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Georgeta Ciobanu (copyright),Comunicare - note de curs, 2011
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Presentations
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Preliminaries
Good presentations:
Communicate the main point straight awayAre short and to the point
Are easy to understand
Are easy to followSound good if presented orally
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Preliminaries - continued
Presentations require:
Planning
Structuring
Writing
EditingRehearsing
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Planning
Who is your audience?
Why are you giving the presentation?
(objective)
What is the most important message ?
Where will the presentation take place?
When will it be given?How will it be presented?
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Structuring
Introduction
Set context , state main message
Main bodySupport what you have said in the main
body
SummaryNext steps to be taken
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Structuring and sequencing
Tell them what youre going to tellthem
(introduction)
Tell them
(key message and supporting data )
Tell them what youve toldthem(conclusion )
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Introduction - continued
!!! A strong opening is crucial = grab the audiencesattention
Establish yourself as a credible and authoritative
figure (who you are, why you are speaking )Address audience directly
Outline presentation format
Let audience know about timing
(how long, if breaks )
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Georgeta Ciobanu (copyright),Comunicare - note de curs, 2011
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Presentation Body
Body
Support main (key) message(s) with facts
(about 5 reasons)
Present all key messages on 1 slide
+ 12 supporting slide for each one
Dont overload slides with informationTip :people have come to hear you, not to read slides
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Body - continued
Tell a logical story
present points in sequence stated at opening
point out what each slide showsrelate each section to the big picture
Keep language simple (sentences short)
Correct yourself if you make a mistake and go onWatch the audiences reaction
Bring presentation alive
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Ending
Make obvious you have reached the ending
Round off with summary
Draw concrete conclusions orrecommendations
Suggest next steps
Thank audience for listening
Open the floor to questions
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Answering questions
Listen to the questions
give full attention note down points if long/complex questions
wait till question finished
Make sure you have understood the questions
paraphrase to ensure you have understoodcorrectly
Pause to think about answer
Answer (relate ? to main message, give conciseanswer, make sure questioner is satisfied withresponse )