1
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
TENDER NO: 122-D-26-25-27-1-04(Med Gases)/Tender-III/2018
Employee's State Insurance Corporation
(Ministry of Labor & Employment, Government of India)
E-TENDER DOCUMENT FOR REFILLING AND SUPPLY OF MEDICAL GAS CYLINDERS
AT ESIC, MODEL HOSPITAL, LUDHIANA.
E-Mail : [email protected]
Important Websites:
www.esic.nic.in
www.esichospitals.gov.in
https://eprocure.gov.in/eprocure/app
2
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
INDEX
SR No Title Page Number
1 SCOPE OF WORK AND SCHEDULE OF TENDER PROCESS 3
2 TENDER NOTICE 5
3 IMPORTANT INSTRUCTIONS TO BIDDERS REGARDING
OBTAINING DSC AND APPLYING FOR E-TENDER
6
4 GENERAL GUIDELINES AND ELEGIBILITY CRITERIA 7
5 CONDITIONS OF CONTRACT 12
6 WORK SPECIFIC TERMS AND CONDITIONS 15
7 GENERAL TERMS & CONDITIONS 17
8 PRE-CONTRACT INTEGRITY PACT (ANNEXURE-I) 19
9 TECHNICAL BID (ANNEXURE-II) 26
10 UNDERTAKING (ANNEXURE-III) 29
11 CHECKLIST (ANNEXURE – IV) 30
12 FINACIAL BID (ANNEXURE-V) 31
3
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
1. Brief scope of work & Schedule of tender process:-
ESIC Model Hospital Ludhiana invites online bids from eligible,
reputed and experienced agencies in the field through e-procurement
under two Bid system(Technical & Financial Bid) for supply of MEDICAL
GAS on contractual basis at ESIC Model Hospital, Ludhiana.
Scope of work: Supply of medical gases AT ESIC Hospital Ludhiana
General information:
REQUIREMENT OF THE HOSPITAL:
1. SPECIFICATIONS OF MEDICAL OXYGEN
Certified for Medical use as IP 1996 or latest IP.
Not less than 99.0V/V of oxygen.
Not more than 5PPM of carbon monoxide.
Not more than 300PPM of carbon dioxide
Free from any kind of halogen and polymers.
Free from all forms of oxidizing substances.
Absolutely free of moisture.
Filled out of liquid oxygen from manufacturer with valid
license.
2.SPECIFICATIONS OF MEDICAL NITROUS OXIDE
As per IP 1996/latest certified as inhalation analgesic.
Manufactured form IP grade ammonium nitrate.
If any alternate technology or manufacturing process is used the same to be specified and all inputs regarding quality
assurance and probable impurities etc. must be provided.
Should not contain less than 98.0% V/V or nitrous oxide in both liquid and gaseous phase.
Less than 300PPM of CO2 as impurity
Free of hydrogen sulphide.
Not more than 2PPM V/V of nitrogen dioxide or nitric oxide in both liquid and gaseous phase.
Free of all form of reducing and oxidizing substances.
Each batch must have passed tests for alkalinity, arsenic,
phosphine, ammonia and other recommended tests.
4
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
3. SPECIFICATIONS OF CARBON DIOXIDE
Should be food grade CO2.
Certified safe for human use.
Should not damage any instrument used with it.
SCHEDULE OF TENDER PROCESS
Period for downloading and
online submission of E-
tender and Dropping of
EMD/MSME Registration
certificate (if exemption is
sought for EMD)
Between 18/MAY/2020 and 08/JUN/2020
upto 11:00 AM
Date, Time & place for Pre-
Bid Meeting
28/MAY/2020 at 11:00 AM, DMS Room
Second floor, ESIC Model Hospital
Ludhiana
Date, Time & place for
opening of Technical Bid
09/JUN/2020 at 11:00 AM in Room no.
207 Second Floor Admin Block ESIC
Model Hospital Ludhiana Punjab
Date, Time & Place for
opening of Financial Bid
Will be intimated at a later stage
to the technically qualified
bidders only
EMD amount Rs 15000/-
Bidders registered with MSME
(Ministry of Micro, Small & Medium
Enterprises) shall be exempted from
payment of EMD. To claim exemption
from EMD, the bidder need to submit
a Hard copy of Valid MSME
Registration Certificate, in place
of EMD deposit.
Performance Security Rs 35000/- (To be paid by
successful bidder only)
Approximate Annual value of
contract
Rs 3,50,000/-
5
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
2.TENDER NOTICE
Name of Work: Employees' State Insurance Corporation is a statutory
body under Ministry of Labour and Employement, Govt of India
governed by ESI Act, 1948. As envisaged in the Act, ESIC provides
Social Security to workforce and dependent family members in India
covered under the ESI act, 1948 in the form of cashless medical
benefits as well as cash benefits in the event of Sickness,
Maternity and Employment Injury etc. ESIC Model Hospital, Ludhiana
is catering to the medical needs of these beneficiaries at
Ludhiana.
To serve them better, ESIC Model Hospital, Ludhiana invites online
bid through E-Procurement under two bid system (Technical and
Financial bid) FOR SUPPLY OF MEDICAL GASES at ESIC Model Hospital,
Ludhiana.
Tender document is available online at:
www.esic.nic.in
www.esichospitals.gov.in
https://eprocure.gov.in/eprocure/app
The interested bidders should upload duly filled tender form and
bids along with scanned copies of all relevant certificates,
documents, etc. in support of their technical & Financial bids on
the website https://eprocure.gov.in/eprocure/app before closing
date and time as shown under schedule of tender process. All
scanned documents uploaded online should be signed by the
authorized signatory only.
