If any member of the public desires to appeal a decision made at these hearings, he or she will need a record of the proceedings and for that purpose he or she may need to ensure that a verbatim record of the proceedings is transcribed, which record would include the testimony and evidence upon which the appeal is to be based. In accordance with the American with Disabilities Act, persons needing a special accommodation of an interpreter to participate in these proceedings should contact the County Commissioners Office at (904) 259-3613, at least 48 hours prior to the time of the hearing. BAKER COUNTY BOARD OF COMMISSION AGENDA JULY 3, 2018 REGULAR SESSION 5:00 P.M. I. Invocation and Pledge of Allegiance II. Approval of Agenda III. Approval of Consent Agenda Items 1. Expense Report 2. Minutes- June 19, 2018; Regular Session IV. Public Comments V. Constitutional Officers VI. New Business 1. Resolution 2018-28 SCOP Agreement for Nursery Blvd.; Robert Fletcher Action Item 2. Approval of contract with Duval Asphalt; Robert Fletcher Action Item 3. Award Bid 2018-11 Motor Grader Financing; Robert Fletcher Action Item 4. West Mims Fire Pay – Chief Marfongella Action Item 5. Approval of FPL Solar Farm Plans; Commissioner Bennett Action Item 6. 2019 Legislative Priorities List; Kennie Downing Action Item 7. Approval of contract with Langton & Associates; Kennie Downing Action Item 8. Award Bid 2018-12 CDBG Admin/Engineering/Inspection; Kennie Downing Action Item 9. Award RFP 2018-06 Special Magistrate Services; Kennie Downing Action Item 10. Resolution 2018-31 – BCCMC County Assurance; Rich Komando Action Item 11. New River Solid Waste Recycling Costs; Commissioner Croft Action Item 12. Resolution 2018-29 Budget Amendments; Cheryl Rewis Action Item 13. Tentative Budget/Revenue; Cheryl Rewis Information Only 14. Resolution 2018-30 Establishing Max Fire Assessment Rate; BMO/Stantec Action Item VII. Old Business 1. Pending Business; Kennie Downing Information Only VIII. County Manager 1. Recognition of Commissioner Anderson as 2018 FAC Presidential Advocate Information Only IX. County Attorney 1. Declaration of Surplus Property Action Item X. Commissioner Comments I. Adjourn
Transcript
If any member of the public desires to appeal a decision made at these hearings, he or she will need a record of the proceedings and for that purpose he or she may need to ensure that a verbatim record of the proceedings is transcribed, which record would include the testimony and evidence upon which the appeal is to be based. In accordance with the American with Disabilities Act, persons needing a special accommodation of an interpreter to participate in these proceedings should contact the County Commissioners Office at (904) 259-3613, at least 48 hours prior to the time of the hearing.
BAKER COUNTY BOARD OF COMMISSION
AGENDA
JULY 3, 2018
REGULAR SESSION 5:00 P.M.
I. Invocation and Pledge of Allegiance
II. Approval of Agenda
III. Approval of Consent Agenda Items
1. Expense Report 2. Minutes- June 19, 2018; Regular Session
IV. Public Comments
V. Constitutional Officers
VI. New Business
1. Resolution 2018-28 SCOP Agreement for Nursery Blvd.; Robert Fletcher Action Item
2. Approval of contract with Duval Asphalt; Robert Fletcher Action Item
3. Award Bid 2018-11 Motor Grader Financing; Robert Fletcher Action Item
4. West Mims Fire Pay – Chief Marfongella Action Item
5. Approval of FPL Solar Farm Plans; Commissioner Bennett Action Item
104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 27 55211 19.39GAL FUEL−EMS 0.00 53.50104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 27 55211 34.79GAL FUEL−EMS 0.00 96.00104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 27 55211 22.74GAL FUEL−EMS 0.00 62.75104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 27 55211 23.04GAL FUEL−EMS 0.00 64.51104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 27 55211 22.17GAL FUEL−EMS 0.00 61.18104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 27 55211 25.07GAL FUEL−EMS 0.00 70.17104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 27 55211 24.38GAL FUEL−EMS 0.00 70.68104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 27 55211 27.17GAL FUEL−EMS 0.00 78.77TOTAL CHECK 0.00 557.56
104000 83135 06/15/18 1967 FIRST COAST EMS ADV 27 54400 ADVISORY CO MBRS 20 0.00 250.00
104000 83136 06/15/18 667 FIRST FEDERAL BANK 11 55100 LEGAL PADS−ADM 0.00 21.23104000 83136 V 06/15/18 667 FIRST FEDERAL BANK 11 55210 TRASH BAGS−ADM 0.00 −32.06104000 83136 V 06/15/18 667 FIRST FEDERAL BANK 11 55100 LEGAL PADS−ADM 0.00 −21.23104000 83136 06/15/18 667 FIRST FEDERAL BANK 33 55210 VOLLYBALL NETS−REC 0.00 127.96104000 83136 06/15/18 667 FIRST FEDERAL BANK 11 55100 LEGAL PADS−FIN 0.00 20.18104000 83136 V 06/15/18 667 FIRST FEDERAL BANK 33 55210 VOLLYBALL NETS−REC 0.00 −127.96104000 83136 V 06/15/18 667 FIRST FEDERAL BANK 11 55100 LEGAL PADS−FIN 0.00 −20.18104000 83136 06/15/18 667 FIRST FEDERAL BANK 29 55210 PROJECTOR SCREEN−EX 0.00 51.94104000 83136 V 06/15/18 667 FIRST FEDERAL BANK 29 55210 PROJECTOR SCREEN−EX 0.00 −51.94104000 83136 06/15/18 667 FIRST FEDERAL BANK 11 55210 TRASH BAGS−ADM 0.00 32.06104000 83136 06/15/18 667 FIRST FEDERAL BANK 11 55210 PERF/MULTIFLD TOW−A 0.00 79.98104000 83136 06/15/18 667 FIRST FEDERAL BANK 11 55100 CONVERTER CABLE−ADM 0.00 37.57104000 83136 06/15/18 667 FIRST FEDERAL BANK 37 53117 SNDRSN COMM DEO GRA 0.00 7.90104000 83136 06/15/18 667 FIRST FEDERAL BANK 37 53117 SNDRSN COMM DEO GRA 0.00 24.70104000 83136 V 06/15/18 667 FIRST FEDERAL BANK 36 54200 MAIL/DELRAY FL−ST A 0.00 −3.49104000 83136 V 06/15/18 667 FIRST FEDERAL BANK 11 54400 ENDICIA SERVICE FEE 0.00 −15.95104000 83136 V 06/15/18 667 FIRST FEDERAL BANK 25 55210 NOTARY/J COX−BLDG 0.00 −99.00104000 83136 V 06/15/18 667 FIRST FEDERAL BANK 11 54200 POSTAGE−ADM 0.00 −300.00104000 83136 V 06/15/18 667 FIRST FEDERAL BANK 37 53117 SNDRSN COMM DEO GRA 0.00 −7.90104000 83136 V 06/15/18 667 FIRST FEDERAL BANK 37 53117 SNDRSN COMM DEO GRA 0.00 −24.70104000 83136 V 06/15/18 667 FIRST FEDERAL BANK 11 55210 PERF/MULTIFLD TOW−A 0.00 −79.98104000 83136 V 06/15/18 667 FIRST FEDERAL BANK 11 55100 CONVERTER CABLE−ADM 0.00 −37.57104000 83136 06/15/18 667 FIRST FEDERAL BANK 27 55210 NEW AMBULANCE TAG−E 0.00 130.04104000 83136 V 06/15/18 667 FIRST FEDERAL BANK 27 55210 NEW AMBULANCE TAG−E 0.00 −130.04104000 83136 06/15/18 667 FIRST FEDERAL BANK 36 54200 MAIL/DELRAY FL−ST A 0.00 3.49
SUNGARD PENTAMATION PAGE NUMBER: 2DATE: 06/28/2018 BAKER CO BOARD OF COUNTY COMMISSIONERS ACCTPA21TIME: 11:02:54 CHECK REGISTER − BY FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DEPT/FUND ACCNT −−−−DESCRIPTION−−−− SALES TAX AMOUNT
104000 83136 06/15/18 667 FIRST FEDERAL BANK 11 54400 ENDICIA SERVICE FEE 0.00 15.95104000 83136 06/15/18 667 FIRST FEDERAL BANK 25 55210 NOTARY/J COX−BLDG 0.00 99.00104000 83136 06/15/18 667 FIRST FEDERAL BANK 11 54200 POSTAGE−ADM 0.00 300.00TOTAL CHECK 0.00 0.00
104000 83167 06/15/18 739 WAL STAF 25 53400 TEMP A SCOTT 6/10 0.00 490.88104000 83167 06/15/18 739 WAL STAF 25 53400 TEMP A SCOTT 6/3−BL 0.00 196.35TOTAL CHECK 0.00 687.23
104000 83168 06/18/18 110 CLAY ELECTRIC CORPO 331 54300 JONESVILLE PK/REC L 0.00 74.44104000 83168 06/18/18 110 CLAY ELECTRIC CORPO 33 54300 MARG PK ST LI/HW 12 0.00 28.48104000 83168 06/18/18 110 CLAY ELECTRIC CORPO 33 54300 POWER POLE−MARG PK 0.00 26.22104000 83168 06/18/18 110 CLAY ELECTRIC CORPO 331 54300 JONESVILLE/BLDG 957 0.00 31.87
SUNGARD PENTAMATION PAGE NUMBER: 4DATE: 06/28/2018 BAKER CO BOARD OF COUNTY COMMISSIONERS ACCTPA21TIME: 11:02:54 CHECK REGISTER − BY FUND
104000 83183 06/21/18 667 FIRST FEDERAL BANK 55 54600 MOWER BELTS 6X−RD 0.00 268.33104000 83183 06/21/18 667 FIRST FEDERAL BANK 55 54600 MOWER BLADES 12X−RD 0.00 107.98104000 83183 06/21/18 667 FIRST FEDERAL BANK 55 54600 MOWER PULLEYS 6X−RD 0.00 113.94104000 83183 06/21/18 667 FIRST FEDERAL BANK 55 54600 MWR BLADE RFND−RD 0.00 −107.98104000 83183 V 06/21/18 667 FIRST FEDERAL BANK 55 54600 MWR BLADE RFND−RD 0.00 107.98104000 83183 V 06/21/18 667 FIRST FEDERAL BANK 55 54600 MOWER BELTS 6X−RD 0.00 −268.33104000 83183 V 06/21/18 667 FIRST FEDERAL BANK 55 54600 MOWER BLADES 12X−RD 0.00 −107.98104000 83183 V 06/21/18 667 FIRST FEDERAL BANK 55 54600 MOWER PULLEYS 6X−RD 0.00 −113.94TOTAL CHECK 0.00 0.00
104000 83130 06/15/18 109 CITY OF MACCLENNY 54 54303 FIRE ST10−4980 J ST 0.00 37.04
104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 19.47GAL DIESEL−FIR 0.00 59.00104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 26.88GAL DIESEL−FIR 0.00 86.00104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 23.08GAL DIESEL−FIR 0.00 73.85104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 22.79GAL DIESEL−FIR 0.00 69.06104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 23.13GAL DIESEL−FIR 0.00 74.00104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 10.67GAL DIESEL−FIR 0.00 32.00104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 14.06GAL DIESEL−FIR 0.00 45.00104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 25.58GAL DIESEL−FIR 0.00 77.48104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 15.72GAL DIESEL−FIR 0.00 44.00104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 15.62GAL DIESEL−FIR 0.00 43.75104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 21.56GAL DIESEL−FIR 0.00 69.00104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 42.79GAL DIESEL−FIR 0.00 124.06104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 20GAL DIESEL−FIRE 0.00 58.00104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 9.99GAL DIESEL−FIRE 0.00 32.68104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 15.36GAL DIESEL−FIR 0.00 49.00104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 16.21GAL DIESEL−FIR 0.00 53.00104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 19.13GAL DIESEL−FIR 0.00 61.02104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 16.80GAL DIESEL−FIR 0.00 63.33104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 18.93GAL DIESEL−FIR 0.00 53.00104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 15.36GAL DIESEL−FIR 0.00 43.00104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 16.67GAL DIESEL−FIR 0.00 46.00104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 17.49GAL DIESEL−FIR 0.00 53.00104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 7.97GAL DIESEL−FIRE 0.00 22.00104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 13.27GAL DIESEL−FIR 0.00 40.21104000 83133 06/15/18 1886 DAVIS & DAVIS ENTER 54 55211 18.12GAL DIESEL−FIR 0.00 50.00TOTAL CHECK 0.00 1,421.44
104000 83136 06/15/18 667 FIRST FEDERAL BANK 54 55210 CDBG AD−FL TIMES UN 0.00 1,517.97104000 83136 V 06/15/18 667 FIRST FEDERAL BANK 54 55210 CDBG AD−FL TIMES UN 0.00 −1,517.97TOTAL CHECK 0.00 0.00
104000 83139 06/15/18 200 FPL 54 54301 GLEN FIRE ST. #50 0.00 211.75
104000 83191 06/21/18 284 MACCLENNY MOTOR PAR 65 54602 #345 HYDR HOSE FIT− 0.00 16.53
104000 83193 06/21/18 317 NEW RIVER SOLID WAS 65 53403 BOCC TIPPING 5.18 0.00 17,903.76104000 83193 06/21/18 317 NEW RIVER SOLID WAS 65 53403 CITIZENS TIP FEE 5. 0.00 23.24104000 83193 06/21/18 317 NEW RIVER SOLID WAS 65 53403 ADV DISPOSAL TIP 5. 0.00 6,384.56TOTAL CHECK 0.00 24,311.56
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DEPT/FUND ACCNT −−−−DESCRIPTION−−−− SALES TAX AMOUNT
104000 83136 06/15/18 667 FIRST FEDERAL BANK 392 55210 REPELLANT BAGS−SHOA 0.00 108.18104000 83136 06/15/18 667 FIRST FEDERAL BANK 392 55210 PERF TOW/TOILE−SHOA 0.00 109.98104000 83136 06/15/18 667 FIRST FEDERAL BANK 392 55210 NITRILE GLOVES−SHOA 0.00 57.85104000 83136 V 06/15/18 667 FIRST FEDERAL BANK 392 55210 BLEACH−SHOALS 0.00 −77.76104000 83136 V 06/15/18 667 FIRST FEDERAL BANK 392 55210 REPELLANT BAGS−SHOA 0.00 −108.18104000 83136 V 06/15/18 667 FIRST FEDERAL BANK 392 55210 PERF TOW/TOILE−SHOA 0.00 −109.98104000 83136 V 06/15/18 667 FIRST FEDERAL BANK 392 55210 NITRILE GLOVES−SHOA 0.00 −57.85104000 83136 06/15/18 667 FIRST FEDERAL BANK 392 55210 BLEACH−SHOALS 0.00 77.76TOTAL CHECK 0.00 0.00
104000 83186 06/21/18 864 HOME TOWN JOURNAL 392 55210 FEE ENVEL 2000X−SHO 0.00 1,305.00
TOTAL CASH ACCOUNT 0.00 1,305.00
TOTAL FUND 0.00 1,305.00
SUNGARD PENTAMATION PAGE NUMBER: 16DATE: 06/28/2018 BAKER CO BOARD OF COUNTY COMMISSIONERS ACCTPA21TIME: 11:02:54 CHECK REGISTER − BY FUND
103 - ROAD & BRIDGE FUND 83189 06/21/18 L V HIERS INC 2068 GAL DYE DIESL- 4,961.13$
001 - GENERAL FUND 83139 06/15/18 FPL COURTHOUSE - FPL 4,174.56$
103 - ROAD & BRIDGE FUND 83189 06/21/18 L V HIERS INC 1603 GALS REG GAS-R 4,049.18$
103 - ROAD & BRIDGE FUND 83189 06/21/18 L V HIERS INC 1513.5GAL DYE DIES- 3,630.89$
BAKER COUNTY EXPENSES OVER $3,500 AS OF
BAKER COUNTY BOARD OF COMMISSIONERS
MINUTES JUNE 19, 2018
The Baker County Board of Commissioners met in a scheduled meeting with the following members present:
Chairman, Bobby Steele Commissioner, James Croft Commissioner, Cathy Rhoden Commissioner, Jimmy Anderson Also Present: County Manager, Kennie Downing County Attorney, Rich Komando County Clerk, Stacie D. Harvey Absent: Commissioner, James Bennett
Note: These meeting minutes are a summarized version of the actual discussions at the meeting. These are not verbatim transcripts. For a complete audio recording of the discussion please visit www.bakercountyfl.org/board or contact Sara Little at [email protected]
REGULAR SESSION Chairman Steele welcomed everyone in attendance and called the meeting to order. Commissioner Cathy Rhoden led in the invocation and pledge. Chairman Steele called for approval of the agenda. Kennie Downing requested that Langton and Associates Contract Approval be removed from the agenda. Additionally, that the Fire Assessment discussion be moved to the last new business item. Commissioner James Croft moved to approve the regular agenda as amended. Commissioner Jimmy Anderson seconded the motion. The motion carried unanimous. Chairman Steele requested approval of the consent agenda which consisted of:
1. Expense Report 2. Minutes- June 5, 2018; Regular Meeting 3. Minutes- June 5, 2018; Public Hearing
Commissioner Jimmy Anderson moved to approve the consent agenda. Commissioner Cathy Rhoden seconded the motion. The motion carried unanimous. Chairman Steele called for public comments. Marc Vann appeared before the Board to introduce himself has a District 10 State Representative Candidate. Mr. Vann informed the Board of his background and briefly his political platform. Robert Fletcher presented a request to add a part-time position to the Road Department. This position would serve as a motor grader operator trainer, FEMA reporting processor, researcher and office help when needed. Mr. Fletcher stated that he had the funds in his current budget to fund the position and would include the position in FY 18/19 budget if approved. Commissioner Jimmy Anderson moved to approve the request. Commissioner Cathy Rhoden seconded the motion. The motion carried unanimous.
Page 2 MINUTES- Regular Session June 19, 2018 Kennie Downing informed the Board that the County had been awarded a grant from PetSmart Charities in the amount of $15,560 for improvements to the Animal Control facility. Mrs. Downing stated that aluminum awnings would be installed on the perimeter of the building to provide shade for the animals and prospective adopters. Commissioner Jimmy Anderson moved to accept the funds as presented. Commissioner James Croft seconded the motion. The motion carried unanimous. Kennie Downing stated that Resolution 2018-27 was a budget amendment to add the PetSmart grant to our current budget. Commissioner Jimmy Anderson moved to approve Resolution 2018-27 and read by title. Commissioner James Croft seconded the motion. Rich Komando read Resolution 2018-27 by title which states:
RESOLUTION 2018-27
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF BAKER COUNTY, FLORIDA, ADOPTING AN AMENDMENT OF THE BUDGET FOR FISCAL YEAR 2017-2018; PROVIDING FOR AN EFFECTIVE DATE.
Chairman Steele called for additional comments. Hearing none, the motion carried unanimous. Kennie Downing introduced Mrs. Susan Fraser as the acting Interim Community Development Director. Mrs. Fraser will be working in the Community Development Office two days a week and attending LPA and BOCC meetings until a permanent director is found. Mrs. Downing recommended the Board accept Mrs. Frasers contract as presented. Commissioner Cathy Rhoden moved to approve the contract as presented. Commissioner Jimmy Anderson seconded the motion. The motion carried unanimous. Kennie Downing presented the contract with Janiking for custodial services at the Courthouse and Public Defenders Office. Mrs. Downing stated the cost would be $2500 for the Courthouse and $300 per month for the Public Defender’s Office for a yearly total of $33,600. Commissioner Jimmy Anderson moved to approve the contract as presented. Commissioner James Croft seconded the motion. The motion carried unanimous. Kennie Downing presented the contract with Jowett & Wood for the timber sale and marketing of Shoals Park for a four-year period. Mrs. Downing stated that an amount was not included in this agreement due to a percentage of each sale going to Jowett and Wood. Commissioner Jimmy Anderson moved to approve the contract as presented. Commissioner James Croft seconded the motion. The motion carried unanimous. Chris Rowe, Bryant Miller Olive and Pete Napoli, Stantec, presented the proposed fire assessment presentation. A lengthy discussion was held regarding this topic. (Can be heard on audio file) Commissioner James Croft moved to confirm that the dollar amount to include is 100% recoverable cost level and that the notice will also include a maximum amount for future years. Commissioner Cathy Rhoden seconded the motion. The motion carried unanimous.
Page 3 MINUTES- Regular Session June 19, 2018 Kennie Downing presented the pending business report as follows:
Tracy Lamb presented the finance report. Mrs. Lamb stated that General Fund totaled $2.189 million after all encumbrances were taken into consideration, Reserves stand at $4.009 million and Total Operational Cash of $2,028,000, total cash in Restricted Funds is $4.8 million for a Grand Total of $11.1 million. Mrs. Lamb also updated the Board on the Building Inspector contract. Mrs. Lamb stated that currently inspections total 1,703 and are projected total 2,342 at year end. Meeting adjourned. _____________________________________ _______________________________________ Stacie D. Harvey, Clerk Robert L. Steele, Chairman
PENDINGBUSINESSITEM PRIORITY STATUS STARTDATE %COMPLETE COMMENTS
LDR Revisions High In Progress 05/06/2014 75%
LPA currently reviewing Road Access Management,
Commercial Façade Requirements, Monument Signs and
Parking space requirements. LPA will meet once a month
due to the resignation of the Community Development
Director.
Bee Keeping at Shoals Park Low In Progress 07/05/2016 75%
Staff is drafting policies in companion with draft
beekeeping contract.
Jiles Hall Park (Olustee)‐ electricity, parks
equipment Normal In Progress 09/23/2016 50%
RAB recommends any improvements be put on hold until
donations are available.
Community Development Block Grant
Application Normal In Progress 02/21/2017 75%
RFQ 2018‐12 has been advertised for the Administration,
Engineering and Inspection required for this grant.
Reponses are due June 25, 2018.
Infrastructure funding for County Roads Normal New 07/18/2017 50% Funding options are discussed at 1/16/18 meeting.
Tax Collector Project High In Progress 07/06/2017 90%
Project is 90% complete. One final coating of roof
material will be installed in upcoming weeks. ServPro
has removed interior water damaged areas.
Maintenance staff will begin to paint the remaining
parapet sections to match the newly repaired areas and
re‐hang signage.
Donation Policy ‐Copy of financials for agencies
that receive County funding Normal In Progress 10/17/2017 0%
Staff will prepare a draft policy for the Board to review in
upcoming weeks.
Courthouse Roof Replacement Normal New 12/01/2017 97%
Construction is almost complete. Crews are on‐site and
finishing up gutter repair/replacement
Reid Stafford Road Normal New 03/07/2017 75% On 06/05/18 agenda for discussion
BCDC Member Vacancy High New 03/20/2018 0%
New Member is needed due to vacancy on the BCDC
Board of Directors.
Historic Jail Renovations Normal New 06/05/2018 25%
Bid was awarded to Little and Williams on June 5, 2018.
Project is in beginning stages.
Courthouse Heating Issue Normal New 06/05/2018 0%
During redesign heating elements for the Courthouse
HVAC system were not addressed. Staff is working with
Trane to solve these issues.
-•
r -r I l
d
RESOLUTION 2018-28
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF BAKER COUNTY, FLORIDA AUTHORIZING THE EXECUTION OF A SMALL COUNTY OUTREACH PROGRAM AGREEMENT WITH FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE DESIGN, CONSTRUCTION ENGINEERING AND INSPECTION FOR THE ROAD RECONSTRUCTION OF NURSERY BOULEVARD FROM US 90 TO CR 125 FINANCIAL PROJECT ID #438168-1-54-01.
WHEREAS, the Florida Department of Transportation desires the execution of a Small County Outreach Program Agreement for the design, construction engineering and inspection for the road reconstruction of Nursery Boulevard from US 90 to CR 125.
