AGENDA (530) 661-0816 If requested, this agenda can be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 and the Federal Rules and Regulations adopted in implementation thereof. Persons seeking an alternative format should contact Kathy Souza, Administrative Assistant, for further information. In addition, a person with a disability who requires a modification or accommodation, including auxiliary aids or services, in order to participate in a public meeting should telephone or otherwise contact Kathy Souza as soon as possible and preferably at least 24 hours prior to the meeting. Kathy Souza may be reached at telephone number (530) 661-0816 or at the following address: 350 Industrial Way, Woodland, CA 95776. It is the policy of the Board of Directors of the Yolo County Transportation District to encourage participation in the meetings of the Board of Directors. At each open meeting, members of the public shall be provided with an opportunity to directly address the Board on items of interest to the public that are within the subject matter jurisdiction of the Board of Directors. Please fill out a speaker card and give it to the Board Clerk if you wish to address the Board. Speaker cards are provided on a table by the entrance to the meeting room. Depending on the length of the agenda and number of speakers who filled out and submitted cards, the Board Chair reserves the right to limit a public speaker’s time to no more than three (3) minutes, or less, per agenda item. MEETING DATE: December 10, 2012 MEETING TIME: 7:00 P.M . MEETING PLACE: YCTD Board Room 350 Industrial Way Woodland, CA 95776 Estimated Time The Chairman reserves the right to limit speakers to a reasonable length of time on any agenda item, depending upon the number of people wishing to speak and the time available. Info/Discussion Deliberation/Action 7:00 PM 1. Call to order/roll call/Pledge of Allegiance (Voting members: Woodland, Davis, West Sacramento, Winters, Yolo County) (Nonvoting members: Caltrans, UCD) X 7:00 2. Consider Approval of Agenda for December 10, 2012 meeting X 7:00 3. Comments from public regarding matters NOT on the Agenda, but within the purview of YCTD X CONSENT CALENDAR 7:05 4a. Approve YCTD Board Minutes for Meeting of October 8, 2012 (Souza) (pp 1-6) X 7:05 4b. Approve Schedule of YCTD Meeting Dates for 2013 (Souza) (p 7) 7:05 4c. Ratify Execution of Memorandum of Understanding for Planning the Downtown/Riverfront Transit Project (Bassett) (pp 9-17) X 7:05 4d. Authorize Executive Director to execute Sub-Recipient Agreement with Yuba Sutter Transit and approve budget amendment (Kwai Reitz) (pp 19-20) X 7:05 4e Approve Resolution Authorizing Submittal of State Safety and Security Grant Applications (Erik Reitz) (pp 21-22) X
Transcript
AGENDA (530) 661-0816
NOTICE
If requested, this agenda can be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 and the Federal Rules and Regulations adopted in implementation thereof. Persons seeking an alternative format should contact Kathy Souza, Administrative Assistant, for further information. In addition, a person with a disability who requires a modification or accommodation, including auxiliary aids or services, in order to participate in a public meeting should telephone or otherwise contact Kathy Souza as soon as possible and preferably at least 24 hours prior to the meeting. Kathy Souza may be reached at telephone number (530) 661-0816 or at the following address: 350 Industrial Way, Woodland, CA 95776. It is the policy of the Board of Directors of the Yolo County Transportation District to encourage participation in the meetings of the Board of Directors. At each open meeting, members of the public shall be provided with an opportunity to directly address the Board on items of interest to the public that are within the subject matter jurisdiction of the Board of Directors. Please fill out a speaker card and give it to the Board Clerk if you wish to address the Board. Speaker cards are provided on a table by the entrance to the meeting room. Depending on the length of the agenda and number of speakers who filled out and submitted cards, the Board Chair reserves the right to limit a public speaker’s time to no more than three (3) minutes, or less, per agenda item. MEETING DATE: December 10, 2012 MEETING TIME: 7:00 P.M. MEETING PLACE: YCTD Board Room 350 Industrial Way Woodland, CA 95776
Estim
ated
Ti
me
The Chairman reserves the right to limit speakers to a reasonable length of time on any agenda item, depending upon the number of people wishing to speak and the time available.
I
nfo/
Dis
cuss
ion
Del
iber
atio
n/A
ctio
n
7:00 PM 1. Call to order/roll call/Pledge of Allegiance (Voting members: Woodland, Davis, West Sacramento, Winters, Yolo County) (Nonvoting members: Caltrans, UCD)
X
7:00 2. Consider Approval of Agenda for December 10, 2012 meeting X 7:00 3. Comments from public regarding matters NOT on the Agenda, but within the purview of
YCTD X
CONSENT CALENDAR
7:05 4a. Approve YCTD Board Minutes for Meeting of October 8, 2012 (Souza) (pp 1-6) X 7:05 4b. Approve Schedule of YCTD Meeting Dates for 2013 (Souza) (p 7) 7:05 4c. Ratify Execution of Memorandum of Understanding for Planning the
Downtown/Riverfront Transit Project (Bassett) (pp 9-17) X
7:05 4d. Authorize Executive Director to execute Sub-Recipient Agreement with Yuba Sutter Transit and approve budget amendment (Kwai Reitz) (pp 19-20)
X
7:05 4e Approve Resolution Authorizing Submittal of State Safety and Security Grant Applications (Erik Reitz) (pp 21-22)
7:10 6. Oral Update from Veolia Transportation (Carmen Alba, Veolia General Manager) X 7:14 7. Presentation Regarding High-Speed Ultra-Light Rail Test Track Project (Bassett) (p 23) X 7:34 8. Consider Interim Solution to Fund Limited Additional Bus Service between Woodland
and U. C. Davis (Bassett) (pp 25-26) X
7:39 9. Receive Director’s Report (Bassett) (pp 27-45) a. Update Regarding Unmet Transit Needs b. “SACOG Salutes” Award c. Status of Technical Advisory Committee Work on Unfunded Transportation
Maintenance Projects d. Purchased Transportation Contract Extension Update e. Downtown Sacramento Transit Circulation Study Preliminary Results f. Rehabilitating Used Buses Versus Purchasing New Ones g. Connect Card Status h. Update on Sacramento-West Sacramento Downtown/Riverfront Streetcar Project i. Status of YCTD Facility Project j. Status of Bus Electronic Destination Signs k. ATU 13(c) Objections to AB 340 Pension Reform l. Oral Update m. Attachments
i. Unmet Transit Needs Testimony ii. Yolobus Ridership on Cache Creek Casino Resort Route 215
iii. Fixed Route and Paratransit Monthly Ridership Graphs iv. YCTD Performance Indicator and Financial Reports Through
September 30, 2012 (First Quarter of FY 2012/2013) v. October 12, 2012 Letter from the Amalgamated Transit Union
X
7:49 10. Closed Session: Public Employee Performance Evaluation (Gov. Code § 54957) Title: Executive Director (Separate Attachment)
X
8:09 11. Public Report on Closed Session Items X 8:10 12. Adjournment X
THE NEXT MEETING OF THE YOLO COUNTY TRANSPORTATION DISTRICT BOARD OF DIRECTORS WILL BE JANUARY 14, 2013 IN THE YCTD BOARD ROOM, 350 INDUSTRIAL WAY, WOODLAND, CA 95776. The Board reserves the right to take action on all agendized items, including items under the Executive Director's Report, at any time during the meeting, except for timed public hearings. Items considered routine or non-controversial are placed on the Consent Calendar. Any Consent Calendar item can be separately addressed and discussed at the request of any member of the YCTD Board.
