Civil Air PatrolCivil Air PatrolCommand Council Command Council
MeetingMeeting
1-2 March 20131-2 March 2013Arlington, VAArlington, VA
ORMS Update
Mr. Schneider & Col PhelkaMr. Schneider & Col Phelka
2 March 2013
IT’S ALL ABOUT ACCOUNTABILITYIT’S ALL ABOUT ACCOUNTABILITY Track from acquisition through disposalTrack from acquisition through disposal Managing lost, stolen or damaged Managing lost, stolen or damaged propertyproperty Report of survey – Assess Report of survey – Assess YESYES NONO
AircraftAircraft $120 Million$120 Million VehiclesVehicles $ 20 Million$ 20 Million ComputersComputers $ 3 Million$ 3 Million Other PropertyOther Property $ 25 Million$ 25 Million
Transfer Assignment Issue Inventory Retirement
Combined two databases CATS & CEMS Permissions based Five primary functions of property control
– ORMS Objectives Improve accountability at all levels Increase accessibility by members Improve recordkeeping Reduce paperwork Automate depreciation calculation Incorporate ROS and assessments Reduce inspection findings
– ORMS Objectives Automate key processes Implement CAP’s property management and accountability policy Incorporate guidance from OMB Circulars, DoDGARS, and Cooperative Agreement Include input from NHQ, CAP-USAF, volunteer advisors and field unitsClear up report of survey backlog
We have achieved the original goals Improvement observed in audits and
inspections Inventories more accurate and on time Almost paperless ROS process improved….but we have
work yet to do Overall improved accountability of CAP
property
Eliminate issues with transferring kits Streamline transfer of aircraft and vehicles
with property assigned Add a real property module that will also
accommodate contributed facilities Removes state director step in ROS
process Eliminate low value expendable property Provide more authority for the wings
Eliminate duplication in audit requirement Establish a single inventory and eliminate the duplication of
effort Permit FM to make adjustments to acquisition cost Reduce the workload of two separate inventories May involve inventory date change Simplify reports of survey (ROS) Improve ROS documentation and flow Make it easier to return found property to
inventory
Allow wing commander to dispose of donated, corporate-funded and state funded property
Add a module that would permit tracking of expendable property
Enhanced maintenance feature that will capture date of preventive maintenance and next due
Better tracking and search functions for avionics and other assets assigned to aircraft
As of yesterday we were 87% complete 754 units and 5740 items remain
Wing Date Completed
Utah 12 Jan
Massachusetts 16 Jan
Puerto Rico 16 Jan
Montana 27 Jan
Minnesota 29 Jan
Kansas 30 Jan
Idaho 31 Jan
California 8 Feb
Iowa 23 Feb
Delaware 26 Feb