WSCA/NASPO eProcurement eMarket Center and Cooperative

Contract Overview

John Utterback and Kate Offerdahl

NASPO Midwest Region MeetingDes Moines, IA

May 8, 2012

2

WSCA/NASPO eProcurement Cooperative Initiative

WSCA/NASPO eProcurement Solutions and Services Master Cooperative Agreement •Comprehensive multi- state solicitation led by Colorado on behalf of WSCA/NASPO resulted in an award to SciQuest with Partners IBM and Binary Fountain.

38 eProcurement related firms responded to the RFI 17 States participated in the RFP solicitation 15 eProcurement providers responded to the RFP 9 States participated in the RFP evaluation

Business Objectives for the WSCA/NASPO eProcurement Cooperative Initiative

“The ultimate goal of this solicitation process is to identify a provider (or providers) with the capabilities and qualifications to assist the participating states in achieving the following business objectives:” •Improve the procurement costs of state government programs and services by achieving improved consolidation and leverage of spend for common purchases across the participating states and their higher education institutions, political subdivisions and other authorized entities. •Increase the efficiency and service levels of procurement services delivered to state government agencies by streamlining, automating and standardizing existing purchasing processes.

• Improve planning, decision making, reporting and general data transparency by centralizing, standardizing and improving the accuracy and quality of procurement information across disparate state agencies and other institutions.

• Achieve high quality relationships with suppliers of goods and services to

state governments by developing a reputation for "being easy to do business with" and by supporting the development needs of small, diversity and disadvantaged businesses.

• Utilize the resources made available by WSCA to overcome the barriers

typically faced by individual states attempting to deploy eProcurement solutions and related services.

Business Objectives for the WSCA/NASPO eProcurement Cooperative Initiative

• WSCA/NASPO eProcurement Solutions and Services Cooperative Agreement provides a number of strategic and economic benefits to States and other Public Sector entities– This agreement leveraged the potential of multiple states

and local governments to bring:• significant pricing opportunities• exceptional functionality.• opportunities for collaboration among states as they implement

– SciQuest makes its complete suite of products available

5

eProcurement Solutions Program

Highlights

Key Functional Requirements for the eProcurement Solution and

Available in the Awarded Contract

Requisition Management

Purchase Order Management

Workflow Management

Catalog Management

Vendor Registration and

Communication

Tactical Sourcing

Solicitation Management

Contract Management

Stores & Inventory Management

Vendor Management

Invoice Management & Reconciliation

Analysis and Reporting

eProcurement Solutions Program

Highlights

Objectives:

• Provide resources and expertise to assist WSCA/NASPO member states in bringing eProcurement solutions and services into their operations through utilization of the WSCA/NASPO eProcurement Cooperative.

•  Develop eProcurement Solution Project Managers Group to benefit implementations and collaborate on improvements in the solution.

• Develop the partnership between WSCA/NASPO and SciQuest.

• Utilize the success of the WSCA/NASPO eMarket Center as a powerful benefit and opportunity for program outreach efforts.

SupplierInformation

Management

Sourcing &Contract

Management

Marketplace &

eProcurement

Inventory & Supply Chain

Integration

SettlementManagement

Spend & Performance

Analysis

SciQuest Collaboration Solutions

pCard Marketplace t

SciQuest Supplier Network

SciQuest Supplier Network

SciQuest Supplier Network

ConsortiumShared contracts,

catalogs and spend data

Multi-Business UnitCenter-led with local

autonomy

Simple purchasing from pre-negotiated contracts

Modular SaaS eProcurement solution spanning the full source-to-settle process from supplier management to settlement

Complete Source-To-Settle Suite

SciQuest Source-To-Settle SolutionsATTRACT, ON-BOARD AND MANAGE YOUR SUPPLIER

•Total Supplier Manager•Supplier Diversity

COMPETITIVELY SOURCE & NEGOTIATE CONTRACTS

•Sourcing Director•Contract Management &

Authoring

INCREASE CONTRACT COMPLIANCE & SAVINGS•Spend Director Enterprise

• Multi-Business Unit• Consortium• pCard Marketplace

•Requisition Manager•Order Manager

INTEGRATE & TRACK INVENTORY• Supplies Manager

AUTOMATE INVOICE RECEIPT, MANAGEMENT

& PAYMENT•Settlement Manager

UNDERSTAND & MANAGE YOUR SPEND

•Comprehensive In-Application Reports

•SciQuest Client Partners

WSCA/NASPO Collaborative Solution

State’s Polisubs eProcurement Solution

WSCA/NASPO Contracts & Catalogs

Member State’s eProcurement Solution• Full Source-to –Settle or Collaborative Solution• Integrated with the State financial system• WSCA contracts & catalogs (inherited)• State specific contracts & catalogs• Roll-up Reports on Spend

WSCA / NASPO eMarket Center•All WSCA/NASPO Contracts•Hosted & Punch-out Catalogs•pCard Purchasing for all eligible Members•Roll-up Reports on Spend

• Easy pCard Purchasing from State eMarket Center• Specific Source-to-Settle Solution• State and WSCA/NASPO contacts & catalogs