I declare under penalty of perjury that the foregoing agenda was posted on or before Friday December 7, 2012 at the Yolo County Transportation District Office (350 Industrial Way, Woodland, California). Additionally, copies were FAXED or transmitted electronically to the Woodland, Davis, West Sacramento and Winters City Halls, as well as to the Clerk of the Board for the County of Yolo. , YCTD Secretary
Terry V. Bassett, Executive Director
Item 4a
1
YOLO COUNTY TRANSPORTATION DISTRICT BOARD OF DIRECTORS MEETING
October 8, 2012 Woodland City Hall, Council Chambers
300 First Street, Woodland, CA
Agenda Item 1 – Call to Order/Roll Call/Pledge of Allegiance Chair Marble called the meeting to order at 7:00 p.m. He then asked Mr. William Lowell to lead the assembly in the pledge of allegiance. The following representatives were in attendance:
Davis – Lucas Frerichs (Primary) West Sacramento – Oscar Villegas (Primary) Winters – Harold Anderson (Primary) Woodland – William Marble (Primary) Yolo County – Mike McGowan (Primary) Not in attendance were representatives from UC Davis and Caltrans District 3
Staff present were Terry Bassett, YCTD Executive Director; Janice Phillips, YCTD Deputy Director; Sonia Cortés, YCTD Legal Counsel and Kathy Souza, YCTD Administrative Assistant. Also present were Carmen Alba, Chris Bocian, Veolia Transportation; Mike Barnbaum, Sacramento and William Lowell, West Sacramento. Agenda Item 2 - Consider Approval of Agenda for October 8, 2012 meeting
Minute Order 2012-32 There being no changes to the published agenda, the agenda was accepted by general consent. Agenda Item 3 – Comments from public regarding matters NOT on the Agenda, but within the purview of
YCTD Mike Barnbaum mentioned several upcoming local events available to Yolobus riders. He requested the board consider beginning its meetings at 6:00 p.m. William Lowell reported broken sidewalk on the south side of East Main Street east of Industrial way posed a hazard to pedestrians. Agenda Item 4 –Consent Calendar Minute Order 2012-33 Director Frerichs made the motion, seconded by Director Anderson, to approve the following item on the Consent Calendar:
4a. Approve YCTD Board Minutes for Meeting of September 10, 2012 4b. Authorize Execution of Memorandum of Understanding for Planning the Downtown/Riverfront Transit
Project 4c. Authorize Payment Adjustment to Moniz Architecture for A&E Services Related to YCTD Facility 4d. Adopt Resolution Authorizing Filing of Grant Applications and executing Grant Agreements and
Agenda Item 5 – Board Member Reports, Announcements, Appointment Nominations, Presentations No reports Agenda Item 6 – Oral Update from Veolia Transportation General Manager Carmen Alba:
• Introduced Safety and Training Manager Chris Bocian • The collective bargaining agreement with operators expired on August 31st but management continued to
meet with union negotiators and expected to reach agreement soon as tentative agreement on 90% of the issues was reached.
• Veolia Regional Maintenance Audit had been successfully completed with a score of 415 out of 450 possible points.
• VMAP – a Veolia Management Advance Program had been conducted in the District board room. She thanked the directors for the opportunity to use the new facility for such training events.
• Reported Safety Meetings would be held during the following week focusing on review of the communications devices policies.
Agenda Item 7 – Workshop to Review and Modify YCTD Vision, Mission Statement, Priorities, Strategic Goals and Implementation Strategies and other Board Meeting Matters Mr. Bassett mentioned to the directors that the existing documents had been reviewed by the YCTD Technical Advisory Committee (TAC) and the Yolo Managers Group prior to their adoption. Mike Barnbaum suggested the District look at developing route performance standards similar to those employed by Sacramento Regional Transit. Mr. Bassett responded that the District had route evaluation standards and had performed an evaluation of routes about 18 months previously which resulted in elimination of non-productive portions of certain routes. Minute Order 2012-34
Director McGowan made the motion, seconded by Director Villegas, to adopt the following revised Vision Statement and Strategic Goals and Implementation Strategies subject to review by the Yolo Managers’ Group.
PART I
Yolo County Transportation District Vision
Yolo County Transportation District: A leader for a balanced, efficient, effective community transportation system.
YCTD Mission Statement
The Yolo County Transportation District values excellence as we:
1. Coordinate cost effective transportation planning and funding, and aggressively seek funding opportunities.
2. Provide alternative transportation options that increase mobility and improve environmental quality.
3. Advocate for transportation projects and services affecting Yolo County jurisdictions.
2. Focus efforts on influencing Transportation Authorizations and funding opportunities at local, regional, state, federal levels.
a. Increase public outreach and education efforts, develop and enhance partnerships.
b. Establish strategies for affecting legislative outcomes.
c. Recognize and utilize different funding mechanisms for different modes.
3
3. Develop Updated Transportation Plans (e.g. Countywide Transportation Expenditure Plan, , Short & Long Range Transit Plans).
4. Prioritize Projects, as noted in the goals and implementation strategies below.
YCTD Strategic Goals and Implementation Strategies
PART II
AS CONGESTION MANAGEMENT AGENCY:
Goal 1: Develop strategies for updating Countywide Transportation Related Plans
A. Update list and description of transportation projects, including available transportation expenditures and revenues, versus needs and projects already in the implementation phase.
B. Work with jurisdictions to prioritize transportation projects at three levels; namely, within each jurisdiction, countywide, and regionally.
C. Address long-term equity issues.
D. If authorized, facilitate updated public opinion polling regarding transportation projects.
E. Perform educational outreach.
F. Develop and update a Countywide Transportation Expenditure Plan.
Goal 2: Develop strategies for promoting, advocating, and funding projects in the Transportation Expenditure Plan
A. Advocate and promote projects that are complementary with goals established in SACOG’s adopted Blueprint, AB 32 and SB 375, AB 1358, and other initiatives and mandates.
B. Propose alternatives and strategies for funding transportation projects, including, but not limited to:
1. Revenues from member jurisdictions such as development impact fees, general funds, redevelopment funds, and others.
2. Funds made available from federal transportation legislation that will be competitively solicited and programmed by SACOG.
3. State and Federal demonstration grants and ongoing provision of maintenance funds.
4. Federal Earmarks (reauthorization and annual appropriations) for capital investments.
5. Countywide or Regional Initiatives with operating and capital funds allocated for projects that have high public support.
6. Revenues from other public institutions.
7. Contributions from major employers, commercial developments and other private sector entities
8. Designated funding for RUCS (Rural-Urban Connections Strategy) implementation and goods movement, including farm-to-market.
9. Revenues for other transportation improvements (e.g. safety, accessibility).
C. Aggressively pursue and/or support transportation discretionary monies and other funds on behalf of member jurisdictions.
D. Increase YCTD participation in local, regional, state and federal meetings related to the securement of transportation funding.
E. Propose legislative assistance where appropriate.
4
Goal 3: Develop strategies for promoting greater involvement in development reviews
A. Assist jurisdictions by suggesting standards, thresholds, and a feasible list of mitigation measures for
development reviews.
B. Suggest a process for performing development reviews.
C. Provide timely staffing assistance to member jurisdictions in reviewing and responding to development proposals.
D. Where appropriate, propose a methodology for a revenue stream associated with traffic mitigation efforts tied to developments.
AS TRANSIT AGENCY:
Goal 1: Provide the appropriate level and type of service to meet countywide diverse needs
A. Design and/or promote transit services to meet or exceed SACOG’s Blueprint mode split goals, AB
32, SB 375, AB 1358, and other initiatives and mandates, subject to available funding.
B. Expand service to focus on infill and new developments, as well as on expanding market share.
C. Work with local governments to support transit oriented/friendly development to encourage and promote transit and other alternative transportation programs.
1. Support safe and convenient access to transit (e.g. walking, bicycling, feeder services), and implementation of “complete streets” and transit friendly land use patterns for new and existing developments.
2. Work to eliminate both physical and cultural barriers to transit and other alternative transportation modes.
3. Coordinate with Yolo Climate Change Compact to explore opportunities to reduce greenhouse gases.
D. Consider alternatives for improved coordination and delivery of service, both short and long-term (e.g., explore options for the provision of customer service, service operations and maintenance).
E. Develop plans for phasing in Street Car, Bus Rapid Transit service, and other alternative transportation modes into YCTD jurisdictions where appropriate.
F. Continue to support the use of clean transportation fuels and technologies.
Goal 2: Develop service strategies for emerging markets, increase market share, ensure strong transit services recognition:
1. Seniors 2. Persons with disabilities 3. High density (infill) developments 4. Low density (outlying) developments 5. Low and moderate income population 6. Commuters 7. Students
A. Develop measurable marketing strategies.
5
B. Conduct an analysis of the senior community needs to better identify opportunities and constraints for all transportation modes (includes fixed route transit, demand response service, walking, bicycling, etc).
