99 2. Out East Enviro Expo Report - Survey results in final report - (last draft tabled and summarised) unanimously accepted as a final report Hall booked for June 1 ih and 24th 2017 (to chose from) for Enviro Expo. 10. Establishment of Working groups discussed • Keep Te Puke Beautiful • Natural/Conservation Cemetery • Youth environmental group 1. General Business • Rob Fraser is the covenants rep. working on the Waiari River. • Natural Cemetery meeting open to the public in October. Te Puke Times article and Monique will send out a poster about it. • Gael, Rob and Geoff will look into a speaker about 4 legged pests in November meeting. • Karen will approach Minja about developing a letterhead and logo including moun- tains to sea, stream, puriri and kereru. • Ecosourced native trees are desirable when possible and practical. Closed 7pm. Next meeting 19th Sept (apology by Geoff) ACTIONS: Karen: Minja re logo October Natural cemetery public meeting, article in TP Times Monique: Oct meeting poster Gael, Rob and Geoff: November speaker Wendy: Letter to Community Board Respond to Westpac letter. Gael: Approach Graeme Walker
Transcript
99
2. Out East Enviro Expo Report - Survey results in final report - (last draft tabled and summarised) unanimously accepted as a final report
Hall booked for June 1 ih and 24th 2017 (to chose from) for Enviro Expo.
10. Establishment of Working groups discussed
• Keep Te Puke Beautiful
• Natural/Conservation Cemetery
• Youth environmental group
1. General Business
• Rob Fraser is the covenants rep. working on the Waiari River.
• Natural Cemetery meeting open to the public in October. Te Puke Times article and Monique will send out a poster about it.
• Gael, Rob and Geoff will look into a speaker about 4 legged pests in November meeting.
• Karen will approach Minja about developing a letterhead and logo including moun-tains to sea, stream, puriri and kereru.
• Ecosourced native trees are desirable when possible and practical.
Closed 7pm.
Next meeting 19th Sept (apology by Geoff)
ACTIONS:
Karen: Minja re logo
October Natural cemetery public meeting, article in TP Times
Monique: Oct meeting poster
Gael, Rob and Geoff: November speaker
Wendy: Letter to Community Board
Respond to Westpac letter.
Gael: Approach Graeme Walker
100
Te Puke Environmental Forum Minutes (to be confirmed) 19/9/16 5.32- 7pm Citizens Club
1. Present: Karen Summerhays (chair), Wendy Palmer (secretary), Rob Fraser, Gael Blaymires, Judith Litchfield, Freda Woisin, Colin Marshall, Grant Dally, 2. Apologies: Geoff Brann, Don Paterson, Monique Linst accepted 3. Welcome to: Judith Litchfield, Freda Woisin 4. What's hot?: • Local body elections: Candidates spoke at a recent meeting at the Orchard Church. Grant Dally's main push is zero rate rise for existing rate payers. • Karen will write a letter to WBOPDC asking them to itemise and explain the environmental charge in rates . • Don Paterson reported that he attended a Community Board meeting to request plantings of kaihikatea in wetland areas around waste water treatment plant and adjacent areas. This is already being done by the Te Ara Kahikatea group. • Sue Hammond agreed the main street seats will be surplus and could be used on the Te Ara Kahikatea Pathway. Pathway group will write a letter to Parks and Reserves WBOPDC to formalise the request. • Karen brought to our notice Dr William Rolleston's article in the Te Puke Times 15/9/16 re GMOs. The High Court has upheld the ruling that regional councils have the right to decide about the use of GMOs in their region. Discussed. 1. Past Minutes 15/8/16: Passed as true and correct Rob I Gael 2. Actions update: • November 21/11116 meeting re pests. Have a panel; Carol Long?, Graeme Walker? Regional Council may come to talk and/or provide traps and bait. Organise action group? 21111/16, TPEF meeting 5:30pm, public 6pm. Constables Gallery? • October 17/10/16 meeting- Natural/Conservation Cemeteries, Karen & Monique to organise. 17/10/16, Meeting 5:30pm, public 6pm. Constables Gallery? • Wendy: Email Citizens Club re no TPEF meetings next 2 months . 1. Financial Report: • Balance as at today $907.15 • Treasurer replacement: Please consider and ask around. 1. Correspondence: Outward: Community Board letter re shade and the need for TPEF to be consulted about trees planted. 2. General Business Establishment of working groups: • Keep Te Puke beautiful eg. adopt a green space, eg. cleaner production initiative • Community forum with guest speakers; different theme each time. Speed dating set up?