NOW, THEREFORE, BE IT RESOLVED this 3rd day of July, 2018 by the Board of County Commissioners of Baker County, Florida, that the Chairman of the Board of County Commissioners is hereby authorized to execute the Small County Outreach Program Agreement between the Baker County Board of Commissioners and the Florida Department of Transportation for Financial Project ID: 438168-1-54-01.
BOARD OF COUNTY COMMISSIONERS OF BAKER COUNTY, FLORIDA
__________________________________________ Robert L. Steele, Chairman
ATTEST: _________________________________ Stacie D. Harvey, Clerk
• Insert Legal Authority , Insert Funding Program Name , Insert CSFA Number
The Recipient by Resolution or other form of official authorization, a copy of which is attached as Exhibit "E", Recipient Resolution, and made a part of this Agreement, has authorized its officers to execute this Agreement on its behalf.
2. Purpose of Agreement: The purpose of this Agreement is to provide for the Department's participation in design, construction and construc_tion engineerfng and inspection for the road reconstruction of Nursery Boulevard from US 90 to CR 125, as further described in Exhibit "A", Project Description and Responsibilities, attached to and incorporated Into this Agreement (''Project"); to provide Department f inancial assistance to the Recipient; state the terms and conditions upon which Department funds will be provided; and to set forth the manner ln whlch the Project will be undertaken and completed.
3. Term of the Agreement, Commencement and Completion of the Project: This Agreement shall commence upon full execution by both Parties and the Recipient shall complete the Project on or before 12/31/2022. If the Recipient does not complete the Project within this time period, this Agreement will expire on the last day of the scheduled completion as provided in this paragraph unless an extension of the time period is requested by the Recipient and granted in writing by the Department prior to the expiration of this Agreement. Expiration of this Agreement will be considered termination of the Project. The Recipient acknowledges that no funding for the Project will be provided by the State under this Agreement for work on the Project that is not timely completed and invoiced in accordance with the terms of this Agreement, or for work performed prior to full execution of the Agreement. Notwithstanding the expiration of the required completion date provided in this Agreement and the consequent potential unavailability of any unexpended portion of State funding to be provided under this Agreement, the
Page 1 of 14
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT 525-010-60
PROGRAM MANAGEME/'ff 01/J8
Recipient shall remain obligated to complete all aspects of the Project identified in Exhibit "A" in accordance with the remaining terms of this Agreement, unless otherwise agreed by the Parties, in writing.
Execution of this Agreement by both Parties shall be deemed a Notice to Proceed to the Recipient for the design phase or other non-construction phases of the Project. If the Project involves a construction phase, the Recipient shall not begin the construction phase of the Project until the Department issues a written Notice to Proceed for the construction phase. Prior to commencing the construction work described in this Agreement, the Recipient shall request a Notice to Proceed from the Department.
4. Amendments, Extensions and Assignment: This Agreement may be amended or extended upon mutual written agreement of the Parties. This Agreement shall not be assigned, transferred or otherwise encumbered by the Redpfent under any circumstances without the prior written consent of the Department.
5. Termination or Suspension of Project: The Department may, by written notice to the Recipient, suspend any or all of the Department's obligations under this Agreement for the Recipient's failure to comply with applicable laws or the terms of this Agreement until such time as the event or condition resulting in such suspension has ceased or been corrected. The Department may also terminate this Agreement in whole or in part at any time the interest of the Department requires such termination.
a. If fhe Department terminates the Agreement, the Department shall notify the Recipient of such termination in writing within thirty (30) days of the Department's determination to terminate the Agreement, with instructions as to the effective date of termination or to specify the stage of work at which the Agreement is to be terminated.
b. The Parties to this Agreement may also terminate this Agreement when its continuation would not produce beneficial results commensurate with the further expenditure of funds. In this event, the Parties shall agree upon the termination conditions through mutual written agreement.
c. If the Agreement is terminated before performance is completed, the Recipient shall be paid only for that work satisfactorily performed for which costs can be substantiated. Such payment, however, may not exceed an amount which is the same percentage of the contract price as the amount of work satisfactorily completed is a percentage of the total work called for by this Agreement. All work in progress on the Department right-of-way will become the property of the Department and wlll be turned over promptly by the Recipient.
d. Upon termination of this Agreement, the Recipient shall, within thirty (30) days, refund to the Department any funds determined by the Department to have been expended in violation of this Agreement.
6. Project Cost:
a. The estimated cost of the Project is $500,000. This amount is based upon the Schedule of Financial Assistance in Exhibit "B", attached and incorporated in this Agreement. The Schedule of Financial Assistance may be modified by execution of an amendment of the Agreement by the Parties.
b. The Department agrees to participate in the Project cost up to the maximum amount of $500,000 and, additionally the Department's participation in the Project shall not exceed 100% of the total cost of the Project, and as more fully described in Exhibit "B", Schedule of Financial Assistance. The Department's participation may be increased or reduced upon a determination of the actual bid amounts of the Project by the execution of an amendment. The Recipient agrees to bear all expenses in excess of the amount of the Department's participation and any cost overruns or deficits incurred in connection with completion of the Profect.
c. The Department's participation in eligible Project costs is subject to, but not limited to:
i. Legislative approval of the Department's appropriation request in the work program year that the Project is scheduled to be committed ;
Page 2 of 14
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT 525-010-60
PROGRAM MANAGEMENT 0 1/10
ii. Approval of all plans, specifications, contracts or other obligating documents and all other terms of this Agreement; and
iii. Department approval of the Project scope and budget at the lime appropriation authority becomes available.
7. Compensation and Payment:
a. The Department shall reimburse the Recipient for costs Incurred to perform services described In the Project Description and Responsibilities in Exhibit '4A'', and as set forth in the Schedule of Flnancfal Assistance in Exhibit "B".
b. The Recipient shall provide quantifiable, measurable, and verifiable units of deliverables. Each deliverable must specify the required minimum level of service to be performed and the criteria for evaluating successful, completion. The Project and the quantifiable, measurable, and verifiable units of deliverables are described more fully in Exhibit "A", Project Description and Responsibilities. Any changes to the deliverables shall require an amendment executed by both parties.
c. Invoices shall be submitted no more often than monthly and no less than quarterly by the Recipient ln detail sufficient for a proper pre-audit and post-audit, based on the quantifiable, measurable and verifiable deliverables as established in Exhibit "A". Deliverables and costs incurred must be received and approved by the Department prior to reimbursements. Requests for reimbursement by the Recipient shall include an invoice, progress report and supporting documentation for the period of services being billed that are acceptable to the Department. The Recipient shall use the format for the invoice and progress report that is approved by the Department.
d. Supporting documentation must establish that the deliverables were received and accepted in writing by the Recipient and must also establish that the required minimum standards or level of service to be performed based on the criteria for evaluating successful completion as specified in Exhibit "A" has been met. All costs invoiced shall be supported by properly executed payrolls, lime records, invoices, contracts or vouchers evidencing in proper detail the nature and propriety of charges as described in Attachment F - Contract Payment Reqt.1irements.
e. Travel e)(penses are not compensable under this Agreement.
f. Payment shall be made only after receipt and approval of deliverables and costs incurred unless advance payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, Florida Statutes or the Department's Comptroller under Section 334.044(29), Florida Statutes.
D If this box is selected, advance payment is authorized for this Agreement and Exhibit ''G", Alternative Advance Payment Ffnancial Provisions is attached and incorporated into this Agreement.
If the Department determines that the performance of the Recipient is unsatisfactory, the Department shall notify the Recipient of the deficiency to be corrected, which correction shall be made within a time-frame to be specified by the Department. The Recipient shall, within thirty (30) days after notice from the Department, provide the Department with a corrective action plan describing how the Recipient will address all issues of contract non-performance, unacceptable performance, failure to meet the minimum performance levels, deliverable deficiencies, or contract non-compliance. If the corrective action plan is unacceptable to the Department, the Recipient will not be reimbursed to the extent of the non-performance. The Recipient will not be reimbursed until the Recipient resolves the deficiency. If the deficiency is subsequently resolved, the Recipient may bill the Department for the unpaid re.imbursement request(s) during the next billing period. If the Recipient is unable to resolve the deficiency, the funds shall be forfeited at the end of the Agreement's term.
Recipients receiving financial assistance from the Department should be aware of the following time frames. Inspection and approval of deliverables and costs incurred shall take no longer than 20 days from the Department's receipt of the invoice. The Department has 20 days to deliver a request for
Page 3 of 14
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT 525--010-60
PROGRAM MANAGEMENT 0111&
payment (voucher) to the Department of Financial Services. The 20 days are measured from the latter of the date the invoice is received or the deliverables and costs incurred are received, inspected, and approved.
If a payment is not available within 40 days, a separate Interest penalty at a rate as established pursuant to Section 55.03(1 ). Florida Statutes, will be due and payable, in addition to the invoice amount, to the Recipient Interest penalties of less than one (1) dollar will not be enforced unless the Recipient requests payment. Invoices that have to be returned to a Recipient because of Recipient preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department.
A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for Recipient who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at {850) 413-5516.
g. The Recipient shall maintain an accounting system or separate accounts to ensure funds and projects are tracked separately. Records of costs incurred under the terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for five years after final payment is made. Copies of these documents and records shall be furnished to the Department upon request. Records of costs incurred include the Recipient's general accounting records and the project records, together with supporting documents and records , of the contractor and all subcontractors performing work on the project, and all other records of the contractor and subcontractors considered necessary by the Department for a proper audit of costs.
h. Progress Reports. Upon request, the Recipient agrees to provide progress reports to the Department in the standard format used by the Department and at intervals -established by the Department. The Department will be entitled at all times to be advised, at its request, as to the status of the Project and of details thereof.
i. If, after Project completion, any claim is made by the Department resulting from an audit or for work or services performed pursuant to this Agreement, the Department may offset such amount from payments due for work or services done under any agreement which it has with the Recipient owing such amount if, upon demand, payment of the amount is not made within 60 days to ttie Department. Offsetting any amount pursuant to this paragraph shall not be considered a breach of contract by the Department.
j. The Recipient must submit the final invoice on the Project to the Department within 120 days after the completion of the Project. Invoices submitted after the 120~day time period may not be paid.
k. The Department's performance and obligation to pay under this Agreement is contingent upon an annual appropriatron by the Legislature. If the Department's financial assistance for this Project is in multiple fiscal years, a notice of availabllity of funds from the Department's project manager must be received prior to costs being incurred by the Recipient. See Exhibit ''B'' for funding levels by fiscal year. Project costs utilizing any fiscal year funds are not eligible for reimbursement if incurred prior to funds approval being received. The Department will notify the Recipient, in writing, when funds are available.
I. In the event this Agreement is in excess of $25,000 and has a term for a period of more than one year, the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated:
"The Department, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such contract. The Department shall require a statement from the comptroller of the Department that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding 1 year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for In succeeding fiscal years, and this paragraph shall be incorporated verbatim in all contracts of the Department
Pa9e 4 of14
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT 525-010~0
PROGRAM MANAGEMEflfr 01118
which are for an amount in excess of $25,000 and which have a term for a period of more than 1 year."
m. Any Project funds made available by the Department pursuant to this Agreement which are determined by the Department to have been expended by the Recipient in violation of this Agreement or any other applicable law or regulation, shall be promptly refunded in full to the Department. Acceptance by the Department of any documentation or certifications, mandatory or otherwise permitted, that the Recipient files shall not constitute a waiver of the Department's rights as the funding agency to verify all information at a later date by audit or investigation.
n. In determining the amount of the payment, the Department will exclude all Project costs incurred by the Recipient prior to the execution of this Agreement, costs incurred prior to issuance of a Notice to Proceed, costs incurred after the expiration of the Agreement, costs which are not provided for in the latest approved Schedule of Financial Assistance in Exhibit 118 " for the Project, costs agreed to be borne by the Recipient or Its contractors and subcontractors for not meeting the Project commencement and final invoice time lines, and costs attributable to goods or services received under a contract or other arrangements which have not been approved in writing by the Department.
8. General Requirements:
The Recipient shall complete the Project with all practical dispatch in a sound, economical, and efficient manner, and in accordance. with the provisions in this Agreement and all applicable laws.
a. The Recipient must obtain written approval from the Department prior to performing itself (through the efforts of its own employees) any aspect of the Project that will be funded under this Agreement.
~ ff this box is checked, then the Agency is permitted to utilize its own forces and the following provision applies: Use of Agency Workforce. In the event the Agency proceeds with any phase of the Project utilizing its own forces, the Agency will only be reimbursed for direct costs (this excludes general overhead).
b. The Recipient shall provide to the Department certification and a copy of appropriate documentation substantiating that all required right-of-way necessary for the Project has been obtained. Certification is required prior to authorization for advertisement for or solicitation of bids for construction of the Project, including if no right-of-way is requ1red.
c. The Recipient shall comply and require its contractors and subcontractors to comply with all terms and conditions of this Agreement and all federal, state, and local laws and regulations applicable to this Project.
d. The Recipient shall have the sole responsibility for resolving claims and requests for additional work for the Project by the Recipient's contractors and consultants, No funds will be provided for payment of claims or additional work on the Project under this Agreement without the prior written approval of the claim or request for additional work by Department.
9. Contracts of the Recipient
a. The Department has the right to review and approve any and all third party contracts with respect to the Project before the Recipient executes any contract or obligates itself in any manner requiring the disbursement of Department funds under this Agreement, including consultant or construction contracts or amendments thereto. If the Department exercises this right and the Recipient falls to obtain such approval, the Department may deny payment to the Recipient. The Department may review the qualifications of any consultant or contractor and to approve or disapprove the employment of such consultant or contractor.
b. It is understood and agreed by the parties hereto that participation by the Department in a project that involves the purchase of commodities or contractual services or the purchasing of capital equipment or the equipping of facilities, where purchases or costs exceed the Threshold Amount for CATEGORY TWO per Chapter 287.017 Florida Statutes, is contingent on the Recipient complying in full with the provisions of Chapter 287.057 Florida Statutes The Recipient shall certify to the Department that the purchase of
Page 5 of 14
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT 52!>-010-60
PROGRAM MANAGEMENT 0 1116
commodities or contractual services has been accomplished in compliance with Chapter 287.057 Florida Statutes It shall be the sole responsibility of the Recipient to ensure that any obligations made in accordance with this Section comply with the current threshold limits. Contracts, purchase orders, task orders, construction change orders, or any other agreement that would result in exceeding the current budget contained in Exhibit "B", or that are not consistent with the Project description and scope of services contained in Exhibit "A" must be approved by the Department prior to Recipient execution. Failure to obtain such approval, and subsequent execution of an amendment to the Agreement if required, shall be sufficient cause for nonpayment by the Department.
c. Participation by the Department in a project that involves a consultant contract for engineering, architecture or surveying services, is contingent on the Recipient's complying in full with provisions of Section 287.055, Florida Statutes, Consultants' Competitive Negotiation Act. In all cases, the Recipient shall certify to the Department that selection has been accomplished in compliance wrth the Consultants' Competitive Negotiation Act.
d. If the Project is procured pursuant to Chapter 255 for construction services and at the time of the competitive solicitation for the Project 50 percent or more of the cost of the Project is to be paid from state-appropriated funds, then the Recipient must comply with the requirements of Section 255.0991 , Florida Statutes.
10. Design and Construction Standards and Required Approvals: In the event the Project includes construction the following provislons are incorporated Into this Agreement:
a. The Recipient is responsible for obtaining all permits necessary for the Project.
b. In the event the Project involves construction on the Department's right-of-way, the Recipient shall provide the Department with written notification of either its intent to:
i. Award the construction of the Project to a Department prequalified contractor which is the lowest and best bidder in accordance with applicable state and federal statutes, rules, and regulations. The Recipient shall then submit a copy of the bid tally sheet(s) and awarded bid contract, or
ii. Construct the Project utilizing existing Recipient employees, if the RecTplent can complete said Project within the time frame set forth in this Agreement. The Recipient's use of this option is subject to approval by the Department.
c. The Recipient shall hire a qualified contractor using the Recipient's normal bid procedures to perform the construction work for the Project. For projects that are not located on the Department's right-of-way, the Recipient is not required to hlre a contractor prequalified by the Department unless the Department notifies the Recipient prior to letting that they are required to hire a contractor prequalified by the Department.
d. The Recipient is responsible for provision of Construction Engineering Inspection (CEI) services. The Department reserves the right to require the Recipient to hire a Department pre-qualified consultant firm that includes one individual that has completed the Advanced Maintenance of Traffic Level Training. Administration of the CEI staff shall be under the responsible charge of a State of Florida Licensed Professional Engineer who shall provide the certification that all design and construction for the Project meets the minimum construction standards established by Department. The Department shall have the right to approve the CEI firm. The Department shall have the right, but not the obligation. to perform independent assurance testing during the course of construction of the Project. Subject to the approval of the Department, the Recipient may choose to satisfy the requirements set forth in this paragraph by either hiring a Department prequalified consultant firm or utilizing Recipient staff that meet the requirements of this paragraph, or a combination thereof.
e. The Recipient is responsible for the preparation of all design plans for the Project. The Department reserves the right to require the Recipient to hfre a Department pre-qualified consultant for the design phase of the Project using the Recipient's normal procurement procedures to perform the design services for the Project. All design work on the Project shall be performed in accordance with the requirements of all applicable laws and governmental rules and regulations and federal and state accepted design standards for the type of
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT 525-010-00
PROGRAM MANAG'EMEl>lT 01118
construction contemplated by the Project, including, as applicable, but not limited to, the applicable provisions of the Manual of Uniform Traffic Control Devices (MUTCD) and the AASHTO Policy on Geometric Design of Streets and Highways. All design work for any portion of the Project to be located on Department right-of-way shall conform to all applicable standards of the Department, as provided in Exhibit "F", Terms and Conditions of Construction, which is attached to and incorporated into this Agreement if a portion of the Project will be located on FDOT's right of way.
f. The Recipient shall adhere to the Department's Conflict of Interest Procedure (FOOT Topic No. 375-030-006) or Conflict of Interest Procedure for State Funded Grant Programs (FOOT Topic No. 750-000-002).
g. The Recipient will provide copies of the final design plans and specifications and final bid documents to the Department's Construction Project Manager prior to commencing construction of the Project. The Department will specify the number of copies required and the required format
h. Tne Recipient shall require the Recipient's contractor to post a payment and performance bond in accordance with applicable law.
i. The Recipient shall be responsible to ensure that the construction work under this Agreement is performed in accordance with the approved construction documents, and that it will meet all applicable Recipient and Department standards.
j. Upon completion of the work authorized by this Agreement, the Recipient shall notify the Department in writing of the completion of construction of the Project; and for all design work that originally required certification by a Professional Engineer, this notification shall contain an Engineers Certification of Compliance, signed and sealed by a Professional Engineer, the form of which is attached hereto and incorporated herein as Exhibit "C'\ Engineers Certification of Completion. The certification shall state that work has been completed ln compliance with the Project construction plans and specifications. If any deviations are found from the approved plans, the certification shall include a list of all deviations along with an explanation that justifies the reason to accept each deviation.
k. The Recipient shall provide the Department with as-built plans of any portions of the Project funded through the Agreement prior to final inspection.
11. Maintenance Obligations: In the event the Project includes construction then the foJlowing provisions are incorporated into this Agreement:
a. The Recipient agrees to maintain any portion of the Project not located on the State Highway System constructed under this Agreement for its useful life. If the Recipient constructs any improvement on Department right-of-way, the Recipient
D shall
~ shall not
maintain the improvements located on the Department right-of-way made for their useful life. If the Recipient is required to maintaln Project improvements located on the Department right-of-way beyond final acceptance, then Recipient shall, prior to any disbursement of the State funding provided under this Agreement, also execute a Maintenance Memorandum of Agreement in a form that is acceptable to the Department. The Recipient has agreed to the foregoing by resolution, and such resolution is attached and incorporated into this Agreement as Exhibit "E". This provision will survive termination of this Agreement.
12. State Single Audit: The administration of resources awarded through the Department to the Recipient by this Agreement may be subject to audits and/or monitoring by the Department. The following requirements do not limit the authority of the Department to conduct or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any state agency inspector general, the Auditor General, or any other state official. The Recipient shall comply with all audit and audit reporting requirements as specified below.
a. In addition to reviews of audits conducted in accordance with Section 215.97, Florida Statutes, monitoring procedures to monitor the Recipient's use of state financial assistance may include but not be limited to on-
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT 525--010-60
PROGRAM MANAGEMENT 01/18
site visits by Department staff and/or other procedures including, reviewing any required performance and financial reports, following up, ensuring corrective action, and issuing management decisions on weaknesses found through audits when those findings pertain to state financial assistance awarded through the Department by this Agreement. By entering into this Agreement, the Recipient agrees to comply and cooperate fully with any monitoring procedures/processes deemed appropriate by the Department. The Recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Department, the Department of Financial· Services (DFS) or the Auditor General.
b. The Recipient, a nonstate entity as defined by Section 215.97(2)(n), Florida Statutes, as a recipient of state financial assistance awarded by the Department through this Agreement is subject to the following requirements:
i. In the event the Recipient meets the audit threshold requirements established by Section 215.97, Florida Statutes, the Recipient must have a State sfngle or project-specific audit conducted for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. Exhibit ''0 " to this Agreement indicates state financial assistance awarded through the Department by this Agreement needed by the Recipient to further comply with the requirements of Section 215.97, Florida Statutes. In determining the state financial assistance expended in a fiscal year, the Recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department by this Agreement, other state agencies and other nonstate entities. State financial assistance does not include Federal direct or pass-through awards and resources received by a nonsta!e entity for Federal program matching requirements.
ii. In connection with the audit requirements, the Recipient shall ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2)(e), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
iii. In the event the Recipient does not meet the audit threshold requirements established by Section 215.97, Florida Statutes, the Recipient is exempt for such fiscal year from the state single audit requirements of Section 215.97, Florida Statutes. However, the Recipient must provide a single audit exemption statement to the Department at [email protected] no later than nine months after the end of the Recipient's audit period for each applicable audit year. In the event the Reciplent does not meet the audit threshold requirements established by Section 215.97, Florida Statutes, in a fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the Recipient's resources (i.e., the cost of such an audit must be paid from the Recipient's resources obtained from other than State entities).
iv. In accordance with Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, copies of financial reporting packages required by this Agreement shall be submitted to:
Page 8 of 14
ST ATE OF f LO RIDA OEPARTMENT Of TRANSPORT A T'IO N
STATE-FUNDED GRANT AGREEMENT
Florida Department of Transportation Office of Comptroller, MS 24 605 Suwannee Street Tallahassee, FL 32399-0405 Email: [email protected]
And
State of Florida Auditor General Local Government Audits/342 111 West Madison Street, Room 401 Tallahassee, FL 32399-1450 Email: ftaudqen [email protected]
525-010-60 PROGRA"'1 MANAGEMENT
01/IR
v. Any copies offinancial reporting packages, reports or other information required to be submitted to the Department shall be submitted timely in accordance with Section 215.97, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations). Rules of the Auditor General, as applicable.
vi. The Recipient, when submitting financial reporting packages to the Department for audits done in accordance with Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date the reporting package was delivered to the Recipient in correspondence accompanying the reporting package.
vii. Upon receipt, and within six months, the Department will review the Recipient's financfal reporting package, including corrective action plans and management letters, to the extent necessary to determine whether timely and appropriate corrective action on all deficiencies has been taken pertaining to the state financial assistance provided through the Department by this Agreement. If the Recipient fails to have an audit conducted consistent with Section 215.97, Florida Statutes, the Department may take appropriate corrective action to enforce compliance.
viii. As a condition of receiving state financial assistance, the Recipient shall permit the Department, or its designee, DFS or the Auditor General access to the Recipient's records including financial statements, the independent auditor's working papers and project records as necessary. Records related to unresolved audit findings. appeals or litigation shall be retained until the action is complete or the dispute is resolved.
c. The Recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of five years from the date the audit report is issued and shall allow the Department, or its designee, DFS or the Auditor General access to such records upon request. The Recipient shall ensure that the audit working papers are made available to the Department, or its designee, DFS or the Auditor General upon request for a period of five years from the date the audit report is issued unless extended in writing by the Department.