C. Develop and implement a plan to implement senior mobility strategies.
D. Provide productivity oriented fixed route transit service in high density areas.
E. Whenever reasonable, provide effective coverage oriented service in low-density areas.
F. Continue to provide express service from local communities to downtown Sacramento.
G. Promote vanpools and other forms of ridesharing to the extent reasonable and where bus service cannot be efficiently or effectively provided.
H. Explore opportunities for service with the Yolo Transportation Management Association and major employers to provide low cost service and promote public/private partnerships.
I. Encourage employers to participate in a transit subsidy program.
J. Encourage schools to sell transit tickets and passes on site.
K. Develop information and advertising campaign to increase awareness and familiarity with YCTD and other alternative transportation services.
L. Participate in SACOG’s regional “Connect Card” pass program to the extent reasonable.
M. Establish an ongoing communication program for potential riders with Limited English Proficiency.
Goal 3: Identify and secure additional funds to support and expand the transit network
A. Develop and implement short and long range transit operating and capital plans.
(Initial focus on sustainability for operating & capital)
B. To enhance service, explore and advocate for local, regional, state and federal traditional public fund sources as well as innovative and private funds.
C. As Community Transportation Services Agency (CTSA), assist member jurisdictions in aggressively pursuing funding for senior transportation and special needs transportation programs.
Goal 4: Develop strategies for improving cost effectiveness of demand responsive services
A. Conduct evaluation of ADA eligibility process and criteria. Consider revising process to ensure only those truly eligible for ADA services have access to it.
B. Explore strategies to more closely align with ADA regulations. This could include reducing the service area, adjusting fares and offering alternatives to demand response services.
C. Develop strategies and incentives for maximizing productivity.
D. Develop quality of service standards and explore the feasibility of introducing cost-savings and no-cost alternatives, such as taxi subsidy and volunteer driver programs, partnerships with other entities and other outsourcing opportunities.
Regarding the questions posed to directors in the staff report regarding board meetings, there was general consensus that the number of meetings should be 10 per year unless circumstances required a different number; the directors preferred to have YCTD staff contact their alternates regarding attendance when needed; directors
6
would like to receive both TAC and Citizens’ Advisory Committee meeting minutes and all directors present stated they preferred to receive both digital and hard copies of the board packets.
Director Anderson stated that while the District addressed Winters transportation needs, the need for improvement to County Road 31 between Winters and Davis remained a high priority concern for Winters.
Director Frerichs supported orientation for the Yolo Managers’ Group.
Director Villegas did not see a need for increased staff presence at meetings. He added that he would be unable to continue as a representative to the Capitol Corridor Joint Powers Authority board.
Chair Marble requested staff send the approved board minutes to the represented jurisdictions.
Director McGowan expressed support for an annual presentation by the District to the Yolo County Board of Supervisors.
Agenda Item 8 – Receive Director’s Report a. Update on ADA and Medical Ridership
Mr. Bassett stated there was a considerable increase in the number of paratransit rides provided.
Chair Marble asked for a future presentation of an in-depth explanation of ADA requirements.
William Lowell suggested bus and light rail manufacturers be asked to design additional, more flexible seating for passengers using mobility devices.
b. Update Regarding Peak Hour Ridership between Woodland and Davis
Mr. Bassett reported that morning’s 7:55 am 42B had 67 passengers, 30 of whom were standing. Mr. Bassett was asked to bring suggestions for dealing with the increase in standees to a future meeting.
c. Oral Update
Mr. Bassett informed the directors that both an A frame temporary sign and the newly installed permanent sign at the new Elm and Cross Street stop had been stolen.
d. Attachments
i. Financial Report July 2012
ii. Fixed Route and Paratransit Ridership Reports through August 2012
iii. Excerpt from Davis Enterprise Article of September 21, 2012
Agenda Item 14 - Adjournment
Minute Order 2012-35
Director McGowan made the motion, seconded by Director Frerichs, to adjourn the meeting. Roll call resulted in: AYES: Anderson, Frerichs, Marble, McGowan, Villegas NOES: None ABSENT: None ABSTAIN: None There being no further business, the meeting adjourned at 7:55 p.m.
Respectfully Submitted:
, Clerk to the Board
KATHY SOUZA
7
BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT
350 Industrial Way, Woodland, CA 95776----(530) 661-0816 Topic: Approve Schedule of YCTD Meeting Dates for 2013
Agenda Item#: Agenda Type:
4b Deliberation/*Action
Attachments: Yes No Prepared By: K. Souza Approved By: Meeting Date: December 10, 2012
RECOMMENDATION: It is recommended that the YCTD Board approve the following meeting dates for its meetings in the 2013 calendar year.
REASON FOR RECOMMENDATION: 2013 YCTD Meeting Dates –Unless there are changes or cancellations, the meeting dates for 2011 will be:
January 14 April 8 July 8 October 14 (Columbus Day)
February 11 May 13 August 12 November 11 (No meeting, Veterans Day)
March 11 June 10 September 9 December 9
Monday, October 14 is Columbus Day, a federal holiday, which is not observed by YCTD.
Monday November 11 is Veterans Day, a holiday observed by YCTD, Yolo County and the city jurisdictions. Unless otherwise determined by the YCTD Board, Chair, Vice-Chair, or Executive Director, all meetings will be at the Yolo County Transportation District, 350 Industrial Way, Woodland, CA 95776.
BUDGET IMPACT: None
8
9
BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776----(530) 661-0816
Topic: Ratify Execution of Memorandum of Understanding for Planning the Downtown/Riverfront Transit Project
Agenda Item#: Agenda Type:
4c Deliberation/Action*
Attachments: Yes No Prepared By: Terry Bassett Approved By: Meeting Date: December 10, 2012
RECOMMENDATION: It is recommended that the Yolo County Transportation District Board of Directors ratify the attached
Memorandum of Understanding (MOU) for Planning the Downtown /Riverfront Transit Project.
REASON FOR RECOMMENDATION: The MOU approved by your Board in October was modified slightly.
BACKGROUND: Your Board authorized the Executive Director to sign the MOU at its October 8, 2012 meeting. Three days
later, on October 11th, SACOG staff distributed a revised version in response to a request from the City of West Sacramento to emphasize that this MOU replaces the old one. The changed areas are highlighted in grey.
The recommended action will ratify the revised MOU, which has been executed by the Executive Director.
Over the coming months, another revision to the MOU is expected. The purpose is to accommodate further phases of the streetcar work.
BUDGET IMPACT: None.
10
MEMORANDUM OF UNDERSTANDING
FOR PLANNING THE DOWNTOWN/RIVERFRONT TRANSIT PROJECT
THIS MEMORANDUM OF UNDERSTANDING (MOU) is entered into as of the last date of
execution and is between the City of Sacramento, the City of West Sacramento, the Sacramento Area Council of Governments (SACOG), the Sacramento Regional Transit District (RT), and the Yolo County Transportation District (YCTD). Each party is referred to individually as “Participating Agency” and collectively as “Participating Agencies.”
