WESTERN LAKE SUPERIOR SANITARY DISTRICT 2626 Courtland Street Duluth, Minnesota 55806-1894 Phone: (218) 722-3336 FAX: (218) 727-7471 http://www.wlssd.duluth.mn.us MEMORANDUM To: Dave Manderfeld, Julene Boe, Loren Lilly, Jim Aird, Ruth Janke, Paul Thomsen, Marcia Podratz, Laura Ness, and Archie Chelseth From: Amanda MacDonald Date: August 12, 2020 Subject: Committee of the Whole Meeting A Committee of the Whole Meeting is scheduled on Wednesday, August 19, 2020 at 11:30 a.m. via Microsoft Teams. To access the meeting: +1 469-998-5921 Conference ID: 611 770 561# The agenda for this meeting will include: • Results of August Special Legislative Session • Monthly Financials • Review of Draft 2021 Budget o Draft Flow and Loads o Draft Wastewater O&M Budget o Draft Wastewater Capital Budget o Draft Solid Waste O&M Budget o Draft Solid Waste Capital Budget • Solid Waste Capital Projects Update • Approval of Bid #1419 Interceptor Cleaning Project • Approval of Sanitary Sewer Extension - Tagwii Building and Utility Improvements (Fond du Lac Band of Lake Superior Chippewa) • Approval of Materials Recovery Center Mattress Fee Increase • Other Please call or email Amanda MacDonald if you do not plan on attending. cc: News Media Board Members
Transcript
WESTERN LAKE SUPERIOR SANITARY DISTRICT 2626 Courtland Street Duluth, Minnesota 55806-1894 Phone: (218) 722-3336 FAX: (218) 727-7471 http://www.wlssd.duluth.mn.us
MEMORANDUM
To: Dave Manderfeld, Julene Boe, Loren Lilly, Jim Aird, Ruth Janke, Paul Thomsen, Marcia Podratz, Laura Ness, and Archie Chelseth
From: Amanda MacDonald
Date: August 12, 2020
Subject: Committee of the Whole Meeting
A Committee of the Whole Meeting is scheduled on Wednesday, August 19, 2020 at 11:30 a.m. via Microsoft Teams. To access the meeting: +1 469-998-5921 Conference ID: 611 770561#
The agenda for this meeting will include:
• Results of August Special Legislative Session• Monthly Financials• Review of Draft 2021 Budget
o Draft Flow and Loadso Draft Wastewater O&M Budgeto Draft Wastewater Capital Budgeto Draft Solid Waste O&M Budgeto Draft Solid Waste Capital Budget
• Solid Waste Capital Projects Update• Approval of Bid #1419 Interceptor Cleaning Project • Approval of Sanitary Sewer Extension - Tagwii Building and Utility Improvements
(Fond du Lac Band of Lake Superior Chippewa)• Approval of Materials Recovery Center Mattress Fee Increase• Other
Please call or email Amanda MacDonald if you do not plan on attending.
Staffing CostsSalary & Hourly Wage Increase - 0%Staffing Levels – Other than a few exceptions, open positions will remain unfilled 3% Medical Increase
Energy Costs0% Electrical Increase (based on average May/June 2020 rates)Gasoline $2.25/GallonDiesel $2.50/Gallon Diesel Generators $2.20/gallon4.7% Water Increase11.25% Storm Water Increase0% Natural Gas Increase
Staffing CostsSalary & Hourly Wage Increase - 0%Staffing Levels – Other than a few exceptions; all open positions will remain unfilled 3% Medical Increase
Energy Costs0% Electrical Increase (based on average May/June 2020 rates)Gasoline $2.25/GallonDiesel $2.50/Gallon
TRANSFER STATION 2021Operations Equipment $100,000Steel Deflector Plates $75,000TOTAL $175,000
Questions on Solid Waste Budget
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WESTERN LAKE SUPERIOR SANITARY DISTRICT 2626 Courtland Street Duluth, Minnesota 55806-1894 Phone: (218) 722-3336 FAX: (218) 727-7471 http:\\www.wlssd.duluth.mn.us
Project Background The Interceptor Asset Management tools are used to identify and prioritize pipe segments which require maintenance and inspection activities. The Interceptor Maintenance Asset Program (IAMP) identified that the Cloquet, East, Hermantown, Lakeside, West and Woodland Interceptors required cleaning in 2020. Approximately 28,500 feet of pipe will require hydraulic cleaning to remove roots, grease and debris. These sections will then be fully inspected post cleaning. This project will also assist in determining the frequency of routine maintenance activities such as root and debris removal needed on the various interceptors. Results from the inspections will be included in WLSSD’s Interceptor Asset Management Tools which are used to monitor the condition of the interceptors and develop plans for future maintenance and capital projects. Scope of Work The Scope of Work for the inspection project includes the following:
• Hydraulically clean approximately 28,500 feet of specific locations and pipe segments along the Cloquet, East, Hermantown, Lakeside, West and Woodland interceptors.
