www.hertsdirect.org/property

AssessingService Property Priorities

(SPPs) 2005/6

Presented by: Eileen Ziemer

www.hertsdirect.org/property

Scope and Contextlast year

83 secondary schools 15 residential care hostels 422 primary schools 58 group homes 8 education Support Centres

12 winter and highway maintenance depots

5 music service bases 20 waste management sites 7 field centres 24 commercial farms / smallholdings

10 childrens’ homes 44 environmental farms / smallholdings 21 youth centres 32 fire stations 9 family centres 52 libraries 29 day centres 635,000 sq. ft net internal of offices

£1.8 billion asset book value£122 million spending on property

£42 million p.a. average sales

PropertyPlan

PropertyProgrammes

PropertyPerformance

Report

PropertyContextReport

ServicePropertyPriorities

Capital &Revenue

Programmes

December to April

ServiceProperty

DATA

April to July September to March

Capital Strategy

Budgetprocess

Feedback on Performance

Our asset management approach annual cycle

www.hertsdirect.org/property

Assessing SPPs

Audit & Review

MemberChallenge

Implementation

www.hertsdirect.org/property

Objectives that support the Property Vision

HCC Property VisionTo only use property that sustains and supports service delivery

Property Objective 1To ensure that our property is appropriate for its intended use in terms of suitability, sufficiency, condition, cost & environmental impact

Property Target 1Achieve 95% of our property to be fit for purpose and sustain service delivery by 2020

www.hertsdirect.org/property

Coverage this year

7 Service Property Priorities:Fire & RescueLibrary ServiceEnvironmentOfficesAdult Care ServicesChildren, Schools & Families - SchoolsChildren, Schools & Families - Non-Schools

www.hertsdirect.org/property

Service Property Priorities (SPPs)

(attached is an example of an SPP from 2004)

SPPs are in 4 parts

www.hertsdirect.org/property

1st Part of SPP Reportshows detailed data for each property we use to deliver services:

shows component and overall Red, Amber,Green (RAG) traffic lights

shows the property’s contribution to Property Target 1 (if owned by us)

Note Overall Red properties and look for the difference between this year and last year

www.hertsdirect.org/property

2nd Part of SPP Report

Summary Assessment

a table summary of the state of all properties from which services are delivered

look for the service’s total number of overall red traffic lights for this year, compared with last year

shows where most of the problems are – i.e. in condition, suitability, sufficiency, etc.

www.hertsdirect.org/property

3rd Part of SPP ReportContribution to Property Plan target 1 - 95% of our properties to be fit for purpose and sustain service delivery by 2020

shows a summary of properties in HCC control

•look for the number of reds that are unfit for purpose and cannot be improved or will not sustain service delivery – should we be disposing of them ?

•look at the number of amber-oranges – these are reds we can improve through investment. Are they in our capital & revenue plans ?

www.hertsdirect.org/property

4th Part of SPP ReportPriorities and Actions Does it give a useful view of the possible premises needs / changes to meet future service direction, aims and aspirations?

Do Priorities and Actions link to service future direction?

Do the Priorities and Actions correspond with the problems identified earlier in the SPP?

Is it clear what problems cannot be resolved in the coming year?

Is there a link between Fitness for Purpose and Sustaining Service Delivery to Investment and Disposal Strategies?

www.hertsdirect.org/property

Property Target Traffic Light definition RED

Property that is partially, wholly, and/or materially Unfit for Purpose because of significant problems in relation to one or more issues, will not sustain service delivery for 7 years, or may not be able to be economically improved sufficiently to become fit for purpose

These properties may need to be released to ensure that the service can continue to be delivered satisfactorily, and should feature in the Property Release Programmes

www.hertsdirect.org/property

Property that is partially, wholly, and/or materially unfit for purpose because of significant problems in relation to one or more issues and may be able to be economically improved.

These properties require either investment or releasing to ensure that the service can continue to be delivered satisfactorily. They should feature in the Property Improvement Programmes & Property Release Programmes

Property Target Traffic Light definition AMBER/ORANGE

www.hertsdirect.org/property

Service Property PrioritiesPowerpoint Presentations

Should make clear:

Service Direction - long & short term aims and objectives and the possible premises needs / changes to meet future service direction, aims and aspirations.

Big Property issues

Status of all properties used to deliver services

How the service is meeting Property Plan Target 1

Broad areas for priority and action

Significant actions for individual properties

Funding issues

www.hertsdirect.org/property

Service Property Priorities 2005/6