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Yellow Dog Inventory A Retail Management System Click to Begin Presentation
| Date post: | 19-Oct-2014 |
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Business |
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Yellow Dog InventoryA Retail Management System
Click to Begin Presentation
Presentation Guide
Browse through the buttons below to discover what Yellow Dog Inventory can do for your organization. Please take a moment to view our Web Video and get a realistic
look at how easy our software is to use.
Features
Retail Store Types
Spa IntegrationAccounting Integration
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Our Clients POS Integration
Our Technology
Web Videos
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System Diagram
Web Videos
Click the button below to watch a streaming web demonstration video on
the Yellow Dog Inventory system.
Yellow Dog Inventory
Overview Demo
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System Diagram Contact Us
Yellow Dog Inventory Database
POS Database
The Yellow Dog Inventory System Point of Sale
Yellow Dog Inventory Features
Explore the features below to discover how Yellow Dog Inventory can streamline your inventory process and improve your business.
Item Maintenance
Transfers & Returns Label Printing
Reporting
Vendor Management
Security & Employees
Purchase Orders & Receipts
Physical Inventories
Help & Backups
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Item Maintenance
• Unlimited Levels (Department/Sub Department/Category/Sub Category/etc)
• Automatic SKU Numbering based on client defined parameters
• Supports individual and Matrix items, unlimited dimensions (Size x Color)
• Easily add new items to existing matrix
• Unlimited stores/revenue centers/warehouses/storerooms
• Search by store, vendor, SKU, or full or partial description
• Short Description and Extended Description
• Price can be calculated by markup or profit margin
• Assign seasons to each item
• Shipping can be added into the cost of each item
• On-hand, on-order, reorder point and reorder qty. set per item by location
• Aliases (supports multiple UPC and other alternate lookup codes)
• Average weighted cost
• Parent/Child management (ex. case/12 pack/can)
• Copy existing item to create new items
• Built in import tool to import new price lists, items, etc.
• Supports inventory and non-inventory items
• Ability to make mass cost and price changes
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The management of items in inventory is the backbone of the Yellow Dog Inventory system. The software is designed for maximum functionality, exhibited
by the features below:
Physical Inventories
• Applies physical inventory count changes as of a particular date/time
• Shows any variance on screen while performing physical
• Allows you to to enter labels to group counts for specific racks or areas via handheld
• Works with windows CE based and other data collectors
• Downloads the inventory list to your handheld scanner for increased mobility
• Signals you with a different beep tone and visual indication if scanned item was not found in database
• Allows you to manually key in a barcode when it cannot be scanned
• Lets you easily subtract quantities from the scanner
• Provides a preview of items scanned
• Lets you use multiple scanners to consolidate item counts
• Provides automatic controls to prevent zero counts on items with on-hand system counts
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Our customers often tell that before using our product, doing a physical inventory could be a very painful process. Yellow Dog
Inventory has a number of features that make a physical inventory faster, more accurate and more efficient.
Purchasing & Receipts
• Requests – Employees can create item order requests for review and approval
• Purchase Order – Requests can be converted to a PO or you can create new orders without a receipt.
• Consolidate multiple request items into each PO
• Reorder report can show items needing to be ordered.
• User-defined approval for PO dollar amounts
• Receipts – Receive inventory with or without a PO
• Consolidate multiple PO items into a single receipt
• Print Labels when receiving items
• Hand-held receiving direct to a receipt
• Invoice Entry – Enter item costs and additional expenses (freight, embroidery, etc)
• Custom templates for all forms (requests, orders, receipts, invoices)
• Add new items on the fly
• Consolidate items from different receipts or PO’s into an invoice
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The Yellow Dog Inventory system is designed to easily transition fromOrdering Requests Purchase Orders Receipts Invoices
Transfers & Returns
Transfers
• Transfers items from one store to another
• Transfers can be automatic or be confirmed by other stores
• Add new items on the fly during transfer process
Returns to Vendors
• Returns items to vendors
• Automatic transfer numbering based on Store, Vendor, Incremental, and manual input
• Returns can trigger accounting for pending credits
Credit Memos
• Create and manage credits from vendors
• Apply to invoices
• Post to accounting
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Our software makes transferring product from one store to another, or sending it back to the vendor a quick and easy process.
Bar Code Printing
Yellow Dog Inventory provides for custom bar code printing quickly and easily
• Supports both standard and roll printers
• Print roll labels, hang tags, or sheet labels
• Custom labels sizes and information (choose from over 20 data elements for each label)
• Print labels for some items, hand tags for apparel, etc.
