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Modified 2011 WIREFRAME for CURRECT COMMUNITIES
What are these tables for?
Ref. Doc # 5aPlease take note that the changes from the previous wireframe are written in RED for easy detection. Please print
these tables as your reference:
The following tables are a mirror of the Floating Monkey 2 Annual Community Report. These are submitted by each
HDF of the communities they work in. These tables in turn are encoded by Amiella Dasig- Salazar, based in the
Philippine Office into the database.
These tables are expected to be submitted every June and December of each year.
Guides to answers are available at the bottom of the table. If you have questions please email Lorna.
The tables have been made from MSWORD document so you can add more rows if needed.
For Nicaragua and Bolivia, please send BOTH English and Spanish reports.
For DR Congo, please send both French and English reports.
Please send your reports to the following:
To: l. [email protected]; [email protected]
Cc: [email protected] ; [email protected]
Comments and suggestions are always welcome, FOLKS!
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PART I:
2011REPORTING TABLES FOR CURRENT COMMUNITIES - FLOATING
MONKEY 2
YEAR _2011_____ MONTH __December________
COUNTRY __Sri Lanka__ NAME OF COMMUNITY __Araliya Uyana__ HDF NAME
_Anasly Andrady___
TABLE 1: GROUP FORMATIONHAMLET
(Where group is
based and
members of
group come
from)
NAME OF GROUP NUMBE
R OF
MEMBE
RS
Irregular
Participa
nts
TYPE OF
Group/
ORGANIZATI
ON
SECTOR TYPE STAGE OF PHDP
WORK
AU - 1 Lack of education
materials IBG
18 10 Organized
group
Adults mixed Consolidation
AU - 2 Extra Income
Generation IBG
16 7 Organized
group
Adults mixed Consolidation
AU - 1 Extra Income
Generation IBG
13 4 Organized
group
Adults mixed Consolidation
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REMARKS: ________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
Hamlet is defined as a part of the community. In Philippines this is called sitio; in Malawi it is village; In Central
America it is sector; in Africa it is hamlet In filling this up, place the name of the hamlet where the group is
based then add the hamlets where the members may come from Ex: Center-Sector 2- Sector 3; If there are
members of the group from another community , put the name in Remarks. Ex: And 5 members come from Zone 5
of community X.
Name of Group: List all of the groups if there are. There may even be several groups within a community; two
within a hamlet. They should be identified with their names. If there are groups with similar names please identify
them as A or B as this will be important for the succeeding table.
Number of members: List total number of members to the group even if they live outside this particular community
and put an explanation under REMARKS. Members are considered DIRECT PARTICIPANTS.
Irregular Participants: These are people who are not regular members but sometimes would attend meetings; or
discussions or special activities. Later on some of them decide to also become members of an existing group.
Type of Organization: (1) Interest group; (2) organized group; (3) Legal/registered group; (4) Peoples
Organization
Sector Type: (1) Adult males; (2) Adult females; (3) Adults mixed; (4) Youth (13-18 yrs); (5) Children (6 12 yrs)
Ex: In Bolivia they have an adolescent group from 14 24. The group will still be called YOUTH but place your
explanation under REMARKS.
Stage of PHDP Work: (1) Groundbreaking; (2) Consolidation; (3) Phasing Over; (4) Phase Out (if anyone needs
to know the definition of these terms, I suggest you read our Training Material on PHDP Operational Strategy Series
C: 12. If anyone does not have a copy please tell me and I will send you one!)
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TABLE 2: ISSUES and PROJECTS
STAGE OF
PHDP
WORK
NAME OF GROUP ISSUES Status OF
ISSUE
PROJECT STATUS of
PROJECT
Consolidatio
n
Lack of education
materials IBG
Lack of education
materials in the
community.
New Mini- library to
the village:
Access for
educational
materials to
the mini-
library.
New
Consolidatio
n
Extra Income Generation
IBG AU 1
Lack of income
generation
methods within
the village.
Complete Extra Income
Generation:
(Cajon leaves
project in AU
1)
Access for
water reservoir
tank.
