Whatcoat UMC Agenda & Minutes

Page 1 of 3 Filename: 160912 Meeting 160912 Meeting.docx

Whatcoat UMC Agenda & Minutes Group: Administrative Council

UMC Mission: Making disciples of Jesus Christ for the transformation of the world. Conference Vision & Mission: Connected Christians offering the hope of Jesus Christ in today’s world – Cultivating Communities through our CALL: Connecting, Acting, Leading, and Loving Church Mission: Welcoming all to passionately pursue Jesus and share God’s love with others. Meeting Purpose Steward the Mission (above) and Vision (page 3) of Whatcoat UMC

Meeting Objective Fall Transition, prepare for Nov. 17 Church Conference

Date/Time Monday, September 12, 2016 at 7:00

Location & Contact Info. Meeting Room

Leader Becky Caswell-Wade

Scribe Bo Gordy-Stith Attendees x Becky Caswell-Wade x Bo Gordy-Stith x LeeAnn Pritchett x Ruth Ann Webb

x Julie Lewicki x Linda England x Margaret Cahall x Tom Cahall x Angel Stark x Tim Stark x Tara Swearingen x Patti Contino

x Bob Contino x Ann Spence x Jane Maroon x Nancy Caswell x Doyle Tiller x Sam Leister x Kris Knarr Agenda & Minutes Discussions

# Duration Discussion Item Discussion Result Responsible

1. 5 Prayer and Devotions Tim Stark opened with prayer; Becky led devotions On behalf of the Church, Tom Cahall presented Pastor Bo with three tickets to attend the next Dover Downs Stock Car Race with his sons (as a Pastor Appreciation gift)

Becky Caswell-Wade

2. 5 Report review Reports due the Tuesday before the Monday AdCouncil meeting to Kris Knarr (office@whatcoat.com) to include:

1. Mission and Goals of the Ministry 2. List/report of activities sine the last report 3. Summary of upcoming events 4. Information about the ministry area other members of

AdCouncil need to know 5. Proposed agenda item for discussion in next AdCouncil

meeting Stewardship doesn't meet before Tuesday deadline – will submit latest Financial Report and as much of the report format as possible

Bo Gordy-Stith

3. 20 Fall Schedule Good SS attendance; though not necessarily anyone new What happened to the 11 adults? BJ met in Mtg Room Some kids during 11 in fellowship hall making lots of noise (while parents nearby did not quiet them down) No leader for adult small groups on our Ad Council Great crowd for ice cream fellowship – no one drank coffee Food fellowship moving forward? See how it goes without food/beverage or signup Turn on speakers in fellowship hall and close doors to narthex to contain noise – and Becky Caswell-Wade will check with ushers to speak with anyone in fellowship hall causing a disturbance during the 11 service

LeeAnn Pritchett

Whatcoat UMC Agenda & Minutes

Page 2 of 3 Filename: 160912 Meeting 160912 Meeting.docx

Agenda & Minutes Discussions

# Duration Discussion Item Discussion Result Responsible

4. 2 Capital Expense Budget Tom noted Tim’s comment that AV system needs to be the responsibility of the Trustees Approved a motion to move AV budget from worship/music to Trustees

Tim Stark

5. 3 Parking sign in Simpson Center Lot

Discussion of parking issues between WUMC and Lessard at Simpson Center. Tim Stark will meet with Lessard and Town of Camden

Tim Stark

6. 5 Banner at the corner Pastor will work with Trustees in repairing sign post Bo Gordy-Stith

7. 10 Stewardship Budget and Campaign

Stewardship Mtg Wed – income has been low for summer Planned expenses are in line with 2016 ~$240,000 October 5 next mtg to discuss income Profit and loss is $1700 deficit – not bad considering the summer Emily Galloway is looking into e-giving with VANCO Discussed budget input

Margaret Cahall

8. 3 Large Advent Wreath Ruthann said Billy feels like wreath is shot and wants someone to build one Kris Knarr may have one to donate – Billy Webb will need to look at it to determine if it will work

Ruth Ann Webb

9. 2 Policy for Members Borrowing Tables/Chairs

Trustees developed a form for borrowing church items (chairs, tables) which will be kept in Kris Knarr’s office Ruth Ann asked if we are going to stamp/label tables (not at this time)

Tim Stark

10. Review this meeting’s action items

See below Bo Gordy-Stith

11. Sharing Joys and Concerns Not recorded for privacy Bob Contino

12. Next meeting date and time Monday, October 10, 2016 (reports due Oct. 4) All

13. Adjourn Becky Caswell-Wade

Action Items AI # Description Assigned to Due Date Status

001 Recruit adult leader for 11:00 Bible Study Bob Contino

002 Get 11:00 ushers to check fellowship hall for noisemakers Becky Caswell-Wade Sep 18

003 Shift the posts for banners Trustees

004 Benevolence letter for budget preparation Pastor ASAP

005 SPRC will make decision about Treasurer at Oct 4 mtg Tom Cahall Oct 4

006 Email job description activity Becky Caswell-Wade (everyone)

ASAP

007 Inspect Kris Knarr’s Wreath Kris Knarr & Billy Webb

Whatcoat UMC Agenda & Minutes

Page 3 of 3 Filename: 160912 Meeting 160912 Meeting.docx

Upcoming Calendar Items Date Description Location Time Status

9/13 Nominations Meeting Meeting Room 9:00 am

9/16 Encounter Simpson Center 7:00 pm

9/18 Baptism of Evelyn and Allison Maahs Sanctuary 9:15 am

9/24 Dover District Revival Prayer Day – Why Do We Pray? Conley’s Chapel, Lewes, DE