RECITALS WHEREAS, in 2004, SACOG adopted the Blueprint, a bold vision for growth that promotes compact,
mixed-use development, and more transit choices; and
WHEREAS, the Cities of West Sacramento and Sacramento are considering numerous development plans within two miles of downtown Sacramento that support SACOG’s Blueprint principles; and
WHEREAS, both cities desire to accelerate the development of quality transit choices and other alternatives to single-occupancy vehicle travel that minimize vehicle miles traveled and stimulate economic development; and
WHEREAS, a feasibility study, conceptual engineering, and environmental analysis for a rail transit project between downtown Sacramento and West Sacramento were completed in 2009; and
WHEREAS, the City of Sacramento adopted in 2012 a conceptual streetcar network within the City of Sacramento jurisdiction, and identified an initial starter line; and
WHEREAS, the Metropolitan Transportation Plan (MTP) includes a streetcar linking Sacramento and West Sacramento; and
WHEREAS, the Participating Agencies desire to continue planning collaboratively for future transit linkage between Sacramento and West Sacramento; and
WHEREAS, the Participating Agencies presently intend to pursue a Federal Transit Administration (FTA) funding application and to conduct an effort in accordance with FTA’s guidance; provided, however, that the Participating Agencies may consider other funding options for the Project and take actions necessary to pursue other funding options; and
11
WHEREAS, this MOU is intended to amend, restate, and replace that Memorandum of Understanding for Planning the Downtown/Riverfront Streetcar Project, in order to continue the Policy Steering Committee and the planning efforts by the Participating Agencies for a transit project between downtown Sacramento and West Sacramento. THEREFORE, THE PARTIES AGREE AS FOLLOWS:
PURPOSE The purpose of this MOU is to facilitate the continued planning by the Participating Agencies for the “Project,” which is defined as a transit improvement project linking downtown Sacramento and West Sacramento within the corridor defined by the Downtown/Riverfront Streetcar Feasibility Study and the Sacramento Streetcar Planning Study. The current phase of the Project, and the activities and purposes governed by this MOU, will be complete when the Participating Agencies have submitted a completed application to the FTA for authorization to proceed to the next phase for a federally-funded project, and FTA has made a determination regarding such application. The intent of the Participating Agencies is to achieve this Project purpose in light of the best available information concerning the new federal transportation bill (MAP-21) and Small Starts funding guidance, and to continue refining the Project activities and redirecting budget resources, as and if necessary, to achieve the Project purpose.
PROJECT OVERSIGHT
Policy Steering Committee (PSC) The City of Sacramento and the City of West Sacramento will each appoint two (2) representatives and one (1) alternate representative from their respective city councils. YCTD and RT will each appoint one (1) representative and one (1) alternate representative from their respective boards of directors to serve on the Policy Steering Committee (PSC). In addition, each city will appoint two (2) representatives from the local community or business and development interests to serve on the PSC. Each Participating Agency reserves the right to appoint additional alternates. Each representative and alternate will serve at the pleasure of the appointing Participating Agency. An alternate may serve as a voting member of the PSC in the absence of the representative that represents the same Participating Agency, in the same capacity (e.g., as elected representative or as non-elected representative), as the alternate. Each representative shall have one (1) vote in all matters and a simple majority vote of the members present shall determine the direction on any actions requiring a vote. The elected representatives from the city council of the City of Sacramento shall have a total of two (2) votes on all matters before the PSC. Both votes may be cast by one elected representative if only one elected representative from the City is present. The elected representatives from the city council of the City of West Sacramento shall have a total of two (2) votes on all matters before the PSC. Both votes may be cast by one elected representative if only one elected representative from the City is present. A majority of the members, including at least two of the representatives appointed by each city, including at least one elected official of each city, must be present to create a quorum of the PSC. The PSC may not take formal action unless a quorum is present when the action is taken. All meetings of the PSC will be posted and conducted in accordance with the Brown Act (Government Code Sections 54950 et seq.) and will be open to the public. Co-Chairs shall be elected at the first meeting of the PSC under this MOU, and thereafter shall be elected annually at the first meeting in each calendar year. The responsibility of the Co-Chairs shall be to preside over the meetings of the PSC. The PSC shall:
12
1) Approve goals, objectives, scope of work, milestones, and a schedule for the Project, as well as the Need & Purpose for the Project;
2) Adopt Downtown/Riverfront Transit Project Underlying Principles and Roles & Responsibilities specifying in more detail the roles and responsibilities of the Project Manager (as defined in § 2.4) and the Deputy Project Managers representing the Participating Agencies, and providing for the replacement of the Project Manager or Deputy Project Managers, if necessary;
3) Provide policy direction regarding the additional planning work, alternatives selection and route refinement (if applicable), environmental analysis, financial analysis, procurement strategies, and a proposed funding and governing structure for the Project (collectively hereinafter the “Study”);
4) Participate in public outreach and assist in communicating the goals and objectives of the Project and gaining support among interest groups and the broader public; and
13
5) Accept a Locally Preferred Alternative (LPA) for the Project; recommend adoption of the LPA to the Sponsoring Agency; authorize the Sponsoring Agency (as defined in § 2.4) to submit materials to the FTA for review and action; authorize the Sponsoring Agency to submit an application to the FTA for authorization to proceed to the next phase for a federally-funded project; and, as appropriate, provide guidance to the Project Management Team (PMT) on any matters raised by the FTA.
All Participating Agencies agree that the LPA – including all financial commitments, transit alignments, designs, and station locations – shall be subject to approval by each of the Participating Agencies.
Project Management Team (PMT) Each Participating Agency shall identify at least one (1) staff member to meet regularly to assist the Project Manager in the successful advancement of the Project. Additionally, one (1) staff member from Caltrans will participate as a member. The Project Manager shall serve as the lead of the PMT for matters before the PSC.
Support Committees The Project Manager and PMT may establish support committees as needed throughout the Project, including advisory committee(s). Each Participating Agency shall identify at least one (1) staff member with special expertise as required and available from its engineering, maintenance, operations, land use planning, economic development, or other technical group to meet regularly to assist the Project Manager in the successful advancement of the Project. Additionally, at least one (1) staff member from Caltrans will participate on matters related to the Tower Bridge and the Capitol Mall overcrossing of Interstate 5. The support committees will report to the PMT.
Sponsoring Agency and Project Manager SACOG shall serve as the “Sponsoring Agency” for administration of any funding grants. Kirk Trost, on behalf of SACOG, shall also serve as Project Manager. The Project Manager shall have responsibility for successful completion of this phase of the Project. “Successful completion” shall be defined and determined by the PSC. The Project Manager shall solicit the input and participation of the other Participating Agencies to achieve consensus on the Project work.
14
AUDIT AND INSPECTION All Participating Agencies financially participating in the Project will retain accounting records and other documents pertaining to all costs for three (3) years from the termination of this Agreement. These records and documents must be made available for inspection and audit by an authorized representative of any Participating Agency to this Agreement upon ten (10) days’ advance written notice and during normal business hours.
INDEMNITY Pursuant to Section 895.4 of the California Government Code: (1) each Participating Agency, as indemnitor, must hold harmless and indemnify every other Participating Agency, as indemnitee, against any claim, loss, damage, expense or liability caused by the negligent or wrongful act of omission of the indemnitor occurring in the performance of this Agreement, and (2) if a Participating Agency is held liable upon any judgment for damage caused by a negligent or wrongful act or omission occurring in the performance of this MOU and that Participating Agency pays in excess of its share based upon principles of comparative fault, that Participating Agency is entitled to contribution from each of the other Participating Agencies to the extent of the other Participating Agency’s comparative fault.
WITHDRAWAL AND TERMINATION
Withdrawal Withdrawal of a Participating Agency shall be effective after thirty (30) days written notification to the PSC and the other Participating Agencies of the intent to withdraw. Withdrawal of a Participating Agency releases any right that agency may have to claim funds allocated for the Project, its local match contribution, and any other funding committed to the Project, unless the PSC and the remaining Participating Agencies agree to amend this MOU accordingly.
Termination This Agreement will automatically terminate on June 30, 2016, or by action of the PSC, whichever occurs first.
15
NOTICES Any notices required by this Agreement must be in writing and either given in person or by first class mail with postage prepaid and addressed as shown below. Any Participating Agency may change its name or address for notices at any time by providing notice to all of the other Participating Agencies.
City of Sacramento: Regional Transit: John Shirey Michael R. Wiley City Manager General Manager/CEO City of Sacramento Sacramento Regional Transit District 915 I Street P.O. Box 2110 (1400 29th Street)
City of West Sacramento: Yolo County Transportation District: Martin Tuttle Terry Bassett City Manager Executive Director City of West Sacramento Yolo County Transportation District 1110 West Capitol Avenue 350 Industrial Way West Sacramento, CA 95691 Woodland CA 95776 Phone: (916) 617-4500 Phone: (530) 402-2812 Fax: (916) 372-8765 Fax: (530) 661-1732 e-mail: [email protected] e-mail: [email protected]
SACOG: Mike McKeever Chief Executive Officer SACOG 1415 L Street
A copy of all notices shall be provided by first class mail with postage prepaid and addressed as shown below.