Complete
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Consolidatio
n
Extra Income Generation
IBG AU 2
Lack of facilities to
start Cajon leaves
income generation
project.
Ongoing Extra Income
Generation:
(Cajon leaves
project in AU
2 Sectors)
Access for
water reservoir
tank.
Access for
materials to
star Cajon
leave project
Complete
Ongoing
Remarks: _______Already complete the construction of the Water reservoir tank in AU 2 and planning to start the
Cajon leave making production in near
future_________________________________________________________________________________________________
Name of group: List down all the groups within this community. Suggestion: List down one group then shifts to the
next column and identify all the issues identified; go back and list the second group and do the same.
List of Issues: List down all issues as identified by the community group(s). Different groups may be working on the
same issue.
Status of Issues: (1) New; (2) Ongoing/being acted upon; (3) Not sustained/No action (4) Completed
Name of Project: List corresponding name of project, if any; Remember not all issues will become projects. If the
project is a result of a project proposal, please use the title or name of the proposal!
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Status of projects: (1) New, if started within the reporting year; (2) Ongoing; (3) Not sustained/no action; (4)
Completed; (5) REINVENTED, if the group modified the original concept or changed the issue)
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Table 2a Projects, Status and Outcomes/Impacts
Name of Project Type of
Project
Number of Beneficiaries Results/Outcome/Impact for Children,
Families, Communities and
Environment
Children Adult Male Adult
Female
Mini- library to the
village:
Social
project
137 54 85 Be familiar with the PHDP
method with childrens and
people of the village
Raise the childrens education
knowledge.
Increases childrens
capabilities.
Raising peoples literacy rate
within the village.
Keeping peoples, especially
children are occupied in free
time.
Children will have much time
for studies.
Extra Income Generation:
(Cajon leaves project in
AU 1 and AU 2
Sectors)
Income
generatin
g project
47 7 34 Males in the AU get new job
opportunities. (Supply Cajon
leave to the project, Find a
market for the Cajon leaves
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and etc)
Womens are able to earn
extra money for their families.
Womens are able to increase
their family economical status
and living status. (Such as,
parents can spend some extra
money for their childrens
education and for their family
health / nutrition)
Husbands are recognizing on
the capabilities of women ingenerating income and
managing their household
concerns at the same time.
Name of Project: Please ensure the names of the project are THE SAME as in table 2.
Type of Project: (a) Social project ; (b) Income generating project ; (c) School; (d) Feeding/Lunch Program (e)
Reforestation; (f) Water (DETAILED TEMPLATES are to be filled up in PART II of this wireframe).
Children: defined as 0 18 years old
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TABLE 3: RESOURCES ACCESSED
NAME of
PROJECT
DESCRIPTION
of project
YEAR-MONTH AMOUNT ($) LOCATION TYPE of
INSTITUTION
SUB TYPE OF
INSTITUTION
Mini- library to
the village:
Accessed a
room for
established a
mini-library.
2011 2,000.00 Local source Community
Buddhist
Temple
Buddhist monk
in the village
Accessed for
education
materials for
the mini-
library.
(around 300
books and etc)
2011 450.00 Local source Community,
Individual /
Personal
Private donors
in the Puttlem
district
Mobilized to
meet the
donors
(Government
& private
sector) to get
books andother items.
2011 78.00 Local source Community People of the
IBG members,
People who
are involve
with the
project
Extra Income
Generation:
Sector AU 1
Access for
water
reservoir tank.
2011 500.00 Local source Individual Business
Community in
the Puttlem
district
Extra Income
Generation:
Access for
water
2011 540.00 Local source Individual Business
Community in
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Sector AU 2 reservoir tank. the Puttlem
district
OPPORTUNITY
COST of
Constructing
the Water
reservoir tank.