9:00 am

9/24 Prince-Doherty Wedding Sanctuary 3:00 pm

10/2 World Communion Sunday Sanctuary 9:15, 11 am

10/4 Missions Meeting Meeting Room 6:00 pm

10/4 SPRC Meeting Library 7:00 pm

10/5 Nominations Meeting Library 7:00 pm

10/5 Stewardship Meeting Meeting Room 7:00 pm

10/7-8 Family Training (District) Simpson Center 9:00 am

10/10 Administrative Council Meeting Room 7:00 pm

10/11 Education Meeting Meeting Room 7:00 pm

10/12 Worship Committee Meeting Meeting Room 7:00 pm

10/15 The Well – Conference Training on Prayer Avenue UMC, Milford, DE

9:00 am

10/16 Stewardship Campaign Begins Sanctuary 9:15; 11 am

10/30 All Saints Observance Sunday Sanctuary 9:15; 11 am

11/6 Daylight Savings Time Ends

11/8 Election Day

11/8 Trustees Meeting Meeting Room 7:00 pm

11/9 Nominations Meeting Library 7:00 pm

11/9 Stewardship Meeting Meeting Room 7:00 pm

11/12 Craft Show Fellowship Hall 9:00 am

11/17 Church Conference Sanctuary 6:30 pm

11/20 Pledge/New Member Sunday Sanctuary 9:15, 11 am

Vision Statement

Christ transforms every member from the inside out, empowering us to identify our spiritual gifts and to fulfill our life mission. We live life together, studying the Bible, mentoring one another, and serving the community.

• We partner with children and their families in the Scouts and Preschool, welcoming them in worship and inviting them to connect with our church and serve the community.

• Our young people and elders partner with each other, sharing wisdom, encouragement, and inspiration.

• We partner with recovery groups to make more personal connections and to link the "higher power" with a life-changing relationship with Jesus.

• We partner with other churches and community leaders so that Christ can use each of our strengths for the good of the whole community.

We are a family that realizes everyone is our neighbor, particularly “the least of these” – anyone who is in need of food, clothing, shelter, a sense of belonging, and the love of Jesus.

1

Kris Knarr

From: Julie Lewicki <tjlanhad7@verizon.net>

Sent: Wednesday, September 07, 2016 7:31 AM

To: office@whatcoat.com; Julie Lewicki

Subject: Admin. Board report -9/12

The Goals and focus for the Missions and Outreach team is to provide diverse outreach opportunities on a local and

international level to allow folks to make a difference in the lives of others, spreading the message of Jesus Christ

through our love in action. We are making disciples to make a difference.

Recent outreaches:

*Alex's Lemonade Stand- Raised over $700 to fight childhood cancer at the Wyoming Peach Festival on 8/6.

*Collected school supplies to benefit students in need at WB Simpson School and other local schools.

*Ongoing collection of pajamas for Shepherds place *Ongoing collection of items for shoeboxes for Operation Christmas

Child *Shoe drive for the month of September in support of WaterStep. WaterStep is a non-profit organization

dedicated to bringing safe drinking water to children and families in need all over the world. WaterStep collects shoes,

sells them to an exporter and the revenue generated supports their life saving water projects.

> Upcoming outreaches:

-Interfaith Shelter Dinner to serve homeless -Operation Christmas Child shoebox collection

> -The Project Foster Angel Christmas Party will be held in our fellowship hall on Saturday, December 10, 2016 for

children and teenagers in foster care.

>

>

>

>

>

>

> Sent from my iPad

FINANCE COMMITTEE MINUTES- September 8, 2106

ATTENDEES: Margaret Cahall (Chairperson), Jane Maroon, Emily Galloway, Heather Gladish,

Angel Stark, Tim Stark and Arthur England. ABSENTEES: Bonnie Hunt, Bob Contino, Pastor Bo,

Bill Maroon

Margaret Cahall called the meeting to order at 7:00PM. The minutes from the last meeting

were read and approved with the addition of Heather Gladish as a previous attendee.

Old Business:

1. The committee reviewed the actual expenditures with the budgeted amounts and it

was approved.

New Business:

1. The 2017 Stewardship program will be similar to last year’s with selected speakers

from the areas outlined in the Vision Statement:

a. Children and their families in Scouts and Pre-School

b. Youth/ Elders

c. Persons in recovery groups

d. Church community leaders

2. This program will begin on October 17, 2017 and end on November the 20th

, 2017

which is Pledge Sunday.

3. Church Conference will be held here on Thursday, Nov., 17, 2017.

4. The 2017 Budget expenses worksheet was reviewed, discussed for revisions and

necessary changes made. There were a few areas not submitted but will be worked

out in the next meeting.

5. Tim Stark recommended that an audio/visual committee be formed to oversee the

capital expenditures of the purchase and installation of sound equipment used by

the Praise Team. This committee would come under the Trustees and will be

presented to the Administrative Board for approval.

6. Emily Galloway presented some stat up information for electronic giving by the

Vanco Co. There appears to be a concern that we have a system to support this new

form of giving.

7. Tim Stark closed the meeting with a prayer at 9:15PM.

8. The next meeting is scheduled for the October 5, 2016 to work on the budget.

Hana Jane Maroon,

Financial Secretary