Witamy Welcome

2013 Dolina Family General Meeting

Saturday May 18, 2013

CHABRY

The DOLINA Family

Dolina General Meeting Agenda

Welcome / Opening Remarks Jordan / Edziu

Introduction of the Dolina Family Organization Jordan

Chabry Tori

Sloneczniki Kaja

Choir Suzanne

Communications Jordan

PR/ Markleting / Web Karina

Costume Update Theresa

Appreciation Dinner /Archives David

Annual performance / Events / Volunteer Edziu

Financial Summary JohnParticipation Tracking

Special Events / Anniversary’s / Educational opportunites Edziu

2013 PFDAA Workshop Tori / Kaja 2015 Polonijnym Festiwalu Dzieciecych Zespolow Folklorystycznych Edziu

Questions Board

2014 Rzeszow Festival EdziuCommitments Edziu /John

Dolina Board of Directors

Officers

Jordan WiatrosPresident

David WiatrosVice - President

Alina JamborSecretary

John CzichrayTreasurer

Artistic Cadre

Edziu RajtarArtistic Director

Kaja Rajtar- Assistant Dance Director,- Słoneczniki Dance Director

Tori Piorek- Assistant Dance Director- Chabry Dance Director

Anna MemorichAssistant Dance Instructor - Sloneczniki

OPEN Musical Director

Suzanne WiatrosChoral Director

Appointed Positions

Theresa CzichrayCostume Chairperson

Anne O’Brien- Assist Costume Chairperson- Chabry Costume Rep

Ewa PetrosSloneczniki Costume Rep

Karina RajtarPublic Relations

Beverly PiorekVideographer

Terri KurkowskiChabry Representative

Jacie SikoraSloneczniki RepresentativeSloneczniki

Chabry

Dolina

John CzichrayAssistant Dance Instructor All Groups

Bernie PiorekTechnical DirectorDavid Wiatros

Chabry - Assistant Dance Director

2012 -2014 Dolina Elected Officers

President - Jordan Wiatros

Vice President - David Wiatros

Secretary - Alina Jambor

Treasurer - John Czichray

Dolina Appointed Board Positions

Costume Chair – Theresa Czichray

Assistant Costume ChairChabry Costume Chair - Anne O’Brien

Public Relations - Karina Rajtar

Videography - Bev Piorek

Chabry Rep - Teresa Kurkowski

Słoneczniki Rep - Jacie Sikora

Technical Director - Bernie Piorek

Słoneczniki Costume Rep - Ewa Petros

Dolina Artistic Cadre

Artistic Director – Edziu Rajtar

Assistant Dance Director - Kaja Rajtar

Assistant Dance Director - Tori Piorek

Assistant Dance Instructor - John Czichray

Musical Director - Open

Choral Director - Suzanne Wiatros

Żywiec Mt.

Cieszyn

Kaszuby

Krakowiak

Need to get all members signed up to yahoo groups.

Dance Director Tori Piorek

Costume Rep Anne O’Brien

Potential Summer Performances:

June 23 – Florian, MN

*Aug 10/11 Twin Cities Polish Fest

Chabry Polish Teen Folk DancersThe “middle” child

Practices:Saturdays 12:30-2pm Kolbe Hall Holy Cross and other times during summer months.

Chabry Rep Teresa Kurkowski

Assistant Dance DirectorDavid Wiatros

Lublin

Słoneczniki Children’s Polish Folk Dancers

 Performances:

Polanie Club Wigilia Dec 2Dolina Appreciation Dinner Jan 19Festival Of Nations May 4Twin Cities Polish Festival Aug 10-11 

Dance Director Kaja Rajtar

Practices:Saturdays 12:30-2pm Kolbe Hall Holy Cross

Assistant Dance Instructor Anna Memorich

Costume Rep Ewa Petros

Słoneczniki Rep Jacie Sikora

Lublin

Kurpie

Krakowiak

Łowicz /Opoczno

Re-establishing the Dolina Choir

• Meet and greet gathering Tuesday, May 21st - 18:45 Klub Haus

• Expectations of the Choir

- Music genre

- Performances

• Attire

651-486-9641

smwiatros@gmail.com

Choral Director - Suzanne Wiatros

COMMUNICATION

Getting everyone signed on to their respective Yahoo Groups!

DOLINA’S Quarterly Update !

Public Relations - Website

• www.Dolina.org • WordPress (blogging platform)

• Easy to use; see Karina if interested in learning• Help with content, copywriting• Submit any content, ideas, photos to

DolinaPR@yahoo.com

• Password-protected, member-only page• www.Dolina.org/member-login • Performance info, costume info, words• Current password: DolinaDancers

www.Dolina.org/member-login

Public Relations – Social Media

• Facebook• Search: Dolina Polish Folk Dancers

www.facebook.com/DolinaDancers

• Post to wall or e-mail DolinaPR@yahoo.com to submit content or ideas.

• Share posts!