2011 120.00 Local source Community People of the
IBG members,
People who
are involve
with the
project
REMARKS: ______Due to Cajon leaves project, a person will earn around Rs: 200 300 per day. In Sector AU 1, 42
people in 13 families will be benefitted due to this Cajon leave project in Sector AU 1
______________________________________________________________________
______________________________________________________________________________________________________________________
We suggest that the HDF use this template or a copy of this table in his journal and fill it up monthly so that during
reporting time it will be easy to add up.
Name of project: Same list as in Tables 2 and 2a; or use the Name of the Project from a formal proposal.
Description of project: describe which aspect of the project is being financed by the resources being accessed i.e:
support transportation needs of elderlies for mobilization; or get support to buy utensils for orphans feeding program
Amount: In the amount column we will also begin to track down COMMUNITY COUNTERPART in what we do: These
will be in the form of:
a. OPPORTUNITY COST when community members attend important meetings and or training or when they
volunteer their labor for a project using this formula: # of hours divide by 8 hours multiply by #
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of participants multiply by local cost for daily wage in agricultural setting. This will be a local (location)
community (institution) - group (sub-type) in the columns that follow.
b. COST for LOCAL CONTRIBUTIONS IN KIND especially in building schools, homes, etc depending on cost of
materials when bought outside ie. Sand, stones, bamboo, etc; or the community prepares some food to feed
government workers digging a well. This is also local community group columns
c. EXTERNAL CONTRIBUTIONS in KIND i.e, the community group are able to source out free sanitary latrines from
the Ministry of Health for some families. Cost this at local price and this will be local-government-subtype will
depend from what level of government; another example is the community group were able to invite a resource
speaker for free to talk on cooperative on his personal time, and s/he did not accept any honorarium. Cost this and
will be under local individual/personal individual.
Location: (1) Foreign source (outside the country) (2) Local source (within the country)
Type of Institution: (1) Government (2) Non Government Organization (3) Community (4) Individual/personal
Sub-Type of Institution:
(1) Indicate level of Government (ministry, province, district, town,)
(2 ) Please provide name of NGO or Civic Organization
(3) Name of community group
(4) Name of Individual
TABLE 4: HOUSEHOLD PARTICIPATION
NAME of HAMLETS
within this
COMMUNITY
NUMBER OF
HOUSEHOLDS
in EACH
HOUSEHOLDS
DIRECTLY
PARTICIPATING in
HOUSEHOLDS
IRREGULARLY
PARTICIPATING in
HOUSEHOLDS
NOT
PARTICIPATING
TOTAL
HOUSEHOLDS in
the community
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HAMLET the process the process in the process
AU 1 28 7 9 12 79
AU - 2 51 10 13 28
Name of Hamlets within this community: Please list all the hamlets, even if HDF is working with only 1 hamlet.
Please be consistent with spellings.
Number of Households in each hamlet: Take note of our definition of HOUSEHOLDS : a unit under one roof and
have one kitchen composed of one or several families or a group of people paying rent as boarders, or a group of
people living together.
Households DIRECTLY participating: any one or more members (man, woman, child) of a particular household who
participates regularly and actively in group activity (i.e. meetings, discussions, training, and all 9 steps of theprocess). They are counted as ONE household!!
Households IRREGULARLY participating: inactive members of a group (defined as absent for regular meeting more
than 3 consecutive times without valid excuse); or a neighbor or another person is interested and joins SOME
activities of a group, sometimes as an observer or sometimes with active participation.
Households NOT participating: Any household who have NOT involved in any of the community activities.
TOTAL households in the community: Number of roofs within a community; a sum of HHs participating DIRECTLY +
IRREGULARLY and NOT participating.
TABLE 5: INDIVIDUAL PARTICIPATION
NAME OF HAMLET Sub-TOTAL
POPULATION IN EACH
HAMLET
Persons DIRECTLY
Participating in the
Process
Persons
IRREGULARLY
Participating in the
TOTAL POPULATION
in the COMMUNITY
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Process
AU - 1 89 8 18 276
AU - 2 187 10 12
REMARKS:
____________________________________________________________________________________________________________
Hamlets: Same listing as in Table 4
Sub Total Population in each hamlet: Please list the number of people in the hamlet. It will be useful to have the
community support in doing this. And we suggest each country can keep lists of families in separate cards in theirfiles (Family Records). This can be updated every two years considering there are births, deaths, in and out
migration in a community.