Close 7pm
Next meeting 5.30pm 1 ih October
ACTIONS: Karen: letter to WBOPDC
Book Constables Gallery 17110/16 & 21/11116 Karen & Monique: Organise Cemetery meeting Gael, Geoff, Rob: Organise Pest meeting speakers Wendy: Email Citizens ' Club
101
Te Puke Environmental Forum Minutes (to be confirmed) 17/10/16 5.30- 6pm Constables Gallery
Present: Karen Summerhays, Gael Blaymires, Wendy Palmer, Freda Woisin, Graeme Walker, Monique Linst, Apologies: none Minutes: of last meeting accepted Wendy/ Gael Matters Arising: •DKaren yet to write letter to WBOPDC. •DPest animals next meating at Constables Gallery (Wendy to let Citizens' Club know), Biodiversity Regional Council Officers, Sue Hammond , Glen Ayo (Karen to invite), Graeme Walker, Peter Miller, Barry Petheridge (Peter to ring him) . •DMonique and Karen to organise advertising and article. Correspondence: Inward - Westpac bank statements (via Cedric) for August and September 2016 Outward- email to Citizen's Club advising October meeting elsewhere. Finandal Report: Balance as at today $877.15 Passed payment for $30 to Constables Gallery Wendy/Monique, carried General Business: Feedback received from Glen Ayo regarding the Env Expo report and is supportive of future expos. Meeting closed 6pm Next meeting 21/10/16
ACTIONS: Wendy: Email Citizens' Club
Remind Peter Miller to invite Barry Pethsridge to Nov. meeting Karen: Invite Glen Ayo to Nov. pest meeting Monique and Karen: Pest meeting advertising. Gael, Geoff, Rob: Organise Nov. pest meeting at Constables Gallery
p Natural I Conservation Cemetries public meeting 17/10/16 6prn- 7pm Constables Gallery Te Puke
Present: Karen Summerhays, Wendy Palmer, Peter Lyford, Peter Miller, Gael Blaymires, Freda Woisin, Ruth Espin, Monique Linst and Lisa Darlington Uust done a project on natural burials in NZ) .
Kev points about natural burials: oOmuch better for the environmental •Dreturn to native bush •Dno markers ~onormally a family plot •Dusually held in trust •DOverseen by a not for profit I charitable trust and they look after plot for first 5 years and will replace tree if it dief> •Dnot necessarily cheap~r •Dcouncil would have a register noting that body is buried there •Dmaybe a plaque on the gate to point out the sacred space oOmaybe a named stone by tree
102
•Dpossible to have an ··ashes only" park •Cit is a memorial oOshroud, untreated coffin, flax, felted wool, •Dno embalming; freeze dry and shatter body being experimented with overseas •Ddepth according to soil conditions; where microbiology is active NB after 5 years a grave is rarely visited.
Discussion: •OExample of natural cemetery: Byron Bay council land, GPS location only, not maintained by council. •0 •ODesignated land at Paengaroa, presently leased to kiwifruit orchard, probably not big enough for cemetery restoration project. •OPaengaroa Community Assn are working with Council to develop 3 hectares of road reserved into a park that would make a great remembrance garden and is sited very close by. •0 •OPossibly sell the designated area and buy some adjacent to bush. Ideal size? Top of No. 3 Road Council land? How big is Wellington? 10 hectares appropriate? Consider waterways, soil conditions, cultural considerations, aspect, access, seating, small structure, pathway, Teet park? Te Matai Rd? Otenuwainuku? •0 •OBarbara Morris- 2014 communication with TCC re Pyes Pa cemetery extension? •0 oOWorking group: Lisa Darlington, Wendy Palmer, Peter Lyford, Karen Summerhays .,ON ext meeting, Monday 31st October 5.30pm, Wendy'sl6 Belvedere St TP •Ointerested party: Ruth Espin 45ruthespin@ gmail.com •0
103
TAX INVOICE Te Puke Community Board
Attention: Aileen
c/- Barkes Corner
Tauranga
Description
Te Puke EDG Membership- Strategic Partner- 01.04.16-31.03.17
Due Date: 20 May 2016 Bank Account Details- SBS Bank 03 1355 0715157 00
PAYMENT ADVICE To : Te Puke Economic Development Group
130 Jellicoe Street
Te Puke 3119
NEW ZEALAND
Registered Office: 130 Jellicoe Street, Te Puke, 3119, New Zealand.
Customer
Invoice Number
Amount Due
Due Date
Amount Enclosed
Te Puke Community Board
INV-0010795
862.50
20 May 2016
Enter the amount you are pay ing above
104
Nga Wahine Toa 0 Tapuika me Waitaha
C/- Mrs Lesley Schwass
94 Cameron Road,
Te Puke 3119. 26 SEP
To: Aileen and The Te Puke Community Board,
C/- The Western Bay District Council,
Private Bag 12803,
Tauranga.
19/9/16.
Dear Community Board,
Thank you for your generous gift of $800.00 towards the girls of Nga Wahine Tea 0 Tapuika me
Waitaha (Te Puke) studying and sitting their StJohn's Ambulance First Aid Certificates.
The girls will do this on Saturday 8111 October.
L
I will take a photo of them on the day and then send you another thank you as the girls can also then
express their thanks and tell you want this has meant for them.
Kind regards,
Lesley Schwass.
105
1 4 SFP 2016
CPNZ Te Puke
C/- Jan Ward
1121 No 2 Road
RD2
Te Puke 3182
Te Puke Community Board Grant
Dear Aileen
I realise you will have had a phone call to say that Thank you we were delighted to receive the $3,000
Grant for expenses to help keep our Patrol Car running. I can assure you we are delighted and wish to say
thank you for your consideration. The grant has been most appreciated and our patrollers are happy to be
able to continue helping the Te Puke Police by being extra pairs of eyes and ears.
Our patrollers have recently been undergoing training with Sergeant Mark Holmes of the Te Puke Police to
bring them up to date with the new Health and Safety Regulations and our patrol has been equipped by
the Police with the latest technology to keep them safe when out on patrol, and this equipment allows the
patrollers to be in constant touch with the Police and vice versa.
