Website PresentationPress <space> or left-click on mouse to advance to the next slide

Rotary Club of Canton Website

ClubRunner manages our website with collaboration tools that:

• Improve communication between members, friends and the community

• Better organize our clubs administrative functions

It is an online service comprised of powerful tools designed to:

• Maintain our club data

• Organize events and volunteers

• Help our club run more efficiently and easily

Key benefits of our Website

• Reliable communication features

• Effortless web presence & availability of club information

• Effective club image & improved public relations

• Stronger membership growth and retention

•Centralized club reporting and administration

• Better handling of events and volunteers

• Increased data security

• Automatic transfer of information between districts and other clubs

Our Website helps our club with the following tasks:•We store & maintain member information using an online directory

• We communicate securely via e-mail

• We send personalized e-bulletins to members & friends

• We organize club events & manage online event registration

• We share & store important club documentation

• We track and report meeting attendance

What this presentation covers

•Member Directory

• Message Center

• e-Bulletin

• Event Planner

• Volunteer Management

• Attendance Manager

• Sponsorship Feature

Website Manager

Our website allows us to minimize technical issues related to overall website presentation and maintenance by allowing us to focus on the actual contents of our site such as news, events, links, documents and photos.

Also, the ability to edit the website is not limited to one person. Access can be granted to many contributing members, making it more current and interesting.

Administration

ClubRunner has five levels of access so you can get more members involved!

Rotary Club of Canton Home Page

Add club-specific links

Edit home page stories and news

Meeting information & map for visitors

Announce upcomingspeakers,events, and more…

List executives & directors

Adding Content

To add a story to the home page, any member who has been granted editor rights can log in, then type contents into the built-in editor.

Pictures are automatically resized and compressed!

These options allow you to hide or show an article on the home page, stories archive, and e-Bulletin.

Immediate Results

Contents appear immediately on the home page and e-Bulletin (if selected).

Images uploaded are converted into thumbnails which can be clicked to display in full size

Links can be embedded within contents to take visitors to other websites or pages within your site.

ContentHere is an example of content we can add to our website:

• Upcoming speakers

• Links to other websites

• Events calendar

• Photo albums

• Registration forms and flyers

• Custom site pages for committees and projects

• Private members only document storage for Word, Excel or PDF

• Sponsor advertisements to raise funds

Website Manager

Our website makes it easy to manage our member directory by:

• Managing membership information with photos

• Allowing each member update his or her own profile

• Printing or downloading an up-to-date photo directory

• Easy conversion to Excel, Word and CSV

• Creating additional fields to track more information

Member information is not available to the general public. Our website stores our directory database safely in a password-protected members-only area of our site.

Managing Membership

Helps manage our member photos, addresses, email address, phone numbers and more.

Easy maintenanceYou can easily login and update your profile. You need a computer with Internet access.

Information is automatically

updated at the District and Zone

level, including executives and

directors

Information is automatically

updated at the District and Zone

level, including executives and

directors

Member DirectoryPrintable Photo DirectoryPrinting the club directory is a breeze. The directory is generated and formatted for you in Microsoft Word, ready to print by any member.

Each profile contains basic

contact information, plus custom

fields you can define

Each profile contains basic

contact information, plus custom

fields you can define

Member DirectoryMeeting ResponsibilitiesOur website can keep track of who does what! We can define our roles and assign members. Members automatically get reminded every week via e-Bulletin .

Member DirectoryFriends

Adding “friends” to our site is a good way to attract and prospect new members. “Friends” are non-members that can receive your e-Bulletins and event invitations. You can also add visitors, speakers, family members, co-workers and more!

Each member has the ability to add friends

Each member has the ability to add friends

This is a great way to keep prospective members in

the loop!

This is a great way to keep prospective members in

the loop!

Message CenterOur website simplifies how club members communicate via email—whether it be within their club, to prospective members, club directors or special groups and committees.

In addition, email addresses are centralized. This means that if a member changes his/her address, it is reflected everywhere, in all distribution lists, without the need to notify others.

Message CenterSince our site has all the club members’ email addresses, sending a broadcast message to all or selected members is easy.

Message Center

Easily attach files to your email:

Message CenterYou can also create as many custom distribution lists as you wish.

Messages arrive individually, personalized with the member’s name and club along with the sender, so they are

not interpreted as spam.

Custom Distribution lists are great for:

• Board of Directors• Committees• Projects

Custom Distribution lists are great for:

• Board of Directors• Committees• Projects

e-BulletinThe e-Bulletin is a great way to boost public relations, club image and membership growth and retention.

Create a professional email newsletter quickly by incorporating contents such as stories, news, speakers and events from the website.

ClubRunner’s bulletins are displayed within the body of the email itself, not as an attachment or a link.

Readers will more likely begin reading the newsletter right away.

e-BulletinBulletin name is

customizableBulletin name is

customizable

Welcome greeting is personalized for each member and

friend

Welcome greeting is personalized for each member and

friend

Upcoming speakers

automatically appear from

website

Upcoming speakers

automatically appear from

website

Each event appears as a link

back to event page

Each event appears as a link

back to event page

e-BulletinReminders

The club bulletin goes beyond mere reporting. It is a personalized reminder system for each member which automatically includes their commitments and outstanding duties related to club meetings, events, new member programs and more.

