assignment, and performance of Quality Assurance checks and final output of all work assigned/performed to each position to ensure continuity of work completion. Lessons learned will be conducted as needed to ensure continuous process improvement. The PM is responsible for the development, review and update of various work statement documents, as well as any revisions that may be required to current workload, schedules, or special projects. The PM shall ensure that existing personnel are reassigned as required to provide support for special projects as the need arises. If the need requires additional personnel, above and beyond current workforce, then the requirement must be brought to the COR and the Contracting Officer for approval prior to execution. The PM shall conduct and/or provide weekly status meetings, monthly departmental progress reports, progress reviews on ongoing projects, and any other significant issues to the COR. The PM shall provide a copy of the monthly and status report to the COR by the 5 th day of the month. The PM shall also assist the

battalion in reviewing, updating and executing the Disaster Preparedness Program as needed and provide assistance, as required, on administrative and legal matters.

Within (3) three months after contract award, the Contractor is required to assess the methods and processes used in performance of the Support Services herein to determine if work can be accomplished more efficiently. This may incorporate use of new technology or additional certifications/skills that may be required of employees and will be conducted quarterly thereafter. Recommendations shall be provided to the COR for improvements.

Skills and knowledge required (Program Manager):

Ability to obtain a Secret Clearance36 months experience in program managementBachelor’s degree from an accredited institution.Valid Driver’s License

Workload Data: It has historically taken 7,276 Program Manager Support actions per year.

1Action

2Number of action events

3Periodicity of action event

4Total action events per year

Provide program supervision to the Contractor personnel daily operations including site visits.

12 Daily 2940

Attend various command meetings

3 Weekly 147

Review, update, develop or revise various work statement documents as required

1 Daily 245

Provide advice and consultation via email, phone and in person

12 Daily 2940

Manage human resource issues to include time sheet processing, vacation requests, benefit concerns and changes

4 Daily 980

Provide status reports, process review updates, lessons learned and recommendations to the COR

2 Monthly 24

Area 1

Task 2: SWFLANT Security Department Administrative Support

The Contractor shall provide administrative support services and clerical assistance to the SWFLANT Security Department Government civilian and military personnel. Typical tasks include documenting, routing, maintaining command correspondence. Contractor shall provide administrative support for documentation changes, calendar management, and provide administrative support for personnel evaluations, fitness reports, summary sheets, and adverse letters for security personnel. Contractor shall maintain a documentation library. Contractor shall assist command inspectors with tracking changes concerning notices, instructions, MOAs and TSOs. Contractor shall track all departmental personnel action requests (i.e. leave requests, special requests) as required and prepare and review official correspondence and message traffic (not to exceed SECRET). Contractor shall track and report training requirements until completion utilizing SWFLANT training databases, perform maintenance of the departmental SharePoint site, and prepare and track training and travel requests. The contractor shall draft yearly

and quarterly training plans and monitor and track individual training plans to completion including forecasting the required budget. Contractor shall extract and create various training/qualification reports as required by command authority.

Minimum skills and knowledge required (SWFLANT Security Department Office Manager Support):

Ability to obtain a Secret Clearance12 months of clerical experienceHigh school GraduateValid Driver’s License

Work Load Data: It has historically taken 10,535 Security Department Office Management Support actions per year.

1Action




Maintain an organized office flow for all documents, files and binders.

5 daily 1225

Prepare classified correspondence, up to level Secret, to include instructions, travel requests, training forms, and other security forms.

3 daily 735

Prepare and review outgoing message traffic

2 daily 490

Maintain departmental training records and submit required reports

20 daily 4900

Maintain and update existing library of departmental instructions and TSO’s etc

1 daily 245


12 daily 2940

Area 1

Task 3: Quality Assurance Program Manager Support (Key Personnel)

The Contractor shall provide Quality Assurance Program Manager Support services to assist the PM with providing program analysis to support the Marine Corps Security Force Battalion regarding strategic weapons. The prime contractor will be required to hold a sufficient facility clearance to meet this requirement. The Quality Assurance support personnel shall assist the Battalion Executive Officer and the Operations Officer with compliance monitoring programs to ensure that battalion processes are conducted in accordance with Nuclear Weapons Surety Standards and Nuclear Weapons Security Standards. Typical Quality Assurance Program Manager support tasks include measuring program against Nuclear Weapons Surety Standards by monitoring, providing trend analysis, assisting in root cause analysis efforts, providing recommendations for corrective actions, reporting on implementation and effectiveness of corrective actions, drafting lessons learned and drafting white papers and Strategic Weapons System Personal Incident Reports (SWSPIRs). Contractor shall assist working groups and project teams as required and track SWFLANT Nuclear Weapons Security Officer (NWSO) deficiencies through implementation of corrective actions. Contractor shall draft security program Plan of Action and Milestone

(POA&M) for major battalion events to include inspections, drill programs, root cause analysis and during operational periods. Contractor shall create and maintain databases, provide trend analysis and perform records management to include maintaining information on a share point database, hardcopies, and orders index. Contractor shall ensure battalion generated policies and directives are in compliance with DoD M5210.41 and other higher directives and provide process improvement recommendations to mitigate deficiencies. Contractor shall assist in Quality Assurance review of Guard Post Orders for adherence to applicable regulations, directives and instructions.

Minimum skills and knowledge required (Quality Assurance Program Manager):

Ability to obtain a Top Secret ClearanceHigh school Graduate24 months experience of DON Nuclear Weapons Surety Programs and DON Nuclear Weapons Security ProgramsValid Driver’s License

Workload Data: It has historically taken 7,840 Quality Assurance Specialist Support actions per year.

1

Action

2

Number of action events

3

Periodicity of action

event

4

Total action events per year

Assist MCSFBn Operations Officer with organization and training

4 daily 980

Provide root cause analysis of deficiencies and recommend corrective action

2 daily 490

Brief senior leadership and prepare and present written and oral presentations

1 daily 245

Attend and represent the Operations Dept at various meetings

1 daily 245

Measure and evaluate program effectiveness

6 daily 1470

Draft new drill scenarios for restricted areas and monitor and evaluate effectiveness

1 daily 245

Observe inspections and draft corrective actions on noted deficiencies

5 daily 1225


12 daily 2940

Area 2 – ADMINISTRATIVE SUPPORT SERVICES

Task 1: Administrative Management Support (Key Personnel)

The Contractor shall provide an administrative support manager to manage all facets of the administrative support provided under this contract to the Navy Administration Department including assistance to the MCSFBn Commanding Officer and Executive Officer. Typical administrative support tasks include monitoring and reporting weekly the command’s military manpower (Using the Enlisted Distribution, Verification Reports, and Post Validations systems). Contractor shall monitor and route all command incoming messages, prepare and review official correspondence and message traffic (not to exceed SECRET). Contractor shall conduct Check-in activities for new MCSFBn personnel (checking-in all new military personnel into the Command, adding member to MCSFBn roles and databases, creating member records, scheduling Personnel Support Detachment (PSD) office appointments, and obtaining and maintaining member evacuation information) and assist MCSFBn personnel with transfers (supporting MCSFBn personnel with scheduling transfer date, completing mandatory overseas transfer packet, completing special programs screenings, routing transfer packages through MCSFBn leadership for approval, coordinating with PSD transfer sections). Contractor shall process and track all command Awards for Navy Personnel through Individual Awards Program System (IAPS) and provide administrative support for personnel evaluations and fitness reports. Contractor shall track and report training requirements to completion utilizing SWFLANT and MCSFBn training databases. Contractor shall upload command information in the SharePoint database. Contractor shall prepare and track training and travel requests, prepare the MCSFBn plan of the week, attend weekly executive level meetings and support MCSFBn leadership during interfaces with the Bureau of Naval Personnel Office. Contractor shall provide administrative support and tracking of the command’s Special Duty Assignment Pay Program per applicable directives. Monitor and update BUPERS On-Line (BOL) overseas screenings status. Contractor shall provide required paralegal administrative support, Educational Services support (ordering advancement exams and coordinating with PSD to ensure educational requirements have been met) and administration training support to the administration department personnel. This position may require travel to various locations in support of the SWFLANT/MCSFBn mission which will be reimbursed under the reimbursable Travel CLIN. The Contractor shall have primary responsibility for the administrative oversight, workload distribution and quality control for: Paralegal Support, Government Travel Support and Administrative Support (to include Educational Services and Mailroom support.

Minimum skills and knowledge required (Administrative Support Manager):

Ability to obtain a Secret ClearanceHigh school Graduate24 months of experience in supervising or managing administrative support functionsValid Driver’s License

Workload Data: It has historically taken 10,045 Administrative support actions per year.

1Action




Provide oversight and workload distribution for 5 functional areas (for Contractor support personnel ONLY)

6 daily 1,470

Prepare, review and submit all Navy correspondence and recommendations to the Designated Government Representative

16 daily 3,920

Provide administrative support for the command evaluation program

5 daily 1,225

Prepare and process Disciplinary Review Board documentation

2 daily 490

Provide customer service replies via email, phone and in person

12 daily 2,940

Area 2

Task 2: Legal Support (Key Personnel)

The Contractor shall provide paralegal administrative support services to the administrative office and to the MCSFBn command office regarding military justice matters for approximately 500 service members assigned to the Battalion. Typical legal support tasks include preparation and processing of military justice documentation. Reporting requirements listed in (NAVPERS 1626/7) for use at non-judicial punishment (NJP) proceedings and charge sheets (DD-458) for military court martial. Contractor shall prepare and process various personnel documentation (unauthorized absentee, next-of-kin notification, declaration of deserter (DD-253), and return of deserter). Contractor shall provide coordination support and recording of proceedings such as (Divisional Review Boards, Executive Officer Inquiries, and Commanding Officers NJP punishment, arranging of court martial, administrative separation (ADSEP) boards, and brig visits). Contractor shall prepare and process personnel actions such as (Administrative Page-13, Counseling and Warnings (NAVPERS 1070/613), NJP notification, appeal forms, confinement orders, correctional custody, restriction and extra duty orders). Contractor shall provide administrative support of NJPs and ADSEPs and prepare and maintain a legal tracker and unit punishment book. Contractor shall attend the weekly Legal Officer and MCSFBn meeting, prepare and process various reports and provide to PSD via the Transaction Online Processing System (TOPS) as required by (Report Chits, Page-13’s and Vacate Letters). Contractor shall provide documentation to the MCSFBn legal staff to include in the Quarterly Criminal Activity Report, prepare Stop/Start Pay Memos and provide to PSD for leadership approval. Contractor shall prepare appointment letters for administrative separation boards and all investigations. Duties include the preparation of administrative separation documentation, research and preparation of Significant Incident Reporting (SITREP/OPREP-3) for review and release. Contractor shall route and mail legal correspondence, maintain legal files and records in accordance with DOD/DON Policies and prepare Temporary Additional Duty (TAD) orders to the Transient Personnel Unit (TPU) Jacksonville for service members. Contractor shall assist in reviewing investigations and providing recommendations as requested, review case files for completeness/correctness. Duties include reviewing and analyzing available precedents relevant to cases under consideration for use in presenting case summaries to the legal staff.