13. Restrictions, Prohibitions, Controls and Labor Provisions:
a. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repafr of a public building or public work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.
b. In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a bid on a contract to provide goods or services to a public entity; may not submit a bid on a contract with a public
Page 9 of 14
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT 525-010--60
PROGRAM MANAGEMENT 01/18
entity for the construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity; inay not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity; and may not transact business with any public entity.
c. An entity or affiliate who has had its Certificate of Qualification suspended, revoked, denied or have further been determ ined by the Department to be a non-responsible contractor may not submit a bid or perform work for the construction or repair of a public building or public work on a contract with the Recipient.
d. No funds received pursuant to this Agreement may be expended for lobbying the Florida Legislature, judicial branch, or any s1ate agency, in accordance with Section 216.347, Florida Statutes.
e. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation will be cause for unilateral cancellatfon of this Agreement.
f. The Recipient shall:
i. Utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Recipient during the term of the contract; and
ii. Expressly require any subcontractors performing work or providing services pursuant to the
state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term.
g. The Recipient shall comply and require its contractors and subcontractors to comply with all terms and condftions of this Agreement and all federal, state, and local laws and regulations applicable to this Project.
14, Indemnification and Insurance:
a. It is not intended by any of the provisions of any part of this Agreement to create in the public or any member thereof, a third party beneficiary under this Agreement, or to authorize anyone not a party to this Agreement to maintain a suit for personal injuries or property damage pursuant to the terms or provisions of this Agreement. The Rec1pient guaranties the payment of all just claims for materials, supplies, tools, or labor and other just claims agalnst the Recipient or any subcontractor, in connection with this Agreement. Additionally, to the extent permitted by law and as limited by and pursuant to the provisions of Section 768.28, Florida Statutes, the Recipient agrees to indemnify and hold harmless the Department , including the Department's officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of the Recipient and persons employed or utilized by the Recipient in the performance of this Agreement. This indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph is intended to nor shall it constitute a waiver of the State of Florida and the Recipient's sovereign immunity, Additionally, the Recipient agrees to include the following indemnification in all contracts with contractors/subcontractors and consultants/subconsultants who perform work in connection with this Agreement:
"To the fullest extent permitted by law, the Recipient's contractor/consultant shall indemnify and hold harmless the Recipient and the State of Florida, Department of Transportation, including the De.partment's officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of the contractor or consultant and persons employed or utilized by the contractor or consultant in the performance of this Agreement.
This indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph is intended to nor shall it constitute a waiver of the State of Florida or the Recipient's sovereign immunity."
Page 10 of 14
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT S25-010-6Q
PROGRAM MANAGEMENT 01118
b. The Recipient shall provide Workers' Compensation Insurance in accordance with Florida's Workers' Compensation law for all employees. If subletting any of the work, ensure that the subcontractor(s) and subconsultants have Workers' Compensation Insurance for their employees in accordance with Florida's Workers' Compensation law. If using ''leased employees" or employees obtained through professional employer organizations ("PEO's"), ensure that such employees are covered by Workers' Compensation insurance through the PEO's or other leasing entities. Ensure that any equipment rental agreements that include operators or other personnel who are employees of independent contractors, sole proprietorships or partners are covered by insurance required under Florida's Workers' Compensation law.
c. If the Recipient elects to self-perform the Project, and such self-performance is approved by the Department in accordance with the terms of this Agreement, the Recipient may self-insure and proof of self-insurance shall be provided to the Department. If the Recipient elects to hlre a contractor or consultant to perform the Project, then the Recipient shall, or cause its contractor or consultant to carry Commercial General Liability insurance providing continuous coverage for all work or operations performed under the Agreement. Such insurance shall be no more restrictive than that provided by the latest occurrence form edition of the standard Commercial General Liability Coverage. Form {ISO Form CG 00 01) as filed for use in the State of Florida. Recipient shall, or cause its contractor to cause the Department to be made an Additional Insured as to such insurance. Such coverage shall be on an "occurrence" basis and shall include Products/Completed Operations coverage. The coverage afforded to the Department as an Additional Insured shall be primary as to any other available insurance and shall not be more restrictive than the coverage afforded to the Named Insured. The limits of coverage shall not be less than $1,000,000 for each occurrence and not less than a $5,000,000 annual general aggregate, inclusive of amounts provided by an umbrella or excess policy. The limits of coverage described herein shall apply fully to the work or operations performed under the Agreement, and may not be shared with or diminished by claims unrelated to the Agreement. The policy/ies and coverage described herein may be subject to a deductible and such deductibles shall be paid by the Named Insured. No policy/ies or coverage described herein may contain or be subject to a Retention or a Self-Insured Retention unless the Recipient is a state agency or subdivision of the State of Florida that elects to self-perform the Project. Prior to the execution of the Agreement, and at all renewal periods which occur prior to final acceptance of the work, the Department shall be provided with an ACORD Certificate of Liability Insurance reflecting the coverage described herein. The Department shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department's approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have.
d. When the Agreement includes the construction of a railroad grade crossing, railroad overpass or underpass structure, or any other work or operations within the limits of the railroad right-of-way, ihcluding any encroachments thereon from work or operations in the vicinity of the railroad right-of-way, the Recrpfent shall, or cause its contractor to, in addition to the insurance coverage required above, procure and maintain Railroad Protective Liability Coverage ( ISO Form CG 00 35) where the railroad is the Named Insured and where the limits are not less than $2,000,000 combined single limit for bodily injury and/or property damage per occurrence, and with an annual aggregate limit of not less than $6,000,000. The railroad shall also be added along with the Department as an Additional Insured on the policy/ies procured pursuant to the paragraph above. Prior to the execution of the Agreement, and at all renewal periods which occur prior to final acceptance of the work, both the Department and the railroad shall be provided with an ACORD Certificate of Liability Insurance reflectfng the coverage described herein. The insurance described herein shall be maintained through final acceptance of the work. Both the Department and the railroad shall be notified in writing within ten days of any cancellation, notice of cancellation, renewal, or proposed change to any policy or coverage described herein. The Department's approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights the Department may have.
e. When the Agreement involves work on or in the vicinity of utility-owned property or facilities, the utility shall be added along with the Department as an Additional Insured on the Commercial General Liability pollcy/ies procured above.
15. Miscellaneous:
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STATE OF Fl_ORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT 525--0t(i-60
PROGRAM MANAGEMENT 01/f6
a. In no event shall any payment to the Recipient constitute or be conslrued as a waiver by the Department of any breach of covenant or any default which may then exist on the part of the Recipient and the making of such payment by the Department, while any such breach or default shall exist, shall in no way impair or prejudice any right or remedy available to the Department with respect to such breach or default.
b. If any provision of this Agreement is held Invalid, the remainder of this Agreement shall not be affected. In such an instance, the remainder would then continue to conform to the terms and requirements of applicable law.
c. The Recipient and the Department agree that the Recipient, its employees, contractors, subcontractors, consultants, and subconsultants are not agents of the Department as a result of this Agreement.
d. By execution of the Agreement, the Recipient represents that it has not paid and, also agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its application for the financing hereunder.
e. Nothing in the Agreement shall require the Recipient to observe or enforce compliance with any provision or perform any act or do any other thing in contravention of any applicable state I-aw. If any of the provisions of the Agreement violate any applicable state law, the Recipient will at once notify the Department in writing in order that appropriate changes and modifications may be made by the Department and the Recipient to the end that the Recipient may proceed as soon as possible with the Project.
f. This Agreement may be executed In one or more counterparts, each of which shall be deemed an original, but all of which shall constitute the same Agreement. A facsimile or electronic transmission of this Agreement with a signature on behalf of a party will be legal and binding on such party.
g. The Department reserves the right to unilaterally terminate this Agreement for failure by the Recipient to comply with the provisions of Chapter 119, Florida Statutes.
h. The Recipient agrees to comply with Section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with Section 20.055(5), Florida Statutes
i. This Agreement shall be governed by and construed in -accordance with the laws of the State of Ftorida. In the event of a conflict between any portion of the contract and Florida law, the 'laws of Florida shall prevail. The Recipient agrees to waive forum and venue and that the Department shall determine the forum and venue in which any dispute under this Agreement is decided.
j . This Agreement does not involve the purchase of Tangible Personal Property, as defined in Chapter 273, Florida Statutes.
16. Exhibits.
a. Exhibits A, B, D, and E, and Attachment F are attached to and incorporated into this Agreement.
b. t:21 The Project will involve construction, therefore, Exhibit "C", Engineer's Certification of Compliance is attached and incorporated rnto this Agreement.
c-. D A portion or all of the Project will utilize the Department's right-of-way and, therefore, Exhibit F, Terms and Conditions of Construction in Department Right-of-Way, is attached and incorporated into this Agreement.
d. D The following Exhibit(s), in addition to those listed in 16.a. and 16.b .. are attached and incorporated into this Agreement: __
e. Exhibit and Attachment List
Page 12 of 14
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT
Exhibit A: Project Description and Responsibilities Exhibit 8 : Schedule of Financial Assistance *Exhibit C: Engineer's Certification of Compliance Exhibit D: State Financial Assistance (Florida Single Audit Act) Exhibit E: Recipient Resolution *Exhibit F: Terms and Conditions of Construction in Department Right-of-Way *Exhibit G: Alternative Pay Method
Attachment F - Contract Payment Requirements
*Additional Exhibit(s):
525-010·60 PROGAAM MANAGEMENT
0lf18
*Indicates that the Exhibit is only attached and incorporated if applicable box is selected.
The remainder of this page intentionally left blank.
Page 13 of 14-
STATE OF FLORIDA DEPARTMENT OF TRANSP0RTATION
STATE-FUNDED GRANT AGREEMENT 525-010-60
PROGRAM MANAGEMENT 01118
IN WITNESS WHEREOF, the Parties have executed this Agreement on the day and year written above.
REC! Pf ENT BAKER COUNTY ST A TE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
By: By: Name: _________________ _ Name:
Title: Title:
Legal Review:
By:
Name: -----------------
Page 14 of 14
STA TE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT
EXHIBIT "A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
FPN: 438168-1-54-01
525-010-60 PROGRAM MANAGEMENT
09/17 Page , of 1
This exhibit forms an integral part of the State-Funded Grant Agreement between the State of Florida, Department of Transportation and
BAKER COUNTY (the Recipient)
PROJECT LOCATION:
D The project is on the National Highway System.
D The project is on the State Highway System.
PROJECT LENGTH AND MILE POST LIMITS: 1.354 miles
PROJECT DESCRIPTION: Design, Construction and Construction Engineering and Inspection for road reconstruction of Nursery Boulevard from US 90 to CR 125
SPECIAL CONSIDERATIONS BY RECIPIENT:
The Agency is required to provide a copy of the design plans for the Department's review and approval to coordinate permitting with the Department, and notify the Department prior to commencement of any right-of-way activities. The Recipient shall commence the projects activities subsequent to the execution of this Agreement and shall perform in accordance with the following schedule:
b) Design to be completed by December 31, 2019. e). Construction contract to be let by October 1, 2020. f) Construction to be completed by December 31 , 2022.
* Tme Extension is granted only for circumstances beyond the Agency's control,
If this schedule cannot be met. the Recipient will notify the Department in writing with a revised schedule or the project is subject to the withdrawal of funding.
SPECIAL CONSIDERATIONS BY DEPARTMENT: Prior to advertisement: 1) signed and sealed plans (electronic, if possible) 2) Engineer's Estimate 3) email verifying CCNA is followed 4) Right of Way, Railroad and Utility Certification
Prior to concurrence: 1) Agency to submit name of lowest responsible I responsive bidder for Department verification 2) final bid documents 3) Agency's CEI selection
Deliverables: Development of design plans and design related activities, Construction related activities and Construction Engineering and Inspection (CEI) related activities. Progress Report submitted with invoice. A field review must be done prior to final reimbursment request processed ensuring that all deliverables have been met in accordance with the contract.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT EXHIBIT "B"
SCHEDULE OF FINANCIAL ASSISTANCE
525-010·60 PROGRAM MANAGEMENT
09/17 Page 1 of z
RECIPIENT NAME & BILLING ADDRESS: Baker County BOCC
FINANCIAL PROJECT NUMBER: 438168-1-54-01
The Honorable Bobby Steele, Chair 55 North 3rd Street Macclennv FL 32063
I. PHASE OF WORK by Fiscal Year: Design- Phase 34
Maximum Department Participation • ( Insert Program Name}
Maximum Department Participation - (Insert Program Name)
Maxlmum Department Participation - (Insert Program Name)
Local Participation (Any applicable waiver noted in Exhibit "A")
In-Kind Contribution
Cash
Combination In-Kind/Cash
Right of Way- Phase 44
Maximum Department Participation• (Insert Program Name)
Maximum Department Participation - (Insert Program Name)
Maximum Department Participation - (Insert Program Name)
Local Participation (Any applicable waiver noted in Exhibit "A")
In-Kind Contribution
Cash
Combination In-Kind/Cash
Construction/CE! • Phase 54
Maximum Department Participation • ( __ )
Maximum Department Participation - (Insert Program Name)
Maximum Department Participation - (Insert Program Name)
Local Participation (Any applicable waiver noted in Exhibit "A")
Maximum Department Participation - (Small County Outreach 100% %
Program) or or $ 500,000.00 $
% % Maximum Department Participation • (Insert Program Name) or or
$ $ % %
Maximum Department Participation - (Insert Program Name) or or $ $
Local Participation (Any applicable waiver noted in Exhibit "A") % % or or
$ 0.00 $0.00
In-Kind Contribution $ $
Cash $ $
Combination In-Kind/Cash $ $
II. TOTAL PROJECT COST: $500,000.00 $0.00
COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
$ 0.00
% or $
% or $
% or $
% or $ 0.00
$
$
$
$0.00
525•010-60 PROGRAM MANAGEMENT
09/17 Page 2 of 2
$500,000.00
% or $ 500,000.00
% or $0.00
% or $ 0.00
% or $0.00
$ 0.00
$ 0.00
$ 0.00
$500,000.00
I certify that the cost for each line item budget category has been evaluated and determined to be allowable. reasonable, and necessary as requlred by Section 216.3475, F.S. Documentation Ts on file evidencing the methodology used and the conclusions reached.
Kim Evans District Grant Manager Name
Signature Date
STATE OF FLORIDA OEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT
EXHIBIT "C"
ENGINEER'S CERTIFICATION OF COMPLIANCE
525-010-60 PROGRAM MANAGEMENT
09/17 Page1 of1
Engineer's Certification of Compliance. The Recipient shall complete and submit the following Notice of Completion and, if applicable, Engineer's Certification of Compliance to the Departmeht upon completion of the construction phase of the Project.
NOTICE OF COMPLETION
STATE-FUNDED GRANT AGREEMENT Between
THE STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION and BAKER COUNTY
PROJECT DESCRIPTION:design. construction and CEI for the road reconstruction of Nursery Boulevard from US 90 to CR 125
FPID#: 438168-1-54-01
In accordance with the Terms and Conditions of the State-Funded Grant Agreement, the undersigned
provides notification that the work authorized by this Agreement is complete as of __ , 20_.
By:
Name: ________________ _
Title:
ENGINEER'S CERTIFICATION OF COMPLIANCE
In accordance. with the Terms and Conditions of the State-Funded Grant Agreement, the undersigned
certifies that all work which originally required certification by a Professional Engineer has been completed
in compliance with the Project construction plans and specifications. If any deviations have been made
from the approved plans, a list of all deviations, along with an explanation that justifies the reason to accept
each deviation, will be attached to this Certification. Also, with submittal of this certification the Recipient
shall furnish the Department a set of ''as-built" plans certified by the Engineer of Record/CE I.
By: P.E.
SEAL: Name: _______________ _
Date:
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT
EXHIBIT D
STATE FINANCIAL ASSISTANCE (FLORIDA SINGLE AUDIT ACT)
525-010-60 PROGRAM MANAGEMENT
09/1 7 Page 1 of l
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Awarding Agency: Florida Department of Transportation
State Project Title and CSFA Number:
*Award Amount:
D County Incentive Grant Program (CIGP), (CSFA 55.008) [8'.I Small County Outreach Program (SCOP), (CSFA 55.009) D Small County Road Assistance Program (SCRAP), (CSFA 55.016) D Transportation Regional Incentive Program (TRIP), (CSFA 55.026) D Insert Program Name, Insert CSFA Number
$500,000.00
*The state award amount may change with supplemental agreements
Specific project information for CSFA Number is provided at: https://apps.fldfs.com/fsaa/searchCatalog.aspx
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT:
State Project Compliance Requirements for CSFA Number are provided at: https://apps.fldfs.com/fsaa/searchCompliance.aspx
The State Projects Compliance Supplement is provided at: https://apps.fldfs.com/fsaa/compliance.aspx
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT
EXHIBIT "E"
RECIPIENT RESOLUTION
525--01 o-60 PROG"RAM MANAGEMENT
D9/17 Page 1 of I
The Recipient Resolution, or other official authorization, authorizing entry into this Agreement is
attached and incorporated into this Agreement.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT
ATTACHMENT F
CONTRACT PAYMENT REQUIREMENTS
5;!5.010-60 f'ROGRAM MANAGEMENT
09117 Page 1 of 1
Florida Department of Financial Services, Reference Guide for State Expenditures Cost Reimbursement Contracts
Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel, expenses, etc.). Supporting documentation shall be submitted for each amount for which reimbursement is being claimed indicating that the item has been paid. Documentation for each amount for which reimbursement is being claimed must indicate that the item has been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved agreement budget may be reimbursed. These expenditures must be allowable (pursuant to law) and directly related to the services being provided.
Listed below are types and examples of supporting documentation for cost reimbursement agreements:
(1) Salaries: A payroll register or similar documentation should be submitted. The payroll register should show gross salary charges, fringe benefits, other deductions and net pay. If an individual for whom reimbursement is being claimed is paid by the hour, a document reflecting the hours worked times the rate of pay will be acceptable.
(2) Fringe Benefits: Fringe Benefits should be supported by invoices showing the amount paid on behalf of the employee (e,g. , insurance premiums paid) .. If the contract specifically states that fringe benefits will be based on a specified percentage rather than the actual cost of fringe benefits, then the calculation for the fringe benefits amount must be shown.
Exception: Governmental entities are not required to provide check numbers or copies of checks for fringe benefits.
(3) Travel: Reimbursement for travel must be in accordance with Section 112.061, Florida Statutes, which includes submission of the claim on the approved State travel voucher or electronic means.
(4) Other direct costs: Reimbursement will be made based on paid invoices/receipts. If nonexpendable property is purchased using State funds, the contract should include a provision for the transfer of the property to the State when services are terminated. Documentation must be provided to show compliance with Department of Management Services Rule 60A-1.017, Florida Administrative Code, regarding the requirements for contracts which include services and that provide for the contractor to purchase tangible personal property -as defined in Section 273.02, Florida Statutes, for subsequent transfer to the State.
(5) In-house charges:Charges which may be of an internal nature (e.g., postage, copies, etc.) may be reimbursed on a usage log which shows the units times the rate being charged. The rates must be reasonable.
(6) Indirect costs:lf the contract specifies that indirect costs will be paid based on a specified rate, then the calculation should be shown.
Contracts between state agencies , and or contracts between universities may submit alternative documentation to substantiate the reimbursement request that may be in the form of FLAIR reports or other detailed reports.
The Florida Department of Financial Services, online Reference Guide for State Expenditures can be found at this web address http://www.myOoridacfo.com/aadir/reference guide/.
Various County Roads for Resurfacing
Baker County Project No. 2018-07
This Contract, made this ___ day of _ _ _______ 20 ___ _ , between
the Baker County, Florida hereinafter called the County, and Duval Asphalt Products, Inc. or his, its or their successors, executors, administrators and assigns, hereinafter called the
Contractor;
WITNESSETH: That said Contractor agrees with said County, for the consideration herein mentioned, and at his, its or their own proper cost and expense, to do all the work and furnish all the materials, equipment, supplies and labor necessary to carry out this Contract in the manner and to full extent as set forth in the attached special provisions, the Bid, the Bid Plans (Plans), and Bid Documents, and under security as set forth in the attached Contract Bond, all of which are hereby adopted and made a part of this Contract as completely as if incorporated herein, and to the satisfaction of the duly authorized County Representative, who shall have at all times full opportunity to inspect the materials to be furnished and the work to be done under this Contract.
And the Contractor further agrees with said County for the sum mentioned that he, it or they shall indemnify, defend and save harmless the Florida Department of Transportation and the County of Baker from and against costs, expenses, damages, injury or loss to which the Florida Department of Transportation or the County may be subjected by reason of any wrongdoing, misconduct, want of care or skill, negligence or default, including patent infringement on the part of the Contractor, his, its or their agents or employees in the execution or performance of this Contract, including errors in plans furnished by the Contractor, and toward that end Contractor agrees to maintain at his, its or their own cost and expense such insurance as will protect it from the claims under the Workmen's Compensation Act and from any other claims for property damage, personal injury and bodily injury including death, which may arise from operations under this Contract, whether such operations be by Contractor or any subcontractor or anyone directly or indirectly employed by either of them. Contractor shall also maintain such insurance as will protect the County from any or all claims of property damage, personal injury and bodily injury including death, which may arise from operations under this Contract. Certificates of such insurance shall be filed with the County and shall be subject to its approval for adequacy of protection.
Contractor shall utilize the U.S. Department of Homeland Security's E-Verify system to confirm the employment eligibility of all persons employed by the Contractor during the term of the Contract to perform employment duties within Florida and all persons, including subcontractors, assigned by the Contractor to perform work pursuant to this Contract with the County. Contractor shall also comply with Chapter 2010-147, Section 50, Laws of Florida, providing for preference to residents of the State of Florida and is hereby made a part of this Contract. This provision requires the Contractor to give preference to the employment of state residents, in the performance of the work on this project if state residents have substantially equal qualifications to those of non-residents.
,, ,
Various County Roads for Resurfacing
Baker County Project No. 2018-07
Contract (page 2 of 2)
It is agreed that the work to be done under this Contract is to construct miscellaneous public works repairs.
In consideration of the foregoing premises, the County agrees to pay the Contractor for all items of work performed and materials furnished at the price of $93,873.00, that may be adjusted for approved additions or deletions based on Bid Unit Prices and under conditions set forth in the contract documents.
IN WITNESS WHEREOF, The County has hereunto caused these presents to be subscribed and its seal affixed, and the Contractor has affixed his, its, or their name or names and seal, the date aforesaid.
BAKER (Signature) ------ --- -----------Chairman of Board of County Commissioners
Re: Project #2018-11 Request award of motor grader bid
Attached are the two bids received for a new motor grader. Beard Equipment submitted the lowest cash purchase price and the lowest total cost price for a John Deere 620G motor grader. There is $25.000.00 in this current budget that was estimated for the first payment. The actual first payment is $29.950.00 leaving $4,950.00 that can come from the capital outlay savings we have from other equipment purchases that were less than the budgeted amounts.
It is recommended that the Board approve the bid to Beard Equipment Company with the total cost guaranteed as quoted.
1
Baker County, Florida Bid No. 2018-11 Bid Form
ew Motor Grader
COMP ANY AME:
ADDRESS:
CONT ACT AME:
Phone number: ':\ 0 y -7 (.Cl - 9 :n n :-mai I 1:SW -1-e { ~ 't.e ,,_,.J. t"'' ~M~IA +. ( ~\AA.