(inherited)• Polisubs leverage their own financial system• Polisub specific contracts and catalos• Roll-up Reports on Spend

Spend on WSCA/NASPO

Contracts

State Contracts & Catalogs

Spend on State Contracts

State pCardeMarket Center

Network

SupplierInformation

ManagementSourcing &

Contract Management

Marketplace &

eProcurementInventory &

Supply ChainIntegration

Accounts

Payable

Spend & Performance

Analysis

SupplierInformation

ManagementSourcing &

Contract Management

Marketplace &

eProcurementInventory &

Supply ChainIntegration

Accounts

Payable

Spend & Performance

Analysis

HE Contracts & Catalogs

County Contracts & Catalogs

eProcurement Program Snapshot May 2012

State Implementations Cities, Counties, Higher Ed

Midwest SciQuest Customers- State Higher Ed

•Illinois- University of Illinois System •Indiana- U of Indiana System, Ivy Tech State College

System •Iowa- University of Iowa, Iowa State University •Kansas- University of Kansas System •Michigan - University of Michigan System, Wayne State U •Minnesota- University of Minnesota Twin Cities •Missouri- University of Missouri System •Nebraska - University of Nebraska System •Ohio- Inter-University Council Purchasing Group – 9

Universities and Colleges •South Dakota- SD University and State University System •Wisconsin- Wisconsin Technical College System

Midwest SciQuest Customers- Higher EducationMidwest SciQuest Customers- Higher Education

One eProcurement Solution Platform

SciQuest On Demand Solutions are designed as a

modular platform with seamless integration.

Implement modules at your own speed and priority.

As the total procurement solution or around your

ERP core.

SciQuest Marketplace & eProcurement

• Spend Director Enterprise

• Requisition Manager

• Order Manager

• Business Intelligence

Consortium Community Solution

Shared Marketplace

Shared Marketplace

Shared and Consolidated

Reporting

Shared and Consolidated

Reporting

Shared ContractsShared Contracts

Shared Technology

Shared Technology

Shared ServicesShared Services

Shared CatalogsShared Catalogs

A coalition of buying entities to coordinate purchases and leverage their collective buying power.

A coalition of buying entities to coordinate purchases and leverage their collective buying power.

Coming Up!

Education and Outreach Opportunities

• eMarketCenter Webinars• eProcurement Solution Contract Webinars• Thought Leadership Webinars• Events / Association Conferences

• NASPO Regional Meetings• NIGP Forum-August 16-22, Seattle• NASPO Annual Conference- Sept. 9-12 Louisville

For more information and assistance

• Contact John Utterback- WSCA/NASPO eProcurement Services Consultant– Email- jutterback@amrms.com– Telephone- 303-772-1959

• Patti Whitaker- SciQuest Business Development Director- Public Sector– Email- pwhitaker@sciquest.com– Telephone-919-306-6097

WSCA/NASPO eMarket Center (WNeMC)

Kate OfferdahlWSCA/NASPO Cooperative Development Team Analyst

If you have questions, please contact Paul Stembler, WNeMC Program Manager at pstembler@amrms.com or 651-206-3858 (cell)

WSCA/NASPO eMarket Center (WNeMC)WSCA and NASPO together serving their members

WSCA eProcurement Solutions ContractColorado Master Price Agreement

eProcurement Steering Team

WSCA/NASPO eMarket Center (WNeMC)

(based on WSCA PA)Paul Stembler Progam Mgr

eProcurement Steering Team

THE

GREAT

WALL

eProcurement Solutions Participating Addenda

managed by ColoradoeProcurement Steering Team

Colorado PA

OregonPA

(Dianne/Jacquie)

WashingtonPA

(Christine/Servando)

State PA State PA State PA

WSCA/NAPSO Cooperative Contracts serve as a base for both WNeMC and eProcurement Solution Implementations

eProcurement Steering Team serves as managing directors of both WNeMC and eProcurement Solutions process

All NASPO members using a

shared application to shop, buy, print & share common

documents.Purchases made

with both pCard & Purchase order #’s issued from outside WNeMC

Adopting states installing modules to create state eProcurement

applications – level of adoption will vary to meet state’s needs

Nevada

Utah

Suppliers

WSCA / NASPO eMarketCenter Conceptual Overview

Buyers(States)

Colorado

Oregon

Powered By

The WSCA/NASPO eMarketCenter is designed to electronically enable easier access to WSCA Price Agreements by States with signed Participating Addenda.

PilotStates

FirstImplementers

What is or will be in the eMarket Center?