The products of this position are subject to audits and inspections conducted by the Strategic Systems Program Inspector General. Minimum skills and knowledge required (Legal Support):

Ability to obtain a Secret ClearanceHigh school Graduate18 months of paralegal or similar work experienceValid Driver’s License

Workload data: It has historically taken 6,640 Legal Support actions per year.

1Action




Prepare and process Administrative Separation documentation

2 daily 490

Prepare and process NJP 8 daily 1,960

documentationPrepare and process Court Martial documentation

1 daily 245

Prepare and process DRB documentation

2 daily 490

Attend weekly Base Legal Officer meeting

1 bi-weekly 25

Process clients for NJPs and ADSEPs

2 daily 490


12 daily 2,940

Area 2

Task 3: Travel Support

The Contractor shall provide support to the Agency Program Coordinator (APC) and the MCSFBn administrative office by providing support to the Government Travel Charge Card Program (GTCCP) Agency Program Coordinator (APC) and Non-DTS Entry Agent support services to the Defense Travel System (DTS) program for approximately 1,000 service members assigned to the battalion in accordance with Marine Corps Order 4600.40B (MCO 4600.40B) and related Marine Administrative (MARADMIN) messages. The Contractor shall provide support to the GTCCP APC for the management and execution of all inspection related information associated with this program. Contractor support staff shall provide Non-DTS Entry Agent (NDEA) support to the Defense Travel System delivering transportation and lodging arrangements, estimating travel costs, verifying ticket issuance and processing vouchers for reimbursements. The products of this position are subject to audits and inspections conducted within the Commanding General’s Readiness Inspection and the Marine Corps Administrative Assessment Team’s Inspection. Typical travel support tasks include assisting the APC with GTCC accounts for personnel in accordance with program requirements (account activation/deactivation, adjusting credit limits, entering/transferring/removing members from GTCCP) and assisting the APC in ensuring compliance with MCO 4600.40B. Contractor shall provide weekly status of all outstanding travel claims, daily travel updates, delinquency reports, collection actions, and schedule initial and refresher training for cardholders. Contractor shall maintain reports from the CitiDirect Electronic Access System (EAS) and request reports from CitiDirect. Contractor shall reconcile the required reports by close of each billing cycle and maintain Statement of Understanding (SOU) for all cardholders and submit trouble tickets to report/resolve issues with GOVCC accounts. Contractor shall provide assistance to the APC with Defense Travel System in accordance with the (JTR).. Contractor shall process travel requests, verify DTS entries for travelers without DTS access, upload documentation to DTS and monitor travel related items such as travel account balances, authorizations, and vouchers. Contractor shall prepare comparative travel worksheets, process travel claims, update travel status report weekly, and coordinate with MCSFBn logistics department to ensure the appropriate Line of Accounting (LOA) is utilized for each travel request. Minimum skills and knowledge required (Travel Support):

Ability to obtain a Secret ClearanceHigh school Graduate12 months experience working with the JTR, DTS, and the Government Travel Charge Card ProgramValid Driver’s License

Workload data: It has historically taken 6,125 Travel Support actions per year.

1

Action

2


3


event

4


Check-in/Check-out for GTCCP 3 daily 735

Process Government Credit Card Reports

5 monthly 1,225

Activate/Deactivate Credit Cards 3 daily 735

Process Delinquency Reports 1 daily 245

Check-in/Check-out of DTS 3 daily 735

Receive, modify, process travel requests in DTS

2 daily 490

Create travel documents and assist with travel claims

3 daily 735

Provide travel cost estimates 2 daily 490

Provide customer service replies 3 daily 735

Contact travel office for reservations assistance

3 daily 735

Area 2

Task 4: Administrative Support The Contractor shall provide administrative support services, educational support services, notary services, and mail services to the MCSFBn administrative office for approximately 500 Navy personnel. Contractor support personnel shall assist in maintaining a vast array of administrative forms and files. The responsibilities and products detailed in this position are all individually subject to audits and inspections conducted within the Strategic Systems Program Inspector General’s Inspection and are dispersed among various areas of each function below. Typical administrative support tasks shall include updating/verifying/maintaining administrative reports and data, receiving and passing messages/data for service members (i.e. in person, phone, email, naval message, etc.), compiling and reporting of various information as required, drafting appointment letters for review, processing and tracking command awards for Navy personnel through the IAPS. Contractor shall review and update BOL overseas screenings and process inbound/outbound service members (updating service member status in electronic databases, processing members through the local personnel support office). Contractor shall prepare and process verification and authorization letters for the accelerated advancement program, review individual qualifications for Good Conduct Medals utilizing NSIPS program and prepare certificates. Duties include coordinating/liaising with PSD and service members to correct personnel/pay issues utilizing TOPS to transfer correspondence and process documents to PSD. Contractor shall prepare requisitions for the administrative department, receive/screen and route all general message traffic and provide data entry/maintenance of service member records. Contractor shall prepare various forms and forward to the requestor for review and action and draft official correspondence as requested. Contractor shall maintain historical personnel files and utilize the NSIPS E-Leave program to process service member leave requests and input emergency leave requests. Duties include reviewing and recommending leave corrections as required, updating E-Leave as personnel transfers occur and verifying leave requests for completeness and accuracy.

Typical educational support tasks include reviewing records for advancement eligibility for service members (utilizing Navy Advancement Manual, Awards Manual, Evaluation Instruction, and Physical Fitness Assessment instruction). Contractor shall prepare advancement in rate and change of rating paperwork using the Navy Education and Training Professional Development and Technology Center worksheet (NETPDTC 1430/3) and return to PSD after service member verification/signature is received. Duties include requesting and coordinating advancement exams (including late/make-up exams) with PSD, providing service members with advancement exam schedule information, and monitoring the Navy Enlisted Advancement System website. Contractor shall provide advancement exam results to MCSFBn leadership when available. Typical notary support tasks include providing notary services to MCSFBn personnel as required and maintaining a notary stamp and logbook per State of Georgia notary regulations. Typical mail support tasks include performing daily mail pick-up/delivery to base post office and MCSFBn and SWFLANT facilities, processing incoming/outgoing official mail including sorting/date stamping/addressing/packaging, processing incoming command-attached service member mail and ensuring accountable mail is processed, logged, and stored. Contractors shall provide training and prepare mail cards for service members in accordance with the MCSFBn mail operations instruction, maintain the MCSFBn mail directory and MOL database, and forward/hold service member mail based on transfer orders.

Minimum skills and knowledge required (Administrative Support):

Ability to obtain a Secret ClearanceHigh school GraduateValid Driver’s License

Workload data: It has historically taken 60,760 Administrative Support actions per year.

1

Action

2


3


event

4


Prepare and process outgoing transfers

16 daily 3,920

Prepare and process incoming transfers

12 daily 2,940

Prepare and process internal battalion transfers

4 daily 980

Prepare and process military separations

4 daily 980

Perform assistant mailroom custodial duties in the absence of the primary mailroom clerk

40 daily 9800

Prepare and submit various correspondence

24 daily 5,880


60 daily 14700

Prepare, review and submit correspondence and award

12 daily 2940

recommendations to the Designated Government Representative.

Oversee and maintain the command evaluation program

10 daily 2,450

Oversee and maintain the Advancement Eligibility Program

6 daily 1,470

Oversee and maintain the command E-Leave Program

9 daily 2,205

Maintain copier lease program 3 daily 735

Awards and Accelerated Advancement Program

2 daily 490

Oversee and maintain the command mailroom

40 daily 9,800

Provide notary services 6 daily 1,470

Area 3 – TRAINING SUPPORT SERVICES

Task 1 : Training Support Manager (Key Personnel)

The Contractor shall provide training support services to the MCSFBn. The Contractor support shall provide information management of individual training records, records data base management, training media and course development, and the maintenance and management of the MILES Program in support of the battalion training program for approximately 1,000 service members. The Contractor shall provide SharePoint website management for all departments within the MCSFBn and assist in executive programs, provide oversight/surveillance/workload distribution/quality assurance/inventory control and ensure simulation equipment availability and readiness in support of command TSRs. Contractor shall provide administrative oversight of the battalion’s JQRs, PQSs and assist MCSFBn in conducting qualification reviews. Contractor shall maintain personnel training, qualification databases and perform queries and provide reports/forms as required. Contractor shall be responsible for maintaining/updating the MCSFBn training/watch bill Microsoft Access database and MCSFBn Personally Identifiable Information Oracle Database. Duties include developing and supporting the administration of the MCSFBn Advanced Skills Management Industrial (ASMi) watch bill by creating requirements/training tracks/task lists/accreditations/job titles/watch bill scheduling templates with concurrence of the DGR. Contractor shall provide management and oversight of the visual information program, develop training products with video and visual aids as requested by the DGR and provide video and photographic editing for required photo and video events as directed by the DGR. Contractor shall maintain MCSFBn command chronology data, manage permissions to websites to secure access to protected libraries/task lists/files/website assets and create and edit website content/custom lists/calendars/workflows in support of command leadership SharePoint requirements.