REPRESE TATTVE SIG ATURE: ~~__.)~'---+l.,,....~"-"-k__,__ ________ _ DATE: _ ___ b--+f-~_C> ,+--/ 'l_O_I i _________ _ _
Total cash price, F.O.B. Baker County Road Department, Sanderson, Florida for one grader:
Guaranteed Repurchase Price at the end of 5 Years or 7,500 Service Hours (whichever comes First) From date of Delivery
Guaranteed maximum total cost to the County for repairs for Five Years or 7 .500 services hours Whichever comes first: Any amount in excess of this cost will be reimbursed.
Additional fi ve year extended warranty costs Required for buyback (other than maintenance costs)
Guaranteed Repurchase Price at the end of 5 Years or 7,500 Service Hours (whichever comes First) From date of Delivery
Guaranteed maximum total cost to the County for repairs for Five Years or 7,500 services hours Whichever comes first: Any amount in excess of this cost will be reimbursed.
Additional five year extended warranty costs Required for buyback (other than maintenance costs)
When is first payment due? 30 days after delivery - ---~---~------------- --Bid due June 21 , 20 I 8 by 3 :30pm, at the Baker County Administration Office located at 55 North 3rd Street, Macclenny, FL 32063.
Baker County Volunteer Fire Department PO Box 958
1190 W. Macclenny Ave Macclenny, Florida 32063
(904) 259‐0231
June 21, 2018 Kennie Downing County Manager 55 N 3rd Street Macclenny, FL 32063 Reference: West Mims Pay for Volunteers and Fire Chief totaling $11,707.92 Kennie, I am requesting payment to the Volunteers for hours worked during the West Mims Fire in Florida and Georgia that occurred during May of 2017. FEMA guidelines state that during declared emergencies that last over 24 hours, firefighter volunteers may be paid hourly instead of the flat stipend fee per day and be reimbursed by FEMA. The County has already received partial payment for this emergency for the Tanker Shuttle service at $8,190; however reimbursement for the Engine Strike Team has yet to be reimbursed. On August 16, 2017, I provided an invoice to Charlton County, Georgia for $25,665.92 of which $10,519.92 was for hourly salaries to be paid to our volunteers at $23.07/hour. I have yet to receive payment from Charlton County for this invoice. Recently, the Charlton County Fire Chief, C.L. Lewis said that FEMA notified their County that payment will be sent to them soon and the Chief has asked me to provide an address for the check. Our volunteers provide an essential service to this County, and I am requesting they be paid the hourly rates they’ve waited for over a year. County’s prior practice is to pay our employees promptly when they work an emergency in anticipation of receiving federal reimbursement which can take months or sometimes years. A breakdown of payment to each individual is attached totaling 492 hours: 456 hours for the Volunteers @ 23.07 = $10,519.92 36 hours for the Fire Chief @ 33.00 = 1,188.00 TOTAL $11,707.92. The Baker County Personnel Policies and Procedures Manual provides for Exempt Employees to be able to receive overtime pay in the event of a natural disaster if they worked extra hours. The section of the Personnel Policies is attached to this memo.
Funding is requested from General Fund reserves. All of the above pay requested to date is included in the FEMA reimbursement request sent to Charlton County in August of 2017. The financial Resolution is also being presented at this meeting. Regards,
Steven Marfongella Fire Chief
Memorandum
To: Board of County Commissioners From: Kennie Downing, County Manager
Date: July 3, 2018
Re: Approve Plans for Florida Power & Light Proposed Solar Energy Farm
County staff has been working with the county’s contract engineer, Troy Tarbox and Florida Power & Light (FPL) to approval FPL’s plans for the proposed Solar Farm to be built at Reid Stafford and CR 229. It seems Mr. Tarbox and FPL are at an impasse on the issue of increases to 100-year floodplain elevations and the issue of FPL building two weir walls in the property. Mr. Tarbox feels the project requires additional FEMA documentation. FPL’s engineers feel they have completed all documents needed to begin the project, and will complete any FEMA paperwork at conclusion of the project, if required. Mr. Tarbox has informed me that his approval of the plans is not required if the Board approves them by majority. The issue is not a request for an exception to the Land Development Regulations, therefore no public hearing or LPA meeting is required. It is recommended that the Board approve FPL’s plans for the solar farm so FPL can move forward with the project.
SMALL COUNTY ROAD PROGRAMS Background: The Small County Road Programs are critical to meeting Baker County’s Transportation needs. The Small County Road Assistance Program (SCRAP), Small County Outreach Program (SCOP), Community Incentive Grant Program (CIGP) and the Transportation Regional Incentive Program (TRIP) provide necessary transportation funding for road Improvements. Requested Action: Support continuation and increase monies generated by statewide gas tax collections to the State Transportation Trust Fund to provide essential transportation programs such as the Small County Road Assistance Program (SCRAP), the Small County Outreach Program (SCOP), Community Incentive Grant Program (CIGP) and the Transportation Regional Incentive Program (TRIP). Prohibit the creation of any legislation that would restrict these types of funds due to comprehensive plan amendments adopted by small counties. Effect: Continuation of these vital programs will enable counties to make much needed road improvements, create jobs, correct environmental problems created by runoff, and stimulate the local economy.
HURRICANE PREPAREDNESS/SENIOR CITIZENS CENTER Background: Baker County has two hurricane shelters and a population of 27,000. The County is a "recipient county" for urban Duval and other nearby coastal communities. The County has daily needs for facilities to serve senior citizens. Property has been acquired and plans prepared for a building that can meet both needs. Matching funds assistance from the State would allow the construction of a facility that will meet local and regional needs. Requested Action: Support funding for a dual purpose facility. Effect: Will provide a multi-purpose building for our senior citizens and also provide a shelter for evacuees and their pets for local and regional residents in the event of a major hurricane.
OPPOSE EFFORTS TO PRIVATIZE THE NORTHEAST FLORIDA STATE HOSPITAL (NEFSH) AND DEPARTMENT OF CORRECTIONS (DOC) FACILITIES Background: NEFSH and DOC are important employers in Baker County. Baker County's economy is heavily dependent on the jobs generated by these facilities. Requested Action: Oppose legislation mandating privatization and contracting procedures without giving the affected facilities an opportunity to achieve similar savings internally. Effect: A factually motivated decision should be made regarding the effectiveness of outsourcing NEFSH or DOC services. The current public provider of service should have an equal opportunity to continue to providing the level of service.
PUBLIC LIBRARIES: STATE AID TO LIBRARIES & MULTI-LIBRARY COOPERATIVES Background: The State Aid to Libraries grant program benefits all libraries in our State. Requested Action: Fund the State Aid to Libraries program at least at the minimum maintenance of effort level. Effect: State Aid pays for many activities in our public libraries; State Aid also brings $8 million in federal funds to Florida through the Library Services and Technology (LSTA) program. LSTA funds keep our State Library open , pays for the Florida Electronic Library (databases for all residents), and funds our Multi-Library Cooperatives (MLC's). The minimum maintenance of effort (MOE) level will ensure the funding for our local MLC's and ensure that Florida receives its full share of federal dollars through LSTA.
REVENUE DIVERSIFICATION Background: Ad valorem taxes have been insufficient and an inequitable source of revenue for small counties. Counties need to have the flexibility to levy additional sales tax at their discretion. Requested Action: Allow counties the option to levy an additional sales tax. Effect: The additional sales tax will create additional revenue for local governments that will affect the community as a whole and not limit the burden solely to property owners.
2018 LEGISLATIVE PRIORITIES
AGREEMENT FOR GRANTWRITING AND ADMINISTRATION SERVICES
BAKER COUNTY, FLORIDA AND
LANGTON ASSOCIATES INC.
Board Award Date: May 1, 2018
AGREEMENT
THIS AGREEMENT (“Agreement”) is made and entered into as of the date of execution by both parties, by and between Baker County by its Board of County Commissioners, a political subdivision of the State of Florida, (hereinafter “COUNTY”) and LANGTON ASSOCIATES, INC, a Florida corporation, 4830 Atlantic Blvd, Jacksonville, FL 32207, Federal Employment Identification Number is 59-2247694, (hereinafter “CONSULTANT").
In consideration of the mutual covenants herein set forth herein, the sufficiency of which is hereby acknowledge by both parties, it is agreed as follows:
ARTICLE 1. WORK CONSULTANT shall perform all the work required by the Agreement Documents and
Scope of Work, in full accordance with the specifications of Baker County Request For Proposal #2018-04 “Grantwriting And Administration Services” as well as the CONSULTANT’s related response, a copy of which is on file with the Baker County Administration Office and is hereby incorporated by reference as if set forth fully herein.
CONSULTANT shall provide grantwriting and administration services which shall
include, but is not limited to the Scope of Work, attached as Exhibit “A”. Work products will comply with the Florida Statues and Florida Administrative Codes
that pertain to the aforementioned services and Baker County codes, policies, and procedures.
CONSULTANT shall furnish all labor, equipment, and materials and perform the Work described herein in strict accordance with local, state and federal laws, the scope of the project, all of which are made a part hereof as if attached
Work to be performed by the CONSULTANT shall be on an assignment-by-assignment basis. Work assignments (Work Orders) will be made by the County Manager, or his/her designee. Prior to any work assignments being made, based on mutual discussions between the County and the CONSULTANT, the CONSULTANT shall prepare a detailed scope of work and schedule for the assignment which will include a not to exceed budget amount for the assignment. The CONSULTANT shall not perform work under the Agreement without written authorization from the County. The CONSULTANT shall waive any claim for compensation for any work performed without written authorization.
There is no guaranty, expressed or implied, that CONSULTANT will receive a work order(s) in any given period. The County will request a scope of work from CONSULTANT and negotiate a scope and fee for the proposed services for a particular project under the terms of this Agreement.
ARTICLE 2. TERM & AMOUNT OF AGREEMENT 2.1 TERM. The term of this Agreement shall be from the date last executed by the parties and shall be valid for the period of one (1) year with the option to renew on a year-to-year basis, not to exceed two (2) additional years, This Agreement may be terminated by either party with or without cause after providing thirty (30) days written notice to the other party. 2.2 The COUNTY and CONSULTANT shall negotiate a mutually agreeable price for each work assignment (Work Order). The COUNTY shall pay the CONSULTANT in current funds for the performance of the Work, subject to additions and deductions by Change Order. 2.3 All funds for payment by the County under this Agreement are subject to the availability of an annual appropriation for this purpose by the County. In the event of non-appropriation of funds by the County for the services provided under this Agreement, the County will terminate the Agreement, without termination charge or other liability, on the last day of the then current fiscal year or when the appropriation made for the then-current year for the services covered by this Agreement is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this Agreement, cancellation shall be accepted by the CONSULTANT on thirty days’ prior written notice, but failure to give such notice shall be of no effect and the County shall not be obligated under this Agreement beyond the date of termination.
ARTICLE 3. PROGRESS PAYMENTS
CONSULTANT will bill the County on a monthly basis for services rendered toward completion of the task scope of work. The amounts billed shall represent the completion of services outlined in such scope of work.
ARTICLE 4. AGREEMENT DOCUMENTS 4.1 Baker County Request For Proposal #2018-04, “Grantwriting and Administration Services, dated March 15, 2018, attached by reference. 4.2 CONSULTANT’s Proposal response, dated April 3, 2018, attached by reference. 4.3 Certificate of Insurance 4.4 Notice of Award
4.5 Baker County Standard Addendum to All Contracts and Agreements
ARTICLE 5. MISCELLANEOUS PROVISIONS 5.1 Final payments, constituting the entire unpaid balance of the Work Task shall be paid by the COUNTY to the CONSULTANT when the work has been completed, the Agreement fully performed, and a final Payment has been approved by the COUNTY. 5.2 The COUNTY and CONSULTANT each binds himself, his partners, successors, assigns and legal representatives to the other party hereto, his partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Agreement Documents. 5.3 The CONSULTANT shall not assign or transfer any of its rights, benefits, or obligations, without the prior written approval of the COUNTY. After receiving written approval from the COUNTY, the CONSULTANT may employ other persons and/or firms to serve as SUB-CONSULTANTs in connection with the requirements of the Agreement Documents. 5.4 The CONSULTANT shall indemnify and hold harmless the COUNTY, its agents, employees, elected officers and representatives from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of the CONSULTANT and persons employed or utilized by the CONSULTANT in the performance of this Agreement. This provision shall survive the termination of this Agreement and shall continue in full force and effect so long as the possibility of any liability, claim or loss exists, unless otherwise prohibited by law. Notwithstanding anything else in this Agreement to the contrary, nothing in this Agreement shall be construed to waive or otherwise affect the protections of sovereign immunity and/or Section 768.28, Florida Statutes, otherwise enjoyed by the COUNTY.
5.5 The CONSULTANT agrees by signing this Agreement by an authorized party or agent that he shall hold harmless and defend the County of Baker and its agents and employees from all suits and action, including attorney's fees, and all cost of litigation and judgements of every name and description arising out of and incidental to the performance of this Agreement Document or work performed thereunder, whether or not due to or caused by negligence of the COUNTY, excluding only the sole negligence of the COUNTY. This provision shall also pertain to any claims brought against the COUNTY by any employee of the CONSULTANT, or sub-CONSULTANT(s), or anyone directly or indirectly employed by any of them. The CONSULTANT'S obligation under this provision shall not be limited in any way to the agreed upon Agreement Price as shown in this Agreement or the CONSULTANT'S limit of or lack of sufficient insurance protection. 5.6 In the event of a dispute arising under this Agreement, whether or not a lawsuit or other proceeding is filed, the prevailing party shall be entitled to recover its reasonable attorneys’ fees and costs, including attorneys’ fees and costs incurred in litigating entitlement to attorneys’ fees and costs, as well as in determining or quantifying the amount of recoverable attorneys’ fees and costs. The reasonable costs to which the prevailing party is entitled shall include costs that are taxable under any applicable statute, rule, or guideline, as well as non-taxable costs, including, but not limited to, costs of investigation, copying costs, electronic discovery costs, telephone charges, mailing and delivery charges, information technology support charges, consultant and expert
witness fees, travel expenses, court reporter fees, and mediator fees, regardless of whether such costs are otherwise taxable. 5.7 If any term or provision of this Agreement, or the application thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable by a court of competent jurisdiction, the remainder of this Agreement, or the application of such items or provision, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected and every other term and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by law.
5.8 This Agreement shall be governed by the laws of the State of Florida. The exclusive jurisdiction and venue for any mediation and/or litigation concerning or related to this Agreement shall be the County Court and the Circuit Court in and for Baker County, Florida. 5.9 CONSULTANT is required to comply with the provisions of Florida’s Sunshine Laws, Public Records Retention and Chapter 119, Florida Statutes for any work or service related to this Agreement. IF CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONSULTANT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODION OF PUBLIC RECORDS AT (904)259-3613, KENNIE DOWNING ([email protected]), 55 NORTH 3RD STREET, MACCLENNY, FL 32063.
ARTICLE 6. NOTICE
All notices required in this Agreement shall be sent by certified mail, return receipt requested to:
COUNTY: CONSULTANT: Ms. Kennie Downing Michael Langton, President County Manager Langton Associates, Inc. 55 North 3rd Street 4830 Atlantic Blvd Macclenny, Florida 32063 Jacksonville FL 32207
IN WITNESS WHEREOF, the COUNTY and CONSULTANT hereby execute this Agreement in duplicate on this _____ day of _____, 20__. One counterpart will be retained by the Baker County Administration Office, and the other will be retained by the CONSULTANT.
COUNTY: Baker County Board of County Commissioners _______________________________ Robert L. Steele, Chairman
Attest: _______________________________ Stacie D. Harvey, Clerk of Court
CONSULTANT: Company name _______________________________ Contact name of signature
1. Funding Needs Analysis/Strategic Outreach. Work with County staff to review grant needs identified by County departments; assess the validity of current funding priority areas; identify changes in funding priority areas and identify new priority areas for funding/grant proposals based on funding viability. Assist County staff in providing strategic outreach to relevant agency staff in determining how to competitively structure the County’s funding request. 2. Grant Funding Research. Conduct research to actively assist in identifying grant resources including, but not limited to federal, state, foundation, agencies and organizations that support the County’s funding needs and priorities including but not limited to the following areas: road improvements; water quality and other environmental initiatives; community/economic development; health and human services; housing programs; infrastructure development and maintenance; technology; parks, recreation and trail development.
On a quarterly basis, provide the County with summaries of potential funding opportunities related to priority areas. Summaries should include, but not be limited to, name of agency, due dates for applications, eligibility, a brief program summary, and the level of funding available. In addition, when requested, provide summaries of potential grants and financing resources including, but not limited to, name of agency, due dates for applications, eligibility, a brief program summary, and the level of funding available. 3. Grant Proposal Development and Review. Provide general grant proposal writing services associated with the completion of grant applications annually on the behalf of the County, including the preparation of funding abstracts, production and submittal of applications to funding sources. In addition, provide ongoing technical review of grant applications prepared and submitted by staff when requested. A copy of each grant application package submitted for funding, in its entirety, is to be provided to the Baker County Board of Commissioners. Fees for grant applications prepared by the Consultant annually will be negotiated on a case by case basis. 4. Technical Assistance and Program Administration services shall include, but not be limited to: Grant application assistance, conducting required environmental review(s), coordinating with funding agencies, developing and administering agency contract(s), requesting, tracking and managing program funds in compliance with program guidelines, developing required public record systems, preparing for and assisting with agency audits and site visits, insuring Davis-Bacon management and record-keeping requirements are met, coordinating any property or easement acquisition to meet Uniform Relocation Act compliance when required, managing any bid/contract grant requirements, technical support on any other requirements or criteria required for project implementation, developing appropriate agency reports, schedules and certifications, coordinating and conducting any required community and public input meetings, providing agency reports, and developing any annual and closeout agency submissions. 5. Annual Report. Provide an annual summary of grants the County has applied for with the grant writer’s assistance and the outcome of each grant request.
6. Meeting with the County as needed. The awarded individual or company may be asked to attend a few meetings in Baker County and /or make presentation to our Board of County Commissioners.
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STANDARD ADDENDUM TO ALL CONTRACTS AND AGREEMENTS Any other provisions of the contract or agreement (the Agreement) to which this document is attached to the contrary notwithstanding, the provisions hereof take precedence over the provisions of the Agreement regardless of whether the matters addressed herein are also addressed in the Agreement, and shall be deemed an integral part of the Agreement as if set forth therein, having a force and effect of equal or superior dignity, as applicable, with the provisions thereof; provided, if provisions of the Agreement address a matter in a manner which results in a lower cost to the County than would prevail hereunder, then such provisions shall control and supersede the applicable provisions hereof. As used herein, the term “Contractor” means the vendor or other party to the Agreement providing construction, labor, materials, professional services, and/or equipment to the County thereunder; the term “County” means Baker County, a political subdivision of the State of Florida, its Board of County Commissioners, or any other name or label set forth in the Agreement identifying such entity; and the term “Parties” means the County and the Contractor together. 1. As used in this paragraph, the term “Act” means the Local Government Prompt Payment Act set forth in Part VII of Chapter 218, Florida Statutes; the term “Invoice” means a statement, invoice, bill, draw request or payment request submitted by the Contractor under the Agreement; the term “Manager” means the County Manager of the County; the term “Paying Agent” means the agent of the County to whom Invoices must be submitted if identified in the Agreement, or, if not so identified, the County’s Finance Director; the term “Submittal Date” means, with respect to an Invoice, the submittal date thereof to the Paying Agent; and the term “Work” means the services rendered, or supplies, materials, equipment and the like constructed, delivered or installed under the Agreement. All payments for the Work shall be made by the County in accordance with the Act. Upon receipt of a proper Invoice, the County shall have the number of days provided in the Act in which to make payment.
(a) Promptly upon receipt of an Invoice submitted under this paragraph, the County shall date stamp the same as received. Thereafter, the County shall review the Invoice and may also review the Work as delivered, installed or performed to determine whether the quantity and quality of the Work is as represented in the Invoice and is as required by this Agreement. If the Paying Agent determines that the Invoice does not conform with the applicable requirements of the Agreement or this paragraph or that the Work within the scope of the Invoice has not been properly delivered, installed or performed in full accordance with the Agreement, the Paying Agent shall notify the Contractor in writing within ten (10) days after the improper Invoice is received that the Invoice is improper and indicate what corrective action on the part of the Contractor is needed to make the Invoice proper. The County shall pay each proper Invoice in accordance with the applicable provisions of the Act. (b) By the submittal of an Invoice hereunder, the Contractor shall have been deemed to have warranted to the County that all Work for which payments have been previously received from the County shall be free and clear of liens, claims, security interests or other encumbrances in favor of the Contractor or any other person or entity for failure to make payment. (c) The Parties will attempt to settle any payment dispute arising under this paragraph through consultation and a spirit of mutual cooperation. The dispute will be escalated to appropriate higher-level managers of the Parties, if necessary. If the dispute remains unresolved within thirty (30) calendar days following the Submittal Date, then the County shall schedule a meeting with the Manager and the Contractor’s representative, to be held no later forty-five (45) calendar days following the Submittal Date, and shall provide written notice to the Contractor regarding the date, time and place of the meeting no less than seven (7) calendar days prior thereto. At the meeting, the Parties shall submit to the Manager their respective positions regarding the dispute, including any testimony and documents in support thereof. The Manager shall issue a written decision resolving the dispute within sixty (60) calendar days following the Submittal Date, and serve copies thereof on the Contractor’s representative and the Paying Agent.
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2. To the extent not otherwise expressly provided in the Agreement, any work or professional services subcontracted for by the Contractor for which the County has agreed to reimburse the Contractor shall not be marked-up, but shall be payable by the County only in the exact amount reasonably incurred by the Contractor. No other such subcontracted services shall be reimbursed. 3. To the extent not otherwise expressly provided in the Agreement, in the event the Agreement is for professional services, charged on a time basis, the County shall not be billed or invoiced for time spent traveling to and from the Contractor’s offices or other points of dispatch of its subcontractors, employees, officers or agents in connection with the services being rendered. 4. To the extent not otherwise expressly provided in the Agreement, the County shall not be liable to reimburse the Contractor for any courier service, telephone, facsimile or postage charges incurred by the Contractor. 5. To the extent not otherwise expressly provided in the Agreement, the County shall not be liable to reimburse the Contractor for any copying expenses incurred by the Contractor. 6. If and only if travel and per diem expenses are addressed in the Agreement in a manner which expressly provides for the County to reimburse the Contractor for the same, then the County shall reimburse the Contractor only for those travel and per diem expenses reasonably incurred and only in accordance with the provisions of Section 112.061, Florida Statutes. In the event the Contractor has need to utilize hotel accommodations or common carrier services, the County shall reimburse the Contractor for his, her or its reasonable expense incurred thereby provided prior, written approval of the County Manager or his or her designee is obtained. 7. With respect to drawings and/or plans prepared on behalf of the County by the Contractor under the Agreement, unless specifically provided otherwise therein, complete sets of such drawings and/or plans shall be reproduced by the Contractor without cost to the County for all bidders requesting the same, and five complete sets of such drawings and/or plans shall be reproduced and delivered to the County without cost. 8. With respect to any indemnification by the County provided under the Agreement, any such indemnification shall be subject to and within the limitations set forth in Section 768.28, Florida Statutes, and to any other limitations, restrictions and prohibitions that may be provided by law, and shall not be deemed to operate as a waiver of the County’s sovereign immunity. 9. In that the County is a governmental agency exempt from sales and use taxes, the County shall pay no such taxes, any other provisions of the Agreement to the contrary notwithstanding. The County shall provide proof of its exempt status upon reasonable request. 10. Any pre-printed provisions of the Agreement to the contrary notwithstanding, the same shall not automatically renew but shall be renewed only upon subsequent agreement of the Parties. 11. The Contractor acknowledges that in the budget for each fiscal year of the County during which the term of the Agreement is in effect a limited amount of funds are appropriated which are available to make payments arising under the Agreement. Any other provisions of the Agreement to the contrary notwithstanding, and pursuant to the provisions of Section 129.07, Florida Statutes, the maximum payment that the County is obligated to make under the Agreement from the budget of any fiscal year shall not exceed the appropriation for said fiscal year.