I am sorry this letter is rather late but I have been overseas. I just wanted to again say thanks from us all at
CPNZ Te Puke. We value this grant most sincerely and we are happy to meet with members of the Te Puke
Community Board at any time they would like to answer any queries they may have.
Kind Regards
~ (J '/ Ja Ward for CPNZ Te Puke Patrol.
106
9 November 2016
Aileen Alty Democracy Advisor Dr Leonard Randell Memorial Scholarship Trust
Dear Aileen Alty
Thank you very much for awarding the Dr Leonard Randell Scholarship to me, as well as your time. It will come of great use towards funding my aspiration of becoming an Electrical Engineer through the University of Waikato. I am privileged to have received this scholarship and I wish to share the quality of helping others selflessly through this qualification, such as Dr Leonard Randell did himself.
Because of your generosity, I am able to pursue my goal of Electrical Engineering and Mechatronics with less financial worries. Once again, thank you.
Yours sincerely Shay Watson.
107
By-Eiectien Timetable Wellem Bay of Plenty DIBtrlct Council
Te Puke Community Board
Wednesday 23 November 2016
Thursday 24 November 2016
Thursday 22 December 2016
Wednesday 28 December 2016
Thursday 26 January 2017
Thursday 26 January 2017
Thursday 16 February 2017
Friday 17 February 2017
Wednesday 22 February 2017
by Thursday 20 April 2017
Dale Ofsoske
Electoral Officer
Western Bay of Plenty District Council
October ZO 16
./
FRIDAY 17 FEBRUARY 2017
Public notice of By-Election and Inspection of Electoral Roll [Sec 42, 52, LEA]
Nominations open
Roll open for inspection [Sec 42, LEA]
Nominations close ( 12 noon)
Roll closes [Sec 42, LEA]
Public notice of Day of By-Election [Sec 65, LEA]
Delivery of voting documents
Progressive roll scrutiny [Sec 83, LEA]
Special voting period
Early processing
Appointment of scrutineers (by 12 noon) [Sec 68, LEA]
Preliminary results available as soon as practicable after close of voting [Sec 85, LEA]
Official declaration [Sec 86, LEA]
Declaration/public notice of results [Sec 86, LEA]
Return of election expenses & donations form [Sec 112A, LEA]
108Date Subject
25 November 2016 Open Session Councillors Report Te Puke Community Board TP1 December 2016
Western Bay of Plenty District Council
Te Puke Community Board
Councillors Report - December 2016
Election/Induction
Since the election councillors and community board members have been involved in a familiarisation and induction processes to prepare us for the responsibilities ahead.
Regional Bus Services
The Bay of Plenty Regional Council has been reviewing services across the Bay. Patronage has been growing faster in the Bay than anywhere else in New Zealand in spite of a smaller subsidy. The Te Puke to Tauranga service is currently considered to be at capacity. As part of the whole package, consideration is being given about how to address the overall service.
Town Centre Upgrade
This has provoked a lot of discussion and comment. Hopeful ly the works can be brought to a rapid conclusion and the result can be assessed objectively rather than in the current state of frustration.
Annual Te Puke Santa Parade
The annual Te Puke Santa Parade takes place on Saturday 3 December 2016. Hopefully some of the above mentioned works will have been completed and it will be an opportunity to enjoy our town, amenities and each other's company.
Enjoy the festive season and keep safe over summer.
John Scrimgeour Councillor Te Puke Community Board
A2799041 Page 1
109Date Subject
14 November 2016 Open Session Call for Nominations for the Elections of the New Zealand Community Board's Executive Committee (NZCBEC)
Western Bay of Plenty District Council
Te Puke Community Board
Call for Nominations for the Elections of the New Zealand Community Board's Executive Committee
(NZCBEC)
Nominations for representatives and deputies are being sought for the New Zealand Community Boards Executive Committee by Local Government New Zealand. The Executive Committee is made up of six geographic zones. The Western Bay of Plenty District Council is part of Zone 2 which incorporates the following authorities:
Environment Bay of Plenty Environment Waikato Gisborne District Counci l Hamilton City Council Hauraki District Council Kawerau District Council Matamata-Piako District Council Opotiki District Council Otorohanga District Council
Rotorua District Council South Waikato District Council Taupo District Council Tauranga City Council Thames-Coromandel District Council Waikato District Council Waipa District Council Waitomo District Council Whakatane District Council
Every person who holds office as a Community Board member is qualified to be appointed to the Executive Committee and nominators and seconders must be from within the Zone in which the election is taking place. Details are provided in the attached memo (Attachment 1). A copy of the Zone Representative Job Description is also attached (Attachment 2).
Nominations for the Executive Committee were to be received by the returning officer not later than Wednesday 30 November 2016, accompanied by a brief curriculum vitae. The Community Board may have nominated a member, and any nominations were to be seconded by another Community Board in the Zone 2 District. Due to time constraints, it is suggested that the Chairperson be delegated to second any nominations that they felt are appropriate.
A2790928 Page 1
110Date Subject
14 November 2016 Open Session Call for Nominations for the Elections of the New Zealand Community Board's Executive Committee (NZCBEC)
Recommendation
1. THAT the report from the Democracy Advisor dated 14 November 2016 regarding Local Government NZ - Zone 2 representation be received.
2. (a) THAT the information from Local Government New Zealand be received.