Minimum skills and knowledge required (Training Support Manager):

Ability to obtain a Secret ClearanceHigh school Graduate

24 months experience of ASMi watch bill and MILES Program managementValid Driver’s License

Workload Data: It has historically taken 8,575 Training Program Support actions per year.

1

Action

2


3


event

4


Inspect and review the training program conforms to established regulations and policies

4 daily 980

Attend and represent the Training Department at multiple meetings and working groups

1 daily 245

Measure and evaluate training effectiveness

6 daily 1,470

Draft new Job Qualification Standard to correct deficiencies noted during inspections and update when required

1 daily 245

Maintain, update, and provide access to the command training database programs

4 daily 980

Maintain the visual information program

2 daily 490


12 daily 3,185

Perform SharePoint websites administrator duties

4 daily 980

Area 3

Task 2: Information Management/Media/Training Support The Contractor shall provide information management/media/training support services to the MCSFBn in the administration of individual training records, records database management, training media and course development in support of the overall command training program and the battalion mission by ensuring that information is current, accurate and valid. Typical information management support tasks include tracking MCSFBn training and qualifications for 1,000 personnel. Duties include providing assistance to the Training Office, recommending procurement requirements to support the command training program, supporting customer inquiries relating to the training record administration and maintaining/ updating PII Oracle Database, responding to queries and providing reports/forms as required. Contractor shall develop and support the administration of the MCSFBn ASMi Watch Bill, maintain PII information within the Oracle Database IAW Privacy Act 1974 and perform media support tasks to include maintaining the visual information program supporting MCSFBn significant events, maintaining command chronology data and command photography folder. Contractor shall photograph, record various training/

drills/ command ceremonies/functions, ensuring the correct classification of training material. Contractor shall provide photographic services for service members in support of Body Composition Assessment Board/Command Boards/Promotion Boards/Sailor of the Year Boards. Duties include the compiling/editing/preparing video presentations incorporating the command plan of the week/training calendar/NSO notes/PRP notes/medical notes, and developing Microsoft PowerPoint products as requested. Contractor shall provide SharePoint management support to include maintaining MCSFBn SharePoint websites and associated sub sites and manage permissions to websites to secure access to protected libraries/task lists/files/website. Contractor shall create/edit SharePoint website content/lists/calendars/workflows and provide training and manage course controls documentation such as (training standards, course charts, training programs of instruction). Duties include managing training plans and materials, recommending procurement requirements to support the command training program and submit training information for inclusion in the command plan of the week. Contractor shall respond to requests for training information and services and perform weekly spot-checks on training aids/training material/training equipment at various facilities.

Minimum skills and knowledge required (Information Management/Media Training Support):

Ability to obtain a Secret ClearanceHigh school GraduateValid Driver’s License

Work load Data: It has historically taken 22,295 Information Management/Media/Training Support actions per year.

1Action




Maintain and update training records and qualification/ ASMi Watch Bill database

45 daily 11,025

Review Individual Training Records for accuracy for NWS

6 daily 1,470

Provide administrative assistance to the Training Officer

6 daily 1,470

Maintain ,update command PII database in Oracle format

10 daily 2,450

Maintain the visual information program

6 daily 1,470


12 daily 2,940

Maintain SharePoint website permissions and structure

6 daily 1,470

Area 3

Task 3: MILES Support

The Contractor shall provide support services by providing program administration of the MILES program. The Contractor shall provide MILES simulation equipment maintenance and training in support of force on force training evolutions for the MCSFBn and other agencies as requested. The Contractor shall perform all required prior and post use inspections, minor repairs, programming, alignments, installment and electronic and mechanical maintenance on all related MILES equipment in accordance with the MILES Equipment Operator and System Maintenance Manuals. The associated Government property furnished is provided in exhibit 1. The Contractor shall manage the receipt, storage, issuance, and control of all MILES equipment utilizing electronic records and by

conducting monthly 100% inventories of the equipment with a report of the results provided to the DGR. The Contractor shall provide gas mask fit and aerosol leak testing for all gas masks assigned to MCSFBn personnel. The Contractor shall maintain a hazardous materials accumulation site in support of the MILES Program and report inventory of hazardous material to DGR. Typical MILES support tasks include managing the distribution of MILES Gear to support MCSFBn (inventory control, distribution, training, data analysis reporting, and maintenance), performing MILES Gear evolutions as requested in support of training events, conducting visual inspection and tests of all related MILES equipment (ESD Wrist Bands, Workbenches and Torque screwdrivers) and utilize equipment (digital voltmeters, soldering station, ESD wrist band and workbenches, and the industrial sewing machine) to perform corrective maintenance as required (including soldering Halo Helmet Battery Bracket inspection, Halo Helmet sensor wire repairs, Speaker/Communication module repair and replacement, harness control unit keyboard/LCD/circuit board assembly replacement, Communication Module (Speaker) repair and replacement and small Arms Transmitter (SAT) Laser post replacement, Wireless Independent Targeting System (WITS)Power supply battery replacement of six batteries and remote display module and LCD replacement). Contractor shall provide software updates for each sensor and remote display unit and provide Shoulder Launched Munitions (SLM) Micro Switch connections repair and Harness buckles and snaps replacement. The physical repairs including sewing and webbing repair, repairing screws/threads/barrel clamps to the SAT, Metal Lanyard repair (require torque screws),SAT alignment knob replacement (when damaged), replacement of infrared window caps on harnesses, window repair on SATs and Breach door alignment on SLMS (case disassembly and safe firing, sear/hammer firing mechanism realignment following Safety requirement for Pyrotechnics used. Duties shall include the running of the built in diagnostic testing, installing and aligning all MILES related equipment including installing SAT to small arms weapons and WITS to combat vehicles (utilizing torque screwdrivers, lanyards, Velcro, and vehicle 12v power supply as needed). Duties shall include programming personnel identification numbers and time synchronization on all components with the UCD for specific training events, aligning SAT laser with weapons targeting sites utilizing UCD and Mirrored Alignment Jig Assembly and coordinating distribution/setup/removal of MILES Gear with MCSFBn and/or other local agencies as requested to facilitate joint and interagency operations. Contractor shall be responsible for performing familiarization/refresher training for MCSFBn and/or other local agencies on safety/proper use/care of MILES gear as requested by DGR, process electronic inputs from MILES Gear utilizing proprietary computer programs for inclusion in After Action Reports, download exercise data from each MILES Gear component to a computer utilizing the Training Data Transfer Device/Optical Training Transfer Device/MARS software to translate inputs into an electronic word document. Contractor shall prepare and provide after action reports (interpreted MILES Gear data, student survey feedback, and returned equipment status) to the S-3 Training Department in a printed word document with attached MS Excel Spreadsheet, perform visual inspections/inventory/cleaning/proper storage of MILES Gear received after training evolutions, coordinate replacement of defective MILES Gear, associated gear and consumable supplies. Duties include assisting the DGR in issuing requisition/shipping document (SF1149) to accompany the transfer of MILES Gear to entities outside of MCSFBn, the coordination of warranty repairs on all matters pertaining to MILES Gear, reporting equipment functional problems to DGR, tracking document changes and equipment upgrades, reporting simulation/training issues and needs to DGR. Contractor shall coordinate calibration support and related repair of designated Test and Measurement Equipment (T&ME), originate and route all documentation for MILES and associated T&ME for entry into SWFLANT Calibration Program database, receive/issue/track/store/inventory all controlled equipment, and provide recommendations to the DGR for the procurement of new and updated Modeling and Simulation equipment. Contractor shall attend training systems continuums to provide technical guidance on the compatibility of existing modeling and simulation electronic equipment with new modeling and simulation equipment, providing cost inputs for program sustainment to DGR, providing fitment and safety training for the Joint Services Gas Mask (JSGM) and aerosol leakage testing utilizing the Joint Services Mask Leakage Tester (JSMLT) in accordance with the requirements of the JSMLT Technical Manual. Duties include performing visual inspection/pre-operation testing/troubleshooting of the JSMLT to ensure proper function, coordinating warranty repairs on all matters pertaining to JSMLT (to include reporting equipment functional problems, tracking document changes and equipment upgrades in accordance with NAVSEA 05P14 via MCSFBN Supply department) and properly dispose of hazardous waste (including Lithium batteries, nickel metal hydride batteries, and generated hazardous waste). Contractor shall maintain a satellite hazardous material accumulation area, properly receive/store/handle hazardous material, and maintain a current list of Hazardous Materials at the accumulation area. Contractor shall provide pick-up and disposal from accumulation area of hazardous material. Disposal action will be the responsibility of the Government.

Minimum skills and knowledge required (MILES Support):

Ability to obtain a Secret ClearanceHigh school Graduate12 months experience of maintaining MILES and JSMLT equipmentValid Driver’s License

Workload Data: It has historically taken 50,715 MILES Program Support actions per year.

1

Action

2


3


event

4


Senior MILES:

Provide oversight, workload distribution support and monthly status report on the MILES program

4 daily 980

Maintain 100% inventory accuracy of MILES equipment through spot and scheduled inventories

60 daily 1470

Perform electronic and mechanical repairs to MILES equipment before or after training events

3 daily 735

Support security training events by providing requested MILES equipment

12 daily 2940

Conduct equipment indoctrination training,

18 daily 4410

Perform gas mask fit tests to include training and Leak test of the JSGM

6 daily 1470

Maintain hazmat collection site. 120 daily 29400

Coordinate calibration of Torque Screwdrivers (46) and Digital Voltmeters (2)

38 daily 9310

Area 3

Task 4: Operations Security Support

The Contractor shall provide security administrative support services to MCSFBn Operations Office personnel. The contractor shall provide assistance in the development, analysis, planning, and coordination of procedures, standards, training and methods for protection of information, personnel, property, facilities, operations and material

from unauthorized disclosure, misuse theft, assault, vandalism, espionage, sabotage or loss in order to manage the protection of physical property as well as strategic assets located on federal property. Contractor shall assist the MCSFBN Operations Officer in a broad range of security programs, projects and operations; as it relates to protection of strategic assets, anti-terrorism operations, threat assessments, security breaches, serious accidents/incidents and loss prevention. Contractor personnel shall assist and support MCSFBN operations in the monitoring of security force operations and performance, assist in conducting internal security and administrative audits, provide reviews and analysis; assist with vulnerability and threat assessments, coordinate work schedules to support security operations, and generate administrative correspondence, directives, presentations and information briefs. Typical security support tasks shall also include coordinating security operations, protection program security planning, security administration, training, audits and providing Anti-terrorism Force protection support to include participating in anti-terrorism threat or protection working groups.