PAGE 3
12. PUBLIC RECORDS LAW: The Contractor acknowledges the County’s obligation under Art. 1, Section 24, Florida Constitution, and Chapter 119, Florida Statutes, as from time to time amended (together, the Public Records Laws), to release public records to members of the public upon request. The Contractor acknowledges that the County is required to comply with the Public Records Laws in the handling of the materials created under the Agreement and that the Public Records Laws control over any contrary terms in the Agreement. In accordance with the requirements of Section 119.0701, Florida Statutes, the Contractor covenants to comply with the Public Records Laws, and in particular to:
(a) Keep and maintain public records required by the County to perform the services required under the Agreement; (b) Upon request from the County’s custodian of public records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if the Contractor does not transfer the records to the County; and, (d) Upon completion of the Agreement, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records required by the County to perform the services. If the Contractor transfers all public records to the County upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Agreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the County’s custodian of public records, in a format that is compatible with the information technology systems of the County.
13. The Contractor’s failure to comply with the requirements of paragraph 12 shall be deemed a material breach of the Agreement, for which the County may terminate the Agreement immediately upon written notice to the Contractor. 14. The Contractor acknowledges the provisions of Section 119.0701(3)(a), Florida Statutes, which, as applicable to the County and the Contractor, require as follows:
(a) A request to inspect or copy public records relating to the Agreement must be made directly to the County. If the County does not possess the requested records, the County shall immediately notify the Contractor of the request, and the Contractor must provide the records to the County or allow the records to be inspected or copied within a reasonable time. (b) If the Contractor does not comply with the County’s request for records, the County shall enforce the contract provisions in accordance with the Agreement. (c) If the Contractor fails to provide the public records to the County within a reasonable time, the Contractor may be subject to penalties under Section 119.10, Florida Statutes.
15. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (904) 259-3613, Kennie Downing [email protected], 55 NORTH 3RD STREET, MACCLENY, FLORIDA 32063.
PAGE 4
16. As used in this paragraph, the term “Statute” means Section 287.135, Florida Statutes; the term “Certification” means a certification submitted by the Contractor under subsection (5) of the Statute in connection with submitting a bid or proposal for the Agreement or entering into or renewing the Agreement; and the term “Qualified Contract” means a contract with the County for goods or services of $1 million or more.
(a) If the Agreement is a Qualified Contract entered into or renewed on or before September 30, 2016, then the County shall have the option of terminating the Agreement if the Contractor:
(i) is found to have submitted a false Certification; (ii) has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List as referred to in subsection (2) of the Statute; or, (iii) has been engaged in business operations in Cuba or Syria as defined in subsection (1) of the Statute.
(b) If the Agreement is a Qualified Contract entered into or renewed on or after October 1, 2016, then the County shall have the option of terminating the Agreement if the Contractor:
(i) is found to have submitted a false Certification; (ii) has been placed on the Scrutinized Companies that Boycott Israel List as referred to in subsection (2) of the Statute, or is engaged in a boycott of Israel as defined in subsection (1) of the Statute; (iii) has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List as referred to in subsection (2) of the Statute; or, (iv) has been engaged in business operations in Cuba or Syria as defined in subsection (1) of the Statute.
County: Baker County, Florida, by its Board of County Commissioners ____________________________________ ___________________, Chairman
ATTEST: ____________________________________ Kennie Downing, County Manager
Memorandum
To: Board of County Commissioners From: Kennie Downing, County Manager
Date: July 3, 2018
Re: Award of RFQ 2018-12 CDBG Grant Administration, Engineering and Inspection Services
BACKGROUND The County issued RFQ 2018-12 seeking proposals from qualified individuals or firms to provide 1) Grant Administration, 2) Engineering and Design and 3) Engineering Inspection Services for the Florida Small Cities Community Development Block Grant (CDBG). The County wishes to apply for a CDBG Grant to fund the Construction of a new Fire Station in Sanderson. DISCUSSION One response was received regarding this RFQ. Staff has reviewed and ranked this response on a 100 point system for each of the three portions of this proposal.
RECOMMENDATION After reviewing and rating the bid response, staff is recommending the Board award RFQ 2018-12 to North Florida Professional Services for all three portions of this RFQ based on the ranking as seen in the attached scoresheets. Three separate motions will be needed for this project.
BAKER COUNTY, FLORIDA
RFP /RFQ Rating Sheet
RFP/RFQ # 2018-12
Name of Bid: CDBG Grant Engineering Design Service~ tJ11c--i /£? , ·
Firm Name: .A./ 1 fF ) - ~ ~---~-------
SCORING CRITERIA
The staff's experience with engineering design projects through the State of Florida Small Cities (CDBG) Staff and Management/Availability of staff to perform (Include current workload of individual assigned to project)
Proposed approach to engineering design services of grant (requires an outline of the proposed tasks to be performed)
Familiarity with local needs and conditions
TOTAL SCORE
MAXIMUM SCORE POINTS
25
25
20
30
100
PLEASE NOTE: All scoring sheets are public records
COMMENTS
BAKER COUNTY, FLORIDA
RFP /RFQ Rating Sheet
RFP/RFQ # 2018-12
Firm Name:
ii. Name of Bid: Cl'lllG Grant Administration
.A.~ ~da. .i&hJf, M« SCORING CRITERIA
The staff's experience with administering projects through the State of Florida Small Cities (CDBG)
Staff and Management/Availability of staff to perform (Include current workload of individual assigned to project)
Proposed approach to administration of grant (requires an outline of the proposed tasks to be performed)
Familiarity with local needs and conditions
Fee or proposed fee basis
TOTAL SCORE
MAXIMUM SCORE POINTS
10 /t}
20 If
15 1/ 20 ;I 35
100
Rater's Name~ 'J ¥15i,,. Signature: ·
Date: tr-~ -If PLEASE NOTE: All scoring sheets are public records
COMMENTS
~ /di/I (, f •'ll/t'~t/
J~) in• /V ,J;,-/C,tf
t!,; "",;( J"';r ·
BAKER COUNTY, FLORIDA
RFP /RFQ Rating Sheet
RFP/RFQ # 2018-12
Nam, of Bid: ~BG Grant Engineering Inspection Services'
Firm Name: ,A% P ) -.......LL---"-""'---..L..--------,,_ ... '--------
SCORING CRITERIA MAXIMUM SCORE COMMENTS POINTS
The staff's experience with ;zy ,l-h1-r-l/ Y/-<1/'1·:VC engineering inspection projects 25 ; , (..,/£ (I ~t:,,' rb-, ;,-' c7'l through the State of Florida Small N
9 ~, ,;,_d~&-1 f · '
Cities (CDBG) Staff and Management/ Availability µ)rd,{ cf. t¼!L-¾i(1 e L of staff to perform {Include current
1 ti s-&<P .. workload of individual assigned to 25 7\-/
project)
Proposed approach to engineering inspection services of grant 20
(requires an outline of the ;)_()
proposed tasks to be performed)
Familiarity with local needs and 30 :;( conditions
TOTAL SCORE 100 ~t ---Rater's Name: Vw. J. ~tJ..""1.J,,,. Signatu,( J ,,/( L,
~
,.__) Date:
PLEASE NOTE: All scoring sheets are public records
'.,( ,,--
BAKER COUNTY, FLORIDA
RFP /RFQ Rating Sheet
RFP /RFQ # 2018-12
Name of Bid: t DBG Grant Engineering Design ServiceS'
Firm Name: tbrl-h Fht1da /?,a/e::Ucfrld &::rv1c~
SCORING CRITERIA MAXIMUM SCORE COMMENTS POINTS
The staff's experience with engineering design projects 25 :))-through the State of Florida Small Cities (CDBG) Staff and Management/ Availability
dd' of staff to perform (Include current workload of individual assigned to 25
project)
Proposed approach to engineering
IZ design services of grant (requires 20
an outline of the proposed tasks to be performed)
Familiarity with local needs and 30 Jb conditions
TOTAL SCORE 100 ii Raters Name: l{a\ml ]),If) JJTNJ Date: p- 2-{f 1.%
Signature - ~ ~ PLEASE NOTE: All scoring sheets are public records
BAKER COUNTY, FLORIDA
RFP /RFQ Rating Sheet
RFP/RFQ # 2018-12
Name of Bid: C0BG Grant Engineering Inspection Services·
Firm Name: tJ&rM fhndL PtP!P~ 3t¥V>-cfYJ
SCORING CRITERIA
The staff's experience with engineering inspection projects through the State of Florida Small Cities (CDBG) Staff and Management/ Availability of staff to perform (Include current workload of individual assigned to project)
Proposed approach to engineering inspection services of grant (requires an outline of the proposed tasks to be performed)
The staff's experience with administering projects through the 10 q State of Florida Small Cities (CDBG)
Staff and Management/ Availability of staff to perform (Include current
ff workload of individual assigned to 20
project)
Proposed approach to
11 administration of grant (requires 15
an outline of the proposed tasks to be performed)
Familiarity with local needs and 20 17 conditions
Fee or proposed fee basis 35 8V ¥ 5'5,~~o
TOTAL SCORE 100 CZ~
COMMENTS
Rater'sName: -~5" Sig~ei.me l>t)a)A)}"-:3
Date: ~-2-(p-tf PLEASE NOTE: All scoring sheets are public records
BAKER COUNTY, FLORIDA
RFP /RFQ Rating Sheet
RFP/RFQ # 2018-12
Name of Bid: CDBG Grant Administration'
Firm Name: l2tici h C/o,.,of~ofrss ,C)~(X I s(' r 11, c 6
SCORING CRITERIA MAXIMUM SCORE POINTS
The staff's experience with r: administering projects through the 10
State of Florida Small Cities (CDBG) Staff and Management/Availability of staff to perform {Include current ,~ workload of individual assigned to 20
project)
Proposed approach to /
administration of grant (requires 15
an outline of the proposed tasks f)
to be performed)
Familiarity with local needs and 20 zo conditions
_, Fee or proposed fee basis 35 37
TOTAL SCORE 100 1&
COMMENTS
Rater's Name: S-t;er.J(A./ Maf' {cMJ '( //4 Date: . I,, r ll, r I t"
Signature:>-~ ,
PLEASE NOTE: All scoring sheets are public records
BAKER COUNTY, FLORIDA
RFP /RFQ Rating Sheet
RFP/RFQ # 2018-12
Name of Bid: CDBG Grant Engineering Design Services
Firm Name: 'Jo,.../)1 7/or~&~S.$l~ ( Ser-vl C<.t
SCORING CRITERIA MAXIMUM SCORE COMMENTS POINTS
The staff's experience with engineering design projects 25 23 through the State of Florida Small Cities (CDBG) Staff and Management/Availability of staff to perform (Include current
1- 3 workload of individual assigned to 25
project)
Proposed approach to engineering design services of grant (requires 20 z,O an outline of the proposed tasks to be performed)
PLEASE NOTE: All scoring sheets are public records
BAKER COUNTY, FLORIDA
RFP /RFQ Rating Sheet
RFP/RFQ # 2018-12
Name of Bid: CDBG Grant Engineering Inspection ServiceS'
Firm Name: }JtJ,--1:.h 1/or-ccl.o.?robe.S.S{Ova I Sefl/{ C:(.S
SCORING CRITERIA MAXIMUM SCORE COMMENTS POINTS
The staff's experience with engineering inspection projects 25
2,? through the State of Florida Small Cities (CDBG) -Staff and Management/Availability of staff to perform (Include current zf workload of individual assigned to 25
project)
Proposed approach to engineering inspection services of grant 20 1J) (requires an outline of the pn;>posed tasks to be performed)
Familiarity with local needs and 30 "3'0 conditions
TOTAL SCORE 100 -1~
Rater's Name: SteVf..A.1 fVlar-Cz'-1r t' //4 j
Date: l., , 2(; • I Y' Signature:~
PLEASE NOTE: All scoring sheets are public records
Memorandum
To: Board of County Commissioners From: Kennie Downing, County Manager
Date: July 3, 2018
Re: Award of RFP 2018-06 Special Magistrate Services
BACKGROUND The County issued RF9 2018-06 seeking proposals from qualified individuals or firms to provide Special Magistrate Services for Code Enforcement issues. The Special Magistrate would have jurisdiction and authority to hear and decide alleged violations of the codes and ordinances of the County. The Special Magistrate shall have the same status, powers and duties as the Code Enforcement Board as allowed by F.S. 162, Part 1. Additionally, The Board of Commissioners adopted Ordinance 2018-03 on May 15, 2018 dissolving the Code Enforcement Board and allowing the use of a special magistrate for code enforcement hearings. DISCUSSION Two responses were received for this project and met all qualifications listed. Three staff members reviewed each response and contacted references for each candidate.
RECOMMENDATION After reviewing and conducting telephone interviews, staff is recommending the Board award RFP 2018-06 to Jeremy Primosch, Esq. Mr. Primosch’s resume is attached for your review. The hourly rate for this service will be billed at $150.00 per hour, travel included.
April 8, 2018
Jeremy T. Primosch, Esq. 12509 SW 154th St; Archer, FL 32618
Baker County Board of County Commissioners Administration Office 5 5 N. Third Street Macclenny, FL 32063
Dear Hiring Committee:
My name is Jeremy Primosch, and I would like to be considered for the Special Magistrate for Code Enforcement Issues that is currently being considered for Baker County.
I am a licensed attorney, and I am currently contracted with the City of Alachua as their Special Magistrate for Code Enforcement Issues. I have been with them since June 2015 and have presided over numerous hearings. While I have enjoyed working with them, I am interested in the Baker County position because I suspect I would be even busier. The City of Alachua has developed a collaborative approach to any code enforcement issues that arise, and as such, over the last year there have been few disputes that have required my services. While this outcome is a fortunate one for the city and its citizens, it has prompted me to explore taking on this role in areas where I can gain even more experience.
I have enjoyed my time as being a Special Magistrate and I feel that I would have much to offer Baker County. Besides having the experience of hearing numerous code enforcement issues, I along with City Manager Grafton "Cap" Wilson, created Rules of Procedure & Conduct for matters under this purview, which were adopted by the City of Alachua Board of Commissioners. I understand the issues I would be hearing and in addition to that, I understand the public policy reasoning for choosing to have a Special Magistrate for Code Enforcement Issues. I believe the goodwill and collaboration we fostered in Alachua is a model that should be replicated and I would enjoy doing my part to bring such success to Baker County.
I appreciate you taking the time to evaluate my candidacy, and I would love the opportunity for further consideration. If you have any questions, please do not hesitate to contact me.
Sincerely,
Jeremy Primosch, Esq. (770) 616-4199
Section One
EXPERIENCE CITY OF ALACHUA
Jeremy T. Primo sch 12509 SW 154th St; Archer, FL 32618
Special Magistrate Judge, June 2015 - Present Preside over code-enforcement disputes for the City of Alachua and issue rulings.
UNIVERSITY OF FLORIDA LEVIN COLLEGE OF LAW Associate Director; Center for Career Development, November 2013- Present
Alachua, FL
Gainesville, FL
Counsel students and alumni with their career goals, including reviewing application materials and providing feedback; implement and lead programs run through the Career Development office; reach out and enact various employer outreach strategies.
SAINT LEO UNIVERSITY Gainesville, FL Adjunct Professor, June 2015- Present Create curriculum for undergraduate Criminal Justice courses. Instruct online and in-person courses.
ERACLIDES GELMAN, LLC. Gainesville, FL Associate Attorney, January 2012- November 2013 Represented employers and insurance carriers in insurance defense matters; analyzed clients' exposure and advised on strategies to minimize liability; handled numerous hearings and trials.
FULTON COUNTY PUBLIC DEFENDER Atlanta, GA Assistant Public Defender, October 2009- December 2011 Represented defendants charged with felonies; counseled and advised clients on potential outcomes and strategies to best deal with their circumstances; conducted numerous trials and hearings.
L&J COMMERCIAL CONTRACTING Atlanta, GA President, January 2005- October 2009 Managed a successful commercial contracting company, while simultaneously attending law school; at its peak, company had 40+ employees with revenue exceeding $3 million/year.
EDUCATION GEORGIA STATE COLLEGE OF LAW
Juris Doctor, May 2009
UNIVERSITY OF NORTH CAROLINA Bachelor of Arts; May 1996
BAR ADMISSIONS Florida (20 IO); Georgia (2009)
INTERESTS Spending time with my family, tennis, exercising, reading
Atlanta, GA
Chapel Hill, NC
Section Two
Jeremy T. Primosch, Esq. 12509 SW 154th St; Archer, FL 32618
City of Alachua Special Magistrate for Code Enforcement Issues (June 2015 -present) Contact Person: Grafton "Cap" Wilson Director, Compliance & Risk Management Phone: (3 86) 418-6116 Email: gwilson@cityo fa lachua.org
Section Three
LEGAL WRITING
Jeremy T. Primosch, Esq. 12509 SW 154th St; Archer, FL 32618
ADMINlSTRATlVE INFORMATION ( a) Proof of active Florida Bar membership in good standing ( enclosed) (b) Qualifications required: see cover letter and resume ( c) Proof of Insurance - will obtain if needed
The Florida Bar 651 East Jefferson Street
Tallahassee, FL 32399-2300 Joshua E. Doyle 8S0/S6I-S600
Executive Director www.FLORIDABAR.org
State of Florida )
County of Leon )
I CERTIFY THE FOLLOWING:
In Re: 0077583 Jeremy Todd Primosch 147 Bruton Geer Gainesville, FL 32611-7630
I am the custodian of membership records of The Florida Bar.
Membership records of The Florida Bar indicate that The Florida Bar member listed above was admitted to practice law in the state of Flori~ on April 22, l0t0.
The Florida Bar member above is an active member in good standing of The Florida Bar who is eligible to practice law in the state of Florida.
Dated this 11th day of April, 2018.
Pam Gerard, Manager Membership Records Dept. The Florida Bar
PG:Rl0 CTM-08835
D d , ... , I : ,, •; ,, • .. ~ ' '•l• --····•''" ,.
.,,
BEFORE THE CODE ENFORCEMENT SPECIAL MAGISTRATE CITY OF ALACHUA, FLORIDA
CITY OF ALA ::HUA,
Petitior er,
,,s.
ROBERT L. SHARP, LUVENIA L. CURTIS, AND KEITH A. NEAL
l~espondent(s) ______ ....... !
Case No.: 8-16-3172
Violation Location: 13625 NW 158 Pl. Alachua, Fl, 32615 Also known as:
Parcel No.: 03131-078-000 located in the City of Alachua Alachua County, Florida
ORDER FINDING CODE VIOLATIONS AND
SETTING TIME FOR COMPLIANCE
This case was heard by the City of Alachua Code Enforcement Special Magistrate, at a quc1si judicial u, beginning at 10 AM November 28, 2016. The Special Magistrate, having heard testimony givf~n under o it· receiving other evidence presented by the Code !Enforcement Officer of the City of Alachua ("Cit t" 1
Respondent and other witnesses enters the following Order:
1. Findings of Fact:
a. l~espondents, Robert L. Sharp, Luvenia L. Curtis, and Keal A. Neal were proporly served~ · notice of these proceedings by:
( 1) Serving Affidavit of Violations, Request for Hearing and Amended Notic:e of Heari, ,~ certified mail, return receipt requested to Robert L. Sharp, Luvenia L. Curtis and I< e Neal to P.O. Box 235, Alachua, Fl, 32616 and,
b. J\ll three Respondents are the owners of record in the Alachua County Tax Co;!lectc,r's Of ic and were properly served with the notice of these proceedings and,
c. I ~e~;pondent Robert L. Sharp was present at the hearing who testified under oath e:nd otl 1e, took part in the Hearing and,
d. -·he City provided testimony of Code Enforcement Officer Linnelle Stewart and offere :I E1vidence and,
e. \ Vit11ess Leonard Markham appeared voluntarily and gave sworn testimony. The · vi I testified he lives directly next door to the Violation Location (hereafter "Property") c n: ,·iolations cited as unlawful use of the Property have been occurring over a pmiod of mo·e five years and,
f. \ Vitness Leonard Markham testified that the Respondent regularly brings trailer loads cf : rnalerials to the residence and breaks down the materials at all hours disrupting the p ~i!
rIature of the neighborhood and,
1
g. The disruptive nature of the activity has resulted in numerous calls to th1:l Alachua f 1
[lepartment and to Code Enforcement and,
h. The Respondent Robert L. Sharp admitted that he was using the PropEJrty to sto ·e c isassemble scrap material to generate income.
i. The Witness testimony, Respondent testimony, photographs and other voluminous e\ ic supported the testimony of Code Enforcement Officer Linnelle Stewart that since at lees· ~ 011 Respondent Robert L. Sharp has been bringing scrap materials to the residential P -c 1 v,here it was disassembled and hauled away to be sold. The activity of storir g disassembling scrap materials is prohibited in a residential district.
2. Conclu!;ions of Law:
a. The Respondents were properly served with notice of these proceedings and Resp JI·
Flobert L. Sharp appeared before the Magistrate, admitted to operating a salvage busine s: i stor;ng salvage materials and debris on the residential Property and,
b. :>perating a salvage yard in a residential district is a violation of Section 4.1-1 of the Ci ~lachua Land Development Regulations (LDRs) and,
c. :>utdoor storage of debris and scrap materials is a violation of Section 4.4-1 of the LDRs u 1
d. =>roof of these violations warrants entry of this Order.
THEREFORE,
1. The Respondent was, and remains in violation of City of Alachua LDR Sectior.;g 4.1-1 an j ,
and shall be granted twenty one (21) days, until December 19, 2016, to corre :::t tho viola th: discontinuing the salvage operation and outdoor storage of debris and scrap materials , . property.
DONE AND ORDERED at Alachua, Florida this .:J"2J'". day of /Vov, .-b\.,,
ti £ J,ifemy Primosch Special Magistrate
I 20 __!.!,,_,
Please direct al inquiries concerning fines and appeals to Linnelle Stewart, Code Enforceme,nt Officer, C Alachua. 15100 NW 142 Terrace, Alachua, Fl, 32615; telephone no. (386)418-6127.
CERTIFICATE OF SERVICE
I hereby 1:ertify that a copy of this Order Finding Code Violation and Setting Time for Compliance was serv K
upon Robert L. Sl1arp, Luvenia L. Curtis and Keith A. Neal by certified mail, return receipt requested to PO Box 23! , Alachua, Fl, 3261 B this ___ day of November, 2016.
Linnelle Stewart Code Enforcemer rt Officer City of Alachua
2
RESOLUTION 2018-31
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF BAKER COUNTY, FLORIDA, SUPPORTING THE ACQUISITION FINANCING EFFORTS OF THE BAKER COUNTY CORRECTIONS MANAGEMENT CORPORATION (BCCMC); PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Baker County Board of County Commissioners supported the initial
formation of the Baker Correctional Development Corporation (BCDC) to construct, operate and maintain a 512 bed, jail facility, office space for the Baker County Sheriff’s Office, and an Emergency Operations Center (the “Facility”), within Baker County, Florida; and,
WHEREAS, the Baker County Board of County Commissioners appointed and supports
the Directors of the Baker County Corrections Management Corporation (BCCMC); and
WHEREAS, as circumstances have changed over the years, the Baker County Board of County Commissioners recognizes the need for the Baker County Corrections Management Corporation (BCCMC) to acquire both the assets and liabilities of the BCDC in order to continue the operation and maintenance of the Facility; and,
WHEREAS, in addition to the use as the county jail, the Facility provides office space for the Baker County Sheriff’s Office, the Baker County Emergency Operations Center, a vehicle maintenance motor pool and storage for the Baker County Sheriff’s Office; and
WHEREAS, Baker County intends to use the Facility to securely house county inmates
and house other county operations, regardless of whether the Facility is operated by the BCDC or the BCCMC; and
WHEREAS, to date, Baker County has paid more than $31,690,370 to the BCDC for use
of the Facility; and WHEREAS, Baker County holds a future property interest in the Facility, in that, after
repayment of the debt owed on the facility, ownership of the property will transfer to Baker County, Florida; and
WHEREAS, the Baker County Board of County Commissioners recognize the United
States Department of Agriculture (USDA) seeks an assurance of income from Baker County in support of the BCCMC’s acquisition financing application; and
WHEREAS, Baker County intends to continue to support the Facility, provided that the
citizens and visitors to Baker County, Florida would not be subject to a reduction in services provided for health, safety and well-being.
NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of
Baker County, Florida that in Baker County, Florida, as follows:
1. If the BCCMC is unable to make a payment of the principal and / or interest relating to the USDA debt, and after the receipt of sixty (60) days written notice, then Baker County, Florida covenants to budget and appropriate funding, by budget amendment if necessary, from Legally Available Non-Ad Valorem Revenues, as the term is defined herein, to supplement the payment deficiency.
2. Legally Available Non-Ad Valorem Revenues means all revenues of the County
derived from any source whatsoever, other than ad valorem taxation on real and personal property, which are legally available to make the payments of principal and interest on the USDA debt, but only after provision have been made by the County for payment of services and programs which are for essential public purposes affecting the health, welfare and safety of the inhabitants of the County, and general governmental obligations of the County or which are legally mandated by applicable law. Legally Available Non-Ad Valorem Revenues shall not include: any Ad Valorem or Restricted Revenue sources of Baker County; federal grants; state grants; special assessments; all outstanding encumbrances; all funds committed pursuant to County Resolution / Memorandum of Understanding; and Contingency funds.
3. Such covenant on the part of the County shall be cumulative to the extent not paid, and
shall continue until Legally Available Non-Ad Valorem Revenues or other available funds in amounts sufficient to make all required payments shall have been budgeted, appropriated and actually paid. Notwithstanding the foregoing, the County is not covenanting to maintain or continue any activities, services, or programs now maintained or provided by the USDA, including those programs and services which generate user fees, regulatory fees, or other Non-Ad Valorem Revenues.
4. No provision of the foregoing Resolution creates any lien upon or pledge of such
Legally Available Non-Ad Valorem Revenues, nor does it preclude the County from pledging in the future a particular source or sources of Non Ad-Valorem Revenues. However, the covenant to budget and appropriate in its Annual Budget for the purposes and in the manner stated herein shall have the effect of making available in the manner described herein Legally Available Non-Ad Valorem Revenues and placing on the County a positive duty to budget and appropriate, by amendment if necessary, amounts sufficient to meet its commitments hereunder.
PASSED AND ADOPTED this 3rd day of July, 2018, at a regular meeting of the Baker
County Board of County Commissioners. ____________________________________ Robert L. Steele, Chairman Attest: _________________________________ Stacie D. Harvey, Clerk
July 3, 2018 Mr. Joseph M. Mueller USDA Rural Development Post Office Box 147010 4440 Northwest 25th Place Gainesville, Florida 32614‐7010 Re: Support for the Baker County Corrections Management Corporation USDA Acquisition Financing Dear Mr. Mueller: On behalf of the Board of County Commissioners of Baker County, Florida, please accept this letter as support of the proposed acquisition financing for newly created, not‐for‐profit corporation, the Baker County Corrections Management Corporation (“BCCMC”). It is my understanding the BCCMC will acquire the Baker Correctional Development Corporation’s Facility through the issuance of debt by BCCMC with the assistance of USDA‐Rural Development and that this acquisition may also produce interest savings. The ability of BCCMC to secure permanent financing through USDA‐ enhanced funding will aid Baker County as well as the facility in continuing to provide secure housing for the detention facility, Sheriff’s Offices, Emergency Operation Center, the 911 Call Center, court rooms, and a vehicle maintenance / warehouse complex while operating under the most sound financial structure available. I fully support BCCMC and Baker Correctional Development Corporation in their efforts to move forward with the application for USDA federal assistance. Thank you for your support of the proposed financing. Sincerely, Robert L. Steele, Chairman Baker County Commission
Re: Positive Financial Impact if USDA Acquisition Financing is Approved for Baker County Corrections Management Corporation (“BCCMC”) Dear Ms. Robison: The Board of County Commissioners of Baker County, Florida, “the County” envisions a positive financial impact when the BCCMC acquisition of the jail is approved, as the savings to the debt will free up funding so the County can focus on other vital services such as the Baker County Fire Department. First, a bit of history… When the jail opened in 2007, the County’s average inmate count was 95 inmates per day. During the early years when the jail wasn’t completely filled to capacity, the County bared a larger and larger financial burden to keep the jail staying in the green by increasing the inmate count to 170. The County was billed at a “cost per inmate”. Since the jail opened, the County’s reserves have depleted from $16 million, down to $4 million with all extra funding going to jail fees and inmate medical fees. We’re a small County with an operating budget of just over $31,000,000 and using our reserves for only one purpose (the jail), has resulted in not being able to fund other vitally needed functions, such as our volunteer fire department. Baker County has always had a volunteer fire department, with one (1) full‐time firefighter, the Fire Chief. With just one full‐time fire employee for the entire county, the balance of firefighting services are provided by volunteers who are paid on a stipend. Many years ago, Baker County had almost 100 volunteers available to answer a fire call, however as firefighter’s certification standards became more stringent, it’s more difficult to retain folks that want to volunteer as
firefighters because the training requirements are so extensive. We have about 30 volunteers on our roster today, and the majority of these volunteers have full‐time jobs with other fire departments. They volunteer with Baker County on their off‐time. Several of our eight fire stations are unmanned most of the daytime hours and are open only when the volunteers arrive for a fire call or a fire shift. There have been several times when the only person that shows up to a fire or vehicle rescue during the day is our one firefighter employee, the fire chief. Needless to say, having a one‐man fire department, with no guarantee that volunteers will assist, greatly worries the County in providing adequate services to our citizens. If no volunteers come to assist, the County resorts to calling the nearby City of Macclenny Fire Department or the City of Jacksonville Fire/Rescue for assistance. Our fire trucks are old and outdated with an average of 12 years old. All of our fire stations need rehabilitation and expensive repairs, which the county can’t afford. The County has no funding to purchase new fire trucks, make improvements to the fire stations, or hire additional full‐time firefighters. It is the County’s hope that the BCCMC’s acquisition of the jail’s debt could free up money in the County’s budget; hence redirecting financial priorities from the jail to the Fire Department. We really need this acquisition to be approved for the future safety of our citizens, their homes and businesses within Baker County.
Sincerely, Robert L Steele, Chairman Baker County Commission
New River Solid Waste Association NE 157th Street Raiford, FL 32083-0647 Attn: Mr. Perry Kent
Mr. Kent,
Pursuant to our conversation on June 18, I would like to take a few moments to present some information on the topics of conversation regarding pricing for the services of Reliable Recycling and Shredding Services and our ability to continue servicing the citizens of the area in an efficient and economically beneficial way for all parties.
As you are aware, in October of 2018 I will have provided my services for 4 years at no charge to your organization. This equates to a minimum of 154 pickups per month to the tri-county area. As you are also undoubtedly aware, this period of economic growth in our country and region has caused many trickle-down effects on our business. Principle among these changes is the declining prices of recycled materials on the market (please reference 24-month market pricing information previously delivered), compounded by rising fuel costs and ever-increasing insurance premiums. The many costs associated with providing this service cannot be overstated, and it is a burden that I simply cannot continue to bear.
Again, I cannot stress the importance of the great relationship we have built between our companies and the services that I provide. I take great pride in making sure we perform our services efficiently and in a manner that benefits the citizens you serve, as well as our customers. I take this ideology very seriously and work hard to make sure we give our best.
With all that said, I want to create a system that continues to be beneficial to both of our organizations so that we can together continue to serve the people of Union, Baker, and Bradford counties, as I have received generous praise from the citizens about the services that we provide through your facilities.
I am proposing a modest fee that will allow me to continue to provide this service while helping to offset some of the costs that have continued to escalate in our business. This fee would be significantly lower than any competitors, if there were any other companies that would be willing to do it all. My proposal allows flexibility in budgeting for this cost increase, yet fair enough to help us continue to serve you.
I would like to present the following options:
Full Site Service
Fee:
Details of Service:
$150 per month, per location
Reliable Recycling and Shredding Services agrees to continue servicing each collection site with weekly pickup of collected cardboard and monthly pickups of aluminum cans, metal cans, and print newspaper at all locations detailed below.
P.O. Box 238 Lake City, FL 32056 Phone: 386.752.7022 Fax: 386.752.5936
Baker County Collection Sites - Current Pickup Schedule and Inventory Seven Sites with 24 Containers
LOCATION Type Container Number of Containers Pickup Interval Olustee Site Cardboard Container 1 Weekly
Newsprint Container 1 Monthly
Cans/Metal Container 1 Monthly
Mud Lake Site Cardboard Container 1 Weekly
Newsprint Container 1 Monthly
Cans/Metal Container 1 Monthly
County Road 228 Site Cardboard Container 2 Weekly
Newsprint Container 2 Monthly
Cans/Metal Container 1 Month!'{
Steel Bridge Road Site Cardboard Container 2 Weekly
Newsprint Container 1 Monthly
Cans/Metal Container 1 Monthly
Sanderson Site Cardboard Container 1 Weekly
Newsprint Container 1 Monthly
Cans/Metal Container 1 Monthly
County Road 125 North Site Cardboard Container 1 Weekly
Newsprint Container 1 Monthly
Cans/Metal Container 1 Monthly
Cuyler Site Cardboard Container 1 Weekly
Newsprint Container 1 Monthly
Cans/Metal Container 1 Monthly
Bradford County Collection Sites - Current Pickup Schedule and Inventory Six Sites with 25 Containers
LOCATION Type Container Number of Containers Pickup Interval 229 Site Cardboard Container 1 Weekly
Newsprint Container 1 Monthly
Cans/Metal Container 1 Monthly
Keystone Site Cardboard Container 4 Weekly
Newsprint Container 3 Monthly
Cans/Metal Container 2 Monthly
Sampson Site Cardboard Container 1 Weekly
Newsprint Container 1 Monthly
Cans/Metal Container 1 Monthly
Brooker Site Cardboard Container 1 Weekly
Newsprint Container 1 Monthly
Cans/Metal Container 1 Monthly
Lawtey Site Cardboard Container 1 Weekly
Newsprint Container 1 Monthly
Cans/Metal Container 1 Monthly
Starke Site Cardboard Container 2 Weekly
Newsprint Container 1 Monthly
Cans/Metal Container 1 Monthly
Union County Collection Sites - Current Pickup Schedule and Inventory Five Sites with 20 Containers
LOCATION Type Container Number of Containers Pickup Interval State Road 121 Site Cardboard Container 3 Weekly
Cans/Metal Container 1 Monthly Providence Site Cardboard Container 3 Weekly
Newsprint Container 2 Monthly
Cans/Metal Container 1 Monthly Palestine Site Cardboard Container 1 Weekly
Newsprint Container 1 Monthly
Cans/Metal Container 1 Monthly Raiford Site Cardboard Container 1 Weekly
Newsprint Container 1 Monthly
Cans/Metal Container 1 Monthly
In my conversation with Mr. Kent, he requested a price for servicing one central location in each county where residents could choose to carry their recyclable goods for drop-off.
Central Site Service
Fee:
Details of Service:
$500 per month, per central site chosen by each county
Reliable Recycling and Shredding Services agrees to provide service to one central collection site in each county with weekly pickup of collected cardboard and monthly pickups of aluminum cans, metal cans, and print newspaper at the specific central collection site designated by each county. This includes a maximum of five (S) Cardboard Containers, three (3) Newsprint Containers, and three (3) Cans/Metal Containers. These containers would be collected weekly for cardboard, monthly for newsprint, and monthly for cans/metal. Additional collection containers may be requested by each individual county for their central collection site at a cost of $65 per container, per month.
It is my sincere hope that I can continue to provide my services to NRSWA and ultimately the citizens of the Tri-County area. I firmly believe these pricing options will allow me to continue to have trucks and personnel in the area to service your collection sites efficiently while also meeting the financial obligations of the county commissioners to the citizens of Baker, Bradford, and Union counties. Without the benefit of an agreement on one of these proposed options, I regretfully must inform you that my services at no charge will cease effective October 1, 2018.
Please feel free to contact me anytime to discuss.
Sincerely,
Ed Higgs Owner
Baker County
Recycling Discussion Agenda Item #8 June 26, 2018
7 Sites x $150 per month = $12,600 Annual Expense
1 Central Location x $500 per month = $6,000 Annual Expense
Bradford County 6 Sites x $150 per month = $10,800 Annual Expense 1 Central Location x $500 per month = $6,000 Annual Expense
Union County 5 Sites x $150 per month = $9,000 Annual Expense 1 Central Location = $500 per month = $6,000 Annual Expense
Tons summary by county {Estimate) Baker 9 cardboard cans 700 pounds each x 9 = 6300 x 52 weeks = 163.80 tons p/year 7 newsprint cans 2500 pounds each x 9 = 17500 x 12 months= 105.00 tons p/year 7 metal cans 200 pounds each x 7 =1400 x 12 months = 8.4 tons p/year
277 Tons X $28 per ton= $7,756 Disposal Cost Annually
Bradford 10 Cardboard cans 700 pounds each x 10 =7000 x 52 weeks= 182.00 tons p/year 8 newsprint cans 2500 each = 20000 x 12 months = 120.00 tons p/year 7 metal cans 200 pounds each x 7 = 1400 x 12 months = 8.4 tons
310 Tons X $28 per ton = $8,680 Disposal Cost Annually
Union 9 cardboard cans 700 pounds each x 9 = 6300 x 52 = 163.80 tons p/year 6 newsprint cans 2500 pounds each x 6 = 15000 x 12 = 90.00 tons p/year 5 metal cans 200 pounds each x 5 = 1000 x 12 = 6.0 tons p/year
259 Tons x $28 per ton = $7,252 Disposal Cost Annually
RESOLUTION 2018-29
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF BAKER COUNTY, FLORIDA, ADOPTING AN AMENDMENT OF THE BUDGET FOR FISCAL YEAR 2017-2018; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Board of County Commissioners of Baker County, Florida, set forth the appropriations and revenue estimate for the budget amendment for Fiscal Year 2017-2018 from $38,574,160 to $41,647,462.89 for various requests (attached).
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Baker County, Florida, that:
1. The Fiscal Year 2017-2018 Budget Amendment be adopted.
2. This resolution shall take effect immediately upon its adoption.
Approved and resolved on the 3rd day of July 2018 by the Baker County Board of County Commissioners.
BOARD OF COUNTY COMMISSIONERS OF BAKER COUNTY, FLORIDA
___________________________________ Robert L. Steele, Chairman
Attest:
_____________________________ Stacie D. Harvey, Clerk to the Board
RESOLUTION 2018‐29
BAKER COUNTY BOARD OF COUNTY COMMISSIONERS
BUDGET AMENDMENTS FOR FISCAL YEAR 2017‐2018
Beginning Budget 38,574,160.00$
West Mims Fire Dept. Pay Volunteers and Chief 11,707.92$
Nursery Blvd. SCOP‐Construction 500,000.00$
DEO ‐ Woodstock Project 2,297,054.35$
Baker County School Board ‐FEMA IRMA Sheltering 11,540.62$
Baker County School Board ‐ School Resource Officers 253,000.00$
3,073,302.89$
Ending Budget 41,647,462.89$
July 3, 2018
Fire Protection Assessment UpdatePresentation of Results
Baker County, Florida
Agenda
1Background
2 Methodology Discussion
3 Revenue Neutral Assessment Calculation
4 Full Cost Recovery Assessment Calculation
5 Next Steps
() Stantec
Background1
Background• County has retained Bryant Miller Olive (BMO) and Stantec
to update the Fire Assessment Calculations• Chris Roe, Esq – BMO• Erick van Malssen, Consulting Manager – Stantec
• In addition, calculate potential EMS assessments for consideration in FY 2020• EMS Assessments may include incorporated areas of County
• Objectives of Fire Fee update:• Update fee calculations utilizing the existing methodology• Utilize most current available data:
Background• Existing Fire Protection Fee Discounts
• Senior Citizen: 25%• Disability: 25%• Hunt Camp: Dwelling Unit Charge Only• Indigent: 100% Discount on first Dwelling Unit• Permanent Service Disability: $25 discount
• Unless otherwise directed, current fee calculations assume the same exemptions and discounts
() Stantec
Methodology Discussion2
Calls for Service Methodology• Current methodology used by the County • Most common and widely used Fire Protection
Assessment Methodology in Florida• Method generally upheld by Florida Court system• Allocates costs of Fire Protection Service to
property classes based upon historical demand for services
Assessment Calculated by Property Class• Residential properties assessed per Dwelling Unit• Non-Residential properties assessed per Square
Footage of developed structures() Stantec
Calls for Service Methodology
Call Incident Data:• 3 Years of Data from Jan 1, 2015 – Dec 30, 2017 • Includes only Fire or First Responder calls to real
property• EMS/ALS calls excluded and used for EMS Fee
Calculation
Residential72.40%
Non-Residential
27.60%
Fire Protection Calls for Service Update
() Stantec
Preliminary Assessment Calculations
FY 2019 Full Cost Recovery
3
FY 2019 Full Cost Recovery Fire Assessment Calculation
Full Cost Recovery Rate Calculation:• Utilizes FY 2019 Preliminary Fire Budget
FY 2019Fire Net Revenue Requirement Budget
Personnel Services 222,372$ Operations & Maintenance 179,320$ Fire Operating Budget 401,692$ Capital Outlay 344,200$ Total Fire Annual Expenses 745,892$ Less: Interest and Misc. Revenues (1,000)$ Net Fire Budget 744,892$ Plus: Statutory Discount & Conting 37,245$ Fire Net Revenue Requirement 782,136$
() Stantec
FY 2019Allocated Allocated Fire Protection
Assessment Class Costs Units Unit Type Assessment
Residential 566,322$ 7,079 per Dwelling Unit 80.00$ Non-Residential 215,815$ 1,238,008 per Sq Ft 0.17$
FY 2019 Full Cost Recovery Fire Assessment Calculation
Calls for Service AllocatedAssessment Class Allocation % Costs
Residential 72.4% 566,322$ Non-Residential 27.6% 215,815$ Total Fire Protection Net Rev. Requirement 782,136$ Less: Exemptions (81,067)$ Less: Discounts (21,775)$ Total Billed Assessment 679,294$ Less: Statutory Discount & Contingency (1) (33,965)$ Estimated Net Collected Revenue 645,329$
(1) Estimated at 5% of NRR
() Stantec
Full Cost Recovery Property Impacts - Residential
$-
$100
$200
$300
$400
$500
$600
$700
$800
Single Family Home Mobile Home Multi-Family w/4 Units Mobile Home Parkw/10 Units
$30.50 $30.50
$122.00
$305.00
$80.00 $80.00
$320.00
$800.00
Baker County Residential Assessment Comparison (Fire) Prior Fire Bill New Fire Bill• •
() Stantec
Full Cost Recovery Property Impacts – Non-Residential
Personnel Services 222,372$ 227,931$ 433,629$ 444,470$ 455,582$ Operations & Maintenance 179,320$ 183,803$ 188,398$ 193,108$ 197,936$ Fire Operating Budget 401,692$ 411,734$ 622,027$ 637,578$ 653,518$ Capital Outlay 344,200$ 344,200$ 344,200$ 344,200$ 344,200$ Total Fire Annual Expenses 745,892$ 755,934$ 966,227$ 981,778$ 997,718$ Less: Interest and Misc. Revenues (1,000)$ (1,000)$ (1,000)$ (1,000)$ (1,000)$ Net Fire Budget 744,892$ 754,934$ 965,227$ 980,778$ 996,718$ Plus: Statutory Discount & Conting 37,245$ 37,747$ 48,261$ 49,039$ 49,836$ Fire Net Revenue Requirement 782,136$ 792,681$ 1,013,489$ 1,029,817$ 1,046,553$ % Change 1.3% 27.9% 1.6% 1.6%
Residential Rate per Dwelling Unit 80.00$ 81.08$ 103.67$ 105.34$ 107.05$ Non-Residential Rate Sq Ft 0.17$ 0.17$ 0.22$ 0.22$ 0.22$
Projected
() Stantec
Next Steps5
Decisions & Next Steps• Identify level of cost recovery for assessment for FY 2019
• Up to Full Cost Recovery previously presented
• Identify maximum rate for future year assessments• County is limited to raise rates up to advertised and
adopted maximum
• Initial Resolution Adoption – July 3• First Class Notices Mailed to Property Owners – July 18• Final Resolution Adoption – August 7• TRIM Notices Sent by Property Appraiser - August• Final Tax Roll Deadline – September 15
Next Steps for Implementation
() Stantec
Discussion
Presentation Contact Information:Erick van Malssen, Managing ConsultantPhone: 904-247-0787Email: [email protected]
\* mergeformat
Baker County, FL
FY 2019 Fire Protection Non-Ad Valorem Assessment Study
Draft Report
June 27, 2018
June 27, 2018 Ms. Kennie Downing County Manager Baker County 55 N 3rd St. Macclenny, Florida 32063
Re: FY 2019 Fire Protection
Non-Ad Valorem Assessment
Study
Draft Report
Dear Ms. Downing,
Stantec Consulting is pleased to present this Draft Report of the
FY 2019 Fire Protection Non-Ad Valorem Assessment Study,
which we have conducted for the County. This report presents
the final analysis and outcomes of the study to the County
Commission for adaptation alongside the Final Resolution.
If the Commission has any questions, please do not hesitate to
contact me by phone at (904) 247-0787, or via email
1.1 STUDY OBJECTIVES & PROCEDURES The objective of this study is to calculate a Fire Protection Non-Ad Valorem Assessment Program resulting
in sufficient assessment rates to recover the full cost requirements of providing Fire Protection service to
properties within the County service area for Fiscal Year (FY) 2019 and subsequent years. The costs
associated with these services are intended to be recovered in proportion to the benefit received from these
services provided by the County. The town of Glen St. Mary (the Town) has opted into the assessment
program for FY 2019, and as such the property, cost, and call incident data for the Town has been included
in the analysis.
The study first identifies the full Fire Protection cost requirements for FY 2019, recognizing the high level
of service traditionally provided by the County. We also projected annual cost requirements for providing
Fire Protection in each year of a multi-year projection period from FY 2019 through FY 2023. This was
accomplished through several interactive work sessions with County staff to confirm allocation parameters,
cost escalation rates, and the projected capital improvement plan.
The projection of costs through FY 2023 calculates the necessary annual adjustments to the Fire Protection
Assessments in order to achieve 100% cost recovery through the projection period. This phase of the
analysis is used to calculate the maximum assessment rates that could potentially be adopted alongside
the FY 2019 assessment rates. The maximum assessment rate is intended to provide the County with the
means of adjusting the Fire Protection Assessment in future years, in order to achieve or maintain 100%
cost recovery without having to undergo the special notification and hearing procedures instituted for the
initial assessment adoption, methodology updates or rate adoption beyond the current maximum adopted
rate.
The FY 2019 Fire Protection service revenue requirement was then apportioned to improved residential
and non-residential property classes based upon property data, the existing Fire Protection Non-Ad
Valorem Assessment Roll obtained from the Baker County Property Appraiser’s Office (Property Appraiser),
and National Fire Incident Reporting System (NIFRS) calls for service data provided by the County’s Fire
Department. Once the allocations were completed, a Fire Protection Assessment rate structure was
designed, and specific Fire Protection Assessment rates were developed; the results of which are
presented herein.
1.2 SPECIAL ASSESSMENT METHODOLOGY The development of a non-ad valorem assessment to fund Fire Protection service requires that the services
and facilities, for which properties are to be assessed, confer a special benefit upon the property burdened
by the assessment. Simply stated, there must be a logical relationship between the services and facilities
provided and the benefit to real property assessed.