• Twitter• @DolinaDancers• Follow, Retweet

• YouTube• New Dolina channel to be announced soon

Public Relations – other

• So You Think You Can Polka? Flyer

• New promotional brochure in the works

• Can send press releases, when beneficial

• Any promo-worthy photos can be sent to DolinaPR@yahoo.com

• Be sure to have permission of those in photos

Costume Information

Recent Acquisitions

2011 2012 2013

Storage Room

Mainentance

Costume care

Booklet

Sewing projects

Inventory Status

Dolina Appreciation Party Dolina Archives

No one currently archives Chabry or Słoneczniki events

Annual Performance EventsJan - Appreciation DinnerFeb - PACIM BallMay- Festival of NationsJune - Florian, MN Polish FestivalAug - Twin Cities Polish FestivalSept - St. Paul OktoberfestDec - Polanie Club Wigilia

Annual Fundraising Events

Mar – Apr PaczkiMay - Festival of Nations / LindersJun - Florian, MNAug - Twin Cities Polish FestivalSept - Kramarczuk’s & Gasthof’sOct - Gasthof’s

Financial Summary

Annual Revenue

Oktoberfest

Kielbasa Festival

Merchandise

Donations

Performances

Other (5)

0 10,000 20,000 30,000 40,000

Average Yearly Revenue (2011 – 2013)

Annual Expense

Costumes - Purchase

Costume Storage

Operations

Other (8)

0 10,000 20,000 30,000 40,000

Average Yearly Expenses (2011 – 2013)

2008 2009 2010 2011 2012 20130

5

10

15

20

25

30

35

40

Year End Asset Summary(June 30)

Participation Tracking Program

• Implemented on a trial basis:• Understand member involvement in Dolina related activities (performances, fundraisers, event, etc.)• Promote / encourage participation in organizational projects

• Usage of collected information:• Possible funding assistance for activities not fully funded by Dolina• Support of grant applications with respect to membership participation levels

• Program details:• Program opportunities:

• Participation in group activities - typically through sign up sheets• Volunteering to lead / complete activities promoting the organization

• Project completion – costume support, web site maintenance, archival organization . . .• Leadership – dance instruction, festival organization, fundraising lead . . .

• Individual members responsible for volunteering for an activity of need, gain approval of activity, time tracking, outcome demonstration

• Organization responsibility providing identification of available opportunities

• Participation point range: 0 – 4 points (including sign-up / out and participation)

• Leadership / Organization point range: 4 – 10 points (dependent on time commitment)

• Participation tracking coordination – John Czichray (or board designee)

• Conflict resolution – President

• Summary to date – mainly participation activities

< 10 < 25 < 50 < 75 < 1050

5

10

15

20

25

Participation Tracking Summary(July 2012 - April 2013, 65 Individuals, 34 Events)

Dolina’s 65th Anniversary

2014

2015

Chabry’s 15th Anniversary

2016

Słoneczniki’s 35th Anniversary

Educational Opportunities1. Studium dla Choreografów

4 yr program + post graduate studies (18yrs & older)

2. Forum Polonijnych Przedstawicieli Kultury I Ruchu Artystycznego Held every 3 yrs – 1 yr prior to the Rzeszow Festival 

3. Polish Folk Dance Association of the Americas PFDAA sponsored workshops & festivals

4. Światowy Festiwal Polonijnych Zespołów Folklorystycznych Rzeszow Festival - Adult

Held every 3 yrs (2014, 2017, 2020…)

5. Polonijnym Festiwalu Dziecięcych Zespołów Folklorystycznych Rzeszow Festival – Children

Held every 3 yrs (2015, 2018, 2021…)

2013 PFDAA Dance WorkshopJuly 14- 20, 2013

PFDAA Co-Chairs Tori Piorek Kaja Rajtar

Choreographers

Pilot & Housing

Chair

Terri Kurkowski

Entertainment Chair

Anna M.

Jordan

Kasia

Alina

Matt

Rehearsal Facilities

Edziu

David

Transportation & Food

Service Chair

AdamKevin

Brenna

Rachel

Public Relations & Marketing

Chair

KarinaJulia

Tessa

Technical Chair

Bernie

Bev

Jerry

Financial Chair

John Czichray

Stanley

2015 Polonijnym Festiwalu Dziecięcych

Zespołów Folklorystycznych

XVI Światowy Festiwal Polonijnych Zespołów Folklorystycznych

RZESZÓW – July 21-31, 2014tentative

Rzeszow 2014 – Financial Commitments

Airfare Reservation Date Amount

Group Travel Itinerary

Dolina attendance reservation & 1 August 2013 $100Group Travel Itinerary

Final payment 31 March 2014 Balance

Individual Travel Itinerary - Dolina Reservation

Dolina attendance reservation 1 August 2013 $100

Travel deposit 15 December 2013 $1,000

Final payment 31 March 2014 Balance

Individual Travel Itinerary – Individual Reservation

Dolina attendance reservation 1 August 2013 $250

Individual Travel Expenses (Tentative) 31 March 2014 Balance(Room & Board, Transportation, Excursions, etc.)