Minimum skills and knowledge required (Operations Security Administration Support):

Ability to obtain a Secret Clearance12 months experience in DoD security or D0D/civilian law enforcement experience12 months experience of DON Nuclear Weapons Surety Programs and DON Nuclear Weapons Security ProgramsHigh school GraduateValid Driver’s License

Work Load Data: It has historically taken 6,860 Office Management Support actions per year:

1

Action

2


3


event

4


Conduct internal security and administrative audits, reviews and analysis.

4 Daily 980

Participate in anti-terrorism threat or protection working groups.

1 Monthly 12

Maintain an organized office flow for all documents, files and binders.

10 daily 2450

Prepare classified correspondence, up to level secret, to include instructions, travel requests, training forms, and other security forms.

3 daily 735

Prepare and review outgoing message traffic

2 daily 490

Maintain and update existing library of departmental instructions and TSO’s etc.

1 daily 245


12 daily 2940

Area 4 – LOGISTICS SUPPORT SERVICES

Task 1: Logistics Manager Support (Key Personnel)

The Contractor shall provide logistics management support to the MCSFBn Logistics Office. The Contractor shall be familiar with all Navy/USMC logistics functions including facilities management, ammunition management, transportation support, communications support, armory support, supply support, and budget planning. This position shall provide oversight, workload distribution and ensure quality standards are maintained for Contractor personnel assigned to all associated efforts. Contractor shall supervise work efforts of contract support personnel and communicate weekly with the supporting facility managers and the MCSFBn Company Commander. Contractor shall ensure that performance analysis reviews of facility work are being conducted and briefed to the Logistics Office. Contractor shall provide ammunition planning support to the Logistics Office through coordination with the MCSFBn training office and ensure ammunition forecasting is being reported accurately, provide ammunition management support utilizing Ordnance Information System-Retail (OIS-R), and review monthly ammunition inventories against OIS-R records to ensure accuracy. Contractor shall provide input to Logistics Office on projected ammunition requirements, ensure ammunition status report is provided weekly to the logistics office and assist the MCSFBn Arms/Ammunition/Explosives (AA&E) Office by ensuring compliance with explosive safety requirements. Contractor shall assist the logistics office in conducting an annual review of tactical and non-tactical vehicle requirements, assist the maintenance management office in analyzing transportation equipment readiness and the logistics office in conducting an annual review of communication requirements. Contractor shall provide the logistics office in conducting inventory audits of both USN and USMC communication assets and ensure handling and storage of cryptographic items (CCI) are in accordance with publication EKMS-1. Contractor shall assist the maintenance management office in tracking and reporting weapons readiness and resolve supply support issues as they relate to weapons maintenance. Contractor shall provide assistance to the AA&E Office in the quarterly reviews of the AA&E program and ensure annual physical surveys are conducted on assigned AA&E facilities. Contractor shall assist the Supply Office in conducting program reviews related to individual equipment, identify equipment shortfalls and requirements to be communicated to USMC and USN higher headquarters.

Minimum skills and knowledge required (Logistics Support Manager):

Ability to obtain a Secret ClearanceHigh school Graduate36 months experience in logistics managementValid Driver’s License

Workload Data: It has historically taken 6,615 Logistics Support actions per year.

1

Action

2


3


event

4


Provide support of facilities project planning

4 Daily 980

Provide oversight and workload distribution for 9 functional areas

6 Daily 1,470

Provide budget input for the 4 Daily 980

AFMP

Attend and provide support to the Logistics Dept at various meetings

1 Daily 245


12 Daily 2940

Area 4Task 2: Senior Supply Support

The Contractor shall provide inventory, storage, supply, and warehouse management support to the MCSFBn Supply Office and Support Services Specialist. Typical support tasks include ensuring completion of the MCSFBn’s Inventory Control Plan, drafting causative research packages and providing recommendations to Supply Officer/Support Services Specialist on potential correction actions. This position shall provide oversight and execution of the inventory control plan to ensure inventory goals are being met, supervise all shipping and receiving efforts, and ensure required paperwork is processed in accordance with MCO 4400.15/MCO 4400.20 and coordinate movement of supplies with MCSFBn AOR.

Minimum skills and knowledge required (Warehouse Management Support):

Ability to obtain a Secret ClearanceHigh school Graduate24 months experience in military warehouse operationsValid Driver’s LicenseAbility to obtain and maintain material handling equipment (forklift) license

Physical effort:

For this effort, Contractor personnel often stand on hard surfaces for extended periods of time. The work effort involves bending, stooping and working in tiring and sometimes uncomfortable positions. Contractor personnel may lift and carry items that weigh up to 45 pounds as part of the regular work effort. The heavier items are moved with material handling equipment or with assistance from other workers. Working conditions:

For this effort, Contractor personnel work inside or outside in areas that may be hot, damp, cold, drafty or poorly lighted. Contractor support personnel are regularly exposed to the possibility of cuts, scrapes, bruises, abrasions, falls, and injury from falling stock or mechanized conveyor systems and may be exposed to dust, dirt, grease, and solvents and to high noise levels in working areas. When working in hazardous material areas, the Contractor support personnel may be subject to exposure from radiation, toxins, explosive hazards or chemical fumes. The work effort may require wearing Contractor-provided personal protective equipment/clothing such as hard hats, steel-toed shoes, rubber gloves, masks and rubber aprons

Workload Data: It has historically taken 6,615 Warehouse Management support actions per year.

1

Action

2


3

Periodicity of action event

4


Provide oversight, workload 3 Daily 735

distribution support of 3 functional areas and monthly status report on the warehouse and supply admin programs

Assist with command Minor Property issues and semi-annual inventory

1 Daily 245

Provide assistance in the outfitting of facilities and watch stations

3 Daily 735

Receive, pack and ship CBR bags back to manufacturer for repair/reutilization of used Gas Masks

2 Daily 490

Perform spot inventories for inventory of storeroom material

12 Daily 2940

Pick up and deliver material to different departments from the warehouse

8 Daily 1960

Pick up supplies/parts from local vendors in local area

1 Daily 245

Area 4Task 3: Warehouse Support

The Contractor shall provide inventory management and storage management support to the Supply Office. The Contractor shall be responsible for the daily operation of the individual combat equipment (ICE) issue point which includes the inventory, shipping, receiving, and warehousing of all individual combat equipment and any other such security equipment as required. Typical warehouse support tasks include providing inventory management support of individual combat equipment assigned to the MCSFBn. Contractor shall utilize best business practices to maintain accurate and timely inventory management, conduct and document weekly inventory spot checks and report results to the Supply Office. Contractor shall provide assistance to the DGR to establish reorder levels for all assigned line items sufficient to support the lead time of replacement equipment, and the reporting of all line items approaching reorder point utilizing established reporting formats. Contractor shall assist with scheduled periodic property inventories, provide shipping and receiving support for the contracted Chemical/Biological/Radiological/Nuclear (CBRN) defense equipment, receive/log in/forward results of CBRN mask fit testing to the contracted CBRN facility for Naval personnel during check-in, and receive and distribute CBRN kits issued by the contracted CBRN facility to Naval personnel. Contractor shall receive/pack/ship CBRN kits received by Naval personnel during the check-out process, pick up and deliver material for shipping and receiving, perform daily pick-up and delivery of all supply materiel from base reception point(s) and process receipt paperwork and notify the Supply Office. Contractor shall process shipping paperwork and maintain required historical voucher file of all receipts and shipments. Contractor shall provide engraving support using the Government furnished computer-aided engraving machine, receive and log requests for engraving signs/nametags/plates using various metal and plastic materials for official command use.

Minimum skills and knowledge required (Warehouse Support):

Ability to obtain a Secret ClearanceHigh school Graduate12 months experience in military warehouse operations

Valid Driver’s LicenseAbility to obtain and maintain material handling equipment (forklift) license

Physical effort:

For this effort, Contractor personnel often stand on hard surfaces for extended periods of time. The work effort involves bending, stooping and working in tiring and sometimes uncomfortable positions. Contractor personnel may lift and carry items that weigh up to 45 pounds as part of the regular work effort. The heavier items are moved with material handling equipment or with assistance from other workers. Working conditions:

For this effort, Contractor personnel work inside or outside in areas that may be hot, damp, cold, drafty or poorly lighted. Contractor support personnel are regularly exposed to the possibility of cuts, scrapes, bruises, abrasions, falls, and injury from falling stock or mechanized conveyor systems and may be exposed to dust, dirt, grease, and solvents and to high noise levels in working areas. When working in hazardous material areas, the Contractor support personnel may be subject to exposure from radiation, toxins, explosive hazards or chemical fumes. The work effort may require wearing Contractor-provided personal protective equipment/clothing such as hard hats, steel-toed shoes, rubber gloves, masks and rubber aprons

Workload Data: It has historically taken 6,615 Warehouse support actions per year.

