AIESEC in Hong KongYouth Summit 2015

Agenda Team Application Package

Youth Summit 2015 - Conference Team RecruitmentApplication Package

Applications to: applications@aiesec.hk, CC: tiffany.ysho@aiesec.net

What is Youth to Sustainability Summit?An international platform for youths to transform into action-driven leaders with global mindset through exploring and discussing global and local issues with current leaders from various fields. By the end of the summit, young leaders will be inspired in gen-erating impactful and sustainable solutions with chances to get their voice heard by the society.

ObjectivesYouth to Sustainability Summit is an AIESEC international conference which aims to:1. Awaken youth to their ability and role in being a change agent and thus making positive changes in our society2. Provide a platform where young leaders come together to voice their concerns on major world and local issues and generate new, actionable ideas about the future with a creative and critical mindset.

We wish to create a

IMPACFUL - PURPOSEFUL - INNOVATIVE Conference

Youth Summit 2015 - Conference Team RecruitmentApplication Package

Applications to: applications@aiesec.hk, CC: tiffany.ysho@aiesec.net

What does Youth to Sustainability Summit 2015 about?

Theme: A Journey of ChangemakersThrough the chosen topics, we wish to empower and inspire current youth to innovate sustainable solutions for the societal development.

Social InclusionsBeing one of the most densely populated city in the world, Hong Kong is a city of diversity. While our economy flies, are people with different ethnicity, sexual orientation or background given a fair opportunity to grow and contribute?

Green LifestylesHong Kong has been developing world class green technology and architecture around the city. Yet surprisingly, we are a slower adoptor of a greener lifestyle which small changes in our habits can create a strong impact to the environmental sustainability. What are the challenges we are facing and what is the long term solution?

Cultural Preservation & DevelopmentFrom the good old Cantonese culture to 1980s when Hong Kong became the production hub of music and movies to Chinese communities around the world... where are we now towards a cullturally sustainable environment to inspire creativity and cultural development in the city?

Youth Summit 2015 - Conference Team RecruitmentApplication Package

Applications to: applications@aiesec.hk, CC: tiffany.ysho@aiesec.net

Timeline*The timeline is presented here to give you a brief impression of the overall flow of the conference preparation. It is subjected to changes. Ask conference manager in any enquiries.

February March April May June

Session Outline

Youth Summit

2015

Kick O�Day

Agenda Team-Speakers Communication

Agenda Re�ning

Home Group Faci Coordination

HGF Training

HGF Training

HGF Training

Youth Summit 2015 - Conference Team RecruitmentApplication Package

Applications to: applications@aiesec.hk, CC: tiffany.ysho@aiesec.net

Conference Team Structure

Ti�any HoConference Manager

David TcheAgenda Manager

Facilitator Team

Dickson WongConference

Committee Manager

Corane ChuSales & ER Manager

Fiona SoGuest Relations

Manager

Phoebe NgaiMarketing & PR

Responsible

PR & MarketingTeam

Katherine YikExternal Relations

Coordinator

Jacqueline LeungSposnorship

Relations Manager

Evan LiuFinancial Executive

SponsorshipRelations Team

Guest RelationsTeam

Home Group Faci Team

ExternalRelations Team

Carmen SuenCCVPDS

Anthony ChanCCVPL

CC (Delegate Servicing) Team

CC(Logistics)Team

Youth Summit 2015 - Conference Team RecruitmentApplication Package

Applications to: applications@aiesec.hk, CC: tiffany.ysho@aiesec.net

Job Descriptions

Youth Summit 2015 - Conference Team RecruitmentApplication Package

Applications to: applications@aiesec.hk, CC: tiffany.ysho@aiesec.net

Home Group Facilitator Team Purpose• As the final goal for each home group is to create their own funded project according to their interest of social issues, Home Group Facilitators will be vital to enrich delegate’s idea, consolidate session learnings and ensure the final product’s quality• To allow the delegates to experience the ‘AIESEC conference culture’ apart from external sessions

Job Description• Must attend all trainings for YS HGF• To work with agenda manager and FACI team on conference development• To deliver sessions based on the conference objectives, session objectives and outline, including:

• To conduct in-depth research in relevant topics and delegate profile• To study the agenda and session design• To facilitate team-bonding games, brainstormings, night activities

• To contribute to a productive and positive conference atmosphere, including:• To understand delegate’s needs and feedbacks• To participate in external sessions

• To attend briefings/ dry-runs to the group facilitators to optimise session flow• To participate all pre-conference and post-conference meetings

• To physically participate in the whole conference

Key Performance Indicators• No. of constructive feedbacks towards session design / conference experience• Ranking of responsible home group’s final project submission• Delegates’ satisfactions

Target Profile• Team leader/HGF experience (preferred)• Participated in a TtT/TtG Seminar (preferred)• Participated in an international/national conference (required)• A local Hong Konger / grow in Hong Kong (required)

Skills & Qualities• Moderation skills• Brainstorming skills• Team-bonding skills• A strong entrepreneurial mindset• Knowledge in Hong Kong current social problems and being able to analyse it from different viewpoints

Youth Summit 2015 - Conference Team RecruitmentApplication Package

Applications to: applications@aiesec.hk, CC: tiffany.ysho@aiesec.net

Chief Facilitator Team Purpose• To ensure conference experience quality, a number of sessions will be deliv-ered by a team of chief facilitators to transfer necessary skills and knowledge as well as consolidation workshops for them to come up with a feasible funded project by the end of the conference• To allow the delegates to experience the ‘AIESEC conference culture’ apart from external sessions• To lead the group facilitator teams

Job Description• To work with the agenda manager and Chief Facilitator team on conference development• To design and deliver sessions based on the conference objectives and ses-sion objectives, including:

• To conduct in-depth research in relevant topics and delegate profile• To design the suitable session flow and activities• To design session materials (e.g. PPTs, flipcharts, videos, games, etc.)• To coordinate with group facilitators, CCs to ensure key message clearly conveyed

• To contribute to a productive and positive conference atmosphere, including:• To create a PR friendly fun team experience• To understand delegate’s needs and feedbacks• To participate in external sessions

• To conduct briefings/ dry-runs to the group facilitators to optimise session flow• To participate all pre-conference and post- conference meetings• To physically participate in the whole conference

Key Performance Indicators• Ability to send out a fully-completed session drafts/outlines on time• Accuracy of time duration of sessions delivered• Delegates’ satisfactions

Target Profile• Conference Facilitator / Session delivery experience (required)• A local Hong Konger / grow in Hong Kong (required)• Team leader experience (required)• Participated in a TtT Seminar (preferred)• Participated in an international conference (preferred)

Skills & Qualities• Session design and delivery skills• A strong entrepreneurial mindset• Enjoy a fast paced and dynamic teamwork environment• Be able to work under pressure and deadlines

Youth Summit 2015 - Conference Team RecruitmentApplication Package

Applications to: applications@aiesec.hk, CC: tiffany.ysho@aiesec.net

Application QuestionsGeneral Questions (Required)1. Please state your personal details: Name, LC, Email, Phone, Skype2. Please outline your complete AIESEC experience (positions, conferences, etc)3. What is your motivation to become part of the YS conference team?4. What will be your unique contribution to YS 2015?

Home Group Facilitator1. What is your ideal conference experience of Youth Summit 2015? (150 words max.) }2. What are your expectations towards the Agenda Manager, Conference Manager, Facilitator team, and CC? (100 words max.) 3. State 3 challenges that you forsee when leading group discussions; also tell us your solutions in tackling them.4. Among the 3 main topics of YS2015 (Green Lifestyle/ Social Inclusion/ Cultural preservation & development), choose ONE to elaborate on the struggles faced by Hong Kong society currently and how can youth participation contribute to a positive change with real-life examples.(200 words max.)

Youth Summit 2015 - Conference Team RecruitmentApplication Package

Applications to: applications@aiesec.hk, CC: tiffany.ysho@aiesec.net

Chief Facilitator

1. What is your ideal conference experience of Youth Summit 2015? (150 words max.) 2. What are your expectations to the Agenda Manager, Conference Manager, Facilitator team, and CC? (100 words max.) 3. How would you describe your facilitating style? (100 words max.) 4. State 3 important lessons you have learned from your conference experiences as a delegate or a facilitator. How would you apply them to YS 2015? (200 words max.) 5. Among the 3 main topics of YS2015, choose ONE to elaborate on the struggles faced by Hong Kong society currently and how can youth participation contribute to a positive change with real-life examples. (200 words max.) 6. Please prepare a session outline on ONE of the following sessions (Use the Session Outline attached).

Name Objective Key Message Attitude / Skills / Knowledge

Duration/ hr

Youth Summit 2015 - Conference Team RecruitmentApplication Package

Applications to: applications@aiesec.hk, CC: tiffany.ysho@aiesec.net

Hong Kong Tomorrow

- Consolidate the learnings from external sessions presenting about different problems faced by Hong Kong society currently- Delegates feel empowered to be the change they want to be in Hong Kong- Delegates feel empowered to come up with a fea-sible and impactful project

- Hong Kong needs action/solu-tion driven leaders- We cannot shift the burden, we all have to be that leader.

A 1.5

Youth Stories - Delegates will get to understand the power of youth movements through getting to learn and know more about people of their similar age can already create huge changes- Delegates can learn from these young change makers and challenge themselves to breakthrough their current ideas

Youth, everyone of us, has the power to make huge impact in a different way than the older generation

A,K 2

Changemaker 1.0: The De-sign Thinking Model

- Delegates will learn a basic project management model for their own final work- Delegates will know how to solve problem with a human-centred approach (Design thinking model)

Creating a solution is more than creativity - it is a combination of a human-centered solution and execution strategies

S 1.5

* Delegate Profile: Total: 350 (10 people/ home group)Per Home Group: 1 Home Group Faci, 1 int’n delegate (@er), 1 local @er delegate, and the rest high school students/ non-@er univ students

Youth Summit 2015 - Conference Team RecruitmentApplication Package

Applications to: applications@aiesec.hk, CC: tiffany.ysho@aiesec.net

Interview TimeslotsTIMESLOT FRIDAY 13/2 SATURDAY 14/2 SUNDAY 15/211:00-12:00

12:00-13:00

13:00-14:00

14:00-15:00

15:00-16:00

16:00-17:00

17:00-18:00

18:00-19:00

19:00-20:00

*Please indicate your INAVAILABILITY with “X” in the blank boxes *You must submit AT LEAST 5 AVAILABLE TIMESLOTS*The interview will be conducted PHYSICALLY

Youth Summit 2015 - Conference Team RecruitmentApplication Package

Applications to: applications@aiesec.hk, CC: tiffany.ysho@aiesec.net

Deadline of Application: 11th Feb (+GMT 8 23:59)+ Save your application as a PDF format with the name: “Youth Summit 2015_*Position*_*your name*.pdf“+ Attach one photo of yours in the email+ Send your application to applications@aiesec.hk and CC: tiffany.ysho@aiesec.net + Please wait patiently for the interview schedule after application is closed + Every admitted applicant has to attend the YS team meeting on 1st March, 2015

For any question, please contact Tiffany Ho (Conference Manager) at tiffany.ysho@aiesec.net! Best of luck!