Bids will be opened as per schedule given under schedule of tender
process. All bidders can participate in technical evaluation
process personally or through representative. In case of
representative, he/she must be duly authorized by the bidder in
writing to do so.
Medical Superintendent
ESIC Model Hospital
Ludhiana
6
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
3.Important Instructions for Bidders regarding for applying for
E-Tender
All bidders/contractors are required to bid through the website
https://eprocure.gov.in/eprocure/app
1.Bidders are required to enroll on the e-Procurement module of
the Central Public Procurement
Portal(URL:https://eprocure.gov.in/eprocure/app by clicking on
the link ”Online bidder Enrollment” on the CPP Portal.
2.Upon enrollment, the bidders will be required to register
their valid Digital Signature Certificate (Class II or Class III
Certificates with signing key usage) issued by any Certifying
Authority recognized by CCA India(e.g Sify/ nCode/ eMudhra
etc.), with their profile.
For any technical queries please call at 24*7 Help Desk Number
0120-4200 462,0120-4001 002,0120-4001 005,0120-6277 787
OR
E-mail at [email protected]
For detailed information kindly refer to manual”Instructions To
Bidder for Online Bid Submission” document under download
section of https://eprocure.gov.in/eprocure/app
7
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
4. GENERAL GUIDELINES
1. Availability of Tender document. Tender Document is available
for downloading from websites:
www.esic.nic.in
www.esichospitals.gov.in
https://eprocure.gov.in/eprocure/app
2. Period of Contract: The Contract shall initially be for a
period of two years and may be extended further for a period of
one year subject to satisfactory performance, on the same rates,
terms and conditions. The rates approved shall remain unchanged
during the period of contract. ESIC, reserves the right to
terminate the contract at anytime without assigning any reason
thereof and without being liable for any cost.
3. Cost of Submission of bids: The Bidder shall bear all costs
associated with preparation and submission of the Bid. The
Corporation shall, in no case, be responsible or liable for
these costs, regardless of the conduct or the outcome of the
Bidding process.
4. The language of the Bid shall be English and all
correspondence in this regard shall be in English language.
5. Documents to be uploaded
Bidding companies/firms which fulfill all eligibility conditions
may upload the technical Bid & FINANCIAL BID along with the
scanned copies of All documents mentioned in Annexure-II,
Technical Bid, failing which their Bids will be rejected.
NOTE: All the documents to be uploaded must be signed and
stamped by the Bidder on each and every page before uploading.
Entire Bid will be rejected out rightly, if any page of any
document is found unsigned or unstamped or both.
In case, any of the documents uploaded are not readable or are
not properly uploaded, entire bid will be out rightly rejected
without any correspondence in this regard.
6. Pre-bid Meeting
6.1 A Pre-Bid meeting for interested Bidders will be held on date, time & venue as mentioned in the schedule of the tender
process. Any change in venue or timing of pre-bid meeting will
be hosted on aforesaid websites.
6.2 Interested Bidders will be allowed to seek clarification and get their doubts cleared during pre-bid meeting.
6.3 Any change that would be made in the Tender Document by
8
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
the Competent Authority after issue of the Tender will be
hosted on aforesaid websites in the form of
Corrigendum/Addendum for incorporating the same in the Bid
before submission.
7. Validity of the Bid: The Bids will be valid for a period of
180 days from the date of opening.
8. Bid Security (Earnest Money)
8.1 The Bidders shall deposit with the ESIC an amount shown
under schedule of tender process towards an interest free Bid
security/Earnest Money Deposit (EMD) in the form of A/c Payee
Demand Draft from any nationalized bank only in favour ESI Fund
A/c No.1 payable at Ludhiana in sealed envelope superscribed as
EMD for E-TENDER FOR REFILLING AND SUPPLY OF MEDICAL GAS
CYLINDERS-2020.The sealed envelope(containing original DD) shall
be dropped in tender box by the bidders placed at Administration
Block, IInd floor. The failure or omission to deposit the
Earnest Money in the manner described above & before closing
date and time shall disqualify the Bid. Bidders registered with
MSME shall be exempted from payment of EMD. To claim exemption
from EMD, the bidders need to drop a Hardcopy of Valid MSME
Registration Certificate, in place of EMD deposit in the manner
described above.
8.2 Bidder shall not revoke his Bid or vary its terms and
conditions. If the bidder revokes the bid or varies its terms or
conditions, the Earnest Money deposited shall stand forfeited.
8.3 If the successful Bidder does not pay the Performance
Security as described in the prescribed time limit or fails to
sign the agreement their earnest money deposit shall stand
forfeited to the ESIC Model Hospital,Ludhiana.
8.4 The Earnest Money Deposit of unsuccessful Bidders shall be
refunded, after the successful Bidder pays the Performance
Security.
9. Eligible Bidders
Only those Bidders, who fulfill the eligibility criteria are
eligible to submit their Bids for the purpose of this tender.
10. Last Date for Submission
Last date for submission of online bid is mentioned in the
schedule of Tender process. In the event that the specified date
for the submission of Bid offers is declared a holiday, the
offers will be received up to the appointed time on the next
working day.
11. Manner of Submission of Bid:
The complete Bid is to be uploaded online at
https://eprocure.gov.in/eprocure/app any other mode of bid submission will not be entertained. 12. How Rates to be Quoted: The bidder is expected to work out
discount rates, keeping in view the technical specifications &
conditions and then arrive at the rate to be quoted. The Bidder
shall be deemed to have satisfied himself before Bidding as to
9
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
the correctness and sufficiency of Bid and rates quoted in the
Financial bid, which rates and shall, except as otherwise
provided, cover all its obligations under the contract and all
matters and things necessary for proper fulfilling of his
obligations under the contract. Also please note that no prices
should be indicated in the technical bid or any other document
other than online financial bid document. Else the bid will be
out rightly rejected.