1

Action

2


3


4


Assist with command Minor Property issues and semi-annual inventory

1 Daily 245

Provide assistance in the outfitting of facilities and watch stations

3 Daily 735

Receive, pack and ship CBR bags back to manufacturer for repair/reutilization of used Gas Masks

2 Daily 490

Perform spot inventories for inventory of storeroom material

12 Daily 2940

Pick up and deliver material to different departments from the warehouse

8 Daily 1960

Pick up supplies/parts from local vendors in local area

1 Daily 245

Area 4Task 4: Facilities Support

The Contractor shall provide Facilities Management Support to the MCSFBn. This support shall be accomplished by Contractor personnel performing BGL duties on all facilities assigned to the battalion as defined in SWFLANT Facility Instruction (SWFLANTINST 11010.2). BGL duties include reporting facility maintenance issues, reporting facility damages, tracking work orders to ensure work is performed, and performing quality assurance (QA) functions on work performed. Typical facilities support tasks include serving as the primary point of contact for MCSFBn on all matters related to MCSFBn facilities maintenance, ensuring timely/effective communication to the Logistics Office on all facility discrepancies which impact safety/security/production requirements. Duties include coordinating facilities maintenance, liaising with SWFLANT Industrial Division (SPK15), attending regular meetings to assist in briefing work request status and ensuring discrepancies are reported in a timely manner to the SWFLANT Trouble Desk for resolution. Contractor shall communicate orally and in writing to ensure scheduling of work conducted by the Base Operating Service Contract (BOSC) Contractor does not interfere with safety/security/production requirements. Contractor shall provide quality assurance on work orders reported as completed by the BOSC and report inadequate/incomplete work to SPK15 within 24 hours for follow-on action. Duties include verifying and reporting work completed by BOSC to SPK15 within 24 hours, performing quality control on established janitorial service and landscaping contracts and notifying SPK15 of any complaints for action and/or correction. Contractor shall provide supporting data with regards to janitorial and landscaping contract performance as requested by the DGR. Contractor shall establish and implement an electronic process to log and track feedback of all requested changes to existing facilities by the security force for the purpose of maintaining a historical record. Duties include coordinating user input during the design process of any modernization project to existing facilities, communicating user requirements to the Logistics Office as required and coordinating site visits with project engineers and/or vendors in support of facility projects in order to minimize impact to day to day operations. Contractor shall provide escort services as required to support facility sustainment/restoration/modernization projects, conduct weekly facility zone inspections and surveillance walk-throughs and submit discrepancies via appropriate SPK channels. The contractor shall conduct zone inspections on every assigned facility in accordance with SWFLANTINST 11010.2 (Series) and log results noted using the format contained in the above instruction. Contractor shall communicate requests for disposition of Government property with appropriate Supply personnel, create and produce recurring reports on pending facility discrepancy requests and submit to SPK15 in order to assist with their management of outstanding discrepancies. Contractor shall provide trend analysis to capture details of facility maintenance discrepancies and create supporting report products such as MS PowerPoint to present data clearly and concisely.

Minimum skills and knowledge required (Facilities Support):

Ability to obtain a Secret ClearanceHigh school Graduate12 months experience of construction or facility maintenance oversightValid Driver’s License

Working conditions:

Contractor personnel work inside or outside in areas that may be hot, damp, cold, drafty or poorly lighted. Contractor support personnel are regularly exposed to the possibility of cuts, scrapes, bruises, abrasions, falls, and injury from falling stock or mechanized conveyor systems. Contractor personnel may be exposed to dust, dirt, grease, and solvents and to high noise levels in working areas. When working in hazardous material areas, the Contractor support personnel may be subject to exposure from radiation, toxins, explosive hazards or chemical fumes. The work effort may require wearing Contractor-provided personal protective equipment/clothing such as hard hats, steel-toed shoes, rubber gloves, masks and rubber aprons

Workload Data: It has historically taken 16,905 Facility Support actions per year.

1

Action

2


3


4

Total action events

event per year

Receive and Validate Discrepancy

reports

18 Daily 4410

Update status on current work orders using proprietary data

18 Daily 4410

Conduct daily building walk through to verify and validate maintenance repairs

3 Daily 735

Schedule work orders and repairs with repair personnel assigned.

12 Daily 2940

Prepare and maintain database trend and tracking data for reporting to SPK 15 for work order tracking support.

18 Daily 4410

Area 4

Task 5: Transportation Support

The Contractor shall provide assistance to the MCSFBn Logistics Office regarding transportation office management support to all tactical vehicles and commercial Government vehicles assigned to MCSFBn. Typical transportation support tasks include facilitating an annual vehicle fleet review/capturing user requirements throughout the year, coordinating with local transportation office for updated commercial Government vehicle fleet vehicle options in order to validate vehicle requirements and provide any recommendations to MCSFBn logistics office and the COR. Contractor shall prepare/submit Inventory Objective forms to initiate requested changes to vehicle fleet, track status of Inventory Objective forms and inform the Motor Transportation and Logistics Office on a monthly basis. Contractor shall research potential vendors and develop cost estimates for customization of Military Working Dog (MWD) vehicles, and coordinate MWD vehicle exchanges with the MCSFBn Kennel to ensure equipment requirements are accurately documented. Contractor shall coordinate installation of equipment in GSA-leased vehicles, provide recommendations on timeframes and required actions to the Motor Transportation Office, conduct quality assurance checks on vehicle master logs and trip tickets and perform monthly quality assurance checks on dispatching records to ensure completeness and accuracy. Duties include informing the Motor Transportation Office of all discrepancies and providing a method to track to completion, maintaining a vehicle mishap log and providing a monthly report to the Logistics Office and the COR. Contractor shall receive/log/track mishap information from the time received to the completion of reporting, providing the Motor Transportation Office a weekly report of all pending mishap actions, screening all vehicle mishap reports for completeness and informing Motor Transportation Office of required actions. Duties include managing vehicle fleet assignments for all tactical and commercial vehicles assigned to MCSFBn elements, maintaining a database which logs and tracks the assignment of all tactical and commercial vehicles which are issued to MCSFBn. Contractor shall ensure changes in assignment of any vehicle are updated real-time in order to maintain accuracy of the data, provide a weekly report of assignment to the Motor Transport Office to support transportation planning and assist in performing vehicle dispatch functions and ensuring that all vehicles requiring dispatch are dispatched in accordance with MCO P11240.66 (Series) and TM 11240-15/1 (Series). Contractor shall ensure the Master Log is accurate using information reported on all trip tickets for that time period, ensure dispatch historical file is maintained in accordance with TM 11240-15/1. Contractor shall provide documentation as necessary to support Command Investigations related to vehicle mishaps, draft and submit vehicle reports to the DGR, submit a monthly report of all current fiscal year commercial vehicle damage and mishaps to include vehicle identification information and cost estimates for repair. Contractor shall maintain a historical file of these reports, submitting a weekly Equipment Status Report to the Logistics Office of all tactical and GSA vehicles in maintenance to include current status of

each vehicle using the format provided by the Logistics Office. Contractor shall maintain a historical file using the format provided by the Logistics Office; provide data to support performing historical trend analysis related to vehicle maintenance and mishaps utilizing information maintained in the vehicle records. Contractor shall coordinate transportation support, receive and process all vehicle requests/Training Support Requests in a timely manner and inform the Motor Transportation Office of all support conflicts. Contractor shall facilitate daily/weekly transportation planning by maintaining a log illustrating vehicles assigned to pending commitments. Contractor shall coordinate vehicle recovery operations, report all requirements for towing via the established standard operating procedure and provide commercial and tactical vehicle inventory/repair/maintenance/damage reports as required.

Minimum skills and knowledge required (Transportation Support):

Ability to obtain a Secret ClearanceHigh school Graduate12 months experience of transportation management Valid Driver’s License

Workload Data: It has historically taken 3,115 transportation lead support actions per year.

1

Action

2


3


4


Provide oversight, monthly status report on the Transportation Support program

1 Daily 245

Facilitate capturing new vehicle requirements 1 Quarterly 4

Issue and receive GSA and Tactical vehicles to /from USMC Security Force

1 Daily 245

Execute preventative maintenance on GSA leased vehicles and Tactical Security vehicles

4 Daily 980


4 Daily 980

Validate High Mileage Report 2 Monthly 24

Prepare and submit required reports 1 Daily 245

Process Vehicle Accident Reports 2 Weekly 98

Maintain Vehicle Record File 1 Daily 245

Submit purchase requests 1 Weekly 49

Area 4

Task 6: Ammunition Inventory Management Support ( Key Personnel)

The Contractor shall provide Ammunition Inventory Management support to the MCSFBn Ammunition Office. The Contractor shall perform small arms and explosive ammunition inventory management and transportation functions in support of the MCSFBn Logistics Office in accordance with Marine Corps ammunition management and procedures as set forth in MCO 8010.3A and NAVSUP P-724. The DoD Ammunition Inventory Reporting Systems (Ordnance Information System-Retail database (OIS-R)) is the primary data system used for inventory reporting. Contractor personnel working under this task shall be paid hazardous material handling differential in accordance with Department of Labor guidelines. Typical ammunition inventory management support tasks include preparing recommendations for the procurement of material (types of items and quantities), assisting the MCSFBn in developing/administering an ammunition inventory control program, conducting surveys of inventory management functions, assisting in developing long-range material support plans, maintaining records and controls over material (in stock, due in, or planned) for the distribution system on a quantitative basis. Contractor shall manage items with difficult supply and demand patterns related to seasonal factors/program changes/changes in end-use applications and provide assistance to the Logistics Office with establishing and revising reorder frequencies/establishing stock levels for individual items/managing assigned items in such a manner as to achieve effective supply support and provide accurate inventory controls and materials management data in support of explosive safety inspections. Contractor shall monitor the status and effectiveness of material support, identify/analyze/report and assist in problem resolution. Contractor shall provide Transaction Item Reporting (TIR) as required to the Ammunition Office to reconcile OIS-R against Ordnance Information System-Wholesale (OIS-W), assist in physical inventory reconciliation against OIS-R stock balance records and report all discrepancies to the Ammunition Office. Duties include verifying and posting all inventory transactions against source documentation, assist in ensuring 100% accuracy of OIS-R asset records, ensure appropriate inventory transactions are completed in OIS-R in accordance with directives and resolve Monthly Inventory Review Report (MIRR). Contractor shall provide OIS-R reports to the Ammunition Office to support stock requisitioning efforts, receive Naval Ammunition Reclassification (NAR) information, and conduct stock screening of existing inventory, taking appropriate action in OIS-R to change condition code as required. Contractor shall ensure reclassified ammunition is correctly identified in OIS-R, ensure all NARs are provided to the ammunition storage section for action via storage work orders, receive and process Ammunition Information Notices (AINs) and take appropriate action to ensure Range Safety Officers are aware of any restrictions placed on applicable lot numbers and maintain a central file of all NARs and AINs. Contractor shall provide required pre-causative research data to the Ammunition Office for inventory discrepancies and support causative research efforts, initiate and coordinate required actions to schedule or advise timing of ammunition procurement/delivery/emergency transportation. Contractor shall prepare procurement requisitions for the Ammunition Office, receive requests for and issuing ammunition, report any unsupportable requests to the Ammunition Office for resolution and inform the Ammunition Office when ammunition stock do not support planned requirements. Contractor shall perform material coordination in support of production schedules/operational schedules/work sequences/plans and conduct transportation of small arms ammunition in support of MCSFBn training evolutions and ensure the assigned vehicle is in safe operating condition and all applicable vehicle inspections are conducted prior to movement of explosives.

