Word Processing

Understanding Microsoft Word 10

Benefits of a Word ProcessorBenefits of a Word ProcessorWord ProcessingWord Processing

Is the use of a computer and software to Is the use of a computer and software to produce written documents such as produce written documents such as letters, memos, forms and reports.letters, memos, forms and reports.

Word ProcessingWord Processing

Move the insertion point Correct text Change text appearance Change text format Select text to move, copy, or delete

Microsoft Word 2010 brought back the File Menu Microsoft Word 2010 brought back the File Menu and took away the home button. We still have the and took away the home button. We still have the

ribbons and groups.ribbons and groups.

File Button – a drop down menu for printing and saving filesRibbons – they act like the menu barGroups – they act like the drop-down menus

AlignmentAlignmentHow your text fits between the left and right

margins of a page. Your alignment buttons are found on your HOME RIBBON/PARAGRAPH GROUP

Align LeftAlign Left

Text is aligned evenly at the left margin.

Align CenterAlign Center

Align RightAlign Right

Align JustifyAlign Justify

Notice that the spaces between words increased so that the right side of the text is aligned.

CopyCopy

To make an exact copy of information in your document.

Your copy button is found on HOME RIBBON/CLIPBOARD GROUP

CutCut

To remove information in your document.

Your cut button is found on HOME RIBBON/CLIPBOARD GROUP

PastePaste

To insert the last information you cut or copied into a document.

Your paste button is found on HOME RIBBON/CLIPBOARD GROUP

CursorCursorWhere the action is on your screen, shown by a flashing line.

I

I-BeamI-BeamWhere your mouse is on your screen, shown by an I.

FontFontA set of characters with a particular design and size.

Font StyleFont StyleCertain changes to the appearance of the font

Line SpacingThe amount of space that appears between the

lines of text in a document.

Single Space Text Single Space Text Single Space Text Single Space Text Single Space Text Single Space Text Single Space Text Single Space Text Single Space Text

Double Space Text Double Space Text Double Space Text

Double Space Text Double Space Text Double Space Text

Double Space Text Double Space Text Double Space Text

MarginThe space between text and an edge of a page.

Page OrientationHow the information will be print on the page

Portrait (8 ½ by 11)

Landscape (11 by 8 ½)

Word WrapA feature in most word processors that

automatically moves words to the next line as you type.

You only have to press the Enter key when you want to leave a blank line or start a new paragraph.

Header

A header can contain a page number, your name and the date.

Information displayed at the bottom of a page in a document.

Information displayed at the top of a page in a document.

Footer

A footer can contain a page number or the date.

Undo and RedoUndo and Redo

When working in a document, you will When working in a document, you will sometimes delete text accidentally or change sometimes delete text accidentally or change your mind about editing or formatting changes your mind about editing or formatting changes you made. This is when the Undo command is you made. This is when the Undo command is useful. The undo command will reverse a useful. The undo command will reverse a number of recent actions.number of recent actions.

Any time you make a mistake click the undo button on the tool bar

Back Space and DeleteBack Space and Delete

You might find, as you read over your text, that You might find, as you read over your text, that you need to delete characters or words. There you need to delete characters or words. There are two ways to delete characters; using are two ways to delete characters; using backspace or using delete.backspace or using delete.

Use backspace to delete the charters to the left of the insertion point

The delete key removes the characters to the right of the insertion point

Using These Terms in WordUsing These Terms in Word

Now you know some terms in MS Word Now you know some terms in MS Word

lets see how to use them. lets see how to use them.

Using you note sheet, write down the steps to Using you note sheet, write down the steps to complete some simple formatting complete some simple formatting

commands.commands.

AlignmentAlignment

To change the alignment of textTo change the alignment of text

1.1. Select text by dragging your mouse Select text by dragging your mouse over itover it

2.2. Select Home Ribbon/Paragraph GroupSelect Home Ribbon/Paragraph Group

Cut or CopyCut or Copy

1.1. Select text by dragging your mouse Select text by dragging your mouse over itover it

2.2. Select Cut or Copy from the Home Select Cut or Copy from the Home Ribbon/Clipboard GroupRibbon/Clipboard Group

PastePaste

1.1. Place your curser where you want your Place your curser where you want your text or picture to appeartext or picture to appear

2.2. Select Paste from the Home Select Paste from the Home Ribbon/Clipboard GroupRibbon/Clipboard Group

You can also access the Cut, Copy, and Paste commands by right-clicking the mouse button on the selected text and choosing the commands on the shortcut menu.

To Change FontTo Change Font

1.1. Select text by dragging your mouse Select text by dragging your mouse over itover it

2.2. Select text, text style and size from the Select text, text style and size from the formatting toolbarformatting toolbar

More font options are under

Home Ribbon Font Group

You can also change the underline style and color

To Change CaseTo Change Case

1.1. Select textSelect text

2.2. Select the Home Ribbon/Font GroupSelect the Home Ribbon/Font Group

Line SpacingLine SpacingWord automatically single spaces when you Word automatically single spaces when you

type. To change line spacing:type. To change line spacing:

1.1. Select the text Select the text

2.2. Select the Home Ribbon/Paragraph Select the Home Ribbon/Paragraph GroupGroup

3.3. Select your desired Select your desired line spacingline spacing

MarginsMargins

1.1. Page Layout RibbonPage Layout Ribbon

2.2. Page setup GroupPage setup Group

Page OrientationPage Orientation1.1. File MenuFile Menu2.2. Page setupPage setup

Header and FooterHeader and Footer

1.1. Go to the Insert RibbonGo to the Insert Ribbon

2.2. Header / Footer GroupHeader / Footer Group