13. Other Important Points to be noted by the Bidder
a. The Financial Bid should be written both in words and figures
at appropriate places.
b. The Bidder shall submit the Bid, which satisfies each
and every condition laid down in the tender document, failing
which the Bid shall be summarily rejected. Conditional Bids will
be rejected out rightly.
14. Corrupt or Fraudulent Practices
14.1 The Medical Superintendent requires that the
Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of this Contracts.
Accordingly, the Medical Superintendent defines the terms set
forth as follows:
a) ‘corrupt practice’ means the offering, giving, receiving or
soliciting of anything of value to influence the action of
the public official in the procurement process or in
contract execution; and
b) ‘fraudulent practice’ means a misrepresentation of facts in
order to influence a procurement process or an execution of
a contract to the detriment of the Medical Superintendent,
and includes collusive practice among Bidders (prior
to or after Bid submission) designed to establish
Contract Prices at artificial non-competitive levels
and to deprive the Medical Superintendent of the benefits
of the free and open competition.
14.2 The Medical Superintendent shall reject a proposal
for award, if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent
practices in competing for the Contract in question; The Medical
Superintendent shall deem a Firm ineligible, either indefinitely
or for a stated period of time, to be awarded a contract if it
at anytime it determines that the Firm has engaged in corrupt
and fraudulent practices in competing for, or in
executing, a contract.
15. Opening of Technical Bid
The Technical Bids received as per the scheduled time and date,
will be opened on date, time and venue mentioned in the
schedule of tender process in the presence of Bidders or
10
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
their authorized Representatives present on the opening day.
Authorized representatives must produce authority letter at the
time of opening of bids duly signed by the bidder.
16. Short listing of Bidders: The committee constituted by the
Medical Superintendent will short-list technically qualified
Bidders. Financial Bids of only those Bidders, who
qualify in technical bids, will be opened at a date
and time to be intimated.
17. Opening of Financial Bid: The committee constituted by
Medical Superintendent will open the Financial Bid on the
notified date and time in the presence of Bidders or their
authorized representatives present on the day. The rates
quoted by the bidder in price schedule shall then be
read out. The contract shall be awarded to the Bidder who
quotes the Lowest rate.
18. Acceptance of Bid: Acceptance of Bid shall be done by the
Medical Superintendent. The Medical Superintendent is not bound
to accept any Bid. The Medical Superintendent reserves the
right to reject the lowest offer or all Bids received without
assigning any reason whatsoever. The acceptance of Bid will be
communicated to the successful Bidder only in writing by the
authorized officer of the Hospital.
19. Process to be Confidential: Information relating to the
examination, evaluation and comparison of Bids and the award of
Contract shall not be disclosed to Bidders or any other person
not officially concerned with such process until the award to
the successful Bidder has been announced.
20. Performance Security: To ensure due performance of the
contract, an interest free Performance Security for an
amount shown at schedule of tender process will be obtained
from successful bidder before signing of agreement in the form
of an Account payee Demand Draft in favor of ESI Fund A/c
No.1, payable at Ludhiana. If the successful Bidder does not
pay the Performance Security, his/her Earnest Money Deposit
shall stand forfeited.
21 Execution of Contract Documents
21.1 The successful Bidder after arranging Performance
Security in favor of ESI Fund A/c No.1 payable at Ludhiana
as described, is required to execute an Agreement on a stamp
paper of Appropriate value. The Agreement should be
signed within 10 days from the date of acceptance of the Bid.
The Contract will be governed by the Agreement, the Conditions
11
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
of the Contract (CoC) and other documents as specified in the
CoC.
21.2 It shall be incumbent on the successful Bidder to
pay stamp duty, legal and statutory charges for the
Agreement, as applicable on the date of the execution.
22. Rights of the Hospital.
The Medical Superintendent reserves the right to suitably
increase/reduce the scope of work mentioned in this tender.
In case of any ambiguity in the interpretation of any of the
clauses in tender Document or the conditions of the Contract,
interpretation of the clauses or conditions by the Medical
Superintendent shall be final and binding on all Parties.
23. Notice to form Part of Contract
Tender Notice, tender document, terms & conditions of
tender shall form part of the Agreement of the Contract.
12
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
5. CONDITIONS OF CONTRACT
(Among other conditions, the following conditions will form part of the agreement)
1 The contract shall be valid for a period of 2 years from
the date of awarding the contract, unless short closed
before that by the Medical Superintendent, ESIC Model
Hospital, Ludhiana. Contract can be extended for one year
on same rates terms & conditions further at the discretion
of Medical Superintendent after mutual consent subject to
satisfactory performance.
1.1 Termination of Contract by the Medical Superintendent
It shall also be lawful for the Medical
Superintendent to terminate the Agreement at any
time without assigning any reason and without being
liable for loss or damage which the Contractor may
suffer by reason of such termination. Any such termination
shall be without prejudice to any other right of the ESIC
under the contract.
1.2 Termination of Contract by Agency/Agencies
The Agency has no right to terminate the contract in
between contract period else Performance security shall
stand forfeited.
1.3 Should any part of the Agreement be illegal or
unenforceable the remaining provisions shall so far as they
are capable of being performed and observed, shall continue in
full force and effect.
2. The Contractor shall be responsible for any injury to
the workmen and to persons or things and for all damages to
the structural and/or decorative part of property which may
arise from the operations or neglect of himself or any of his
employees whether such injury or damage arise from
carelessness, accident or any other causes whatsoever in
any way connected with carrying out of this contract.