Minimum skills and knowledge required (Ammunition Inventory Management Support):

Ability to obtain a Secret ClearanceAbility to be successfully be screened and retained in the MCSFBn AA&E Program (See attachments MCO 5530.14A paragraph 8002 and OPNAVINST 5530.13C, paragraph 0107 for requirements)High school Graduate24 months experience of ammunition inventory management and transportationValid Driver’s LicenseAbility to obtain a Commercial Driver’s License for ammunition explosives transportCertified to handle Class 1.1, 1.2, 1.3, and 1.4 explosives

The Contractor shall have one (1) month after contract award to obtain required licenses and certifications for Contractor personnel.

Workload Data: It has historically taken 3675 Ammunition Inventory Management Support actions are anticipated per year as follows.

1

Action

2


3


event

4


Perform inventory program management, monitoring, and inventory controls on all ordnance items –includes planning, requirements determination, acquisition, storage, issue, and utilization or disposal

1 Daily 245

Process ammunition requests and take appropriate action to ensure fulfillment (issue)

4 Daily 980

Develop requisitions in support of the MCSFBn requirements 4 Daily 980

Provide Transaction Item Reporting (TIR) as required to ammunition chief

4 Daily 980

conduct stock screening of existing inventory 1 Daily 245

Transportation of small arms ammunition in support of MCSFBn training or disposal

1 Daily 245

Area 4

Task 7: Ammunition Quality Assurance Support (Key Personnel)

The Contractor shall provide Ammunition Quality Assurance support services to the MCSFBn Logistics Office and Ammunition Office. The Contractor shall perform ammunition quality control and transportation functions in direct support of the MCSFBn in accordance with Marine Corps ammunition philosophies and procedures set forth In MCO 8015.3A and NAVSUP P-724. The Contractor shall support the MCSFBn with ensuring the inventory and quality control functions outlined in MCO 8015.3A and NAVSUP P-724 are being met. The Contractor shall provide ammunition and explosive transport to and from off-site training events. The Contractor must possess and maintain a valid Commercial Driver’s License with Hazardous Material endorsement. Due to the nature of tasks required, this position shall be paid hazardous material handling differential in accordance with Department of Labor guidelines. Typical ammunition quality assurance support tasks include providing audit/findings/discrepancy/evaluation report documentation to the MCSFBn Logistics Office as required. Contractor shall assist the MCSFBn Ammunition Office in the execution of the Ammunition Inventory Plan by performing sample inventories on a bi-weekly basis and maintain all required reports in accordance with MCO 8015.3A. Contractor shall perform location surveys per the Ammunition Inventory Plan and in strict accordance with the procedures outlined in MCO 8015.3A and NAVSUP P-724. Contractor shall conduct an audit of 100% of the automated inventory management systems and transactions submitted on a daily basis and maintain required

records in accordance with MCO 8015.3A. Contractor shall conduct an audit of a minimum of 25% of ammunition issues conducted weekly and maintain required reports in accordance with MCO 8015.3A. Contractor shall conduct a weekly audit of a minimum of 25% of ammunition receipts and maintain required reports in accordance with MCO 8015.3A. Contractor shall conduct trend analysis on identified quality control discrepancies and provide recommendations to the MCSFBn Ammunition Office. Contractor shall provide causative research in support of identified inventory discrepancies within the timeline prescribed by MCO 8015.3A and NAVSUP P-724 and assist in conducting pre-causative research to determine the cause of inventory discrepancies. Contractor shall assist in the preparation of the End of Year and Fiscal Year Completion inventory efforts. Contractor shall provide reports and presentations to the MCSFBn Ammunition Office and Logistics Office outlining status of the quality control program and results of trend analysis conducted. Contractor shall manage the coordination of material/work sequences/schedules to support operations and transport small arms ammunition in support of MCSFBn training evolutions. Contractor shall ensure the assigned vehicle is in safe operating condition and all applicable vehicle inspections are conducted prior to movement of explosives.

Minimum skills and knowledge required (Ammunition Quality Assurance Support):

Ability to obtain a Secret ClearanceAbility to be successfully screened and retained in the MCSFBn AA&E ProgramHigh school Graduate24 months experience of ammunition inventory management and transportationValid Driver’s LicenseAbility to obtain a Commercial Driver’s License for ammunition explosives transportCertified to handle Class 1.1, 1.2, 1.3, and 1.4 explosives

The Contractor shall have one (1) month after contract award to obtain required licenses and certifications for Contractor personnel.

Workload Data: It has historically taken 4,951 Ammunition Quality support actions per year.

1

Action

2


3


4


Assist in the execution of the Ammunition Inventory Plan and maintain required reports.

6 Daily 1,470

Perform location surveys. 1 Weekly 49

Conduct audits, trend analysis and maintain records. 4 Daily 980

Conduct research to support identified inventory discrepancies and to determine cause.

4 Daily 980

Assist in end of year/fiscal year completion inventory efforts.

2 Semi Annually 2

Provide various reports, presentations on quality control program and results of trend analysis conducted.

4 Daily 980

Transport small arms ammunition as required. 1 Daily 245

Ensure vehicle safe operation condition and inspections prior to explosive movements

1 Daily 245

Area 4

Task 8: Supply Administrative Support

The Contractor shall provide administrative support and administrative supply support to the MCSFBn Supply Office. Typical administrative support tasks shall include utilizing the Global Combat Support System – Marine Corps for supply operations and tracking. Contractor shall provide the status of requisitions and due-in shipments and reconcile shipment status of requisitioned equipment. Contractor shall assist in maintaining property records, account reconciliation, prepare/update/maintain Consolidated Memorandum Receipts, Mechanized Allowance List, and supply records. Duties also include preparing/processing supply discrepancy reports, assisting in conducting equipment inventories and inventory reconciliations, shipping/receiving supply items, and reviewing shipping and preparing receipt documentation. Contractor shall assist in preparations for inspections (FIAR inspections, Commanding General’s Readiness Inspections, Field Supply, Maintenance Analysis Office Inspection), and records management (including serialized small arms records). Contractor shall assist in monthly serialized arms inventory, annual arms asset verification and provide inventory management support for administrative supplies. Contractor shall manage re-orders and maintain an accurate inventory of supplies on hand.

Minimum skills and knowledge required (Supply Administrative Support):

Ability to obtain and maintain a Secret ClearanceHigh school Graduate12 months experience of military supply support and/or inventory managementValid Driver’s LicenseAbility to obtain and maintain material handling equipment (forklift) license

Workload data: It has historically taken 8,733 Supply Administrative Support actions per year.

1

Action

2


3


event

4


Track and manage status of requisitions and due in shipments in the Global Combat Support System (GCSS). Provide reports as needed on recurring basis.

4 Daily 980

Maintain property records 4 Daily 980

Provide assistance to reconcile accounts and to update and maintain Consolidated Memorandum Receipts

10 Daily 2,450

Ensure accuracy of Mechanized 1 Monthly 12

Allowance List.

Assist in submission of the supply discrepancy report as needed.

4 Daily 980

Conduct reconciliations between on hand quantities, table of organization and equipment

4 Daily 980


4 Daily 980

Responsible for shipping and receiving supply items ensuring items have correct documentation and are properly receipted for.

2 Daily 490

Assist with supply records. 2 Daily 490

Assist with various inspections as needed (FIAR, Commanding General’s Readiness, Field Supply, and Maintenance Analysis Office)

12 Quarterly 48

Provide inventory management support

1 Daily 245

5.0 SKILLS AND KNOWLEDGE REQUIRED FOR THE POSITIONS

During the performance of this contract, the Contractor shall provide personnel with sufficient skills to accomplish the tasks contained in this PWS. The Government reserves the right to require the Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks/functions. At least one Contractor personnel assigned to the administration support services function must possess and maintain a current Notary license from the State of Georgia in accordance with local and state directives. Contractor personnel assigned to the ammunition inventory management support services function and ammunition quality assurance support services function shall, within one (1) month after contract award, possess and maintain a Commercial Driver’s License for ammunition explosives transport and certification to handle Class 1.1, 1.2, 1.3, and 1.4 explosives. Contractor personnel assigned to the supply administrative support services function shall be certified and licensed as applicable, by competent recognized authority to operate a forklift up to 6k pounds. All costs associated with forklift certifications and licensing are at the Contractor’s expense and shall be part of the firm fixed price.

6.0 GUIDELINES

Applicable Directives

• DoD 4525.6 Department of Defense Postal Manual• DoDM S-5210.41-M-V1-3 Nuclear Weapons Security Manual• DoD 5210.42 Nuclear Weapons Personnel Reliability Program (PRP) Regulation• MIL-STD 3003B DoD Standard Practice, Preparation for shipment and Storage of Vehicles, = Wheeled

Technical Manuals specifically related to all types of maintenance, distribution processes, tactical equipment/principle end items processed at the maintenance/repair function, i.e. motor transport, engineering, ordnance, communication/electronics equipment.