City of Sacramento: Regional Transit: Director of Public Works Asst. General Manager of Planning City of Sacramento and Transit System Development 915 I Street, 2nd Floor Sacramento Regional Transit District Sacramento, CA 95814 P.O. Box 2110 (1400 29th Street) Sacramento CA 95812-2110
City of West Sacramento: Yolo County Transportation District: Director of Public Works Deputy Director City of West Sacramento Yolo County Transportation District 1110 West Capitol Avenue 350 Industrial Way West Sacramento, CA 95691 Woodland CA 95776
SACOG: Chief Operating Officer SACOG 1415 L Street, Suite 300
Sacramento, CA 95814
INITIATION OF SERVICE This MOU does not commit or authorize any Participating Agency to provide transit service within the respective jurisdiction of any other Participating Agency, unless this Agreement is amended and revised by agreement of the Participating Agencies. However, existing transfer agreements, which address transit service coordination issues between RT and YCTD, shall remain valid and in effect until otherwise agreed to by both of these parties.
AUTHORITY AND EFFECT Each of the signatories to this MOU represents that he/she is authorized to sign the MOU on behalf of such Participating Agency, that all approvals, resolutions, and consents which must be obtained to bind such Participating Agency have been obtained, and that no further approvals, acts or consents are required to bind such Participating Agency to this MOU. This MOU shall amend, restate, and replace the Memorandum of Understanding for Planning the Downtown/Riverfront Streetcar Project and shall continue the Policy Steering Committee and the planning efforts by the Participating Agencies for a transit project between downtown Sacramento and West Sacramento.
17
TERM This MOU shall be effective on the last date set out below and shall terminate on June 30, 2016, unless otherwise extended or terminated earlier by mutual agreement or as set forth herein.
IN WITNESS WHEREOF, the Participating Agencies have entered into this MOU on the day and year set out in the last date set out below.
City of Sacramento By: _________________________ Date: _____________________ John Shirey City Manager
City of West Sacramento By: _________________________ Date: _____________________ Christopher Cabaldon Mayor
Sacramento Area Council of Governments By: _________________________ Date: _____________________ Michael McKeever Chief Executive Officer
Sacramento Regional Transit District
By: _________________________ Date: _____________________ Mike R. Wiley General Manager/CEO
Yolo County Transportation District
By: _________________________ Date: _____________________ Terry Bassett Executive Director
18
19
BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776 --- (530) 661-0816
Topic: Authorize Executive Director to execute sub-recipient agreement with Yuba/Sutter Transit and approve budget amendment
Agenda Item #:
Agenda Type:
4d Deliberation/Action
Attachments Yes No
Prepared by: K. Reitz Approved by: Meeting Date: December 10, 2012
RECOMMENDATION: It is recommended that the Yolo County Transportation District’s Board of Directors:
a. Authorize the Executive Director to execute a sub-recipient agreement with Yuba/Sutter Transit in the amount of $150,000.
b. Approve a $150,000 budget amendment to the YCTD FY 2012/2013 budget to reflect this pass-through.
REASON FOR RECOMMENDATION: This sub-recipient agreement will allow Yolo County Transportation to pass through FTA (Federal Transit
Administration) Section 5307 funds that were awarded to Yuba/Sutter Transit, by CalTrans.
The budget amendment will allow the YCTD FY 2012/2013 budget to reflect both the expense and the revenue for Yuba/Sutter Transit’s portion of CA-90-Y924.
BACKGROUND: On July 19, 2011 Caltrans made arrangements with the FTA to transfer $1,076,260 of FFY 2009 small urban JARC
(Job Access/Reverse Commute) funds statewide to the FTA “5307” program. In order to receive these funds, the federal Section 5307 designated or direct recipient must apply directly to FTA through an the on-line application template. As these were FFY 2009 funds, these Caltrans administered funds had to be obligated before the end of the federal fiscal year to avoid lapsing. Included in the statewide total, were awards for both Yolo County Transportation District and Yuba/Sutter Transit of $150,000 each.
Yolo County Transportation District staff included Yuba/Sutter Transit’s funding in the YCTD grant application. The grant was awarded and executed September 26, 2011. At the time of grant application, Yuba/Sutter Transit stated that they would be using the funding for the 2012/2013 operating year.
YCTD’s current budget includes the $150,000 YCTD share.
BUDGET IMPACT: The proposed budget amendment represents a simple pass-through between YCTD and Yuba Sutter Transit.
20
YOLO COUNTY TRANSPORTATION DISTRICT Budget Amendment #1
DATE: December 5, 2012 Expense
FUND
COST
CENTER
ACCOUNT
ACCOUNT NAME
AMOUNT
(even dollars) 361 3611 Pass Through to Other Agencies $ 150,000
TOTAL ($ 150,000) JUSTIFICATION: Pass through funding to Yuba/Sutter Transit for their JARC funding that was converted to Section 5307, by CalTrans.
SIGNATURE, EXECUTIVE DIRECTOR ACTION OF THE YCTD BOARD MINUTE ORDER NO._____________ DATE____________________ ATTEST: Clerk of the Board, BY_______________________________
21
BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776----(530) 661-0816
Topic: Approve Resolution Authorizing Submittal of State Safety and Security Grant Applications
Agenda Item#: Agenda Type:
4e Deliberation/*Action
Attachments: Yes No Prepared By: Erik Reitz Approved By: Meeting Date: December 10, 2012
RECOMMENDATION:
It is recommended that the Yolo County Transportation District Board of Directors adopt the attached Resolution R2012-06 authorizing the Executive Director to file grant applications and to be the Authorized Agent for the California Emergency Management Agency (Cal EMA), formerly, the Governor’s Office of Homeland Security.
REASON FOR RECOMMENDATION: Cal EMA requires a resolution for its Proposition 1B (Prop 1B) grant program. Yolo County Transportation District
(YCTD) staff will file California Transit Assistance Fund (CTAF) applications with Cal EMA, totalling $190,554, to increase safety and security on buses, at bus stops and at the YCTD Facility.
BACKGROUND: The Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006, approved by the voters as
Proposition 1B at the November 7, 2006 general election, authorized the issuance of $19.9 billion in transportation related projects, part of which is for security and disaster response projects. Cal EMA is the administrative agency for CTAF. Staff proposes three projects for application under this program:
A. Bus Stop Safety and Security Improvements: YCTD will increase passenger safety and security at bus stops by purchasing and installing solar lighting for shelters and bus stops, video surveillance systems for major bus stops as well as improving infrastructure in and around bus stops including the addition of intelligent transportation systems (ITS) including signal pre-emption and electronic messaging signs. YCTD has many stops with little-to-no lighting, passengers have commented that they feel safer waiting at bus stops with ample lighting rather than poorly lit stops.
B. Facility Safety and Security Improvements: YCTD will increase safety and security at the YCTD administration, maintenance and operations facility by purchasing and installing components to improve the current camera system and lighting, including associated poles, extensions, wiring, additional cameras and other appurtenances, within and contiguous to the bus yard, in employee and customer parking lots and in other facility areas.
It is our intention to install video surveillance systems at high-use bus stops, including, but not limited to: Terminals A and B at Sacramento International Airport, the Memorial Union bus stop at U.C. Davis , the County Fair Fashion Mall in Woodland and Cache Creek Casino Resort. (As part of an old grant, we plan to install a video surveillance system at the West Sacramento Transit Center, as well.) Where possible, we hope to tap into existing internet feeds at several of these stops, thus avoiding cellular access charges.
BUDGET IMPACT: If approved for funding, this project will require a corresponding budget amendment to reflect the additional
expenses.
