DIVISION OF RESEARCH
http://www.clarkson.edu/[email protected]
Phone: 315-268-3765/6475/4402Fax: 315-268-6515
FACULTY/STAFF
WORKSHOP
Fall 2003Fall 2003
AGENDA Summary of Division of Research
Services NSF FastLane System Proposal Development Process Finding A Funder Tech Transfer and Compliance
Issues Summary Question/Answer Period
SUMMARY OF DIVISION OF RESEARCH SERVICES
ByBy
Linda H. AlbrechtLinda H. Albrecht
Award AdministratorAward Administrator
PREAWARD SERVICESLinda H. Albrecht, Award Administrator
[email protected] Todd Travis, Asst. Coord., Res. Funds
([email protected] Julie Ellingsen, Sr. Dept. Secretary
Full Proposal Preparation Services Budget Preparation Maintain Funding Resources Research Personnel Services
AWARD ADMINISTRATIONS.V. Babu, Vice Provost for Research
Rebecca J. Sutcliffe, [email protected]
Norma J. Woods, Sr. Dept. [email protected]
Negotiate Awards Intellectual Property Conflict Of Interest Institutional Review Board(s) Coordination of Multi-discipline proposals
ELECTRONIC RESEARCH ADMINISTRATION
Todd C. Travis, Research [email protected]
DOR Webmaster http://www.clarkson.edu/research
Electronic File Configurations Electronic Proposal Submission Inquiries NSF Fastlane Inquiries Proposal Assignment/Pre-budgeting Funding Opportunity Distribution (Science)
POSTAWARD SERVICESConstance M. Ferguson,
Grant/Contract Adm.
[email protected] Vicki Wilson, Sr. Dept. Secretary
[email protected] Administer External Res. Funds Negotiate/receive Awards Monitor Account Activity Accounting Compliance Matters Monitor Award Terms And Conditions Interpret Sponsor Guidelines Administer Reporting Activity
THE DOR WEB SITE http://www.clarkson.edu/research
Toolkit For Proposal Processing Direct Links To Federal/private Funding
Sources Research Administration Resources Proposal Writing Techniques Subscription-based Funding
Opportunity Database – Community of Science
PROPOSAL TOOLKIT
Current Rate(s) Information DOR Forms For Proposal Processing Proposal Budget Preparation Guidance NSF FastLane Proposal Submission
Instructions Agency Forms
OTHER RESOURCES
Electronic Research Administration Regulatory Resources Subscription-based Resources Research Administration Group Links
THE DOR WEB SITE’S NEW DESIGNavailable by 10/15/03
http://www.clarkson.edu/research
COMPLIANCECOMPLIANCE General Research PoliciesGeneral Research Policies Proposal PoliciesProposal Policies
EDUCATION AND WORKSHOPSEDUCATION AND WORKSHOPS Faculty DevelopmentFaculty Development Graduate ResearchGraduate Research Instructional Resources AvailableInstructional Resources Available Training CertificationTraining Certification Undergraduate ResearchUndergraduate Research WorkshopsWorkshops
THE DOR WEB SITE’S NEW DESIGNContinued
GOVERNMENT & RELATED LINKSGOVERNMENT & RELATED LINKS
PROPOSAL PREPARATIONPROPOSAL PREPARATION Getting StartedGetting Started Budget PreparationBudget Preparation Proposal Preparation GuidesProposal Preparation Guides Electronic Proposal SubmissionElectronic Proposal Submission Agency FormsAgency Forms
THE DOR WEB SITE’S NEW DESIGNContinued
PUBLICATIONS AND REPORTSPUBLICATIONS AND REPORTS PublicationsPublications ReportsReports Audio-visual materials available on-loanAudio-visual materials available on-loan
RESEARCH CENTERSRESEARCH CENTERSRESEARCH PERSONNELRESEARCH PERSONNEL
Employee PracticesEmployee Practices International InformationInternational Information Payroll InformationPayroll Information Contract InformationContract Information Faculty Summer SalaryFaculty Summer Salary Exchange Visitor Program (International Visitors)Exchange Visitor Program (International Visitors)
NSF FASTLANESYSTEM
ByBy
Todd C. Travis,Todd C. Travis,
Assistant Coordinator/Research FundsAssistant Coordinator/Research Funds
http://www.nsf.govhttp://www.nsf.gov
The National Science Foundation’s Paperless, Web-based Proposal The National Science Foundation’s Paperless, Web-based Proposal and Awards Submission and Administrative Systemand Awards Submission and Administrative System
FASTLANE OVERVIEW
Fully implemented as of Fully implemented as of 10/01/200010/01/2000
Full submission of electronic Full submission of electronic proposalsproposals
Full submission of electronic Full submission of electronic reportsreports
No paper submissions acceptedNo paper submissions accepted
RESPONSIBILITIES
FACULTY Proposal
preparation Report
preparation Report
submission
DOR Clarkson user
database maintenance Password
maintenance Proposal assistance Proposal submission Reporting assistance
FASTLANE REQUIREMENTS Forms-Capable Browser
MS Internet Explorer 4.x or higher Netscape Navigator 3.x or higher
Portable Document Files (.pdf) can be created from:
MS Word Corel WordPerfect Postscript files
Adobe Acrobat Reader for viewing .pdf files Adobe Acrobat Full Package for Creating .pdf
files
The Division of Research will provide as much or as little
assistance as you need.