1. All WSCA and NASPO cooperative contracts - a single, shared, uniform searching and buying experience

- Contractor Enablement• Rolled out in phases- currently wrapping up phase one vendors and in

beginning stages with phase two vendors– Order of contract enablement was based on total sales

• The eMarket Center allows for several possible types of enablement– Lead Managed Catalog (No cost because does not require a license)– Ordering Instructions (No cost because does not require a license) – Hosted Catalog (license is required)– Punch-out (license is required)– Level 2 Punch-out (license is required)

• Some contracts will be visible in the eMarket Center but will not have any functionality because of the nature of the contract

– For example: Walk-In Building Supplies Contract (Utah) or Background Screening Services (Utah)

WSCA/NASPO eMarket Center Wave ISupplier Enablement Status Summary

Update on Phase I As of Vendors April 13

0

2

4

6

8

10

12

Hosted Punchout Ordering InstructionContracts

Catalog Type

# of Suppliers Complete Pending

Wave I - 25 Total Suppliers – 76% Wave I Enabled (19)

1. Ace 2. CTL 3. Grace Global 4. Kyocera 5. Lexmark 6. Xiotech7. NetApp8. Quantam9. Conserve -A-Watt

1. Xerox2. Transource

1. Metro Office2. IBM3. Howard4. Dell5. HP

1. Office Max2. Staples Coastwide Labs

11 Total

7 Total

1. Apple2. Waxie3. Mt Hood4. Lenovo5. EMC

1. Oracle2. Ricoh

7 Total

Wave II Suppliers

WSCA Wireless Services & Devices (Being Signed)

EXP – Oct 20171. AT&T2. Sprint3. T-Mobile4. Verizon5. Discount Cell6. TESSCO

Facilities MROEXP – Feb 20141 Yr with 3 Options1. Fastenal2. Grainger3. MSC4. Codale5. Industrial

Supply Company

6. North Coast Electric

Multi-Functional Devices

EXP- June 20122(1) Options1. Cannon2. KIP America3. Konica

Minolta4. Ricoh

America5. Sharp

Electronics6. Toshiba

America7. Xerox

Fire SuppressionEXP-Oct 20121. Simplex Grinell

Body Armor EXP – July 20131 Option1. Mine Safety Appliances Company2. US Armor, Inc.3. Armor Shield USA, LLC4. Point Blank Enterprises, Inc.5. Safariland, LLC6. Survival Armor, Inc.7. CL/Armor Express8. Protective Products Enterprises, Inc.9. Sentry/GH Armor Systems10. Diamondback Tactical, LLLP

Office SuppliesEXP –Jan 20131. Office Depot

Wave II Count = 36 Total Suppliers

Lab SuppliesEXP June 20132(1) year options 1. Fisher2. VWR

23

ComputersEXP August 20141.Fujitsu2.Panasonic3.Toshiba

What is or will be in the eMarket Center?

2. Contract Visibility to States- Contractors that have a signed PA with your state will

only be visible by your users- The WNeMC Administrator will be regulating the visibility

of each contractor3. Authorized Users

- State Coordinators have the ability to approve or deny each user• The State Coordinator will at this time assign each user with a

purchasing limit if needed.- Each authorized user will have the ability to search,

compare and order• Order made using a pCard or Purchase Order (issued from

outside the eMarket Center)

4. Single location for WSCA/NASPO essential documents– Solicitations, Master Price Agreements and Participating

Addendums5. Public Site

– Will be a replica of the eMarket Center, but will only allow people to sign in as Guests and see everything except the prices.

6. Data Gathering – The eMarket Center will act like a portal for data

gathering• Sci-Quest has partnered with Binary-Fountain to manage spend

data

What is or will be in the eMarket Center?

UserLogin

ShopseMarket Center

pCardPurchase

eMarket Center pCard Process

SQIOrders

SupplierDelivers

Settle and Pay Bank

BankPays

Supplier

BankPays

Supplier

User Org Reconciles &

Pays Bank

User Org Reconciles &

Pays Bank

SQI IssuesOrder

SQI IssuesOrder

vv

How to prepare for next steps of Participation

1. Decide if your state will be purchasing a solution or not • If not your state will only be purchasing the state’s WSCA/NASPO contracts

through the eMarket Center not state created contracts2. State will execute an eMarket Center Participating Agreement

• States that purchase the SciQuest Solution can access through their own ePro site.

3. State CPO will designate a State Coordinator• State Coordinator will be the state administrator in the eMarket Center

- Approve or deny end users- Serves as the single point of contract for approved users and WNeMC Administrator

for all state related issues- Provide all training necessary for approved users, ie. Train the trainer, snippets and

written guides.

4. Roll out/Marketing to state and local entities to begin registering in the eMarket Center

• This decision will be made on a state by state basis.

Current Typical State Involvement on Facilitating Cooperative Ordering

3 separate local entities asking about

how to purchase from

computer contract

StateStaff 1

StateStaff 2

StateStaff 3

Contact MN they own

the contract

Go to WSCA

website

Contact WSCA/NASPO

Coop Dev Team

Go to MN’s PC Website and

search for each vendor’s WSCA

website to order

Future Typical State Involvement in eMarket Center

3 separate local entities asking about

how to purchase from

computer contract

State eMarket Center

Coordinator

eMarket Center--------------------

All WSCA/NASPO Coop Contracts can be searched and purchased

from Not

Registered User

Already Registered

User Questions

Questions and

registration

Questions?

Kate Offerdahlkofferdahl@amrms.com

Paul Stemblerpstembler@amrms.com