Persons DIRECTLY Participating: Number of people who are there regularly is active. This number will avoid the
double counting in participation if done accurately.
Persons IRREGULARLY Participating: Number of people who have irregular involvement in activities, sometime
active, sometimes inactive, an onlooker or sometimes a volunteer. These two columns can easily be made available
through attendance sheets passed around during an activity.
TOTAL POPULATION is a sum of all sub total population per hamlet.
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TABLE 6: BENEFICIARIES
HAMLET SUB-TOTAL
POPULATION in
each HAMLET
TOTAL POPULATION SUB TOTAL
BENEFICIARIES
TOTAL
BENEFICIARIES
AU - 1 89 276 89 276
AU - 2 187 187
REMARKS:
___________________________________________________________________________________________________________
TABLE 7: SUMMARY OF COVERAGE, PARTICIPATION and BENEFICIARIES
HAMLET % COVERAGE % PARTICIPATION % BENEFICIARIES
Note: This table will be computer generated! No need to do anything. But if you want to check the computer later,
then go ahead with the formula.
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PART II: ANNUAL PROJECT TRACKING TEMPLATES
USE THE SUCCEEDING TABLES ONLY WHEN APPROPRIATE TO YOUR COMMUNITY: THESE SUCCEEDING
TABLES WILL GIVE DETAILS CORRESPONDING TO YOUR ENTRIES in TABLE 2 and TABLE 2a.
TABLE a: Social Projects
TABLE b: Income Generating Projects
TABLE c: School Project
TABLE d: Feeding/Lunch Program
TABLE e: Reforestation Project
TABLE f: Water Project
TABLE a: social projects Ex: road repair, school repair/construction; etc
NAME OF PROJECT Number ofpeople
directly
participati
ng
TotalNumber of
people
benefitting
(children,
youth,
women,
men)
What otheroutcomes/imp
act /significant
changes do
the different
age groups
get?
RESOURCES ACCESSED
OI Govt NGOs/
Private
Community
Counterpar
t
Mini- library to the
village:
19 276 Raise the
childrens
education
knowledge.
Increases
childrens
capabilities.
Raising
$ 2000
Accessed
for a
room to
establish
the mini-
library.
$ 37
Mobilized
to meet the
donors to
get books
and other
items (Such
as, tables,
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peoples
literacy rate
within the
village.
Keeping
peoples,
especially
children are
occupied in
free time.
Children
having much
time forstudies.
Increases the
group actions
and sustain
the group
accomplishme
nts.
$ 450
Accessed
for
educatio
n
materials
for the
mini-
library.
chairs and
etc) to the
Mini-
library.
$ 78
Mobilized
to meet the
donors
(Governme
nt & private
sector) to
get books
and otheritems.
Name of project: Refer to your Table 2 and 3 of your tables.
Number of people benefitting: preferably classify according to number of children, youth, adult males and adult
females
Benefits/impact/outcome/changes: list direct/material and indirect/ non material benefits. Example of direct
benefit of road repair: facility of transport to come in and out of community; indirect benefit: makes the group
stronger and more unified; proud of their accomplishment
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TABLE b: Income Generating Projects Ex: rice loan, rotating emergency fund,
fishpond,
vegetable gardening, goat project, maize mill,
Name of project Resources Accessed Types of benefits
(income, outcomes
and Impact)
Number of persons
benefitted
OI Govt NGO Communi
tyExtra Income
Generation in AU
- 1: (Cajon leaves
project)
$ 500
(Access
to the
materialsto
construct
a water
reservoir
tank)
$ 192
(Labour
counterpa
rt toconstruct
the water
reservoir
tank)
Womens are able to
earn extra money for
their families.