• MCDP Volumes 1-6 Marine Corps Doctrinal Publication • MCO 4400.15 Consumer-Level Supply Policy• MCO 4400.20 Management of Property in the Possession of the Marine Corps• MCO P4450.14 Joint Services Manual for Storage and Materials Handling• MCO 5100.8 Marine Corps Order Occupational Safety and Health (OSH) Policy Order• MCO P5100.8 Marine Corps Commanders Guide to Safety• MCO 8010.13 Class V (W) Administration and Management Program• MCO 8015.3 Marine Corps Class V(W) Physical Inventory Control Program (PICP)• NAVSUP P409 MILSTRIP/MILSTRAP Desk Guide• NAVSUP 4200 List of Prohibited and Special Attention Items for Simplified Acquisitions• NAVSUP P485 Ashore Supply• NAVSUP P-724 Conventional Ordnance Stockpile Management• OPNAVINST 3591.1 Small Arms Training and Qualification• OPNAVINST 5218 Series OPNAV Mail Handling Procedures• OPNAVINST 5520 Series Navy Standard Integrated Personnel System (NSIPS)• OPNAVINST 5530.13 Physical Security Instruction for Arms, Ammo and Explosives • P5110.6 Marine Corps Order Standard Operating Procedures For Marine Corps Unit Mailroom• SECNAVINST 5510.35 Nuclear Weapon Personnel Reliability Program (PRP)• SSPINST 3440.6 Strategic Systems Programs Root Cause Analysis and Corrective Actions Guidance• SSPINST 5230.14 Commercial Mobile and Wireless Device, Service, and Technology Policy• SSPINST 8120.2 Personnel Reliability Program• SWFLANTINST 5110.1 Mail and Packaging Handling Procedures• SWFLANTINST 5510.3 Personnel Reliability Program• SWFLANTINST 8126.3 SWFLANT Nuclear Weapons Security Manual• SWFLANTINST 11010.2 SWFLANT Facility Instruction• SWOP 25-1 DoD Nuclear Weapons Technical Inspection System • TM 11240-15/3 Motor Vehicle Licensing Official’s Manual

Various Current and Future instructions to include revisions and new Department of Defense (DoD), Department of the Navy (DoN), Strategic Weapons Facility Atlantic (SWFLANT), Naval Submarine Base (NAVSUB)Kings Bay, GA instructions, directives, policies and procedures pertaining to tasking requirements required herein.

7.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS

Work is normally performed in office, outside and warehouse environments. Material handling equipment as identified in the PWS is furnished by Government and provided for movement of heavy materials.

Apply established safety regulations and practices to minimize minor violations and to avoid major violations due to employee error or negligence.

Ensure holding area is well organized and maintained within good housekeeping standards.

Prepare required production, storage and maintenance reports and related documentation to execute the project.

Must completely understand and be physically capable performing all aspects of the mission described above and capable of working in an outside environment, exposed to heat, dust, inclement weather, primarily standing on hard surfaces for up to 8 hours in a workday.

Frequent kneeling, crouching, stooping, and walking are required. Work requires light to moderate physical effort in reaching, bending, turning, or moving hands, arms, feet, and legs to operate hand and foot controls while driving, raising, lowering, and tilting fork lift trucks.

8.0 SECURITY REQUIREMENTS FOR CONTRACTORS REQUIRING ACCESS TO CLASSIFIED INFORMATION

8.1 Security Facility Clearance Requirements.

The Contractor must possess a Top Secret facility security clearance prior to performing work on this contract. The Contractor shall notify the SWFLANT Security Office 30 days before on-base performance of the service. The notification shall include:

a. Name, address, and telephone number of company representatives.b. The contract number and contracting agency.c. The highest level of classified information which Contractor employees require access to.d. The location(s) of service performance and future performance, if known.e. The date service performance begins.f. Any change to information previously provided under this paragraph.

8.2 Personnel Security Clearance Requirements.

Personnel will require a Top Secret or Secret security clearance as defined in this PWS to perform this contract and as reflected in the associated DD 254. The Contractor shall request security clearances for personnel requiring access to classified information within 15 days after receiving a facility clearance or, if the Contractor is already cleared, within 15 days after service award. Due to costs involved with security investigations, requests for Contractor security clearances shall be kept to an absolute minimum necessary to perform service requirements.

9.0 CONTRACTOR SECURITY REPRESENTATIVE (CSR) APPOINTMENT

The Contractor shall appoint a Contractor Security Representative (CSR) for the on base long-term visitor group and provide to the Navy Command’s Security Office and the Contracting Officer, in writing, the name, title, address and phone number for the CSR. The CSR may be a full-time position or an additional duty position. The CSR shall coordinate security training with the Navy Command’s Security Office and provide Contractor employees with training required by DoD 5200.1-R Information Security Program Regulation and SECNAVM 5510.36 Information Security Program. The Contractor CSR shall provide initial and follow-on training to Contractor personnel who work in Navy controlled/restricted areas. Navy restricted and controlled areas are explained in SECNAV M-5510.36 Information Security Program.

10.0 OBTAINING AND RETRIEVING IDENTIFICATION MEDIA

As prescribed by the SWFLANTINST 5530.7, the Contractor shall comply with the following requirements:

a. The Contractor shall obtain base identification and vehicle passes for all Contractor personnel who make frequent visits to or perform work on the Navy installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or Contractor-furnished identification badges above the waist unless safety is an issue while visiting or performing work on the installation.

b. During performance of the service, the Contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

c. Upon completion or termination of the service or expiration of the identification passes, the Contractor shall ensure that all base identification passes issued to Contractor employees are returned to the security office. The security office will verify all base identification passes have been returned and/or accounted for.

11.0. VISITOR GROUP SECURITY AGREEMENT (VGSA).

The Contractor shall enter into a long-term visitor group security agreement for contract performance on base. This agreement shall outline how the Contractor integrates security requirements for contract operations with the Navy to ensure effective and economical operation on the installation. On base, the long-term visitor group security agreement may take the place of a Standard Practice Procedure (SPP). The agreement shall include:

11.1 Government Provided Support

Security support provided by the Navy to the Contractor shall include storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, base visitor control, investigation of security incidents, base traffic regulations and the use of security forms and conducting inspections required by DoD 5220.22-R Industrial Security Regulation, DoDM-5200.01 Vol 1-4 Information Security Program, and SECNAVM 5510.36 Information Security Program.

11.2 Government Coordination Required

Security support requiring joint Navy and Contractor coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks and internal security controls for protection of classified material and high-value pilferablepilfer able property.

12.0 COMPUTER SECURITY REQUIREMENTS

The Contractor shall comply with SECNAVM 5239 and SWFLANTINST 5239 when operating Government computer workstations or systems. In addition to the above guidance, Contractors processing classified information on Government computer workstations or systems will comply with DoD M5200.01 Vol 1-4 Information Security Program and SECNAV M-5510.36 Information Security Program.

13.0 PHYSICAL SECURITY

Areas operated by Contractor employees shall comply with base Operations Plans/instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The Contractor shall safeguard all Government property including controlled forms provided for Contractor use. At the close of each work period, Government training equipment, ground vehicles, facilities, support equipment, and other valuable materials shall be secured.

14.0 CONTROLLED/RESTRICTED AREAS

The Contractor shall implement local base procedures for entry to Navy controlled/restricted areas where Contractor personnel will work.

Contractor personnel requiring unescorted entry to controlled or restricted areas designated by the installation commander shall comply with base access requirements.

15.0 WIRELESS ELECTRONIC DEVICES

No Government, personal, or Contractor cell phones, camera cell phones, cordless telephones, or wireless microphones, keyboards, or mice, wireless or Infrared Local Area Networks (LANs), or devices are allowed in areas where classified information is discussed, briefed, or processed. All other wireless Commercial Mobile Devices (CMD’s) not specifically addressed above, that are used for storing, and processing, and/or transmitting information shall be operated in accordance with SSPINST 5230.14A Commercial Mobile and Wireless Device, Service, and Technology Policy.

16.0 CELLULAR PHONE OPERATION POLICY

Operators of Government-owned and leased vehicles on or off base (including rental cars while on temporary additional duty) shall not use cell phones or other hand-held electronic devices unless the vehicle is safely parked, except for fire and emergency response or law enforcement/security purposes. POV operators may use Bluetooth (excluding in/over the ear), On-Star or other built in wireless technology. Additionally, the wearing of any portable headphones, earphones, or other listening devices while operating a motor vehicle is prohibited.

17.0 OPERATING INSTRUCTIONS

The Contractor will adhere to the Navy activity Operating Instructions for internal circulation control, protection of resources and to regulate entry into Navy controlled areas during normal, simulated and actual emergency operations.

18.0 KEY CONTROL

18.1 Operating Instructions

The Contractor will adhere to the Navy activity Operating Instructions control procedures to ensure keys issued to the Contractor by the Government are properly safeguarded and not used by unauthorized personnel. The Contractor shall not duplicate keys issued by the Government. All Government issued keys will be turned in at the end of employment or contract.

18.2 Lost Keys

Lost keys shall be reported immediately to the CSR/FSO and the Navy activity that issued the keys. The Government replaces lost keys or performs re-keying. The Contractor will be required to complete a lost key report.

18.3 Government Authorization

The Contractor shall ensure its employees do not allow Government issued keys to be used by personnel other than current authorized Contractor employees. Contractor employees shall not use keys to open work areas for personnel other than Contractor employees engaged in performance of duties, unless authorized by the SWFLANT Security Manager.

19.0 ACCESS LOCK COMBINATIONS

Access lock combinations are “For Official Use Only” and will be protected from unauthorized personnel. The Contractor will adhere to the Navy activity operating instructions ensuring lock combinations are not revealed to unauthorized persons and ensure the procedures are implemented. The Contractor is not authorized to record lock combinations.