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In addition to the special benefit requirement, the costs associated with providing the services and facilities
must be reasonably apportioned to the properties that receive a benefit from Fire Protection service in
proportion to the benefit received. Therefore, the recommended Fire Protection Assessments calculated
in this study were developed such that the costs incurred by the County in providing Fire Protection service
will be recovered through assessments to properties in proportion to the benefit received by the demand
for service as reflected in the calls for service from each respective property class.
This section describes the assessment methodology used to develop the Fire Protection Assessments in
this report. The first section discusses relevant Florida Law regarding special non-ad valorem
assessments, followed by sections discussing how Florida Law has been applied to the determination of
special benefit and the apportionment of the annual revenue requirements of the Fire Protection
Assessment to benefitting properties.
1.3 FLORIDA LAW GOVERNING SPECIAL ASSESSMENTS This section discusses relevant Florida Law regarding special non-ad valorem assessments as it relates to
the City’s proposed Fire Protection Assessment program. The discussion covers how Florida law relates
to special benefit and proportional benefit.
Special non-ad valorem assessments are a revenue source available to local governments in Florida to
fund capital improvements as well as operations and maintenance expenses for essential services such as
roads, drainage, Fire Protection services, utilities, etc. Florida case law has established two requirements
for the imposition of a non-ad valorem special assessment. These two requirements have become known
as the “two-pronged test.” They are 1) the property assessed must derive a special benefit from the
improvement, service or facilities provided, and 2) the assessment must be fairly and reasonably
apportioned among the properties that receive the special benefit.
In considering special benefit, the following question must be considered, “Can a special benefit be derived
from Fire Protection service by all properties within the County to meet the first prong of the two pronged
test, even if all properties are not improved and/or do not receive calls for service?”. The answer is yes,
based in part upon the Florida Supreme Court determination in City No. 1 of Polk County v. Jenkins, a
sufficient special benefit is derived by the availability of fire services to justify the imposition of the special
assessment. Also, in Meyer v. City of Oakland Park, the Court upheld a sewer assessment on both
improved and unimproved property, stating that the benefit need not be direct or immediate but must be
substantial, certain and capable of being realized within a reasonable time. Likewise, In County of Hallendale v. Meekins, the Court indicated that the proper measure of benefits accruing to property from
the assessed improvement was not limited to the existing use of the property, but extended to any future
use that could be reasonably made.
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1.3.1 Proportional Benefit It is well settled under Florida law that local governments are afforded great latitude regarding legislative
determinations of special benefit and reasonable apportionment of costs (as evidenced by the Florida
Supreme Court finding in County of Boca Raton v. State of Florida), that the apportionment of benefits is a
legislative function, and that legislative determinations as to benefit and apportionment will be upheld unless
the determination is arbitrary – that is, if reasonable persons may differ as to whether the land assessed
was benefitted by the local improvement, the findings of the County officials must be sustained. In City of Boca Raton v. State of Florida, the Florida Supreme Court also determined that the manner of the
assessment is immaterial and may vary, as long as the amount of the assessment for each tract is not in
excess of the proportional benefits as compared to other assessments on other tracts. Accordingly, while
any number of methodologies may be available for a given service or improvement, the community
imposing the assessment is at liberty to select the methodology, which provides the best fit in terms of local
needs and circumstances.
1.3.2 Special Benefit – The First Prong of the Two Pronged Test In considering special benefit, it is important to consider that the County maintains its Fire Protection
resources at a level that provides a response readiness condition to respond to calls for service throughout
the County at relatively equal levels of service. When needed, responses are made to calls for service
without discrimination as to the property type, size, location within the County limits, or any other factors
specific to the property requiring the service. Based upon discussions with County staff, regarding the
extent and nature of the Fire Protection Services provided, we have concluded that all developed parcels
within the County receive a special benefit from the Fire Protection Services provided. Such benefit is
independent of, and realized even in the absence of, a call or need for actual service. The benefits include:
• Continuous availability of immediate response to fire.
• Provision of first responder medical aid to protect the life and safety of occupants.
• Enhanced property value, marketability of and/or ability to develop property.
• Rescue against the spread of fire to neighboring parcels, thereby limiting and containing liability.
• Increased use and enjoyment of the parcel derived from continual and immediately available
comprehensive Fire Protection service should the need arise.
• Enhanced marketability and value of the parcel when compared to a similarly configured parcel for
which Fire Protection services are unavailable.
Therefore, the first prong of the two pronged test (the property burdened by the assessment must derive a
special benefit from the service provided by the assessment) is met because all developed properties in
the County limits receive a special benefit from the Fire Protection service provided.
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1.3.3 Fair Apportionment – The Second Prong of the Two Pronged Test In considering the assessment methodology, the second prong of the two pronged test requires that the
costs of the assessment must be fairly and reasonably apportioned among the properties that receive the
special benefit. The Fire Protection services apportionment methodology used in this study allocates
assessable costs based on the demand for Fire Protection services by classes of real property use as
identified on the real property assessment roll prepared for the levy of ad valorem taxes. First, the
assessable Fire Protection costs are allocated among real property use categories based upon the
historical demand for these services (cost apportionment). This demand is identified by examining the past
four years of fire incident/calls for service data as reported by the County to the State Fire Marshal’s office.
Second, the costs attributed to each property class are apportioned among the parcels on a per dwelling
unit basis for Residential uses, and on a square footage basis for Non-Residential uses (parcel
apportionment).
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2 CALCULATION OF NET REVENUE REQUIREMENT
This section presents the basis and results from the calculation of the FY 2019 Net Revenue Requirement
(NRR) that will fund 100% of the costs of the County’s Fire Protection services within County limits. The
NRR will be the basis for the FY 2019 Fire Protection Assessment calculations presented in Section 3 of
this report. In addition to the FY 2019 NRR, this section also presents the projection of costs through FY
2023 in order to identify the assessment rates necessary to fully fund Fire Protection services throughout
the projection period.
2.1 BUDGET ALLOCATION The FY 2019 Net Revenue Requirement (NRR) will be the basis for the FY 2019 Fire Protection
Assessment calculations. In addition to the FY 2019 NRR, the projection of costs through FY 2023 are
used in order to identify the assessment rates necessary to fully fund Fire Protection services throughout
the projection period (the Maximum Assessment Rate). The FY 2019 NRR and projected costs are based
upon the preliminary FY 2019 budget as assembled by Staff at the time of this study.
Florida case law requires that the imposition of a special assessment for Fire services may only fund Fire
Protection services and first response rescue services. A Fire Protection Assessment may not fund
Emergency Medical Services (EMS), including transportation (Florida Supreme Court opinion in County of
North Lauderdale v. SMM Properties). Baker County provides Emergency Medical Services to properties
within County limits, and budgets the costs of providing EMS services separate from Fire Protection
services. As such, no further allocation of costs related to EMS services was performed as part of this
study as all costs are contained within the EMS service budget.
2.1.1 Projection of Net Revenue Requirement In order to calculate the Fire Protection Net Revenue Requirement (NRR) for FY 2019 and beyond, the FY
2019 preliminary Fire Protection budget was projected on a line item basis using cost escalation factors
identified by County Staff. The projected Capital Improvement Program was also provided by County Staff,
and as such, the Fire Protection capital items were included in the budget projection
We used the projected budget as the basis to develop the Net Revenue Requirement (NRR) to allocate
amongst the property classes for the FY 2019 Fire Protection Assessment calculations. In each year of the
projection period, offsetting revenues from other sources were deducted from the expenditure
requirements. A 5% allowance for early payment discounts and non-collection contingency was included
to determine the annual assessment revenue requirement. The final projection of Fire Protection Net
Revenue Requirement for FY 2019 – FY 2023 is presented in Table 2 below. The Net Revenue
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Requirement in FY 2019 is the 100% Cost Recovery or Maximum Allocated costs for the assessments
Fire Rescue Net Revenue Requirement 782,136$ 792,681$ 1,013,489$ 1,029,817$ 1,046,553$
Projected Budget
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3 CALCULATION OF FIRE PROTECTION ASSESSMENTS
This section presents the results of the Fire Protection Assessment calculations and our recommendations
based upon those results.
3.1 ASSESSMENT PROPERTY CLASSIFICATIONS This assessment study will utilize the County’s current Fire Rescue Assessment property classifications as
the basis for all apportionments to property classes. The property classifications utilized in this study are
as follows:
• Residential
• Non-Residential
3.2 CALLS FOR SERVICE ANALYSIS The costs identified in this study were apportioned to property categories based upon an analysis of the
calls for service data provided by the County Fire Department. The call/incident data was used to identify
the number and type of incident calls for a period of January 1, 2015 – December 31, 2017. The call/incident
data was extracted from the National Fire Incident Reporting System (NIFRS).
The data field containing the type of action was used to separate calls determined to be for EMS, and those
that mandated Fire Protection or First Responder response. Only calls with non-EMS incident types and
action types were used for the apportionment of the Fire Protection Assessments. Schedule 1 and
Schedule 2 of Appendix A presents the full list of unique incident types and action types, respectively, in
the data set provided by the City, and the identification of each incident and action type as being either Fire
Protection or EMS for the assessment calculations. The call data represented 3,680 calls over the time
period. Of these calls, 1,593 were identified as Fire related, 1,884 were identified as EMS, and the
remaining 203 calls were classified as Non-Specific.
Beyond identifying the incident type and action type, we then allocated the Fire calls using property types
as coded in the call data. Schedule 3 of Appendix A presents each unique property use code in the NIFRS
data, and the application of the property categories to each code as utilized in this study. Of the 1,593 calls
identified as Fire related, 511 were calls to real property and specific property uses. Of the 511 calls, 370
(72.4%) were related to Residential properties, 141 (27.6%) were related to Non-Residential properties.
The remaining calls were to non-real property or non-specific property and were therefore excluded from
the apportionment analysis.
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3.3 APPORTIONMENT OF FIRE PROTECTION COSTS (NRR) The next step is to apportion the costs to each benefit cost pool to property categories based upon an
analysis of the calls for service data provided by the Baker County Fire Department. The allocation of costs
between property classes is presented below in Table 3.
Table 3
3.4 ASSESSMENT ROLL AND PROPERTY DATA ANALYSIS The basis for creating the FY 2019 Assessment calculations and associated assessment roll is the County’s
FY 2018 certified Fire Protection Assessment Roll (the FY 2018 Roll) and the full parcel database as
provided by the Baker County Property Appraiser. The property database identifies 8,847 parcels within
the unincorporated area of the County, and 231 additional properties in the Town of Glen St. Mary for a
total of 9,078 properties in the MSBU service area. Each parcel in the MSBU service area was assigned
units for the assessment calculations based upon the fields available through the Property Appraiser’s
Assessment Roll and Property Database.
The specific methodology and underlying assumptions for the parcel apportionment within each category
of property use is generally described in this section. The apportioned costs to each property category are
divided amongst the assessment units by category to create the Assessment Rate. Table 4 below presents
each property classification and the associated Assessment Unit used in creation of the Assessment Rate.
Table 4
3.4.1 Excluded, Exempt and Discounted Properties Certain parcel types are exempt by State statutes or case law from non-ad valorem assessments such as
this Fire Protection Assessment. Other parcels, such as lake bottoms, marshes, and properties that will
likely never develop, are typically excluded from such assessments because they receive no benefit from
FY 2019Calls for Service Allocated
Assessment Class Allocation % Costs
Residential 72.4% 566,322$ Non-Residential 27.6% 215,815$ Total Fire Rescue Net Revenue Requirement 782,136$
Assessment Class Unit Type
Residential Dwelling UnitsNon-Residential Square Feet of Structures
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Fire Protection Services. The excluded properties are identified by the property use codes contained in the
Property Appraiser’s database. These excluded properties are identified in the schedule of property use
codes in Schedule 4 Appendix A.
This study has assumed the required exemptions for City, State, and Federally owned properties. The
exempted parcels are included in the cost apportionment, but will not be billed an assessment. The
unrecovered revenue is funded through other County general revenues. The exemption codes assigned
to each property by the Property Appraiser were utilized to identify the exempt parcels throughout the
analysis. In addition, the County utilizes a series of codes to identify certain discounts for eligible properties.
This study has included the same discount and exemption policy as adopted by the County. Schedule 5 of
Appendix B contains a list of all uniquely identified exemption and discount codes for each code applied to
this study.
3.4.2 FY 2018 Assessment Roll Analysis
This study utilized the FY 2018 Certified Fire Protection Assessment Roll as the primary data source to
identify the number of Assessment Units per parcel. The FY 2018 Roll was relied upon as the primary data
source because it is based upon a mature assessment program and as such, the units assessed to parcels
have been verified and refined over substantial amount of time. While the FY 2018 Roll contains data for
all parcels that were charged a Fire Protection Assessment in FY 2018, the assessments calculated herein
must involve all parcels that would be exempt but otherwise allocated to create the rates themselves.
3.4.3 FY 2019 Identification of Assessment Units
The following steps were taken in order to populate all assessment units for the FY 2019 Assessment Rate
calculations:
1. All assessable parcels located within the County unincorporated areas were identified by the full parcel database by using the Taxing District code.
2. For all parcels that received a Fire Protection Assessment in FY 2018, the assessment units were identified via the FY 2018 Roll. This includes dwelling units for all Residential and mixed-use properties, and square footage information for Non-Residential properties.
3. For all parcels that did not receive a Fire Protection Assessment in 2018, we utilized the Building/Structure database provided by the Property Appraiser to identify any Residential dwelling units or Non-Residential square footage that were otherwise not included or exempt in the FY 2018 Roll. Parcels that did not receive an assessment in 2018 include all exempted and excluded parcels, newly developed parcels, and all parcels contained in the Town of Glen St. Mary.
4. All parcels categorized as “Residential” were assigned dwelling units according to the provided property structure/building data.
5. All parcels categorized as “Non-Residential” were assigned building square footage according to the provided property structure/building data.
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3.4.4 Residential Dwelling Units
The following assumptions support findings that parcel apportionment applied in the Residential Property
Use Classification (including single-family, condominiums, duplexes, triplexes, apartment complexes,
cooperatives, mobile homes etc.) is fair and reasonable.
• The size or the value of a single family home does not determine the scope of the required Fire Rescue response. The potential demand for Fire Rescue services is driven by the existence of a residential parcel.
• Apportioning the assessed costs for fire rescue services attributable to the residential property use category on a per dwelling unit basis is required to avoid cost inefficiency and unnecessary administration and is a fair and reasonable method of parcel apportionment based upon historical call data.
• For purposes hereof, the term "dwelling unit" shall mean a building, or portion thereof, which is lawfully used for residential purposes, consisting of one or more rooms arranged, designed, used, or intended to be used as living quarters for one family only, including a mobile home.
3.4.5 Non-Residential Units
To assess the amount of special benefit equitably amongst parcels within the Non-Residential category, it is necessary to relate each property’s proportional special benefit to the special benefits of all other properties within this category. A direct apportionment of each Non-Residential property’s adjusted building square footage was used, in which the assessment rate calculated for each Non-Residential class will be charged for every square foot of developed space identified by the property data. The following assumptions support findings that the parcel apportionment applied in the Non-Residential
categories is fair and reasonable:
• The assessment of Non-Residential structures based upon square footage is fair and reasonable for the purposes of parcel apportionment because the demand for Fire Protection availability and the resources expended in combating an actual fire event vary in proportion to the size of structures and improvements within benefited parcels.
• The fire flow capacity anticipated at the fire scene under the level of service provided by the assessable costs limits the benefit provided to a structure beyond a certain size. Therefore, it is fair and reasonable to place a cap on the square footage classification of benefited buildings within the Non-Residential property use categories. As such, we have retained the existing cap of 80,000 square footage.
For each Non-Residential parcel, the square footage of all buildings in the parcel was added.
3.4.6 Mixed Use Property
For Non-Residential parcels that contain a Residential dwelling unit, the number of dwelling units located
on the parcel was multiplied by the Residential per dwelling unit charge to compute the parcel’s residential
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Fire Protection Assessment. This assessment was then added to the parcel’s Non-Residential Fire
Protection Assessment.
3.4.7 Vacant Property
Based upon the historical demand for fire protection services for the vacant properties, these properties
were not assessed for fire protection services. Additionally, because of the character of the County, that
the suppression of fire on vacant property primarily benefits improved property by the containment of the
spread of fire rather than the preservation of the value of the vacant property. However, upon certificate of
occupancy it is recommended that any vacant parcel be subjected to a prorated payment for the current
fiscal year as well as an estimated assessment for the next fiscal year prior to issuance of a certificate of
occupancy.
3.4.8 Identified Assessment Units Following the assumptions and data points listed within this section, we have identified the following unit
counts per assessment class in Table 5 below. The unit counts will be used to divide the costs allocated
to each assessment class for the Assessment Rate calculations:
Table 5
3.5 ASSESSMENT RATE CALCULATION
3.5.1 Full Cost Recovery Rate Calculation To calculate the FY 2019 Fire Protection Assessments we utilized the apportioned costs and total units per
property classification as identified in the previous sections of this report. The amount of assessable costs
allocable to each property class was divided by the number of assessment units identified in each property
class to compute the Fire Protection Assessment to be imposed against each parcel. While the full cost
FY 2019 Net Revenue Requirement is apportioned to all non-excluded properties, exempted property is
included in the apportionment but cannot be billed/assessed.
AllocatedAssessment Class Units Unit Type
Residential 7,079 Dwelling UnitsNon-Residential 1,238,008 Square Feet of Structures
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Table 6 below presents the calculated FY 2019 Fire Protection Assessment Rates at full (100%) cost
recovery, as well as the estimated net billed assessment revenue for each property category:
Table 6
Additionally, certain costs are borne by the assessment itself such as the 5% estimation for early payment
discount and non-collection contingency, etc. Table 7 presents the estimated net billed assessment
revenue at full cost recovery, less exemptions and assessment costs.
Table 7
3.5.2 Maximum Assessment Rates The County may adopt a continuing assessment for future years that can be designed to maintain the cost
recovery percentage, with the actual annual adjustments to be determined by the County based upon need,
as determined by updating the financial management plan in subsequent years. If the County wishes to
adopt a maximum Assessment Rate at the time of this Study, we have identified the following rates using
the Net Revenue Requirement through the maximum year (FY 2023). The Maximum Assessment Rates
at full cost recovery for the projection period are presented in Table 8 below.
FY 2019
Assessment Class Allocation Costs
Allocated Units
Fire Rescue Assessment Unit Type
Residential 566,322$ 7,079 80.00$ per Dwelling UnitNon-Residential 215,815$ 1,238,008 0.17$ per Sq Ft
FY 2019Calls for Service Allocated
Assessment Class Allocation % Costs
Residential 72.4% 566,322$
Non-Residential 27.6% 215,815$ Total Fire Rescue Net Revenue Requirement 782,136$ Less: Exemptions (81,067)$ Less: Discounts (21,775)$ Total Billed Fire Assessment 679,294$ Less: Contingency (33,965)$ Estimated Collected Revenue 645,329$
(A) Certain Tax Parcels do not receive a special benefit from the provision of fire
protection services and facilities or are infeasible or impractical to assess, and therefore
shall not be subject to the Fire Protection Assessments contemplated hereunder. Such
excluded parcels include the following as indicated by the property usage codes applied by
the Property Appraiser or as otherwise determined by the Assessment Coordinator
through visual inspection:
(1) Rights of way.
(2) Rivers/lakes.
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(3) Wasteland/dump.
(B) The foregoing classifications of properties are reasonably determined to be
inappropriate, infeasible or impracticable to assess, benefit marginally or create a lesser or
nominal demand or burden on the costs associated with providing fire protection services
and facilities, and do not merit the expenditure of public funds to impose or collect the Fire
Protection Assessments.
(C) Government Property provides facilities and uses to the community, local
constituents and the public in general that serve a legitimate public purpose and provide a
public benefit, and is therefore exempt from the Fire Protection Assessments contemplated
hereunder; provided, however, that Government Property leased for private use shall not
be exempt from the Fire Protection Assessments.
(D) In accordance with Section 125.01(1)(r), Florida Statutes, the County may not
levy special assessments for the provision of fire protection services on lands classified as
agricultural lands under Section 193.461, Florida Statutes, unless the land contains a
residential dwelling or nonresidential farm building, with the exception of an agricultural
pole barn, provided the nonresidential farm building exceeds a just value of $10,000. Such
special assessments must be based solely on the special benefit accruing to that portion of
the land consisting of the residential dwelling and curtilage, and qualifying nonresidential
farm buildings. As used in such statute, the term “agricultural pole barn” means a
nonresidential farm building in which 70 percent or more of the perimeter walls are
permanently open and allow free ingress and egress. The Assessment Coordinator shall
ensure compliance with these requirements in preparing the Assessment Roll.
(E) The County has historically adopted the following discounts for the fire
protection assessment in prior Fiscal Years. Such discounts shall be included for the
Assessments imposed in Fiscal Year 2018‐19 and shall be reflected on the Assessment Roll.
(1) Senior Citizen: 25% (2) Disability: 25% (3) Hunt Camp: Dwelling Unit charge only
(4) Indigent: 100% Discount on first Dwelling Unit
(5) Permanent Service Disability: $25 discount
(F) Institutional Property provide facilities and uses to the ownership,
occupants, membership as well as public in general that otherwise might be required to be
provided by the County and such use thereof serves a legitimate public purpose and
provides a public benefit. Therefore, it is fair and reasonable not to impose Fire Protection
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Assessments upon Tax Parcels comprising Institutional Property.
(G) Using legally available funds other than the proceeds of the Fire Protection
Assessments, the County shall fund or contribute an amount equal to the discounts and
exemptions approved herein. Notwithstanding anything herein to the contrary, the Board
reserves the right and ability in the future to impose Fire Protection Assessments against
Tax Parcels which receive a discount or exemption hereunder to the extent permitted or
required by law or otherwise in the event required or directed to do so by a court of
competent jurisdiction.
SECTION 3.07. EFFECT OF ASSESSMENT RESOLUTIONS. The adoption of
this Preliminary Rate Resolution and the Annual Rate Resolution called for in Section 2.03
hereof after notice and opportunity to be heard for affected property owners shall be the
final adjudication of the issues presented (including, but not limited to determination,
calculation and amount of the Assessments, the costs or components and any
apportionment thereof used in determining the amount of the Assessments, the adoption of
the Assessment Roll, the levy and lien of the Assessments and the collection method),
unless proper steps are initiated in a court of competent jurisdiction secure relief within
twenty (20) days from the date of the Boardʹs adoption of the final assessment resolution.
SECTION 3.08. REVISION TO ASSESSMENTS; PROCEDURAL
IRREGULARITIES; AND CORRECTION OF ERRORS.
(A) If any Assessment made under the provisions of this Resolution is either in
whole or in part annulled, vacated, or set aside by the judgment of any court, or if the
Board is satisfied that any such assessment is so irregular or defective that the same cannot
be enforced or collected, or if the Board has omitted the inclusion of any property on the
assessment roll which property should have been so included, the Board may take all
necessary steps to impose a new assessment against any property similarly situated,
following as nearly as may be practicable, the provisions of this Resolution, and in case
such second assessment is annulled, the Board may levy and impose other assessments
until a valid assessment is imposed.
(B) Any informality or irregularity in the proceedings in connection with the levy
of any Assessment under the provision of this Resolution or any resolution of the Board
shall not affect the validity of same after approval thereof, and any assessment as finally
approved shall be competent and sufficient evidence that such assessment was duly levied,
that the assessment was duly made and adopted and that all proceedings related to such
assessment were duly had, taken and performed as required by law and this Resolution;
and, no variance from the directions hereunder or any other statutory provisions shall be
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held material unless it be clearly shown that the party objecting was materially injured
thereby.
