Civil Air PatrolCivil Air PatrolCommand Council Command Council

MeetingMeeting

1-2 March 20131-2 March 2013Arlington, VAArlington, VA

ORMS Update

Mr. Schneider & Col PhelkaMr. Schneider & Col Phelka

2 March 2013

IT’S ALL ABOUT ACCOUNTABILITYIT’S ALL ABOUT ACCOUNTABILITY Track from acquisition through disposalTrack from acquisition through disposal Managing lost, stolen or damaged Managing lost, stolen or damaged propertyproperty Report of survey – Assess Report of survey – Assess YESYES NONO

AircraftAircraft $120 Million$120 Million VehiclesVehicles $ 20 Million$ 20 Million ComputersComputers $ 3 Million$ 3 Million Other PropertyOther Property $ 25 Million$ 25 Million

Transfer Assignment Issue Inventory Retirement

Combined two databases CATS & CEMS Permissions based Five primary functions of property control

– ORMS Objectives Improve accountability at all levels Increase accessibility by members Improve recordkeeping Reduce paperwork Automate depreciation calculation Incorporate ROS and assessments Reduce inspection findings

– ORMS Objectives Automate key processes Implement CAP’s property management and accountability policy Incorporate guidance from OMB Circulars, DoDGARS, and Cooperative Agreement Include input from NHQ, CAP-USAF, volunteer advisors and field unitsClear up report of survey backlog

We have achieved the original goals Improvement observed in audits and

inspections Inventories more accurate and on time Almost paperless ROS process improved….but we have

work yet to do Overall improved accountability of CAP

property

Eliminate issues with transferring kits Streamline transfer of aircraft and vehicles

with property assigned Add a real property module that will also

accommodate contributed facilities Removes state director step in ROS

process Eliminate low value expendable property Provide more authority for the wings

Eliminate duplication in audit requirement Establish a single inventory and eliminate the duplication of

effort Permit FM to make adjustments to acquisition cost Reduce the workload of two separate inventories May involve inventory date change Simplify reports of survey (ROS) Improve ROS documentation and flow Make it easier to return found property to

inventory

Allow wing commander to dispose of donated, corporate-funded and state funded property

Add a module that would permit tracking of expendable property

Enhanced maintenance feature that will capture date of preventive maintenance and next due

Better tracking and search functions for avionics and other assets assigned to aircraft

As of yesterday we were 87% complete 754 units and 5740 items remain

Wing Date Completed

Utah 12 Jan

Massachusetts 16 Jan

Puerto Rico 16 Jan

Montana 27 Jan

Minnesota 29 Jan

Kansas 30 Jan

Idaho 31 Jan

California 8 Feb

Iowa 23 Feb

Delaware 26 Feb