22
YOLO COUNTY TRANSPORTATION DISTRICT RESOLUTION NO. R 2012- 06
(Resolution Authorizing FY 12-13 Grant Applications with California Emergency Management Agency for Proposition 1B-6061-002 Funds totaling $190,554, Execution of Grant Agreements and Supplemental Documents)
WHEREAS, the Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006 (“Proposition 1B”) authorized the issuance $19,925,000,000 in general obligation bonds for specified transportation related purposes, including grants for transit system safety, security and disaster response projects; and
WHEREAS, the California Emergency Management Agency (Cal EMA) is currently making 2009-10 Proposition 1B grant funds available for transit system safety, security and disaster response projects; and
WHEREAS, it is in the best interests of the Yolo County Transportation District (“YCTD”), its residents, constituents and its customers to submit applications for such grants; and
WHEREAS, the YCTD desires to apply for said grant funding pursuant to all applicable Federal, State, and local laws and regulations;
NOW, THEREFORE, IT IS HEREBY RESOLVED, ORDERED, AND FOUND by the Board of Directors of the Yolo County Transportation District, State of California, as follows:
1. The foregoing recitals, and each of them, are true and correct.
2. The Yolo County Transportation District Executive Director (“Executive Director”) or his/her written designee is hereby authorized and directed to execute and submit grant applications to the California Emergency Management Agency on behalf of the Yolo County Transportation District, a public entity established pursuant to California Public Utilities Code Sections 60000 et seq., to obtain Proposition 1B -6061-002 grant funds for YCTD transit system safety, security and disaster response projects.
3 In connection with such grant applications, the Executive Director is further authorized to execute and submit such applications, agreements, assurances and other documents and information required to obtain such grant funds.
PASSED AND ADOPTED BY THE Board of Directors of the Yolo County Transportation District, County of Yolo, State of California this 10th day of December 2012, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
__________________________________ William Marble, Chair Board of Directors ATTEST: ________________________________ Kathy Souza, Clerk Board of Directors
Approved as to form: By ___________________________ Sonia Cortes, YCTD Legal Counsel
23
BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776 --- (530) 661-0816
Topic: Presentation Regarding High Speed Ultra Light Rail Test Track Project
Agenda Item #:
Agenda Type:
7 Deliberation*Action
Attachments Yes No
Prepared by: Terry Bassett Approved by: Meeting Date: December 10, 2012
RECOMMENDATION: It is recommended that the YCTD Board of Directors hear a presentation from Cybertran International,
Incorporated regarding its “High Speed Ultra Light Rail” project efforts, receive an update regarding a possible test track near Davis, and provide feedback.
REASON FOR RECOMMENDED ACTION: This is a follow-up from the September YCTD Board meeting.
BACKGROUND:
At its meeting of September 8, 2012, your Board directed staff to invite Cybertran International, Incorporated to provide a brief presentation regarding its “ultra light rail” test track project. Dexter Vizinau, President of Cybertran International, and Neil Sinclair, Chairman, are scheduled to speak.
On August 14, 2012, the City of Davis and I-GATE, a public-private collaborative, hosted an “Ultra Light Rail Symposium”—a workshop on transportation, sustainable communities and a specific demonstration/test project that is being proposed. During the presentation, a company called Cybertran International, Incorporated, out of Richmond, California, described a proposal to locate a figure-8 test track for high-speed ultra light rail in California, possibly the Davis area. Congressman John Garamendi, Yolo County Supervisor Jim Provenza, Davis City Councilwoman Rochelle Swanson, Davis Mayor Joe Krovoza and I were among several speakers at the event.
Because the location and potential implications of a test track proposal in Yolo County, and the anticipated subsequent request for federal funding assistance, your Board expressed an interest in receiving a brief presentation, which Cybertran has offered to provide. Approximately 15 minutes have been allotted for the presentation, followed by five (5) minutes of questions and answers.
At this early stage, we are not recommending that YCTD plan, construct and operate a high speed ultra-light rail system. The proposed technology hasn’t deployed and is in a testing period. With some interest in locating a test track in Yolo County, combined with the likelihood that some level of outside research and development assistance, including MAP-21, Department of Energy, or other possible funding sources, may be sought for the test track project, it seems appropriate that your Board hear more on the matter and provide direction.
BUDGET IMPACT: None at this stage.
24
25
BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776 --- (530) 661-0816
Topic: Consider Interim Solution to Fund Limited Additional Bus Service between Woodland and U. C. Davis
Agenda Item #:
Agenda Type:
8 Deliberation*Action
Attachments Yes No
Prepared by: Terry Bassett Approved by: Meeting Date: December 10, 2012
RECOMMENDATION: It is recommended that the YCTD Board of Directors support staff’s proposed approach to cover additional costs
associated with extra route 42 trips to accommodate loads associated with U.C. Davis undergraduate and international students on Yolobus.
REASON FOR RECOMMENDED ACTION: This is a follow-up from the October YCTD Board meeting.
BACKGROUND:
At its October meeting, your Board asked staff to bring back suggestions for dealing with the increase in standees on buses, particularly between Woodland and Davis, where some loads appear more significant.
I reported to your Board in August and October on the standing-room-only crowds on buses during the summer, in particular on intercity Routes 42 A and 42B. These routes experienced overcrowding due, in part, to a variety of groups housing international students in Woodland, who then used Yolobus between Woodland and Davis. This level of activity has continued to impact Yolobus capacity into the new school year. Even though these groups increase ridership, the passenger loads were so significant that we added service to avoid leaving passengers behind. The adopted budget includes a limited number of extra service hours and miles to cover spikes in demand, such as during the holidays and U.C. Davis breaks; however, the continued overcrowding on certain route 42A and 42B trips requires an ongoing commitment which was not included in the adopted budget.
YCTD and the Associated Students of U.C. Davis have had an agreement for well over a decade, whereby undergraduate and international students with a valid UCD ID card ride Yolobus at no additional charge, in return for a payment to YCTD for that program. As the following chart shows, Yolobus ridership now by UCD undergraduate and international students is 79% higher than it was seven years ago, when the payment to YCTD was increased from $85,000 to $125,000.
Year ASUCD Payment ASUCD Ridership 2004/2005 $85,000 77,686 2005/2006 $85,000 100,480 2006/2007 $125,000 129,926 2007/2008 $125,000 134,383 2008/2009 $125,000 170,361 2009/2010 $125,000 158,479 2010/2011 $125,000 144,801 2011/2012 $125,000 167,978 2012/2013 $125,000 180,000 I have had discussions with Anthony Palmere, Unitrans General Manager, and the two of us have agreed to the
following, subject to affirmation by your board:
26
1. In return for Yolobus continuing to run extra trips between Woodland and the U.C. Davis campus, YCTD will retain $21,000 originally budgeted as payment to Unitrans (a County pass-thru, as the campus and some surrounding areas are actually outside the City of Davis). Part of my recommendation will be to transfer this $21,000 from “contribution to other agencies” to “purchased transportation”, to accommodate payment to Veolia Transportation for the added service.
2. YCTD will hold discussions with Unitrans, which will work with the Associated Student Body of U.C. Davis regarding a possible change in the level of compensation from Associated Student Body of U.C. Davis, with the new rate to be effective in FY 2013/2014. The purpose of the increase would be to bring the average fare by U.C. Davis undergraduate and international students closer to $1.00 per ride and to help offset higher costs associated with added service.
BUDGET IMPACT: See above. The overall budget will be able to accommodate the recommended action.
27
BOARD COMMUNICATION: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776---- (530) 661-0816
Topic: Receive Director’s Report
Agenda Item #: Agenda Type:
9 Deliberation/Action*
Attachments: Yes No Prepared By: Terry Bassett Approved By: Meeting Date: December 10, 2012
RECOMMENDATION: Items with a staff recommendation are in italics and marked with an asterisk below. Your board reserves the right to
take action on all items below.
BACKGROUND: a) Update Regarding Unmet Transit Needs –SACOG completed its unmet transit needs public hearing for
Yolo County on October 17th. Some 25 pieces of testimony were received either at the hearing or through other mechanisms. SACOG’s Social Services Transportation Advisory Committee (SSTAC) met on November 19th, reviewed the testimony and developed recommendations. Attached is a summary of the testimony, as well as YCTD’s staff assessment on what the recommendations will be.