2.1 The contractor shall indemnify and keep indemnified the
Medical Superintendent against all losses and claims for
injuries or damage to any person or any property whatsoever
which may arise out of or in consequence of the Contract
and against all claims, demands, proceedings, damages,
costs, charges and expenses whatsoever in respect of or
in relation thereto under the provisions of various labour
laws as amended from time to time.
2.2 The Agency shall indemnify, protect and save the
Medical Superintendent against all claims, losses, costs
13
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
damages, expenses, action suits and other proceeding, resulting
from infringement of any patent, trademarks, copyrights etc. or
such other statutory infringements. The Medical Superintendent
shall be at liberty and is hereby empowered to deduct the amount
of any damages, compensations, costs, charges, and expenses
arising or accruing from or in respect of any such claim or
damages from any sums due or to become due to the
Agency/Agencies.
3. Confidentiality
The Agency shall not divulge or disclose proprietary knowledge or
any information obtained while delivering Goods and services
under this Contract to any person.
4. Publicity
The contractor shall not use the name of ESIC Model Hospital,
Ludhiana for the purpose of publicity.
5. Disputes & Arbitration
The Medical Superintendent and the contractor shall make every
effort to resolve amicably by direct informal negotiation, any
disagreement or dispute arising between them under or in
connection with the contract.
5.1 If a dispute(s) of any kind whatsoever that cannot
be resolved, the same shall be referred to the Arbitrator,
appointed by the Medical superintendent.
6. Mode of Serving Notice
6.1 Communications between Parties which are referred to in
the Contract are effective only when in writing. A notice shall
be effective only when it is delivered.
6.2 All notices shall be issued by the authorized
officer of the ESIC Model Hospital, Ludhiana, unless
otherwise provided in the Contract. In case, the notice is sent
by registered post to the last known place or abode or business
of the Contractor, it shall be deemed to have been served on the
date when in the ordinary course of post these would have been
served on or delivered to it.
7. Governing language:
Governing language for the entire contract and communication
thereof shall be Hindi & English only.
8. Law
The contract shall be governed and interpreted under Indian Laws.
14
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
9. Legal Jurisdiction
No suit or other proceedings relating to performance or breach of
Contract shall be filed or taken by the Agency in any Court of
law except the competent Courts having jurisdiction within the
local limits of Ludhiana only.
10. AGREEMENT AND WARRANTY
10.1 Nothing in this Agreement shall create, or be
deemed to create, a partnership or the relationship of
employer and employee between the parties.
10.2 Individuals signing the tender or other document
concerned with the contract must specify that he/she signs as :
a. A Sole proprietor of the firm ,or constituted attorney of
such proprietor.
b. A partner of the firm if it be a partnership in which case
he must have authority to refer disputes to arbitration in
case of any dispute.
c. Constituted attorney of the firm, if it is a company.
NOTE : A) In case of (b) a copy of the partnership agreement
or General Power of Attorney, in either case attested by a
notary Public should be furnished. An affidavit on stamped
paper of all the papers admitting execution of the partnership
agreement or the general Power of attorney should be
furnished.
B) In the case of Partnership firms, where authority to
refer disputes concerning the business or the partnership has
been conferred on any partner, the tender and all other related
documents must be signed by every partner of the firm.
C) A person signing the tender form or any documents forming
part of the contract on behalf of another shall be deemed to
be construed that he has authority to sign and if on inquiry
it appears that the person so signing has no authority to do
so, the purchaser, without prejudice to other civil criminal
remedies, will cancel the contract and hold the signatory
responsible for all costs and damages.
10.3 Each party acknowledges that in entering into this
Agreement, it does not do so on the basis of and does not
rely on any representations, warranty or other provisions except
as expressly provided herein and all conditions, warranties or
other terms implied by statute or common law are hereby excluded
to the fullest extent permitted by law.
11. All the documents like tender notice, tender document,
scope of work, eligibility criteria, other terms & conditions
mentioned in tender document form parts of this
contract/Agreement.
15
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
6. Work Specific Terms and Conditions:
1. All cylinders supplied by the firm must strictly be made as
per regulatory requirements including filling norms as per Gas
cylinder rule 1981 as amended from time to time.
2. The firm shall have to supply the gas in the cylinder which
are available in the hospital. Howsoever any additional
requirements of various type of cylinder will have to be met by
the firm.
3. Firm should be able to provide the services within the
existing infrastructure available in the manifold room/Medical
Store of the hospital. And must quote for all or any gases i.e.
oxygen , nitrous oxide & carbon dioxide.
4. Successful tenderer will also be responsible for the
repair, testing, painting of hospital cylinders.
4.1 if any repair, testing, painting is due on hospital
cylinders then the firm should inform in advance to the hospital
only then same will be considered.
4.2 All cylinders should be properly painted as per their
respective colour code. The cylinder No, Name of company and
name of gas cylinder contents should be clearly indicated on the
neck of the cylinder.
5. All the cylinder of Medical gases should compulsorily have:
a) Valve protection caps
b) Valve with nickle plating only.
c) History card of cylinder with company`s monogram on
it,date of last testing , and date of next testing.
6. The rejected supply ,if any shall be taken back immediately
and replaced by the firm at its own cost within 24hrs and
without causing any interruption to the hospital services.
7. The firm should be able to maintain uninterrupted supply of
medical gases even in emergency. Supplier should have adequate
arrangement for supply of Medical Gases.
8. Indents are to be accepted, duly countersigned by store
Incharge whose specimen signature will be supplied to gases
supplier ,duly attested ,by the Medical Superintendent. In case
absence of Store Incharge, on change of Store Incharge specimen
signature (attested by Medical Superintendent) will be supplied
to the firm may be accepted.
9 Refilling – Empty cylinders will be collected & delivered by
the firm from the ESIC Model Hospital, Ludhiana for refilling at
their own cost.