20.0 SECURITY COMBINATIONS

Combinations to security containers, secure rooms, or vaults are classified information and must be properly safeguarded. Only Contractor employees, who have the proper security clearance and need-to-know, will be given combinations to security containers, secure rooms, or vaults. Contractor employees are responsible for properly safeguarding combinations. Contractor employees will not record security containers, secure rooms, or vaults combinations. All SF-700’s will be maintained by the SFLANT Security Office.

21.0 SECURITY ALARM ACCESS CODES

Security alarm access codes are “For Official Use Only” and will be protected from unauthorized personnel. Security alarm access codes will be given to Contractor employees who require entry into areas with security alarms. Contractor employees will adhere to the Navy activity operating instructions and will properly safeguard alarm access codes to prevent unauthorized disclosure. Contractor will not record alarm access codes.

22.0 FREEDOM OF INFORMATION ACT (FOIA) PROGRAM

The Contractor shall comply with DoD Regulation 5400.7-R DoD Freedom Of Information Act Program requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) material.

23.0 TRAFFIC LAWS

The Contractor and their employees shall comply with base traffic regulations.

24.0 QUALITY MANAGEMENT SYSTEM

The Contractor is required to develop and maintain a Quality Management System (QMS) which includes quality control programs and corrective and preventive action processes. Non-performance, inconsistencies and defects will all be documented. Assessments will start at the highest level of a performance objective possible. Assessment focus level will be adjusted depending on the Contractor’s performance, trend data and risk analysis. For any non-conformances identified, assessment may include reviews of the Contractor’s incorporated material representations of the technical proposal (as appropriate) and the QMS. The Quality Assurance Surveillance Plan (QASP) will also be utilized in the administration of the resultant contract and will not be a substitute for Contractor’s QMS. Government Contracting Officer Representative (COR) will assess deliverables for conformance to contract performance objectives and standards. The COR will measure the Contractor’s performance by assessing whether services were delivered on time as well the quality of the services provided. Contract deliverables and reports will be evaluated for completeness and to ensure they comply with contract requirements. High performance, inconsistencies and defects will all be documented. Assessment will start at the highest level of a performance objective possible. Assessment focus level will be adjusted depending on the Contractor’s performance, trend data and risk analysis. For any non-conformances identified, assessment may include reviews of the Contractor’s incorporated material representations of the technical proposal (as appropriate) and the QMS.

25.0 GOVERNMENT PROPERTY FURNISHED

The Government will provide adequate working space, all office equipment (e.g., desk, chair, computer, printer, copier, telephone, etc.), utilities, janitorial services and expendable operating supplies for the duration of this task order. The Government will also provide and maintain all parts, equipment, and tools required for maintenance/repairs. Contractor shall not remove any Government-furnished equipment or supplies from the worksite without the express written permission of the Contracting Officer’s Representative or his/her designated representative. Exhibit 1lists the specific Government furnished equipment.

26.0 CONTRACTOR FURNISHED EQUIPMENT

The Contractor shall provide all necessary vehicles, equipment and materials. The following items were historically necessary to support accomplishment of the performance work statement.

A. Notary stamp(s) for entire period of performance (historically, 2 stamps)b. Full-size pickup truck(s) (historically, 2 full-size pickup trucks)c. Sport Utility Vehicle (SUVs) (historically, 2 SUVs)d. Mid-Size Pickup truck(s) (historically, 2 mid-size pickup trucks)e. Fuel – gasoline (historically, 1,250 gallons)

f. Vehicle insurance/registrationg. Cell Phone(s) (historically, 8 cell phones)h. Personal Protective Equipment/Clothing (PPE) (garments or equipment designed to protect the wearer's

body from injury)

27.0 REIMBURSABLE TRAVEL EXPENSES

The Contractor will be required to perform travel and training to support the direct mission of SWFLANT and MCSFBn. The Contractor shall only attend and bill for travel/training that has been pre-approved by the COR. The Contractor shall include in his/her offer a Not-To-Exceed (NTE) amount of $15,000.00 for travel/training cost which will be reimbursed under the reimbursable Travel/Training CLIN. Typical travel and training includes:

a. Hazardous Materials/Waste and Hazardous Communications are one (1) day courses attended locally at Trident Training Facility (TTF)

b. Security symposiums and conferences c. Monitors and observations for inspections, processes, and operations alignment (SWFPAC)d. MANPOWER Coordination with Navy Detailers and MA “A” School e. Commercial Driver’s License (Annual) for Ammunition Inventory Support Specialistf. HazMat/Explosive g. Medical Examination/Certification (Annual) for Ammunition Inventory Support Specialisth. Local Trainingi. Training and Simulation Industry Symposium (TSIS)j. Cubic Defense Industries.

Contractor support within a 60 mile radius outside Submarine Base Kings Bay is not considered travel and is not reimbursable under the travel CLIN.

All travel within Submarine Base Kings Bay is at the Contractor’s expense and is not reimbursable under the travel CLIN.

All travel shall be in accordance with the Joint Travel Regulation (JTR) and the appropriate effective Per Diem rates for the travel locale. All travel shall be requested on a Government provided travel authorization form and approved by the Program Manager and Contracting Officer five (5) days prior to commencing travel. Allowable incurred expenses will be reimbursed at the rate not to exceed that authorized by in the JTR, as evidenced by supporting receipts.

The Contract shall provide a Not-To-Exceed (NTE) quotation for any approved travel. Supporting documentation for travel shall be submitted with the travel invoice for reimbursement, to include receipts for all costs submitted. The Contractor shall use only the minimum number of travelers and rental cars needed to accomplish the task(s). Travel shall be scheduled during normal duty hours whenever possible.

The Contractor shall deliver a travel report to the Contracting Officer Representative (COR) and Contracting Officer (CO) within three (3) business days of travel completion. The Travel report shall provide, as a minimum, details of : traveler’s name, purpose of travel, destination, length of travel, summary of activities accomplished and a detailed breakdown of the travel (i.e. transportation and meals) costs incurred.

28.0 NON-PERSONAL SERVICE STATEMENT

Contractor employees performing services under this order shall be controlled, directed, and supervised at all times by management or supervisory personnel of the Contractor. The Contractor shall ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees shall perform their duties independently, and without the supervision of, any Government official or other Defense Department

Contractor. The tasks, duties, and responsibilities set forth in the PWS are not to be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in the Federal Acquisition Regulation (FAR) Parts 7.5 and 37.1.The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

29.0 GOVERNMENT MANAGEMENT OVERSIGHT

Government management will provide general instructions on limitations and deadlines. Additional instructions will be provided for any unusual assignments or those that vary from established procedures. The Contractor’s employees will independently carry out the assignments. Completed work will be spot-checked by Government management for adherence to procedures, accuracy, completeness and COR will review and approve all resumes for key personnel.

30.0 TECHNICAL POINT OF CONTACT AND INSPECTION AND ACCEPTANCE

The Contracting Officer's Representative and the personnel responsible for performing inspection and acceptance of the Contractor’s performance at the destination are:

30.1 Contracting Officer’s Representative

Point of Contact: Wendy Blakeslee

Voice Phone: 912-573-0302

Fax Phone: 912-573-2542

E-mail: [email protected]

30.2 Assistant Contracting Officer’s Representative

Point of Contact: Derrick Yarbrough

Voice Phone: 912-573- 0030

Fax Phone: 912-573-2542

E-mail: [email protected]

Performance Requirements Summary

Performance Element

Performance Requirement

Surveillance Method

FrequencyAcceptable

Quality Level

Contractor conducts an

inventory of all Government

provided materials

Within 30 days of contract award/ within 30 days of contract end

date

COR acknowledges receipt

Twice 100% must be submitted to the

appropriate government

contact by the specified time

period

Contractor provides

Quality Control Plan

Within 30 days of contract award


Once

100% must be submitted to the


contact by the specified time

period.

Contractor provides a Contractor

Preparedness Plan



Once



contact no later than the

specified time period.

Contractor provides an efficiency

report



Once



contact no later than the

specified time period.

Contractor provides monthly

productivity report

5th of every monthCOR acknowledges

receiptMonthly

No more than 98% of the reports to


contact may be later than the specified time

period.

Contractor provides monthly

program status report

5th of every monthCOR acknowledges

receiptMonthly

No more than 98% of the reports to


contact may be later than the specified time

period.

Meet Support Qualifications

and Performance Requirements

Functions 1, 2, 3 and 4, except for assignments 2.2, 4.6, and 4.7. Adhere to requirements, skills,

experience and responsibilities as

specified per the PWS.

Random Inspection and/or Customer

Surveys and Feedback

Continual 98% (2% error)

Note: If performance is within acceptable levels, it will be considered to be satisfactory.

If not, overall performance may be considered unsatisfactory.

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Strategic Weapons Facility Atlantic (SWFLANT) via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment; (2) X, Lease/Rental of Facilities; (3) Y, Construction of Structures and Facilities; (4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;(5) S, Utilities ONLY; (6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

Defense Biometric Identification System (DBIDS)

The Defense Biometric Identification System (DBIDS) is a DoD-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at DoD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

To improve management and force protection at Navy installations, the Navy is transitioning from using the Navy Commercial Access Control System (NCACS) to the Defense Biometric Identification System (DBIDS) for contractors and vendors requiring access to an installation at no cost to them. The transition will begin 17 April and individuals will have up to 180 days to obtain the permanent card. After August 14, 2017, NCACs cards will no longer be accepted.

In order to obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a

https://doncmra.nmci.navy.mil/

https://doncmra.nmci.navy.mil/

passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice data bases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

NCACS cardholders will have 120 days from April 17, 2017 to obtain a temporary DBIDS paper pass. After the applicant obtains their DBIDS paper pass, they will have an additional 180 days to obtain an actual DBIDS card at no cost. Those requesting new access onto installations will receive the DBIDS card at the same time they are initially approved for access. After August 14, 2017, NCACS cards will no longer be accepted for installation access.

For more information https://www.cnic.navy.mil/om/dbids.html

https://www.cnic.navy.mil/om/dbids.html

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