Intercity Route 42 was the focus of 56% of the testimony. Due to its success, the route 42 has experienced standing room only situations on certain trips and had an increasingly difficult time staying on schedule and making connecting trips to and from other routes. The most common request was to double the route 42 service, at least during peak hours, to help give riders more trip choices and to alleviate standing-room-only situations. This would result in the intercity bus service connecting Woodland, Davis, West Sacramento, downtown Sacramento and Sacramento International Airport running every 30 minutes instead of 60.
With the exception of its 45-foot MCI commuter coaches, Yolobus allows standees on its buses. Most buses are equipped with grab straps and stanchions for use of standing passengers. But there have been a few situations in which the crowd was so substantial that passengers had to be turned away or Yolobus had to put an extra bus into service.
The current level of route 42 service costs $3,543,428 per year, or roughly 34% of YCTD’s entire budget for fixed route services. To double the service level of that route would require funding levels from the jurisdictions that could not be sustained. SACOG’s SSTAC committee believed that YCTD should try to address the route 42 service level situation as it develops its next short range transit plan (currently under way).
b) “SACOG Salutes” Award—On December 6th, YCTD, the Yocha Dehe Wintun Nation, Cache Creek Casino Resort, Yolo County and Veolia Transportation were selected to receive a Special Recognition award for Public-Private Partnership from SACOG. It was part of the annual “SACOG Salutes” awards ceremony.
This joint award was in recognition of 12 years of collaboration between all of these parties, resulting in the creation of the route 215 between Woodland and Brooks, via Madison, Esparto and Capay. By the end of Fiscal Year 2012/2013, over 2.5 million transit rides will have been provided. While most of the ridership has been many of the 2,359 employees working at the resort, other riders use the service for various purposes, such as commuting to Woodland and beyond as well as students, senior citizens and other individuals traveling for medical, school and shopping purposes.
28
c) Status of Technical Advisory Committee Work on Unfunded Transportation Maintenance Projects—Staff from all five YCTD jurisdictions, plus Caltrans and U.C. Davis, have submitted summaries of their financial needs to: 1) Bring roads up to a Pavement Condition Index of at least 70 and 2) Maintain roads at or above that index over the next 20 years. We have requested similar information regarding bike paths in the Yolo County region, as well as what it would take to meet transit capital needs that maintain existing service levels.
The above-mentioned information will then be shared with the Yolo Managers Group, which consists primarily of the four city managers and the County Administrative Officer, or their designees.
We will also undertake an exercise to look at road and transit improvements that may be anticipated over the next 20 years.
d) Purchased Transportation Contract Extension Update—Veolia Transportation, YCTD’s bus contractor, has reached an agreement with the Amalgamated Transit Union, representing Veolia’s drivers, mechanics and utility workers, for a four-year contract extension, from September 1, 2012 through August 31, 2016.
YCTD is in the seventh year of its base 7-year contract with Veolia Transportation for fixed route and paratransit services. That contract, which base unit expires August 31, 2012, includes an option for extending the contract five (5) additional years. The contract was negotiated in 2006 and includes unit rates and prices for the option years through August 31, 2017. Staff is in the process of analyzing actual Veolia expenses, YCTD’s payments to Veolia in addition to service miles and hours over the previous six years to verify that adjustments have been reflected by activities associated with operating YCTD services.
With the current base contract expiring August 31, 2013, I will recommend that the District exercise the extension option for all five years. Doing so would accomplish the following:
a. Minimize turnover from employees concerned about job security beyond August 31, 2013.
b. Reward Veolia for the quality of service that it has provided.
c. Allow YCTD staff to focus on other issues. Rebidding is an exhaustive, time consuming process and it isn’t necessary, as YCTD has a well-performing contractor and pre-established rates.
d. Provide predictability in terms of contract rate changes.
e) Downtown Sacramento Transit Circulation Study Preliminary Results The Downtown Sacramento Transit Circulation and Facilities Plan Concept is intended to improve the desirability of transit services to both dependent and discretionary customers through faster travel, enhanced wait facilities, and easier-to-use services. It is also intended to improve transit operations by increasing service reliability and the ease of supervision while ensuring adequate layover locations for transit vehicles. Expediting the movement of transit service into, through, and out of downtown will reduce travel time for transit customers and decrease conflicts with automobile traffic.
The study recommendations will have an impact on Yolobus routing and bus stops in downtown Sacramento, particularly express buses.
Improving transit speeds has a two-fold positive impact:
1) It improves the travel experience for customers, increasing ridership and revenue
2) It allows for better utilization of vehicles in systems with high-frequency transit service, often reducing both operating and vehicle capital costs while improving service reliability.
Phase I Recommendations from Study • Grouped bus stop patterns: Under existing downtown transit operations, all buses stop at all stops. This leads to
both long bus queues competing for limited stop curb space and exacerbates conflicts in the amount of dwell between express and local buses at the common stops. Creation of an “A” “B” “C” set of stop groups will speed transit travel and improve the passenger wait experience.
• Balanced stop spacing: Well-spaced stops (1/4 – 1/2 mile) balance operational efficiencies while maintaining customer access. Stops placed too close together greatly increase transit travel times and significantly increase customer perception of slow travel.
29
• Simplified and consolidated route alignments: Fewer overall turns and a preference for right turns would have a positive impact on transit and other traffic, as bus turning movements create queues and delay.
• Stop Amenities: The proposed stop amenities focus on improving the transit customer wait experience, providing reduced dwell time, streamlining operations with passenger pre-queuing by entry doors, and making a positive contribution to the urban environment.
There is a meeting scheduled with SACOG and other area transit agencies for December 11, 2012 to review the proposed recommendations and identify steps to move forward with Phase I implementation. My primary concern relates to express buses and whether it is wise to abandon bus stops that have historically high boarding activity, such as at 10th/N. This needs to be further assessed and my concerns will be passed on to the group.
30
Dotted lines indicate where express Yolobus buses would be shifted from, if program is implemented.
31
f) Rehabilitating Used Buses Versus Purchasing New Ones—The adopted budget assumed that YCTD would spend $8,498,000 purchasing 15 replacement CNG buses and two paratransit vehicles, using a combination of Proposition 1B transit funds from the State and federal “State of Good Repair” funds. Approximately $2.6 million in Proposition 1B funds have materialized for the full size buses and $178,000 in Proposition 1B funds are anticipated for the paratransit vehicles. No State of Good Repair grant funding was awarded to YCTD this cycle, leaving a significant $5,720,000 gap in funding We are assessing the situation. Our choices include:
• Buy 5-6 full size buses and the paratransit vehicles; or
• Buy the paratransit vehicles, then wait, try to find other funds to increase the number of full-size buses we can buy; or
• Working with SACOG, and perhaps the State, re-program the $2.6 million to rehabilitate 13-14 existing buses
A request for recommendation for your Board may be forthcoming in January or February. Part of what may affect the timing of the recommendation relates to the SACOG process in programming FTA funds for competing transit projects in the SACOG region. An unfortunate reality of MAP-21 is that many nation-wide discretionary programs will no longer exist, leaving the MPOs and States with the responsibility for programming funds under fewer general categories.
g) Connect Card Status—It is anticipated that the roll-out of the universal fare card system, known as the “Connect Card” will first happen at Sacramento Regional Transit District around September, 2013. It will be tested for about a month and then rolled out at Yolobus and Elk Grove transit next, followed by five other operators. We will be working with the Connect Card group to make certain there is sufficient time during and after RT’s testing period to look at the data and make adjustments where needed prior to rolling the project out to the other operators.
h) Update on Sacramento-West Sacramento Downtown/Riverfront Streetcar Project—The Policy Steering Committee (PSC) of the Sacramento-West Sacramento Downtown/Riverfront Streetcar Project met on December 5th and took the following actions:
Elected Co-Chairs (Steve Cohn and Christopher Cabaldon) Adopted Underlying Principles and Roles & Responsibilities Initiated Project Development by:
o Authorizing a Letter to the U.S. Transportation Secretary (a required step in the Small Starts rail process)
o Accepting and recommending a Locally Preferred Alternative (streetcar route alignment)
o Approving a Purpose & Need Framework o Directing staff to commence the Environmental Process o Directing staff to have 5% engineering plans prepared o Directing staff to continue work on the Project Study Report (PSR)/Project
Development Support (PDS) Approved a Preliminary Cost Allocation Methodology for capital, operating and
maintenance expenses Recommend more modifications to the Memorandum of Understanding , in order to
accommodate project development Authorized the release of a Request for Proposals or a Request for Qualifications for the
next phases of the project
For your information, about 8 hours a month in staff time is invested in streetcar related meetings, phone calls, and preparation.