OR
(b) THAT the Te Puke Community Board advise their nomination of . . . . . . . . . . . .. . .. . .. . .. . •• • . . . .. • •• . .. . .. . .. for the Zone 2 representative and . . . . . .. . .. . .. . .. . . . . .. . .•.........•.... for Deputy Representative to the New Zealand Community Boards Executive Committee.
AND
3. THAT the Chairperson have the delegated authority to second any nominations from other Western Bay of Plenty District Council Community Boards as they deem appropriate.
A2790928 Page 2
111
MEMORANDUM
Date: 16 November 2016
To: Community Board Members
CC: Mayors, Chief Executives, Community Board Co-ordinators
From: Malcolm Alexander, Chief Executive, LGNZ
Subject: Community Board Executive Elections: Call for nominations
Weare. LGNZ .•
Nominations for representatives and deputies on the New Zealand Community Boards' Executive Committee (CBEC) are now due and must be received by LGNZ by S.OOpm Wednesday 30 November 2016.
The Executive Committee is made up of six representatives, one from each of the six LGNZ zones which are described in the LGNZ rules (please check the LGNZ website if you are not sure what Zone your board and council is located in). A description of CBEC and its role is attached.
Following the dose of nominations voting papers, where a contested election is required, will be sent to all community boards by Friday 2 December 2016.
Nominations
A nomination form is attached. Please note that your nomination form must be signed by two community board members from within your zone. The form must be received by the Returning Officer no later than 5.00pm Wednesday 30 November 2016. Nominations can be accompanied by a brief curriculum vitae (CV) outlining the nominee's relevant experience for the position being sought. CVs will be distributed to members along with the voting papers. Please note that late nominations will not be accepted.
Nominations and CVs can, if you wish, be returned by email to [email protected]
Elections
If more than one nomination for a position is received voting papers and CVs will be sent out to community boards by S.OOpm Friday 2 December. Completed voting forms are due back to the Returning Officer by 5:00pm Friday 27 January 2017. Please note that late votes will be declared informaL
We recommend that you make provision for voting for the Zone CBEC representative on the agenda of your next community board.
112
Information for Nominees
For more information on what it means to be a member of CBEC please contact:
• the current CBEC chair, Mick Lester mickand·janelester@qmai l.com or 027 546 0755;
• your current CBEC Zone representative; or
• Mike Reid, Local Government New Zealand, 04 924 1204.
Please direct any general enquiries regarding the nomination and election process to Leanne Brockelbank, phone 04 9241212, or email Jeanne.brockelbanktli>lgnz.co.nz.
Malcolm Alexander Chief Executive Local Government New Zealand
2
113
Attachment 1: The role of CBEC
The Executive Committee meets four times a year, usually in Wellington and travel expenses will be reimbursed by Local Government New Zealand. Since mid 2002 the Executive Committee has been working with Local Government New Zealand. A Memorandum of Understanding has been negotiated which gives the Executive Committee the status of an advisory committee to the National Council of Local Government New Zealand. This role involves:
1. providing advice to the National Council of Local Government New Zealand on all matters involving community boards;
2. liaising between Local Government New Zealand and community boards to gather information on issues and matters of national interest;
3. keeping the National Council of Local Government New Zealand informed of current and future issues of concern to community boards that may have implications for local government generally; and
4. advising on training needs of community boards and their members that might be included in a national capacity building strategy.
Attachment 2: Conduct of elections
The election of the Executive Committee members will be conducted in accordance with these guidelines:
1. The Returning Officer for the elections is Malcolm Alexander, Chief Executive, LGNZ. He will appoint a Deputy Returning Officer.
2. Nominations are being called for by LGNZ.
3. Successful candidates assume office following the completion of the election in each zone and serve in office until their successor assumes office.
4. Nominators and seconders must be from within the Zone In which the election is taking place. Nominations will be accepted only from members of the Zone in which the election is taking place. Every person who holds office as a community board member is qualified to be elected to the Executive Committee.
5. If only one nomination is received, that person will be declared elected and no voting will take place. If no nominations are received by the date nominations close, the Executive Committee shall consider the action required to fill the position at its next meeting.
6. If more than one nomination is received for any position, elections will be held and will be conducted by way of a postal vote. Each community board has a single vote for the purpose of the elections (Rule E6(c)). Your community board may now wish to consider the procedures it will follow to ensure that the matter is given attention and any nomination and your voting papers are completed on time.
7. Candidates may stand for both positions, but if they are elected to both positions they are required to vacate the Deputy's position.
8. Voting papers must be signed by the Community Board Chair or notified alternative. If the voting paper is signed by a person other than the Chair, the notification of approval must be either forwarded to the Returning Officer prior to the election taking place, or attached to the voting paper. Approval may take the form of a signed approval from the Chair or a resolution from the relevant community board.
9. Voting papers will be destroyed by the Returning Officer after the results have been declared.
3
114Date Subject
17 November 2016 Infrastructure Services Report Te Puke November 2016
Western Bay of Plenty District Council
Te Puke Community Board
Infrastructure Services Report Te Puke November 2016
Purpose and Summary
Open Session
This report provides specific information on engineering activities of interest to the Board.
Minute Action Sheets
The current Board Minute Action Sheets are attached to this report. The resolution to receive this repot includes receipt of the Minute Action Sheets. Attachment A
This is a revised reporting methodology to have all the information relating to a project in a single location.