One-on-One help in your officeOne-on-One help in your office Larger hands-on workshops, if Larger hands-on workshops, if
desireddesired Scanning imagesScanning images Converting files and images to .pdfConverting files and images to .pdf Coordination with other institutions Coordination with other institutions
on requirementson requirements
PROPOSAL DEVELOPMENT PROCESS
ByBy
Linda H. Albrecht,Linda H. Albrecht,
Award AdministratorAward Administrator
HOW CAN THE DOR HELP?
Team Building and Coordination Proposal Planning and Development Budget Preparation Proposal Editing and Formatting General Questions Coordinating Institutional Commitments The DOR Website
PROPOSAL DEVELOPMENT PROCESS
Getting Started Your Long-term Goal Identify A Funder Use The Program Description And Proposal
Guidelines Make Contacts At Clarkson Speak To The Program Officer Create A Written Schedule Of Work Deadlines
REVIEWERS CRITERIA
The Reviewer Wants to Know WHAT are goals & objectives WHAT is new & innovative WHAT has been done and its limitations HOW will it advance the field WHO will benefit WHO will do the work & his/her
qualifications HOW MUCH it will cost
EFFECTIVE PROPOSALS
Use visible organization Outlines,
headings Review criteria,
funder preferences
Topic sentences
Are concise and Active Avoid jargon or
include a glossary Avoid passive tense Avoid subjunctive
tense Avoid unnecessary
wordiness
PROPOSAL ORGANIZATION
Cover Sheet Budget Sheet Abstract The Narrative Appendices
The Narrative Problem/Need/Signifi-
cance Statement of Goals Previous Work Methods Key Personnel Evaluation Dissemination and
Future Funding
REVISION AND FORMATTING
Solicit criticism from peers
Submit a draft to DOR
Use your reviews Refer back to the
program description and reviewer guidelines
Watch for long sentences vague words passive verbs abbreviations inconsistencies
SUBMITTING THE PROPOSAL
Institutional Commitments Approved
Signatures obtained Final copy/file to DOR? Copy/Mail Proposal done by DOR
FUNDING DECISION
If it’s not funded this time… Reviewers
Comments Revise and
resubmit Identify other
potential funders
When it’s funded… Celebrate! Budget
negotiations Reviewers
comments Division of
Research
FINDING A FUNDER
ByBy
Rebecca J. Sutcliffe,Rebecca J. Sutcliffe,
Director of ResearchDirector of Research
[email protected]@clarkson.edu
FINDING A FUNDER
Internal Resources External Resources Subscription-based
Databases Community of Science
Other Resources
COMMUNITY OF SCIENCE
Member Login Username/Password
Find Funding Promote Your Research Access Experts Explore Marketplace
IMAGE OF COMMUNITY OF SCIENCE HOME PAGE
OTHER RESOURCES
Commerce Business Daily Federal Register NCURA FEDIX MOLIS
TECH TRANSFERAND
COMPLIANCE ISSUES
ByBy
Rebecca J. SutcliffeRebecca J. Sutcliffe
Director of ResearchDirector of Research
TECH TRANSFER
Intellectual property (IP) policy Disclosures Market research prior to patenting Licensing
COMPLIANCE ISSUES
Compliance environment changing daily; Compliance environment changing daily; becoming stricterbecoming stricter
CU’s policies are currently under review CU’s policies are currently under review and are being revisedand are being revised
Become thoroughly familiar with policies Become thoroughly familiar with policies and proceduresand procedures
Compliance is critical to continued fundingCompliance is critical to continued funding
WORKSHOP SUMMARY
DOR Is A One Stop Shop Office Match Faculty Expertise With
Possible Funders Electronic Research Administration
Experts Compliance Facilitators
QUESTION AND ANSWERPERIOD
Preaward Services and Proposal Development Process – Rebecca, Linda, Todd, Julie
Postaward Services - Connie, Vicki Electronic Research Administration
and FastLane - Todd Tech Transfer and Compliance,
Administrative Issues – Rebecca
THANK YOU FOR COMINGPhone: x3765/6475/4402, Fax: x6515,
[email protected]://www.clarkson.edu/research
S.V. Babu, Vice Provost for Research
Rebecca J. Sutcliffe, Director
Constance M. Ferguson, Grant/Contract Adm.
Linda H. Albrecht, Award Administrator
Todd C. Travis, Asst. Coord. Res. Funds
Norma J. Woods, Senior Dept. Secretary-DOR
Vicki Wilson, Senior Dept. Secretary-Postaward
Julie Ellingsen, Senior Dept. Secretary-Preaward