Commitment Reminders:• Event registrations• Volunteer signups

• Meeting responsibilities• New member tasks

Commitment Reminders:• Event registrations• Volunteer signups

• Meeting responsibilities• New member tasks

Event Planner

Organizing and promoting our club’s events has never been easier. Our website helps with these event planning functions:

• Posting an event page

• Email Invitations

• Online Registrations

• Volunteer Management

• Communication

• Requesting help

• Printing guest lists and name tags

Event PlannerEmail InvitationsClubRunner helps promote your event by sending email invitations. Members need only to click on the “Register Online” link and enter their password.

Event PlannerOnline RegistrationAfter supplying their password, members can register themselves, as well as any guests.

Members get a confirmation email

after registration

Members get a confirmation email

after registration

Event PlannerRegistration Reports

The event chair can print reports of the registered attendees, alphabetical or grouped by club. Guests are listed next to the Rotarian who registered them.

The event chair can print reports of the registered attendees, alphabetical or grouped by club. Guests are listed next to the Rotarian who registered them.

Event PlannerEvents CommunicationNeed to contact your attendees before the event to remind them? The Event Planner lets you fire off a quick message to them without the need to know who has registered already.

You can use the same form to send a

“Thank You” message to

attendees after the event has occurred!

You can use the same form to send a

“Thank You” message to

attendees after the event has occurred!

Event PlannerPrint Name TagsName tags are very time-consuming for events with a large number of registrations. ClubRunner takes the pain out of printing name tags by doing it for you!

Name tags are generated in a Microsoft Word format and

are ready to print.

Just click “View” then print!

Name tags are generated in a Microsoft Word format and

are ready to print.

Just click “View” then print!

Choose from 2 formats: Badges (for use in sleeves)

or Stickers

Choose from 2 formats: Badges (for use in sleeves)

or Stickers

Volunteer ManagementVolunteer Management

Volunteers are the heart of a Rotary club. ClubRunner makes it easy to manage the task of organizing tasks, time slots, and sign-up sheets.

Issue reminders and emails easily to all relevant parties

Volunteer ManagementTask Management

The first step is defining all the various tasks that need volunteers. The event chair can define them easily in ClubRunner, and specify the number of people needed for each task and time slot combination. Just email the invites!

Once this is done, email invitations are sent to all members

with one click!

If the District is on CR, the captain can email invitations to other

clubs as well!

Once this is done, email invitations are sent to all members

with one click!

If the District is on CR, the captain can email invitations to other

clubs as well!

Volunteer ManagementAdding a volunteer

Members can register themselves, or can be registered by any club executive.

Volunteer ManagementVolunteering Online

Members can view a sign-up sheet on the site to see all the available slots. They can then book themselves

for one or many of the slots.

Unlike other sign-up methods, no two

members can accidentally sign up for the same slot!

Unlike other sign-up methods, no two

members can accidentally sign up for the same slot!

Volunteer ManagementVolunteers NeededThe event chair can always find out the number of volunteers needed for an event through a task summary report.

Volunteer ManagementDuring the eventOn the day of the event, the event chair can print reports of all the volunteers who signed up. The report can show an alphabetical listing of all volunteers and their contact info, or an overview of the entire schedule.

Volunteer ManagementCommunicate with volunteersBefore the event, the chair can send a quick reminder to all volunteers. Just type the message and click send. Our website takes care of the rest, including a personalized footer reminding the member of their scheduled tasks!

This is a great tool to use after

the event to thank the

volunteers for all their help!

This is a great tool to use after

the event to thank the

volunteers for all their help!

Attendance ManagerAttendance ManagerKeeping track of members’ attendance is quick and easy. Just add the meeting, then check off those who attended.

ClubRunner will calculate members’ YTD percentages, meeting percentages, as well as monthly reports.

Attendance ManagerHow it works

Our website generates a ready-to-print attendance list.

Take it to your club meeting to check off members who attended.

Later, enter the data into the Attendance Manager.

Sponsorship FeatureShowcase your club’s sponsors while earning fundraising revenue from your website!

Our website allows our club to sell ad links and upload them directly. This is a great opportunity to raise funds from our website.

You get total control!

Our club keeps 100% of the revenue! We

set our own rates andpolicies.

You get total control!

Our club keeps 100% of the revenue! We

set our own rates and policies.

Web Sponsors

Gleichman & Debranski

Attorneys

George L. Bailey

Attorney

Cherokee Computer

Mark Moore

Customizations

Our website can be customized to fit our club’sunique needs:

• Banner artwork

• Template customization and design

• Custom Splash page

• Bulletin header and template

• Attendance Barcode Scanner Add-on

Attendance ManagerMake-upsMake-ups are easily taken care of in ClubRunner.

You can just select the member’s name, and the meeting that was missed. Optionally, a small description can be added.

This will update the club and member’s attendance reports

accordingly.

This will update the club and member’s attendance reports

accordingly.

SecurityWhat about security?You can rest assured that your data is secure and private as our website is equipped with:

• Unique login names and passwords for each member

• Multi-level access rights for members that are task specific

• Firewall and anti-virus protection

• Protection features for private information that is not meant for the public

Attendance ManagerReporting to District

Our website automatically

calculates the data and our Secretary sends

the information to our district office every

month.

Attendance ManagerView attendance for all meetingsIf you need to view a members’ attendance in more depth, you can view all meetings within a date range.

Attendance ManagerView meeting statisticsYou can also view a list of your meetings and the attendance percentage per meeting.

Attendance ManagerView members’ attendanceYou can view a list of your members’ and their Year To Date attendance percentage.

Multiple leave of absences can be

added for members to

make reporting more accurate

Multiple leave of absences can be

added for members to

make reporting more accurate

Thank YouPresentation will be posted on the

website – I’ll be available for questions after the meeting.

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