Recommendation
1. THAT the Deputy Chief Executive's Report dated 15 November 2016 and titled Infrastructure Services Report and Minute Action Sheet Report Te Puke November 2016 be received.
Approved Gary All is Deputy Chief Executive
A2784676 Page 1
115Date Subject
17 November 2016 Infrastructure Services Report Te Puke November 2016
Open Session
1.0 Utilities
1.1 Works programme 2016/17 The following project works are planned for and around the Te Puke area.
Stormwater • Washer Place Stormwater Upgrade
Wastewater • Te Puke Wastewater Treatment Plant Resource Consent Renewal
Water • Manoeka Road Water Storage Tank • Te Puke Trunk Water Mains • Te Puke Water Main Improvements • Maniatutu Road Pongakawa - Bore and Treatment Plant Upgrade • Water Meter Installation Project- ESZ (Eastern Supply Zone)
1.2 Washer Place Stormwater Upgrade Physical works to be tendered November - December 2016 with a contract awarded prior to Christmas, work to start mid-January through- March 2017.
1.3 Te Puke Wastewater Treatment Plant Resource Consent Renewal The application to renew the discharge consent for the Te Puke wastewater treatment plant has been lodged with Regional Council. The application seeks a 35-year term. Timeframes for notification of the consent application and hearings have not yet been set by Regional Council. Due to large workloads at Regional Council there maybe some delays in the processing of the consent application. However because the consent was lodged 6 months prior to its expiry, Council can continue to operate the treatment plant under the current consent, until the consent application process is complete.
The draft consent conditions submitted with the consent requires council to look at Alternative Options for the long term discharge of the treated wastewater from the Te Puke wastewater treatment plant. A working group has been formed which includes Tangata Whenua, Councillors and Community Board representatives. The group will meet on a regular basis to assess the various options available. This is expected to be a long term process spanning over 5 - 10 years.
1.4 Manoeka Road Water Storage Tank The water storage tank and pump station at Manoeka Road, which feeds the properties at the high end of Manoeka Road, has been commissioned following installation of the electrical supply transformer.
1.5 Te Puke Trunk Water Mains A new trunk water main was installed along Te Puke Highway between King Street and the Waiari Bridge. A cross country trunk water main was replaced through farmland between No 1 Road and Waiari Bridge. Both trunk mains were commissioned in October 2016.
A2784676 Page 2
116Date Subject
17 November 2016 Infrastructure Services Report Te Puke November 2016
Open Session
1.6 Te Puke Water Main Improvements Planned replacement works for the water reticulation in Oxford Street and Moehau Street is to take place between November 2016 and February 2017. Affected property owners will be advised of pending shutdowns to carry out this work.
1.7 Maniatutu Road Pongakawa- Bore and Treatment Plant Upgrade Investigation and development of a second bore to supplement the Eastern Supply Zone is underway. Initial trials will commence late 2016. Depending on test results the proposed plan is to have the bore, feeder main and treatment plant upgrade commissioned before Christmas 2017.
1.8 Christmas and Holiday period kerbside rubbish removal Normal collection dates by private contractors apply for the district for 2016/2017 holiday period.
1. 9 Review of WMMP The timeline for adopting a revised WMMP still remain for early mid-2017. The milestone dates are as follows: • Issues and Options to Council in August 2016 • Draft WMMP written during the election • Consultation post-election; and • Hearings, deliberations and adoption early mid-2017.
1.10 Water Meter Installation Project- ESZ (Eastern Supply Zone) All connections in the Eastern Supply Zone have had their water meters installed with only a handful of mostly rural connections to be completed shortly, including upgrading a number of "backflow prevention devices" on existing water meter sets particularly in rural areas.
For customers who have had their meters installed after 1 July 2015 and before 30 June 2016, will not be charged for water volume used before 1 July 2016. Information will be sent to them about the change to charging for water by water meters.
2.0 Reserves
2.1 Jubilee Park Skate Park Construction works are underway with completion expected before Christmas. Full funding has been obtained including a recent grant from TECT.
3.0 Strategic Property
Nothing new to report.
A2784676 Page 3
117Date Subject
17 November 2016 Infrastructure Services Report Te Puke November 2016
Open Session
4.0 Development Engineering and Projects
4.1 Te Puke Highways- Town Centre Upgrade Contractor Fulton Hogan are currently working on the Town Centre upgrade project. Boucher Rd - Jellicoe St intersection roundabout is now in place. The Contractor is focussed on the works between Jocelyn St and Oxford St where the lanes have been remarked to a single through lane and a parking aisle. The traffic system is working well despite interference caused by multiple work sites. The Flagtrax system has been ordered and will be installed as soon as it is supplied. Works will be suspended over the Christmas New Year period from 2 December, returning early in the new year.
4.2 Te Puke Highways - Northern Entrance (Raparapahoe Bridge to old Railway Station) Contractors Heb Construction, together with Downer, CGC and Arborcare are currently working on transforming the entrance toTe Puke. The Contractors are focussed on kerbing, tree maintenance, planting, pavement repairs and shortly construction of threshold roundabouts at No 3 and Quarry Roads.
4.3 Te Puke Highways - Pavement Works Work on the Long Swamp pavement reconstruction is underway with completion, subject to weather, anticipated by the end of November. Two further pavement reconstruction works are planned for completion by the end of the season. Pre-reseal repair works are about to commence, followed by re-sealing works and the installation of wide centre line markings throughout the rural sector.