• Perform additional heavy cleaning as necessary. Bid Summary WLSSD staff advertised for bids on August 1, 2020. Bids were received and opened on August 17, 2020 and a summary of the bids received are shown in the table below:
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Bid Summary
Bidder Amount Equix Integrity $116,081.70 Hydro-Klean $182,563.00 Stack Bros $299,300.00 National Power Rodding Corp $459,000.00 American Environmental $742,600.00
The proposed methods, equipment, and personnel were reviewed and are suitable for the work required on this project. The lowest responsive and responsible bid was from Equix Integrity. The following is a summary of the unit price items.
Summary of Bid Items ITEM NO. ITEM DESCRIPTION EST.
QTY. UNITS UNIT PRICE TOTAL PRICE
1 Mobilization and Demobilization 1 LS $3,500.00 $3,500.00
4 Hydraulic Sewer Cleaning Requiring Heavy Cleaning (15 – 42 in Pipe) 1 LF $6.70 $6.70
Total: $116,081.70
Budget The project will be funded from the 2020 Conveyance Operating and Maintenance Budget (4200-5580). The bid form is set up with both lump sum and unit cost items. Cleaning costs will be based on the actual number of linear feet completed. Schedule The scope of work planned is to be completed within 30 calendar days from the Notice to Proceed and therefore is estimated to be completed no later than October 15, 2020. Recommendation Staff recommends that the Committee of the Whole recommend award of Bid # 1419 - 2020 Interceptor Cleaning Project to Equix Integrity in the amount of $116,081 to be funded from GL 4200-5580.
WESTERN LAKE SUPERIOR SANITARY DISTRICT 2626 Courtland Street Duluth, Minnesota 55806-1894 Phone:(218) 722-3336 FAX: (218) 727-7471 http://www.wlssd.duluth.mn.us
MEMORANDUM
To: Committee of the Whole
From: Dan Belden
Date: August 10, 2020
Subject: Sanitary Sewer Extension – Tagwii Building and Utility Improvements (Fond du Lac Band of Lake Superior Chippewa)
PROJECT DESCRIPTION This Fond du Lac Band of Lake Superior Chippewa project involves an extension of their public sanitary sewer located near the intersection of Airport Road and Marigold Ave (see maps and profile). The Tagwii Recovery Center is a public rehab center that will have office space, 20 dorm rooms and partial lab facilities. There is currently an existing Tagwii center that was built 10 years ago adjacent to this proposed building. The Band has indicated the potential for future commercial and residential development in the area and the need for future sewer extensions. The extension would add an estimated ultimate flow of 2,500 gallons per day. The flow from this project enters the existing municipal collection system before traveling to the WLSSD Cloquet Interceptor. The flow then travels to the WLSSD Wastewater Treatment Facility via the WLSSD Scanlon and Knowlton Creek interceptors. The Fond du Lac Band is presently in compliance with WLSSD’s Ordinances for Reduction of Inflow and Infiltration, Fats Oils and Grease. The Fond du Lac Band and the City of Cloquet will be responsible for future operation and maintenance of the proposed sewer utility. A copy of the WLSSD Sewer Extension Approval Form is attached for your information. RECOMMENDATION Given the above, staff recommends the Committee of the Whole approve the Fond du Lac Band’s sewer extension request and authorizes staff to forward the application to the WLSSD Board of Directors for consideration at the August 24th meeting.
WESTERN LAKE SUPERIOR SANITARY DISTRICT 2626 Courtland Street Duluth, Minnesota 55806-1894 Phone: (218) 722-3336 FAX: (218) 727-7471 http://www.wlssd.duluth.mn.us
MEMORANDUM
To: Committee of the Whole
From: Tim Lundell
Date: August 12, 2020
Subject: Solid Waste Service Department (Mattress Fee Adjustment)
WLSSD staff is recommending that mattress recycling fees at the Material Recovery Center (MRC) be increased by $2/item effective January 1st 2021. Earlier this spring, Goodwill began charging all of their customers an additional $2/item to help sustain their program as they face a number of challenges managing this problem material.