i) Status of YCTD Facility Project—The sound system in the YCTD board room has been installed and is operational. The 400 KW generator for our facility will be delivered in early January and should be ready to install within 60 days. Certain electrical and concrete work needs to be accomplished first.
j) Status of Bus Electronic Destination Signs—Front, side and rear LED electronic destination signs will be installed on the 12 buses that YCTD recently rehabilitated. That $63,873 project should be completed before the
32
end of the year. In late 2010, we informed your board that this project would be handled through a separate procurement and not by the bus rehabilitation firm, which would have resulted in a mark up.
k) ATU 13(c) Objections to AB 340 Pension Reform— On October 12, 2012, the Amalgamated Transit Union (ATU) sent the attached letter to the California Transit Association. In the letter, the union warns that the California pension reform bill passed a few months ago (AB 340—“the Public Employees Pension Reform Act of 2013”) jeopardizes FTA funding to grantees in California because the new law “will prevent many transit agencies from continuing the collective bargaining rights of employees…”
None of the employees represented by the ATU and associated with YCTD’s contractor are public employees. Nonetheless, an ATU representative has verbally informed me that YCTD’s FTA grants could be held up or stopped altogether. During the current fiscal year, YCTD’s budget includes $1,775,000 in FTA funds currently being used for operations, preventive maintenance, reverse commute and paratransit service. Additional funds are garnered for ongoing capital projects each year. With the transportation reauthorization and Woodland becoming a “small urbanized area”, that total will increase further. Future discretionary grants may also be threatened if the pension reform complaint is not resolved.
Given the above information, I have asked YCTD’s legal counsel to work on the matter with me.
l) Oral Report m) Attachments
a. Unmet Transit Needs Testimony b. Yolobus Ridership on Cache Creek Casino Resort Route 215 c. Fixed Route and Paratransit Monthly Ridership Graphs d. YCTD Performance Indicator and Financial Reports Through September 30, 2012 (First Quarter of FY
2012/2013) e. October 12, 2012 Letter from the Amalgamated Transit Union
33
Unmet Transit Needs Testimony in Yolo County October, 2012
SERVICE AREA OR ROUTE TESTIMONY STAFF COMMENTS1 Yolobus Intercity Route 42A/B There is no overhang for Yolobus travelers at the Sacramento International Airport terminal B, requiring all Yolobus travelers to stand in the rain and
hot sun while waiting and boarding the Yolobus there.Resolved
2 Yolobus Intercity Route 42A/B There is no down-lighting at the Yolobus stop at the Sacramento International Airport terminal B creating a potentially adverse safety situation. Resolved3 Yolobus Intercity Route 42A/B A bench and shelter from the weather at the new [Sacramento International airport] terminal [B] might make the long wait a little more tolerable; the
overhang that provides cover from the rain ends where the waiting area for the public bus begins.
Resolved
4 Yolobus Intercity Route 42A/BMore frequent service (every 1/2 hour) on the Yolobus route 42 A/B during the peak hours when passenger loads are heaviest.
Half hourly route 42 service is an unmet transit need; however, it may not be reasonable to meet. Needs to be addressed in upcoming Short Range Transit Plan.
5 Yolobus Intercity Route 42A/B Double frequency of 42B and 42A service, as hourly service to/from the Sacramento International Airport is insufficient. SAME6 Yolobus Intercity Route 42A/B Increase frequency, every 30 minutes, during the “peak” travel times on the 42 A/B to alleviate overcrowding. SAME7 Yolobus Intercity Route 42A/B More frequent service to the [Sacramento International] airport [on routes 42 A/B] would be expected for any city serious about providing public
transit as an option. SAME
8 Yolobus Intercity Route 42A/B Add route 42 A/B buses on the half hour, at least in the morning [8 AM] and 3:30 PM on to alleviate overcrowding from university/college students going to/from Davis and Woodland.
SAME
9 Yolobus Intercity Route 42A/B Some route 45 Express buses should be re-routed through Davis and West Sacramento to pick up the slack on the route 42, as the #42 is frequently late causing missed connections.
SAME as above, except that shifting of route 45 buses from Woodland to the 42 is not an unmet transit need; rather, it is one person's suggested solution.
10 Yolobus Intercity Route 42A/B The 42A invariably runs late due to traffic and needier riders in Sac and West Sac. This becomes a major problem when the 42A reaches Woodland and most times many people cannot make their connecting ride.
This is due to high ridership, multiple stops and the lengthy route. We are looking at ways to improve on-time performance of routes 42 A and B.
11 Yolobus Intercity Route 42A/B Buses coming from Davis (the route 42) are frequently 20+ minutes late and miss connections with local Woodland routes 210/211, which is particularly problematic when these connections are missed on the last buses of the night and forces riders to walk excessive distances in the dark.
SAME
12 Yolobus Intercity Route 42A/B Guarantee that passengers are able to complete their itineraries at any point in the 42 A/B loop. Unclear what this issue is.13 Yolobus Intercity Route 42A/B
Many times, the other connecting buses leave County Fair Mall and do not wait for the 30 seconds or so it would take for the 42 to arrive.Partially an operatonal issue. Our policy is to allow a connecting bus to hold up by up to 5 minutes.
14 Yolobus Intercity Route 42A/BA direct connection (bus) from Woodland to the Amtrak station in Davis is needed.
Not an unmet needs issue. Transfers to Unitrans, which has connecting buses to Amtrak, are possible, and Yolobus stops within 4 blocks of Amtrak.
15 Davis Local Unitrans needs to be set-up to be convenient for the entire community (City of Davis) not just UCD students with Unitrans continuing the regular bus schedules during UCD finals, breaks and summer.
See Unitrans
16 Davis Local Unitrans route L North East Davis runs on a loop, so that a rider catching it in that area has to do the whole North East loop before being able to get back into downtown Davis that takes so long that it is often more practical to walk than to take the route L into downtown Davis.
See Unitrans
17 West Sacramento It is difficult for people with mobility issues to walk to West Capitol Ave. to reach the nearest 42 A/B bus stop. Could a shuttle be provided to assist people in reaching the 42 A/B bus stops?
Not a need reasonable to meet at this time.
18 West SacramentoReinstatement of weekend service on Yolobus route 41.
Not an unmet transit needs issue--the route 40 (mirror image of the 41) operates on weekends.
19 West SacramentoThe Yolobus route 240 schedule should be modified to make more timely connections with the route 35.
Staff believe the problem is with the route 35, which cannot stay on time.
20 General Later evening hours on Yolobus services that connect to RT.21 General
It is difficult to get to areas outside of downtown Sacramento for shopping.
A single request. Not an unmet transit need. Yolobus did not cut back most of its night service when RT did, hence, there is little to reinstate.
22 GeneralYolobus should work to establish a smartphone enabled bus locator system. The present Automatic Vehicle Locator (AVL) system only works in a web browser and is very difficult to use on a mobile phone. It would be very helpful if both Unitrans and Yolobus could use the same smartphone app.
Yolobus is developing a smartphone application.
23 General More outreach is needed for the Unmet Transit Needs process. Not an unmet transit need issue.24 General Is there anyone on the Yolobus Board that must use transit (is transit dependent)? Not an unmet transit need issue.25 General What is the best method to get senior transportation issues before local agencies that provide and plan for public transit and other transportation
projects? Not an unmet transit need issue.
34
YOLOBUS RIDERSHIP ON CACHE CREEK RESORT & CASINO RUN
5 8 11 17T rips T rips T rips T rips in July in April in March in March Projected00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09 09/10 10/11 11/12 12/13