4.4 Te Puke Highways - Other Works Welcome Bay roundabout tender documents will be available shortly with construction planned for the new year. A guardrail around Manoeka intersection is planned for construction in the new year.
4.5 Waitangi Improvements Consultation has been completed with Ngati Moko with final construction drawings now under preparation. The works include thresh hold treatments, pavement reconstruction together with urbanisation features such as footpaths, kerbs and channel, pedestrian refuges and speed controls. Consultation is now focused on various organisations to enable a desired speed reduction from 70kph to SOkph.
4.6 Development Engineering The number of package of plans meetings with developers is reducing. However significant interest remains with development in Omokoroa and Te Puke. The construction phase for urbanisation of Kayelene Place is planned for the new year.
4.7 Rural Fire Progress on the creation of Fire and Emergency NZ (FENZ) is continuing as planned. From 1 July 2017, Fire and Emergency will be the responsibility of the new FENZ organisation. Members of the Project Team are currently preparing an inventory of response assets together with condition rating to ensure that FENZ can operate effectively from 1 July 2017. Ownership issues
A2784676 Page 4
118Date Subject
17 November 2016 Open Session Infrastructure Services Report Te Puke November 2016
for all assets are being worked through with asset owners over the next four years.
5.0 Emergency Management
5.1 Community Resilience Activities Staff presented the Marae Preparedness toolkit to WBOPDC Operations Committee on 7 July.
The Wright Road Rural Support District Community Guide to Emergencies have been distributed to over 300 residents, promoting preparedness and hazard awareness.
The Katikati Community Guide has been drafted for signoff before printing and distribution.
Staff have liaised with the Pongakawa Board of Trustees (BOT) to advise on approval process for the Pongakawa Action Centre to be a nominated Community Led Centre as part of the Pukehina Community Response Plan.
Staff met with Pukehina Rate Payers Association Inc. to provide key action points to implement emergency projects including: Tsunami signage, Community Response Plan (revised), Community Response Leaflets. Through regular follow up and updates the Association will achieve emergency preparedness for the community.
Two applications were submitted to the Ministry of Youth Development (MYD) for the Youth in Emergency Services (YES) programme. Applications were given on behalf of WBOPDC for the communities of MaketO and Katikati.
5.2 Exercise Tangaroa Exercise Tangaroa took place over three days (31 August, 14 and 28 September 2016) and simulated the response to a tsunami threat to New Zealand. The scenario had a significant impact on the Bay of Plenty and over the three days provided a great opportunity to test our response to a tsunami threat, rapid impact assessment, welfare arrangements and the transition to recovery process. The Emergency Operations Centre was fully activated on the first two days of the exercise and all staff had the opportunity to participate in the exercise. Although the exercise was restricted to no public participation it identified areas where we can improve the service to our community.
6.0 Roading
6.1 District Footpaths Repairs The project of eliminating footpath defects across the District was expected to be completed by the end of October 2016 in accordance with agreed timeframes, but an extension has been granted till the end of March 2017 to allow additional work to be included as the work progressed. The footpaths
A2784676 Page 5
119Date Subject
17 November 2016 Open Session Infrastructure Services Report Te Puke November 2016
will then meet the level of serviceabil ity as specified in the One Network Maintenance Contract.
Subject to agreement with the contractor, additional intervention will be undertaken over the next year to eliminate less hazardous defects and bring the footpaths up to a standard that will reduce the possibility of presenting tripping hazards for our ageing population. The district wide funding allocation of $250,000 will also be directed to improving mobility crossings, local drainage and other local minor improvements in urban areas.
6.2 Community Roading Account This sets out the community reading budget for the year, completed projects, committed and approved projects, debt payments and projects approved for future years. This section will only be updated at year end, or when a project is added, deleted or completed.
Current Account Opening Balance 1 July 2016 Allocation for 2016/17
Sub total
Less Projects to be completed during year Less Debt funding
Projected Current Account Balance 30 June 2017
Loan Information Loan Balances as at 30 June 2016 - 2002 Main Street upgrade loan (Loan repaid end of 2018) - 2011 Heritage Walkway loan (Loan repa id end of 2017)
A2784676
$ (128,805)
273,600
144,795
0 173,402
(28,607)
(186,481) (67,630)
(254,111)
Page 6
120ATTACHMENT A
Community Board Report TE PUKE COMMUNITY BOARD 7/04/2016
Remit Title
Remit Number
Owner
Status
Complete Date
Confidential
Resolution
Actions
Storyboards
TP19.16. 3.2
RFAM
UNDER ACTION
TP19.3.2 Storyboards
The Chairperson noted that one of the best examples of a 'storyboard' was seen at the Paengaroa roundabout. The Reserves and Facilities Asset Manager had been requested to arrange a meeting with the Chairperson to further discuss the development and installation of similar boards in Te Puke.
It was hoped to place storyboards in the vicinity of the Constables Gallery, the old cemetery and the historic Raymond Bridge.
15/11/16 - No change
14/10/2016: Waiting for a more traditional sign design appropriate to the historic content received and location to come back from Devich design company.
14/9/2016: Lack of suitable content for a sign as originally envisaged is causing delays in concluding sign design. A local sign company has been asked to prepare an appropriate heritage style sign board design and installation price.