Womens are able toincrease their family
economical status and
living status. (Such as,
parents can spend
some extra money for
their childrens
education and for their
family health /
nutrition)
Husbands are
recognizing on the
capabilities of women
in generating income
and managing their
household concerns at
42 persons
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the same time.
Income for the group:
I person Per Day $ 2
13 persons Per Day - $
26
13 persons Per Month -
$ 780.00Extra Income
Generation in AU
- 2: (Cajon leaves
project)
$ 540.00
(Access
for water
reservoir
tank.)
$ 120.00
(Labour
counterpa
rt to
construct
the water
reservoir
tank)
Womens are able to
earn extra money for
their families.
Womens are able to
increase their family
economical status and
living status. (Such as,
parents can spend
some extra money for
their childrens
education and for their
family health /
nutrition)
Husbands are
recognizing on thecapabilities of women
in generating income
and managing their
household concerns at
the same time.
Income for the group:
I person Per Day
58 persons
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$ 2
16 persons Per Day
- $ 32
16 persons Per Month -
$ 960.00
Name of Project: refer to your list on Table 2 and Table 3
Types of benefits: same as in Table a, but include income of the group per cycle.
Number of persons benefitted: acc to children; youth; adult males; adult females. Because this is access to food,
then count all the members of the household as beneficiaries
TABLE c: SCHOOLS TRACKING per YEAR
School starts: ____________ School Ends: ____________ School Year:
____________________
Level # of students
enrolled, in the
beginning of the
year
# of drop outs
during the year
per level, if any
# of students failing
the level, if any
# of students
remaining at the end
of the school year
M F M F M F M F
Daycare
Kindergarte
n/
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pre school
1
2
3
4
5
6
7
8
9
10
Total
Major reasons for drop-out: 1.
2.
3.
Any special reasons for failures: 1.
2.
3.
This is a general template for all schools so just use the number that pertains to your school: Example: you are only
concerned with a daycare program, then just use the Daycare Row! This template is applicable if a certain school
had been repaired or reconstructed as a result of PHD mobilization in the community even without actual project
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money given to it . Example with a Mobilization of the Interest group with the Ministry of education, some funds
were released to build another classroom for a particular school.
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TABLE d: Feeding/Lunch Program
(This table is to be done per class with a school Lunch or feeding program)
Class/Grade: _____________ Date of weighing at beginning of cycle___________________
Reporting Period: _____________ Date of weighing at end of cycle
__________________________
Name of Student Age Male/Female
StartingWeight (kgs)
EndingWeight (kgs)
STANDARDfor age(If available)
STANDARDS for age: In many countries, there is a record of standards for weight done by the Ministry of Health or
the Department of Nutrition in a given country. Please see if this available in your country!
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TABLE e: Reforestation Project
Type ofactivity:
Year-Month
RESOURCES ACCESSED Number of personsparticipated
OI Government
NGO Community
Type of Activity: 1) Land preparation; 2) Planting; 3) Weeding; 4) Harvesting; 5) meetings; 6) Others
Resources Accessed: Indicate $ if money; or specify if material or labor and cost them too. see example.
Types of Treesplanted
Number ofseedlings
Month/Year Coverage inacres orhectares
Number ofpeople tobenefit?
Identifypossible typesof benefits
Types of Trees Planted: 1) pine 2) Eucalyptus 3) Fruit trees 4) Others
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TABLE f: Water Projects (Type of water project: _________________________
Type of
Activity
Month-
Year
RESOURCES ACCESSED Number of
people
directlyparticipatin
g
Number
of
population
benefittin
g
Benefits/Outcome/Imp
act
(Direct and Non-Material)
Categorize according to
children; families;
community and
environment
OI Governm
ent
NGO Communi
ty
Type of water project: 1) Open well; 2) Perforated well; 3) Natural spring; 4) Others, please specify
Type of Activity: 1) Digging; 2) drilling; 3) specify
Resources accessed: Specify $, labor, materials, equipment etc and cost them
Population benefitting: Include children and adults. Your family list of records will be most helpful
Benefits/Outcome/Impact: Describe both direct and non-material benefits to children, families, communities and
environment