10. All cylinders shall compulsorily weighted before handing
over empty cylinders and at the time of receiving filled
cylinders at store.
16
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
11. At the time of award of the contract the firm shall have to
test, repair and paint all the hospital cylinders & thereafter
repair and painting will have to be ensured by the firm time to
time with advance intimation to the hospital and testing to be
done on each occasion of refilling of cylinders.
12. Delivery of supplies. The delivery of supplies will be made
on the same day of the collection of indents or latest by the
next day (within 24 hours), at the premises of the Hospital or
as directed (Firm should give undertaking). On no account there
should be delay or refusal by Gas Supplier In that case the
Hospital would make alternative arrangement at the risk and cost
of the gas supplier.
13. In case of any failure or refusal by Gases Supplier to
supply gases to the Hospital, the contract is liable to be
cancelled at risk and cost of the supplier. Any extra cost
involved in arranging supplies from alternative source will be
recovered from his subsequent /pending bills. Irregular supplies
/failure to fulfill the terms of contract may entail for closure
of contract and for forfeit of Performance security deposit.
14. Presentation of bill - The contractor shall prefer the bill
for each fortnight for payment.
i. The Bill shall be on letter head of the firm serial
number(invoices/credit bill) with the name and address of the
firm and GST registration number printed thereon.
ii. The bill shall show the summary of the total amount for
each day, Sr No of cylinder & the net amount claimed supported
by the acknowledged first copy of the indent, with all the
columns duly filled in.
iii. The purchaser also reserves the right to demand in any
case, the original of the source Suppliers Invoices for
verification of the net trade price claimed by the contractor.
15. Color Coding to be complied by the vendor at all levels.
17
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
7. GENERAL TERMS AND CONDITIONS
1. The firm should be reputed and should have minimum experience
of 2 years or more in supplying medical gases to at least one
100 or more bedded hospital, this should be supported with a
certificate issued by the concerned hospital along with copy of
supply order and firm should also have supply depot in Ludhiana
to ensure uninterrupted regular supply of gases.
2. The firm must be Authorized Distributor/manufacturer of
medical gases i.e Medical Oxygen IP, Nitrous-oxide and Carbon
Dioxide and should have valid manufacturing License issued from
the state drug controller as per the provisions of the Drugs and
Cosmetics Act 1940 and rules there under, as amended time to
time issued by CCE Nagpur or any other statutory Authority.
3. The firm should have a valid license for storage, filling and
cylinder testing license and other licenses, if any issued by
CCE Nagpur as statutory requirement (Attested copies of letter
to be attached).
4. The tenderer has to ensure compliance of rule 3 of gas
cylinder Rules-2004 and timely obtain necessary filling
permission from the chief controller of explosives under Rule -
45. While supplying the cylinders for filling of compressed
cryogenic gases, if required.
5. The firm should have its own full fledged lab with full time
chemist to test each batch to preserver and to provide batch
testing reports of previous year on demand.
6. The firm should have in house facility for testing/trace
impurities in P.P.M / P.P.B range for CO,NO, phosphines,
polymers, So2 and Argon etc. The facilities should be open to
scrutiny by the hospital authorities.
7. The firm should responsible for any mishap/liability on
account of non-conformities to safety standards and non
compliance of rules for medical gases.
8. Incomplete & or conditional tender will not be accepted.
9. Quotation will be strictly according to the required
specification and in case of formulation details formula along
with the name of Manufacturer and the brand under which the
product is marketed should also be stated in Annexure – II i.e
Technical Bid.
10. Rates should be quoted on FOR destination basis at ESI Model
Hospital Ludhiana.
11. The firm shall not be paid any other charges then the quoted
in bid.
12. The tenderer is bound to supply medical gases to be used in
hospital. During the validity of tender at the approved rates.
18
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
If the price of any item is reduced due to any reasons during
the validity of tender, the firm will intimate the same to this
hospital and reduce the rate immediately.
13. The firm should have separate tanks and filling decks for
medical and industrials oxygen to avoid any chance of mix up
which may be harmful to the patients.
MEDICAL SUPERINTENDENT
ESIC M.H LUDHIANA
19
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
Annexure –I
INTEGRITY PACT DOCUMENT (To be executed on plain paper and signed by the bidders as 2nd part before
uploading as bid document. ESIC as 1st part will sign this IP at later stage
after opening of bids)
PRE-CONTRACT INTEGRITY PACT General
1. This pre-bid contract agreement (hereinafter called the
Integrity Pact) is made on _______ the day of the month of
______ year 2020, between on one hand of Medical
Superintendent, ESIC Model hospital, Ludhiana (hereinafter
called the “Buyer” which expression shall mean and include,
unless the context otherwise requires his successors in office
and assigns) of the First Part and
M/s__________________________________________________________,
represented by, ____________________________________________,
(hereinafter called the “BIDDER/SELLER” which expression shall
mean and include, unless the context otherwise requires his
successors in office and assigns ) of the Second Part. WHEREAS the BUYER proposes for Refilling and supply of Medical
Gases and the Bidder/Seller is willing to offer/has offered the
stores/services.
Whereas the Bidder is a private company/public company/partner-
ship/ registered export agency, constituted in accordance with
the relevant law in the matter and the Buyer is a autonomous
body under Ministry of Labour & Employment, Government of India
performing its functions on behalf of the President of India.