12/8/2016: Sign board content and design is currently being prepared by the Communications and Engagement Team. Delivery is expected mid August, with sign construction and installation to follow.
13/7/2016: a Sign board "proof" for the historic bridge is being prepared and will be presented to the Community Board Chairman for feedback by August 2016.
15/6/2016: Sign board information is with the Communications Team who are designing board content. Once complete, a sign will be purchased/implemented for the historic bridge only.
11/5/2016: Historic information about the bridge has since been provided by the TPCB Chairman. Signage costs have also been received. The next step is to involve the Communications team to design the sign board for the bridge. The other signs can be designed once historic info has been provided .
14/4/2016: A meeting with the TPCB Chairman and staff will be arranged to progress the art-work information for new story-boards. Signboard pricing information from the NZTA Paengaroa examples has been received and orders for 3 new boards of the same design will be placed .
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121ATIACHMENTA
TE PUKE COMMUNITY BOARD 30/06/2016
Remit Title
Remit Number
Owner
Status
Complete Date
Confidential
Resolution
Actions
Jubilee Park Skate Park
TP21 .16 4.1
RFAC
UNDER ACTION
Board Member Dally advised that member of the Skate Park Group had met with the Te Puke Rotary and the Kiwi Coast Te Puke Lions Club who had advised that they could not take the skate park group under their incorporation at this time. The Te Ara Kahikatea Pathways Society had agreed to support the Te Puke Skate Park Group and take them under the umbrella of their incorporated society. A funding application to TECT, on behalf of the Te Puke Skate Park Group, had been made by the Te Ara Kahikatea Pathway Society for consideration in September.
Councillor Matthews joined the meeting at 8:12pm .
Resolved : Members Spratt I Wratt
THAT the Minute Action Sheet Report for the Te Puke Community Board for June 2016 be received.
15/11/16 - Construction works are underway with completion expected before Christmas. Full funding has been obtained including a recent grant from TECT.
14/9/16 Application for grant made to TECT. Decision of grant by end of month.
2/8/2016 Meeting with Te Puke Skatepark Project Control Group on 5th August to receive update on application of the grant to TECT. Grant Dally is applying via the Te Ara Kahikatea Pathways Society on behalf the PCG.
122ATTACHMENT A
TE PUKE COMMUNITY BOARD 30/06/2016
Remit Title
Remit Number
Owner
Status
Complete Date
Confidential
Resolution
Actions
Second BBQ for Jubilee Park
TP21 .16.5.5
RF02
UNDER ACTION
The BBQ installed in Jubilee Park at the conclusion of the last triennium had been very successful particularly over the summer months. The Board would like to utilise some of their reserve funding to install a second BBQ unit in Jubilee Park.
The purchase and installation of the BBQ would be undertaken by Reserves and Facilities staff.
Resolved: Members Spratt I Wratt
THAT the Te Puke Community Board approve expenditure of up to $15,000 from the Te Puke Community Board Reserve Account for the installation of a second BBQ in Jubilee Park.
18.11.2016 BBQ is installed and will be operational pending electrical meter installation and electrical certificate.
15/11/16 -Installation of BBQ is nearing completion and will be operational for the summer period. Operation is pending meter installation and electrical certification . Completion expected by the end of November 2016.
25/1 0/2016 on track.
15.09.2016: BBQ is ordered with installation planned for October/November.
22.08.2016: Specifications have been sent to Three contractors. Have received two process and Awaiting for the third price.
13.07.2016: RF02 has instigated a contractor to complete the installation and a site meeting is planned for 19 July 2016.
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123ATTACHMENT A
TE PUKE COMMUNITY BOARD 11/08/2016
Remit Title
Remit Number
Owner
Status
Complete Date
Confidential
Resolution
Actions
Te Puke Wastewater Treatment Plant Resource Consent Renewal
TP22.16.6.1
RFM
COMPLETED
The Board noted the timeframes for notification of the consent application and hearings for the Te Puke Wastewater Treatment Plant Resource Consent renewal had not yet been notified .
As well as the development of a wetland area in the vicinity of the Te Puke Wastewater Treatment Plant, the Board would like to see an investigation undertaken in regard to the development of a wetland area at the bottom of Cannell Farm Drive. The Board asked that this request be passed to the incoming Board following the election for the 2016/19 Triennium .
Resolved : Members Dally I Wratt
THAT the Acting Group Manager Infrastructure Services report dated 11 July 2016 and titled Infrastructure Services Report Te Puke- August 2016 be received.
15/11/16 - The wetland area by the Te Puke Wastewater Treatment Plant will be considered as part of the consent renewal process.
The land at Cannell Farm Drive is in private ownership and consequently will not be investigated further at this time.
15/10/16- Regional Council to provide wetland options for consideration .
15/10/16 - Regional Council to provide wetland options for consideration .
14/9/16- No change
17/8/16 - On site meeting held with Te Ara Kahikatea Group and BOP Regional Council to look at wet land opportunity for Gordon Street land around the Wastewater Treatment Plant.
124Date Subject
10 November 2016 Open Session Financial Report Te Puke- September 2016
Western Bay of Plenty District Council
Te Puke Community Board
Financial Report Te Puke- September 2016
Purpose and Summary
This report provides the Community Board with a six-weekly monitoring of its operational budget.
Attached are the financial statements for the period up to 30 September 2016 (Attachment A).