(C) No act, error or omission on the part of the Board, any County official,
employee or agent, the Property Appraiser or Tax Collector, or their deputies or
employees, shall operate to release or discharge any obligation for payment of any
Assessments authorized or imposed by the Board hereunder.
(D) The Assessment Coordinator shall have the authority, at any time, upon her
or his own initiative or in response to a petition from the owner of any Tax Parcel subject to
a Fire Protection Assessment, to reclassify Tax Parcels or correct or revise the number of
Assessment Units attributed to Tax Parcels, based upon presentation of competent and
substantial evidence (which may include Property Appraiser data, site inspection, aerial
photographs, etc.), and correct any error in applying the apportionment method approved
herein to any particular Tax Parcel not otherwise requiring the provision of notice pursuant
to the Uniform Assessment Collection Act. Any such revision shall be considered valid ab
initio and shall in no way affect the enforcement of the Fire Protection Assessment imposed
hereunder. All requests from affected property owners for any such changes, modifications
or corrections shall be referred to, and processed by, the Assessment Coordinator and not
the Property Appraiser or Tax Collector. Any such revision or correction which increases
an Assessment or imposes an Assessment on omitted property shall first require notice to
the affected owner at the address shown on the real property ad valorem tax roll
maintained by Property Appraiser for the purpose of levying collection of ad valorem
taxes, notifying the owner of the date, time and place that the Board will consider
confirming the correction and offering the owner an opportunity to be heard. The failure of
the owner to receive such notice due to mistake or inadvertence shall not affect the validity
of the Assessment Roll nor release or discharge any obligation for payment of a Fire
Protection Assessment imposed by the County.
(E) After the Assessment Roll has been delivered to the Tax Collector in
accordance with the Uniform Assessment Collection Act, any changes, modifications, or
corrections thereto shall be made in accordance with the procedures applicable to errors
and insolvencies for ad valorem taxes.
SECTION 3.09. INTERIM ASSESSMENTS. An interim Fire Protection
Assessment may be imposed against all property for which a Certificate of Occupancy is
issued after adoption of the Annual Rate Resolution. The amount of the interim Fire
Protection Assessment shall be calculated upon a monthly rate, which shall be one‐twelfth
of the annual rate for such property computed in accordance with the Annual Rate
Resolution for the Fiscal Year for which the interim Fire Protection Assessment is being
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imposed. Such monthly rate shall be imposed for each full calendar month remaining in the
Fiscal Year. No Certificate of Occupancy shall be issued until full payment of the interim
Fire Protection Assessment is received by the County. Issuance of the Certificate of
Occupancy without the payment in full of the interim Fire Protection Assessment shall not
relieve the Owner of such property of the obligation of full payment. Any interim Fire
Protection Assessment not collected prior to the issuance of the Certificate of Occupancy
may be collected pursuant to the Uniform Assessment Collection Act or by any other
method authorized by law. Any interim Fire Protection Assessment shall be deemed due
and payable on the date the Certificate of Occupancy was issued and shall constitute a lien
against such property as of that date. Said lien shall be equal in rank and dignity with the
liens of all state, county, district or municipal taxes and special assessments, and superior
in rank and dignity to all other liens, encumbrances, titles and claims in and to or against
the real property involved and shall be deemed perfected upon the issuance of the
Certificate of Occupancy.
SECTION 3.10. ANNUAL ADMINISTRATION. The Board may adopt an
Annual Rate Resolution for each Fiscal Year after Fiscal Year 2018‐19 which approves the
Assessment Roll for such Fiscal Year and directs certification of the roll to the Tax Collector
in accordance with the Uniform Assessment Collection Act. For Fire Protection
Assessments imposed after Fiscal Year 2018‐19, if (1) the proposed Assessment rate applied
to any parcel of property exceeds the maximum annual Assessment rate approved by the
Annual Rate Resolution, (ii) the proposed Assessment rate exceeds the maximum
assessment rate described in the mailed notice provided pursuant to Section 2.05 hereof,
(iii) an Assessment is imposed against property not previously subject thereto and the
owner thereof has not provided written consent for the Assessment, or (iv) the method of
apportionment is revised or modified resulting in an increased Assessment from that
described in the notice provided pursuant to Section 2.05 hereof, the Board shall provide
notice to the owner of such property of the time, date and place of a public hearing to
consider imposition of the Assessment against such property and adoption of the Annual
Rate Resolution for such Fiscal Year. Such notice shall substantially conform to the
requirements set forth in Section 2.05 hereof. The failure of the owner to receive such notice
due to mistake or inadvertence shall not affect the validity of the Assessment Roll nor
release or discharge any obligation for payment of a Fire Protection Assessment imposed
by the County.
[Remainder of Page Intentionally Left Blank]
Preliminary Rate Resolution
17
ARTICLE IV
GENERAL PROVISIONS
SECTION 4.01. AUTHORIZATIONS. The Chair and any member of the
Board, the County Manager, the County Attorney and such other officials, employees or
agents of the County as may be designated by the County Manager are authorized and
empowered, collectively or individually, to take all action and steps and to execute all
instruments, documents, and contracts on behalf of the County that are necessary or
desirable in connection with the imposition and collection of the Fire Protection
Assessments contemplated hereunder, and which are specifically authorized or are not
inconsistent with the terms and provisions of this Resolution.
SECTION 4.02. CONFLICTS. All resolutions or parts of resolutions in conflict
herewith are hereby repealed to the extent of such conflict.
SECTION 4.03. SEVERABILITY. If any provision of this Resolution or the
application thereof to any person or circumstance is held invalid, such invalidity shall not
affect other provisions or applications of this Resolution that can be given effect without
the invalid provision or application, and to this end the provisions of this Resolution are
declared to be severable.
[Remainder of Page Intentionally Left Blank]
Preliminary Rate Resolution
18
SECTION 4.04. EFFECTIVE DATE. This Preliminary Rate Resolution shall take
effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the Board of County Commissioners of Baker
County, Florida this 3rd day of July, 2018.
BOARD OF COUNTY COMMISSIONERS
OF BAKER COUNTY, FLORIDA
_________
Chair
ATTEST:
_________
County Manager
Preliminary Rate Resolution
A‐1
APPENDIX A
FORM OF NOTICE TO BE PUBLISHED
To be published on or before July 18, 2018.
BAKER COUNTY, FLORIDA NOTICE OF HEARING
TO IMPOSE AND PROVIDE FOR COLLECTION OF NON-AD VALOREM SPECIAL ASSESSMENTS
TO FUND FIRE PROTECTION SERVICES AND FACILITIES
[Insert map of MSBU and Glen St. Mary]
Baker County, Florida (the "County") imposes non-ad valorem special assessments each year to fund the provision of fire protection services and facilities in the municipal service benefit unit established by Section 36-22 of the Baker County Code (the "MSBU") and the Town of Glen St. Mary. The Board of County Commissioners of Baker County, Florida (the "Board") is now in the process of adopting assessment rates for the County's fiscal year which begins October 1, 2018 (Fiscal Year 2018-19"). Notice is hereby given that the Board will conduct a public hearing to consider adoption of an Annual Rate Resolution related to the provision and funding of fire protection services and facilities. The Annual Rate Resolution will approve the fire assessment rates for Fiscal Year 2018-19 and collection of the assessments by the Baker County Tax Collector pursuant to the tax bill collection method for such fiscal year and each fiscal year thereafter. The assessment is an annual assessment that will continue from year to year. The hearing will be held at _____ p.m., or as soon thereafter as may be heard, on August 7, 2018 in the Commission Chambers, 55 North 3rd Street, Macclenny, FL 32063. All affected property owners have a right to appear at the hearing and be heard with respect to the proposed fire assessment and to file written objections with the Board within twenty (20) days of this notice. The assessments will fund a portion of the costs incurred each year in providing fire protection services and facilities throughout the MSBU and the town of Glen St. Mary. The assessment for each parcel of property will be based upon a calls for service methodology wherein costs associated with fire protection services and facilities are allocated among developed property according to historic fire incident reports and call data. For Fiscal Year 2018-19, the assessments will be imposed against residential property on a "per dwelling unit" basis at a proposed rate of $80.00 per dwelling unit, and against all other property based on the square footage of all structures located on each parcel at a proposed rate of $0.17 per square foot. In fiscal years thereafter, the rates will not exceed $107.05 per dwelling unit and $0.22 per square foot unless the County provides notice of its intent to consider the rate increase and conducts a public hearing before approving the increase. A more specific description of the fire protection services and facilities and the method of computing the assessment for each parcel of property are set forth in Resolution No. 2018-_____ (the "Preliminary Rate Resolution") adopted by the Board on July 3, 2018. Copies of the Preliminary Rate Resolution and the preliminary Fire Protection Assessment Roll are available for inspection at the office of the County Manager, located at 55 North 3rd Street, Macclenny, FL 32063. If a person decides to appeal any decision made by Board with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Persons with disabilities needing assistance to participate in any of these proceedings should contact the County Manager at least 48 hours in advance of the meeting at (___) ___-____.
Preliminary Rate Resolution
B‐1
APPENDIX B
FORM OF NOTICE TO BE MAILED
BAKER COUNTY, FLORIDA
_______________, 2018 [Property Owner Name - Col. B] [Address 1 - Col. C] [Address 2 - Col. D] [Address 3 - Col. E] [County - Col. F], [State - Col. G] [Zip - Col. H] [Country - Col. I] Re: Tax Parcel Number [Col. A] Dear Baker County Property Owner: Baker County, Florida (the "County") imposes non-ad valorem special assessments each year to fund the provision of fire protection services and facilities in the municipal service benefit unit established by Section 36-22 of the Baker County Code (the "MSBU") and the Town of Glen St. Mary. The Board of County Commissioners of Baker County, Florida (the "Board") is now in the process of adopting assessment rates for the County's fiscal year which begins October 1, 2018 (Fiscal Year 2018-19").
Notice is hereby given that the Board will conduct a public hearing to consider adoption of an Annual Rate Resolution related to the provision and funding of fire protection services and facilities. The Annual Rate Resolution will approve the fire assessment rates for Fiscal Year 2018-19 and collection of the assessments by the Baker County Tax Collector pursuant to the tax bill collection method for such fiscal year and each fiscal year thereafter. The assessment is an annual assessment that will continue from year to year. The hearing will be held at _____ p.m., or as soon thereafter as may be heard, on August 7, 2018 in the Commission Chambers, 55 North 3rd Street, Macclenny, FL 32063. All affected property owners have a right to appear at the hearing and be heard with respect to the proposed fire assessment and to file written objections with the Board within twenty (20) days of this notice.
The proposed fire protection assessments are based upon a calls for service methodology
wherein costs associated with fire protection services and facilities are allocated among real property according to historic fire incident reports and call data. For Fiscal Year 2018-19, the assessments will be imposed against residential property on a "per dwelling unit" basis at a proposed rate of $80.00 per dwelling unit, and against all other property based on the square footage of all structures located on each parcel at a proposed rate of $0.17 per square foot. In fiscal years thereafter, the rates will not exceed $107.05 per dwelling unit and $0.22 per square foot unless the County provides notice of its intent to consider the rate increase and conducts a public hearing before approving the increase.
A more specific description of the fire protection services and facilities and the method of
computing the assessment for each parcel of property are set forth in Resolution No. XXXXX (the "Preliminary Rate Resolution") adopted by the Board on July 3, 2018. It is estimated that the County
-- - 1111
-
-
Preliminary Rate Resolution
B‐2
will collect approximately $XXXX from the fire protection assessments for Fiscal Year 2018-19. Information concerning the amount of the fire protection assessment proposed for the above-referenced parcel is included below.
The proposed fire protection assessment is an annual assessment which will continue from year to year. The fire protection assessment will be collected pursuant to the tax bill collection method authorized by Section 197.3632, Florida Statutes, commencing in November, 2018, and will include collection fees incurred by the County and will be adjusted as necessary to account for the statutory early payment discounts which apply when collecting the assessments annually on the same bill as property taxes. Florida law provides that failure to pay the assessment will cause a tax certificate to be issued against the assessed property which may result in a loss of title.
If a person decides to appeal any decision made by the Board with respect to any matter
considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Persons with disabilities needing assistance to participate in any of these proceedings should contact the County Manager at least 48 hours in advance of the meeting at: (XXX) – XXX - XXXX.
Copies of the Preliminary Rate Resolution and the preliminary assessment roll are available for inspection at the County Manager's office in XXXX.
*****DO NOT SEND PAYMENT - THIS IS NOT A BILL***** Parcel Number: [Col. A] [Parcel House No. - Col. J] [Parcel Street - Col. K] [Parcel Street 2 - Col. L] [Parcel Street 3 - Col. M], [Parcel Unit - Col. N], [Parcel City - Col. O] [Parcel Zip - Col. P], Assessment for this Parcel: Assessment Type Unit Type Rate per Unit Parcel Units FY 2018-19
Assessment Residential Per Dwelling Unit [Col. W] [Col. R] [Col. AB] Non-Residential Per Square Foot [Col. Z] [Col. U] [Col. AE] The total FY 2018-19 annual fire protection assessment for the above parcel is: $[Col. AG] The maximum annual fire protection assessment that may be imposed in fiscal years after FY 2018-19 without further notice is $[Col. AH]
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PENDINGBUSINESSITEM PRIORITY STATUS STARTDATE %COMPLETE COMMENTS
LDR Revisions High In Progress 05/06/2014 75%
LPA currently reviewing Road Access Management,
Commercial Façade Requirements, Monument Signs and
Parking space requirements. LPA will meet once a month due
to the resignation of the Community Development Director.
Bee Keeping at Shoals Park Low In Progress 07/05/2016 75%
Staff is drafting policies in companion with draft beekeeping
contract.
Jiles Hall Park (Olustee)‐ electricity, parks equipment Normal In Progress 09/23/2016 50%
RAB recommends any improvements be put on hold until
donations are available.
Community Development Block Grant Application Normal In Progress 02/21/2017 75%
Grant Administration, Engineering and Inspections Services are
on 7/3/18 agenda for award. Site location is still under
evaluation.
Infrastructure funding for County Roads Normal New 07/18/2017 50% Funding options are discussed at 1/16/18 meeting.
Tax Collector Project High In Progress 07/06/2017 90%
Project is 90% complete. One final coating of roof material will
be installed in upcoming weeks. Minimal Painting is still
needed as well as VCT tile installation.
Donation Policy ‐Copy of financials for agencies that
receive County funding Normal In Progress 10/17/2017 0%
Staff will prepare a draft policy for the Board to review in
upcoming weeks.
Courthouse Roof Replacement Normal New 12/01/2017 97% Construction is almost complete.
Reid Stafford Road Normal New 03/07/2017 75% On 06/05/18 agenda for discussion
BCDC Member Vacancy High New 03/20/2018 0%
New Member is needed due to vacancy on the BCDC Board of
Directors.
Historic Jail Renovations Normal New 06/05/2018 25% Contractors began work on June 26, 2018.
Courthouse Heating Issue Normal New 06/05/2018 0%
Staff has met with Trane to discuss the issues. Working
towards a resolution at this time.
Pending Business
Baker County Property Appraiser's OfficeTimothy P. Sweat, CFA
Sales Comparison Market Analysis
Property # Buyer Seller Location Sale Date # of LotsSale/List
Price Price/Lot
34-2S-22-0019-0070-0460 The Labeuna Farms Inc Carrie, Lester US Hwy 90 E Nov-04 1 $300 $300
34-2S-22-0019-0087-0220 The Labeuna Farms Inc Baker County US Hwy 90 E Feb-05 1 $300 $300
34-2S-22-0019-0072-0400 The Labeuna Farms Inc Gilbert, Robert US Hwy 90 E Dec-04 1 $400 $400
34-2S-22-0019-0070-0360 The Labeuna Farms Inc Michel, Sam US Hwy 90 E Dec-04 1 $500 $500
34-2S-22-0019-0042-0010 The Labeuna Farms Inc Warneck, Robert US Hwy 90 E May-05 1 $1,000 $1,000
35-2S-20-0013-0033-0050 Moon Yung & Katy Moore, David Benton CR 229 N Feb-11 2 $2,000 $1,000
34-2S-22-0019-0057-0220 The Labeuna Farms Inc Melvin, Dee, and Mary Stull US Hwy 90 E May-07 1 $2,100 $2,100
35-2S-20-0013-0033-0320 Moon Yung & Katy Baker County CR 229 N Oct-10 4 $15,000 $3,750
$1,169
$750
# of Lots Price per Lot
Property # # of Lots Price Per Lot Estimated Value35-2S-20-0013-0002-0120 2 $800 $1,60035-2S-20-0013-0002-0490 4 $800 $3,20035-2S-20-0013-0002-0580 1 $800 $800
*This estimate is to be used for tax purposes only
Sales Comparables
Average
Median
Total Est. Value
7 $800 $5,600
The subject property consists of 7 lots that are part of a platted subdivision that was never developed. The lots are small in size and are land-locked. All of the comparable sales used are of similar lots. Although the comparable sales show an estimated price of $800 per lot, it should be known that these lots are only valuable to the adjoining land owners. These lots would hold a very minimal value to a 3rd party buyer.
2/ 27/2018
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Baker County Property Appraiser - Timothy Sweat, CFA - Macclenny, FL- 904-259-3191
Baker County Property Appraiser - Interactive Record Search & GIS Mappin! System -
llilew Seai:ch J Sea~e~ Results I Pa m-el Details I GIS
Baker County Property Appraiser
# Parcel ID
1 thru 8 of 8 Total Records
[Download / Print Re1
updated: 2/12,
Owner's Add D · t· Last Sale Name ress escrip 10n
LEG LOT 11 BLK
610 ML KING D-2 SID OF BLK D
32-2S-22-0008-0005-0110 (HX) MMOICOHNAEL C DR WILLIAM KNABB 8/1/2015-$76 900 MACCLENNY ADDITION PB 2 '
2 02-3S-20-0000-0000-0183
3 35-2S-20-0000-0000-0036
4 35-2S-20-0000-0000-0038
5 35-2S-20-0013-0033-0050
MOON YUNG& KATY
MOON YUNG& KATY
MOON YUNG& KATY
MOON YUNG& KATY
PG 41 DESC IN OR201
LEG 003728 ACRES PART OF
CR 229 N NE 1/4 OF SEC SANDERSON 02-3S-20E AND
PART OF SE 1/4 OF SEC 35-2S
LEG 011600 ACRES SE 1/4 OF
HID DUGGER NE 1/4 & NE 1/4 RD OFSE1/4& SANDERSON PART OF
STREETS & BLKS 1-LEG 007334 ACRES PART OF
CR 229 N SE 1/4 & PART SANDERSON OF S/W 1/4 OF
SEC 35-2S-20E DESC IN OR 20
LEG LOTS 5 & 6 BLK 33 LINCOLN
CR 229 N PARK PB 1 P 18 SANDERSON DESC IN OR
2011-0924 POM BBC LEG LOTS 32 33 34 35 BLK 33
7/1/2002-$25,000
9/1 /2000-$100
5/1/2003-$100
2/1/2011 -$2,000
http://bakerpa.com/GIS/ 1/ 1
Baker County Property Appraiser Timothy Sweat, CFA - Macclenny, FL - 904-259-3191
PARCEL: 35-2S-20-0000-0000-0036 - TIMBERLAND CLASS II (5500) LEG 011600ACRES SE 1/4 OF NE 1/4 & NE 1/4 OF SE 1/4 & PART OF STREETS & BLKS 1-12 & 19-23 OF LINCOLN PARK SEC 35-2S-
9/1/2000 $100.00 V $0.00 7/1/1989 $139,200.00 V $37,900.00 7/1/1989 $139,200 ,00 V
NOTES:
This information.updated: 2/12/2018, was derived from data which was compiled by lhe Baker County Property Appraiser Office solely for the governmental purpose of property assessmenL
This informalion should not be relied upon by anyone as a determinalion of the ownership of property or market value. No warranties, expressed or implied, are provided for the accuracy of the
data herein, it's use, or it's interpretalion. Although ii is periodically updated, this information may not reflect the data currently on me in the Property Appraiser's office. The assessed values are
NOT certified values and therefore are subject to change before being finalized for ad valorem assessment purposes.
~ , :
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LOT~LK 2 LINCOLN PARK PB 1 P 18 .._~-10/238 POM BBC
35-2S-20-0013-0002-0580 BAKER COUNTY
CARD 1 OF 1 * *** 2017 TAX YEAR*** * TAX DISTRICT CO EXEMP CODE 85 EX-AMT
PB02/23/18
* BAKER COUNTY
* * 55 N 3RD ST
MACCLENNY FL 32063-* DOR CODE 8600 YEAR NEW CONST CAPYR:2008 ************************************** * PARENT PARCEL * PRIOR ASMT: 200 PRIOR CAP:
******* SPECIAL ASSESSMENT********************************* EXEMP:00 UNITS: 000
JUST VALUE LAND 200 CU VALUE LAND 0 EXTRA FEATURES 0 BUILDING VALUE 0 TOTAL JV ASSMT 200 TOTAL cu ASSMT 0
----------CAP VALUE 200
UNCAP VALUE 0 CAP TOTAL 200
--------LESS EXEMPTIONS 200 TAXABLE VALUE 0
************************************************************************************************************************************* DESCRIPTION OF LAND 8600
CODE 0710
FRONT DEPTH UNITS 1.00
TP LT
UNIT VALUE 200.00
?jof-- ?tf 2- 5119 /a-hf- /flmPL
D/FR COND 0100
ADJ.UNIT VALUE 200.00
•
EST. VALUE NOTES 200
LOT9"12'l./i;lSLK 2 LINCOLN PARK PB 1 Yt'Roi/101238 POM BBC
35-2S-20-0013-0002-0120 BAKER COUNTY
CARD 1 OF 1 * *** 2017 TAX YEAR*** * TAX DISTRICT CO EXEMP CODE 85 EX-AMT
PB02/23/18
* BAKER COUNTY
* 55 N 3RD ST MACCLENNY FL 32063-
* DOR CODE 8600 YEAR NEW CONST CAPYR:2008 ************************************** * PARENT PARCEL CODE * PRIOR ASMT: 400 PRIOR CAP: 400 ************************ SALES *****************************
* * * *
******* SPECIAL ASSESSMENT********************************* EXEMP:00 UNITS: 000
JUST VALUE LAND 400 CU VALUE LAND 0 EXTRA FEATURES 0 BUILDING VALUE 0 TOTAL JV ASSMT 400 TOTAL CU ASSMT 0
----------CAP VALUE 400
UNCAP VALUE 0 CAP TOTAL 400
----------LESS EXEMPTIONS 400 TAXABLE VALUE 0
************************************************************************************************************************************* DESCRIPTION OF LAND 8600
CODE 0710
FRONT DEPTH UNITS 2.00
TP LT
UNIT VALUE 200.00
D/FR COND 0100
ADJ.UNIT VALUE 200.00
,, /2
EST. VALUE NOTES 400
LOT~@·BLK 2 LINCOLN PARK~-1:f"~ COB 10/238 SEC 35-2S-20E POM BBC
35-2S-20-0013-0002-0490 BAKER COUNTY
CARD 1 OF 1 • ••• 2017 TAX YEAR*** • TAX DISTRICT CO EXEMP CODE 85 EX-AMT
PB02/23/18
* BAKER COUNTY
*
* 55 N 3RD ST MACCLENNY FL 32063-
• DOR CODE 8600 YEAR NEW CONST CAPYR:2008 ************************************** * PARENT PARCEL * PRIOR ASMT: 800 PRIOR CAP:
JUST VALUE LAND 800 CU VALUE LAND 0 EXTRA FEATURES 0 BUILDING VALUE 0 TOTAL JV ASSMT 800 TOTAL CU ASSMT 0
----------CAP VALUE 800
UNCAP VALUE 0 CAP TOTAL 800
----------LESS EXEMPTIONS 800 TAXABLE VALUE 0
************************************************************************************************************************************* DESCRIPTION OF LAND 8600