Objectives
2. Now, therefore, the Buyer and the Bidder agree to enter into this pre-contract agreement, hereinafter referred to
as Integrity Pact, to avoid all forms of corruption by
following a system that is fair, transparent and free
from any influence/unprejudiced dealings prior to, during
and subsequent to the currency of the contract to be
entered into with a view to: -
3.1 Enabling the Buyer to obtain the desired said services at a
competitive price in conformity with the defined specifications
of the Services by avoiding the high cost and the distortionary
impact of corruption on public procurement, and 3.2 Enabling bidders to abstain from bribing or any corrupt
practice in order to secure the contract by providing assurance
to them that their competitors will also refrain from bribing
and other corrupt practices and the Buyer will commit to prevent
20
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
corruption, in any form, by their officials by following
transparent procedures.
Commitments of the Buyer
4. The Buyer Commits itself to the following: -
4.1 The Buyer undertakes that no official of the Buyer,
connected directly or indirectly with the contract, will
demand, take a promise for or accept, directly or through
intermediaries, any bribe, consideration, gift, reward,
favor or any material or immaterial benefit or any other
advantage from the Bidder, either for themselves or for any
person, organization or third party related to the contract
in exchange for an advantage in the bidding process, bid
evaluation, contracting or implementation process related
to the Contract.
4.2 The Buyer will, during the pre-contract stage, treat
all Bidders alike, and will provide to all Bidders the same
information and will not provide any such information to
any particular Bidder which could afford an advantage to
that particular Bidder in comparison to other Bidders.
4.3 All the officials of the Buyer will report to the
appropriate Government office any attempted or completed
breaches of the above commitments as well as any
substantial suspicion of such a breach.
5. In case of any such preceding misconduct on the part of such
official(s) is reported by the Bidder to the Buyer with full and
verifiable facts and the same is prima facie found to be correct
by the Buyer, necessary disciplinary proceedings, or any other
action as deemed fit, including criminal proceedings may be
initiated by the Buyer and such a person shall be debarred from
further dealings related to the contract process. In such a case
while an enquiry is being conducted by the Buyer the proceedings
under the contract would not be stalled.
Commitments of Bidders
6.1 The Bidder commits himself to take all measures necessary to
prevent corrupt practices, unfair means and illegal activities
during any stage of his bid or during any pre-contract or post-
contract stage in order to secure the contract or in furtherance
to secure it and in particular commits himself to the following:
3. The Bidder will not offer, directly or through
intermediaries, any bribe, gift, consideration, reward,
favor, any material or immaterial benefit or other
21
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
advantage, commission, fees, brokerage or inducement to
any official of the Buyer, connected directly or
indirectly with the bidding process, or to any person,
organization or third party related to the contract in
exchange for any advantage in the bidding, evaluation,
contracting and implementation of the Contract.
6.3 The Bidder further undertakes that he has not given,
offered or promised to give, directly or indirectly any bribe,
gift, consideration, reward, favor, any material or immaterial
benefit or other advantage, commission, fees, brokerage or
inducement to any official of the Buyer or otherwise in
procuring the Contract or forbearing to do or having done any
act in relation to the obtaining or execution of the Contract or
any other Contract with the Government for showing or forbearing
to show favor or disfavor to any person in relation to the
Contract or any other Contract with the Government.
4. The Bidder will not collude with other parties interested in the contract to impair the transparency, fairness and
progress of the bidding process, bid evaluation,
contracting and implementation of the contract.
6.5 The Bidder will not accept any advantage in exchange for any
corrupt practice, unfair means and illegal activities.
6.6 The Bidder further confirms and declares to the Buyer that
the Bidder is the original manufacturer/service
provider/integrator/owner of the property/authorized agent and
has not engaged any individual or firm or company whether Indian
or foreign to intercede, facilitate or in any way to recommend
to the Buyer or any of its functionaries, whether officially or
unofficially to the award of the contract to the Bidder, nor has
any amount been paid, promised or intended to be paid to any
such individual, firm or company in respect of any such
intercession, facilitation or recommendation.
6.7 The Bidder, either while presenting the bid or during pre-
contract negotiations or before signing the contract, shall
disclose any payments he has made, is committed to or intends to
make to officials of the Buyer or their family members, agents,
brokers or any other intermediaries in connection with the
contract and the details of services agreed upon for such
payments.
6.8 The Bidder shall not use improperly, for purposes of
competition or personal gain, or pass on to others, any
information provided by the Buyer as part of the business
relationship, regarding plans, technical proposals and business
details, including information contained in any electronic data
carrier. The Bidder also undertakes to exercise due and adequate
22
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
care lest any such information is divulged.
6.9 The Bidder commits to refrain from giving any complaint
directly or through any other manner without supporting it with
full and verifiable facts.
6.10 The Bidder shall not instigate or cause to instigate any
third person to commit any of the actions mentioned above.
5. Previous Transgression
7.1 The Bidder declares that no previous transgression occurred
in the last three years immediately before signing of this
Integrity Pact, with any other company in any country in respect
of any corrupt practices envisaged hereunder or with any Public-
Sector Enterprise in India or any Government Department in
India, that could justify bidder‟s exclusion from the tender
process.
7.2 If the Bidder makes incorrect statement on this subject,
Bidder can be disqualified from the tender process or the
contract, if already awarded, can be terminated for such reason.
6. Earnest Money/Security Deposit
8.1 Every bidder, while submitting bid, shall deposit an
amount as shown under schedule of tender process.
8.2 The Earnest Money/Security Deposit shall be valid till
the completion of tender process.
8.3 In the case of successful bidder a clause would also be
incorporated in the Article pertaining to Performance
Bond in the Purchase Contract that the provisions of
Sanctions for Violation shall be applicable for
forfeiture of Performance Bond in case of a decision by
the Buyer to forfeit the same without assigning any
reason for imposing sanction for violation of this pact.
8.4 The provisions regarding Sanctions for Violation in
Integrity Pact include forfeiture of Performance Bond in
case of a decision by the Buyer to forfeit the same
without assigning any reason for imposing sanction for
violation of Integrity Pact.