• Ability to print on demand or “queue” labels for consolidated label print runs
• Starting position selection for partial full page labels
• Supports multiple bar code fonts
Hang Tags
Laser Labels
Roll Labels
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Vendor Management
• Unlimited vendors
• Automatic vendor numbering
• Vendor code can be part of SKU number
• List primary contact per vendor with phone, fax, cell, address, and email fields
• Fields for account number, vendor tax id, website, terms, and notes
• View and edit all items from a vendor
• Add news items from vendor screen
• Create links to vendor web site (web url) for items
• Shows total SKU’s, On-Hand, and On-Order per vendor
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The Yellow Dog Inventory system makes managing and tracking your vendors a breeze.
Security & Employee Management
• Software allows for an unlimited number of employees
• Maintains contact info associated with each individual employee, including email, position notes
• Easy to manage employee access restrictions customizable for each individual situation
• Security settings that allow for restricted access at 45 different points
• Restrict employees to certain store(s)
• Allows employees to request purchases without having the authority to execute a purchase order
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We are very aware of our clients’ security concerns – as a result, our software contains a number of provisions that provide peace of mind and create a secure
working environment.
Reporting
• Over 70 standard reports that can be viewed at any time
• 5 FLASH reports that can be customized to automatically show certain activity
• Reports based on transaction date/time – allows user to “go back” to any date and time for inventory analysis
• Report groups for sales, inventory, orders, etc.
• Export to CSV file or directly to Excel
• Graphs for sales and inventory analysis
• Easily sort and subtotal data
• SQL report queries can be copied for detailed SQL reporting
• Errors logs detail any issues with POS sync’s
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Yellow Dog Inventory Reports are endlessly customizable and designed with readability in mind.
Help & Backups
• Help - On-form help on all screens, website for FAQ’s and other support related information
• Backup - Automatic database backup
• Automatic Email Notifications - Automatically sends emails to support for system issues (ex. low disk space)
• WAN – Option to use system on WAN’s or other lower bandwidth networks
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Assisting our customers is of the highest priority at Yellow Dog Software. As a result, we have built in easy-to-use help features throughout Yellow Dog
Inventory.
Our Clients
Resorts
Luxury Hotels
Gaming & Casinos
Golf Courses
Sporting Arenas
Museums
Conference Centers
Restaurants
Water Parks
Hospitals
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Yellow Dog Inventory is installed in a wide variety of hospitality operations throughout North America and Europe. Some of the operations we support
include:
POS Integrations
• Integrates directly to a number of POS systems and their databases
• Allows retail managers to perform all reporting and functions without needing to access the POS system
• Automatically syncs with POS to update new items and transactions
• Ensures that items within Yellow Dog Inventory do not conflict with existing POS items
• System automatically recognizes any integration issues and reports them immediately
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The Yellow Dog Inventorysoftware integrates with your POS system, keeping your records up to date with on-hand information and allowing
for real-time reporting.
Retail Opportunities
Gift Shops Spas
Golf Pro Shops
Tennis Pro Shops
MarinasSpecialty
Retail
Apparel Boutiques
Convenience / Gas Stores
Tobacco Outlets
Asset Management
Yellow Dog Inventory supports all types of retail. A few examples of businesses we are currently serving are:
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Accounting Integrations
• Send daily COGS, item adjustments, and invoices to accounting via import files
• Items can automatically be assigned to user defined accounting groups
• Custom file export can be adjusted to work with any accounting system
• Separate files can be created to isolate COGS, Inventory adjustments (receipts, physicals, adjustments, etc), Invoices for AP import
• AP Vendor number field for vendors import to AP
• AP Invoices can be batched or user can select certain invoices
• Accounting groups can determine accounts including COGS, Inventory Asset, Manual Adjustments, Shipping, Expense Items, Credits, Goods in Transit, Payables, etc.
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Yellow Dog Inventory can be customized to export information directly to your accounting system, providing all areas of your back office a complete
picture of your retail inventory.
Spa Integration Contact Us
Do you have a Spa on your property? If so, there is likely a great deal of inventory to manage – creams, lotions, etc. Ask us about what Yellow Dog
Inventory can do for your spa inventory.
Our Technology
Developed using C# and Microsoft .Net 2.0
Database: MS SQL 2005 or 2008 (Can use SQL Express free version for most installs)
Direct database integration to the POS
Updates to the server update all clients automatically (no need to update clients)
Upgrades located on ftp site for access by IT on demand
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Contact Us
Main: 757.818.9360
Fax: 757.204.2021
1709 Colley Avenue, Suite 212
Norfolk, Virginia 23517
