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Pre-Go-Live Meeting – HCM Module
ROP Circles, BSNL
BSNL ERP Project
SAP ERP HCM STRUCTURE
Three Distinct HCM Structures are :
1. Enterprise Structure
2. Personnel Structure
3. Organizational Structure
Enterprise Structure
BSNLBSNL
MaharashtraMaharashtra UP WestUP WestKarnatakaKarnataka
MaharashtraMaharashtra
TDTD TD TD
Company Code
Personnel Area/Circle
Personnel Subarea/SSA
Client
Personnel Structure
Employee Group
Payroll Area
Employee Subgroup
Personnel Structure – Employee Group
Employee Group is a general division of employees.
•Unabsorbed•Absorbed•BSNL Recruitee•Deputation In
Personnel Structure – Employee Subgroup
The employee subgroup is a fine division of employee groups according to the position of employees i.e.•Group “A”•Group “B”•Group“C”•Group “D”•IW- Industrial Workers
Organizational Structure
• Primary Organizational Objects
–Organizational Units (O)
–WORK CENTRE (A)–Jobs (C)–Positions (S)–Person (P)
AWork Center
O Organizational
Unit
S Position
P Person
C
Job
Organizational Structure - Units
A Work Center
O
Organizational Unit
S Position
P Person
C Job
• The Organizational Units are used to form the basis of the Organizational Structure.
• Represents functional units in the organization such as BSNL, Circle, SSA, operational units, departments, etc.
Organizational Structure – Work Centre
A Work Center
O Organizational
Unit
S Position
P Person
C Job
• Work Centre basically defines physical location of an employee like Offices, exchanges, etc.
Organizational Structure - Jobs
A Work Center
O Organizational
Unit
S Position
P Person
C Job
Generic grouping of positions in an enterprise that is defined by a common set of characteristics e.g. SDE HR
Organizational Structure - Position
A Work Center
O Organizational
Unit
S Position
P Person
C Job
Specific, individual placements or assignments within a organizational unit e.g. SDE HR1, SDE HR2 etc.
Organizational Structure – Person
A Work Center
O Organizational
Unit
S Position
P Person
C Job
Person basically is a holder of a position and one person assigned to one position only.
HCM Module – Catogories
ERP HCM Module can be divided under three
broad categories:
1.OM (Organizational Management)
2.PA (Personal Administration)
3.ESS & MSS (Employee Self Service &
Manager Self Service)
WHAT IS ORGANISATIONAL MANAGEMENT?
What is Organizational Management (OM)?
HCM Module – Org. Mgmt.
In OM, employees are mapped to positions as
persons and positions belong to
Organizational units which functionally
represent various departments in the
organization.
These objects are created and maintained
separately and then linked together through
relationships to form a flexible network.
WHAT IS ORGANISATIONAL MANAGEMENT?
What is Personal Administration (PA)?
HCM Module – Pers. Admn.
Personal Administration deals with activity
related to employees on day-to-day basis such
as :
1. Appointment 7. Demotion
2. Regularization/Confirmation 8. Suspension
3. Fixation of pay 9. Absconding
4. Transfer 10. Separation
5. Promotion 11. Vigilance
6. Deputation 12. Legal
WHAT IS ORGANISATIONAL MANAGEMENT?
What is ESS & MSS?
HCM Module – ESS & MSS
ESS activity used for Leave, LTC, Claims &
reimbursement, Medical, IPR etc.
MSS used for looking after arrangement,
Maintenance of Issuance & surrender of
Service connection, IT, Admin, Tools related
items etc..
WHAT IS ORGANISATIONAL MANAGEMENT?
ESS & MSS - Home Screen
WHAT IS ORGANISATIONAL MANAGEMENT?
ESS - First Screen
WHAT IS ORGANISATIONAL MANAGEMENT?
MSS - First Screen
HCM Module – ROP Implementation
ERP Implementation in Roll
Out Phase (ROP) Circles
HCM Module – ROP Implementation
For ERP implementation, Circles have to provide
information in the prescribed Performa known as
templates. There are three types of templates in
HCM Modules:
1. Master Data – 22 Nos.
2. Transactional Data – 11 Nos.
3. Roles & Authorization – 3 Nos.
HCM Module – Master Templates
Master Data:
Data which is fixed in nature and to be created in the
system on one time basis and will not be changed
frequently. MDM team of circles shall have the
authorization to create/change the master data. (e.g.
Org. Unit, Position, Work Center, PA employee
Data, etc
HCM Module – Transactional Templates
Transactional Data:
Data which is not of fixed nature and going to
change frequently. End user can change the data as
and when required. (e.g. Medical, Training, etc.)
HCM Module – R & A Templates
Roles and Authorisation Data:
Roles given to the end users of respective POC’s &
authorized to perform certain transaction codes (T-
Codes).
HCM Module – Go Live
Critical Templates for Go Live (HR)
1. Org Unit
2. Position
3. Work centre
4. PA Employee data
5. Work Area
6. Work Schedule
7. R & A Data
HCM Module – Go Live
Critical Templates for Go Live (Pay Roll)
1. Bank Details
2. Loans & Advances
3. House Accommodation
4. GSLIS
5. INLK Data (Earning & Deductions)
6. MDM Payroll (Union contribution)
7. GPF
HCM Module – Go Live
Expectations from SPOC/End User:
1. Correct Data
2. Complete & Updated Data
3. Timely readiness of critical dataTemplates for Go Live
HCM Module – Go Live
Lessons learnt from POC Circles
1. The most critical issue is delay in provision of data in
templates.
2. Correct data in respect of position, work area,
present Grade & Cadre, Leave, Family details,
medical and house accommodation are most
important for Go live.