8.5 No interest shall be payable by the Buyer to the
Bidder(s) on Earnest Money/Security Deposit for the
period of its currency.
7. Company Code of Conduct
9.1 Bidders are also advised to have a company code of conduct
(clearly rejecting the use of bribes and other unethical
behavior) and a compliance program for the implementation of the
code of conduct throughout the company.
23
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
8. Sanctions for Violation
9. Any breach of the aforesaid provisions by the Bidder or any one employed by him or acting on his behalf (whether
with or without the knowledge of the Bidder) or the
commission of any offence by the Bidder or any one
employed by him or acting on his behalf, as defined in
Chapter IX of the Indian Penal Code, 1860 or the
Prevention of Corruption Act 1988 or any other act
enacted for the prevention of corruption shall entitle
the Buyer to take all or any one of the following
actions, wherever required:-
I. To immediately call off the pre-contract negotiations
without assigning any reason or giving any compensation to
the Bidder. However, the proceedings with the other
Bidder(s) would continue.
II. The Earnest Money/Security Deposit/Performance Bond shall
stand forfeited either fully or partially, as decided by the
Buyer and the Buyer shall not be required to assign any
reason therefore.
III. To immediately cancel the contract, if already signed,
without giving any compensation to the Bidder.
IV. To recover all sums already paid by the Buyer, and in case
of an Indian Bidder with interest thereon at 2% higher than
the prevailing Prime Lending Rate, while in case of a Bidder
from a country other than India with interest thereon at 2%
higher than the LIBOR. If any out-standing payment is due to
the Buyer from the Bidder in connection with any other
contract for any other stores, such outstanding payment
could also be utilized to recover the aforesaid sum and
interest.
V. To encash the advance bank guarantee and performance
bond/warranty bond, if furnished by the Bidder, in order to
recover the payments, already made by the Buyer, along with
interest.
VI. To cancel all or any other Contracts with the Bidder. VII. To debar the Bidder from entering into any bid from the
Government of India for a minimum period of five years,
which may be further extended at the discretion of the
Buyer.
VIII. To recover all sums paid in violation of this Pact by
Bidder(s) to any middleman or agent or broker with a view to
securing the contract.
IX. If the Bidder or any employee of the Bidder or any person acting on behalf of the Bidder, either directly or
indirectly, is closely related to any of the officers of the
Buyer, or alternatively, if any close relative of an officer
24
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
of the Buyer has financial interest/stake in the Bidder‟s
firm, the same shall be disclosed by the Bidder at the time
of filing of tender. Any failure to disclose the interest involved shall entitle
the Buyer to rescind the contract without payment of any
compensation to the Bidder.
The term „close relative‟ for this purpose would mean spouse
whether residing with the Government servant or not, but not
include a spouse separated from the Government servant by a
decree or order of a competent court; son or daughter or
step son or step daughter and wholly dependent upon
Government servant, but does not include a child or step
child who is no longer in any way dependent upon the Government servant or of whose custody the Government
servant has been deprived of by or under any law; any other
person related, whether by blood or marriage, to the
Government servant or to the Government servant‟s wife or
husband and wholly dependent upon Government servant.
X. The Bidder shall not lend to or borrow any money from or enter into any monetary dealings or transactions, directly
or indirectly, with any employee of the Buyer, and if he
does so, the Buyer shall be entitled forthwith to rescind
the contract and all other contracts with the Bid-der. The
Bidder shall be liable to pay compensation for any loss or
dam-age to the Buyer resulting from such rescission and the
Buyer shall be entitled to deduct the amount so payable from
the money(s) due to the
Bidder.
XI. In cases where irrevocable Letters of Credit have been
received in respect of any contract signed by the Buyer with
the Bidder, the same shall not be opened.
10. The decision of the Buyer to the effect that a breach
of the provisions of this Integrity Pact has been
committed by the Bidder shall be final and binding on the
Bidder, however, the Bidder can approach the monitor(s)
appointed for the purposes of this Pact.
11. Fall Clause
12. The Bidder undertakes that he has not supplied/is not
supplying the similar items/services at a price lower
than that offered in the present bid in respect of any
other Ministry/Department of the Government of India/
institution and if it is found at any stage that the
item/service was supplied by the Bidder to any other
Ministry/Department of the Government of
India/institution at a lower price, then that very price
will be applicable to the present case and the difference
25
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
in the cost would be refunded by the Bidder to the Buyer,
if the contract has already been concluded.
12. Examination of Books of Accounts
In case of any allegation of violation of any provisions of
this Integrity Pact or payment of commission, the Buyer or its
agencies shall be entitled to examine the Books of Accounts of
the Bidder and the Bidder shall provide necessary information of
the relevant financial documents in English and shall extend all
possible help for the purpose of such examination.
13. Law and Place of Jurisdiction :This Pact is subject to
Indian Law. The place of performance and jurisdiction is
the seat of the Buyer i.e. Ludhiana or as decided by the
BUYER.
14. Other Legal Actions :The actions stipulated in this
Integrity Pact are without prejudice to any other legal
action that may follow in accordance with the provisions
of the extant law in force relating to any civil or
criminal proceedings.
15. Validity
The validity of this Integrity Pact shall be from date of
its signing and extend up to 5 years or the complete execution
of the contract to the satisfaction of the Buyer, whichever is
later.
Should one or several provisions of this Pact turn out to be
invalid, the remainder of this Pact remains valid. In this case,
the parties will strive to come to an agreement to their
original intentions.
Both the parties signing this integrity pact shall abide
the provisions of this pact and will follow the guidelines of
Independent External Monitors or any other monitoring committee
nominated by the competent authority for the purpose at any
stage.