Total operating costs are over budget and include contingencies, salaries and interdepartment charges. All are on track for the full year, with salaries being higher due to a timing difference for more pay periods in the first three months.
Conference expenses, grants, mileage allowance, security, and street decoration (street flags) are on budget with expenditure expected later in the year.
Grant payments made to date:
$ Te Puke Community_ Patrol [TP21.7]. $3,000 Nga Wahine Toa 0 Tapuika me Waitaha Te Puke Grant rTP22.5l. $800 Total grants paid to date $3,800
Committed- Operational expenditure
I Total outstanding operational commitments
2016/17 reserve analysis:
2016/17 Openinq balance $147 464 No reserves movement to date Nil 2016/17 Closing balance $147,464
A2787999 Page 1
125Date Subject
10 November 2016 Financial Report Te Puke- September 2016
Committed - Reserves expenditure
Subject to a further report from the chosen provider for a staged development of a CCTV Surveillance system, Council to allocate $10,000 from the Te Puke Reserve account for an agreed system [C23.19] . Work completed and final costs to be determined . Community Board agree to fund up to $2,000 for the installation of two CCTV cameras to cover the Constable Art Gallery from the remaining balance rTP14.5.2]. For the purchase of 50 flag TRAX systems to replace the existing flag fitments along Jellicoe Street [TP10. 7. 7]. Jubilee Park Skate Park [TP.20.1.1] Second BBQ installation for Jubilee Park rTP21.5.5l 2016/17 Closing balance after committed expenditure
Open Session
$(2,741)
Up to $(50,000)
Up to $( 45 000) Up to $(15 000)
$34,723
The decision by the Te Puke Board to retain a minimum reserve balance of $50,000 [TPl.ll] now no longer applies [TP8.5.1].
Recommendation
THAT the Financial Accountant's report dated 10 November 2016 and titled "Financial Report Te Puke- September 2016" be received.
Dian McCall Financial Accountant
Approved Finance Manager
Minute Action Sheet Position Code For Action FA For Info FM For Info CFO
A2787999 Page 2
126 ATTACHMENT II] Western Bay of Plenty District Council
Income and Expenditure Statement For the period ended 30 September 2016
Te Puke Community Board Year to Date Full Year Last Year
Variance Actual Budget (Unfav) / Fav Budget Actual
The Community Board is required to review its budget annually and make a recommendation on what the Board considers its operational budget should be for the upcoming financial year.
The Board is aware that the annual forecast for its budget will be subject to Council review and consultation.
Recommendation
1. THAT the report from the Democracy Advisor dated 8 November 2016 and titled Draft Annual Budget be received.
2. THAT it be recommended to the Long Term and Annual Plan Committee that the Te Puke Community Board Draft Annual Budget be:
Ooeratina Costs Conference Expenses Contingency Grants Mileage Allowance Security Street Decoration Salaries Inter Department
Charges ....... ...... ........ Determined by Overhead Costs Allocated TOTAL OPERATING COSTS
3. THAT this report relates to issues which are not considered significant in terms of Council's Policy on Significance.
Aileen Alty Democracy Advisor
A2785599 Page 1
128Date Subject
8 November 2016 Draft Annual Budget
Open Session
1. Background
Under the role and purpose of Community Boards, subject to compliance with Counci l strategies, policies, plans and legislation, the Community Board has the delegated function to:
Control, expend and monitor funds as allocated by Council.
The sa lary component of all Community Boards has been determined by the Remuneration Authority and the Board has no control over this figure.
Under the new process used by the Remuneration Authority there is no full review in the current triennium period for elected member salaries, but rather an increment which will be assessed annually.
The Te Puke Community Board set their 2016/17 Budget in October 2015 (Reference TP16) as outlined below. The actual totals for 2016 are shown below along with the 2016/17 Budget.
2016 Actual 2016/17 Budget Te Puke Conference Expenses Contingency
87 2,000 8,202 7,000
Grants Mileage allowance Security Street Decoration Salaries
7,127 11,000 323 2,000
1,689 2,000 8,020 15,000
Determined by Remuneration Authority
2. Statutory Compliance
The Local Government Act 2002 required that Community Boards prepare an annual submission to Council for expenditure within their community.
F d" /B d t I I" t " un mg, u1ge mp11ca 1ons
Budget Funding Relevant Detail Information
Counci l The Te Puke Community Board does not have the delegated authority to make funding allocations outside of the adopted budget. The Community Board may make recommendations to Council.
3. Consultation and Communication Interested/ Affected Completed/Planned Notes
Parties Consultation/Communication
General Public The public may comment on Board's budget during the Annual Plan/ Long Term Plan consultation process.
A2785599 Page 2
129Date Subject
11 November 2016 Open Session Schedule of Meetings November I December 2016
Western Bay of Plenty District Council
Formal Meeting Schedule
November- December 2016
November 2016
Meeting Date Time Venue
Council 24 Nov 9.30 a.m . Chambers
Waihi Beach Community Board 28 Nov 6.30 pm. Chambers
Omokoroa Community Board 29 Nov 7.00 p.m. Omokoroa Library and Service Centre
Katikati Community Board 30 Nov 7.00 p.m. Katikati Library and Service Centre
December 2016
Meeting Date Time Venue
Maketu Community Board 6 Dec 7.00 pm Maketu Community Centre
Te Puke Community Board 8 Dec 7.00 pm. Te Puke Library and Service Centre