The Parties hereby sign this Integrity Pact on ___/__/2020. MS, ESIC, MH, Ldh (1
st Part) Bidder (2
nd Part)
Witness Witness
1.
2.
26
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
Annexure –II
FORMAT FOR TECHNICAL BID
1. Name of the Agency/Company/Firm ________________________________
2. Are you Manufacturer or Supplier or both? ________________________________
3. Date of Incorporation & registration number with validity period ______________
(In case, services discontinued at any time after establishment, mention the
period(s)
4. Registered Address of the Centre(Attach Proof)
_____________________________________
_____________________________________
_____________________________________
5. Telephone, FAX, E-mail, Mobile phone number ___________________________________
6. Demand Draft number & amount (As EMD) ____________________________________
7. PAN number (Attach Proof) ____________________________________
8. ESI & EPF No: _____________________________________
8. GSTIN (Attach Proof) ____________________________________
9. Name and contact detail of Contact Person ____________________________________
10. Account Details(Attach cancelled cheque as proof)
Name of Bank&Branch______________________________________________
A/c no. ______________________________Branch Code_______________
IFS Code______________________MICR Code__________________________
11. Turnover during last 2 financial years
(Attach copies of audited Balance Sheets)
12. Experience in years (Attach Proof) _________________________________
13. Valid Authorisation certificate from manufacturer(if not a manufacturer)?(Attach Proof) Yes/No
14. Valid drug licence number for medical oxygen, nitrous oxide & CO2 (Attach Proof) _____________________________________
15. Valid licence number for storage, filing and testing of cylinders (Attach Proof)
_____________________________________
16. Valid CCE approved test shop certificate number (Attach Proof) _________________
17. Valid factory licence number (if manufacturer) - Attach Proof _________________
18. Total number of tanks in possession for liquid Oxygen, Co2 & nitrous
Financial Year Income (A) Expenditure (B) Net Profit/Loss (A-B)
2017-18
2018-19
27
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
oxide(Attach Proof) _________________________________
20. Details of Medical Gas Quoted:
Medical Oxygen Nitrous Oxide Carbon Dioxide
Name of Mfg_______________ Name of Mfg_______________ Name of Mfg_______________
Specification/formulation
_________________________
Specification/formulation
_________________________
Specification/formulation
_________________________
Brand Name of Product(if any)
__________________________
Brand Name of Product(if any)
__________________________
Brand Name of Product(if any)
__________________________
21. Mandatory Documents List (for uploading)
S.N
o
Document
1. Earnest Money (Refundable) in form of DD in favour of ESI Fund A/C
No. 1, payable at Ludhiana or Signed & stamped copy of MSME
Registration
2. GST Registration certificate/TIN Number.
3. The bidder must have a minimum experience of two years. Satisfactory
certificate should be submitted along with bid. Copies of work
orders and completion certificates in support of experience of the
company/firm.
4. Lowest rate certificate, that rate quoted in this tender are not
higher than those quoted elsewhere.
5. Balance Sheets & Profit & Loss accounts certified by Chartered
Accountant for two financial years i.e. 2017-18 and 2018-19.
6. Signed & stamped copy of Entire E- Tender document all pages except
Annexures.
7. Registration /Incorporation of company/firm/Partnership.
8. Copy of PAN Number
9. An undertaking ON STAMP PAPER OF APPROPRIATE VALUE ATTESTED BY
NOTARY OR EXECUTIVE MAGISTRATE I.E. ANNEXURE III
10. Pre-Contract Integrity Pact duly signed and stamped by the Bidder in
the presence of 2 witnesses.(ANNEXURE I)
11. Technical Bid duly filled and signed as per Annexure-II & IV.
12. Authority Letter to sign the tender documents (If signed by other
than Manager/Director/Proprietor/ Partner, as the case may be).
13. Authority Letter to attend Technical and Financial Evaluation
process (If other than the Bidder).
14. Copies of ESI & EPF Registration
15. Copy of Factory Licence (in case of manufacturer)
16. Authorisation certificate from manufacturer (Only if supplier is not
a manufacturer).
17. Valid manufacturing licence (In case, bidder is manufacturer),
issued under Drugs and cosmetic Act.
18. Valid Drug licence and valid licence for storage, filling and
testing of compressed gas in cylinders issued by competent
authority.
19. Valid license from CCE for filling and testing of cylinders.
28
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
20. Permission by the concerned authority to ply all times during the
day and night (to and fro).
21. Analytical Report on conformity to the IP standard 2014/latest
Indian Pharmacopoeia of the Medical Gas for latest batch.
It is certified that the particulars given above are true to the best of my/our
knowledge and belief and nothing has been concealed or wrongly stated. In case, at
any stage any fact turns out to be wrongly stated or concealed by me, I will be
liable for legal action apart from fine imposed on me by the Medical Superintendent.
Signature & stamp of Bidder
29
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
Annexure-III
9. UNDERTAKING
(To be submitted on stamp paper of Rs 25/- attested by Notary or executive Magistrate)
I, _______________________ (Name) am Proprietor/Partner/Director /Manager of M/s
___________________. I am competent and authorized to sign this undertaking and
execute this tender document.
I Undertake as under:
1. I have carefully read and understood all the terms and conditions of the tender
and hereby convey my acceptance of the same unconditionally.
2. The information / documents furnished along with the application are true and
authentic to the best of my knowledge and belief. I / we, am / are well aware of
the fact that furnishing of any false information / fabricated document would
lead to rejection of my tender at any stage besides rendering me/us liable for
prosecution under appropriate law.
3. The undersigned certifies that I/We have gone through the terms &
conditions mentioned in the tender document and undertake to abide by all the
terms & conditions set forth ,including 24 hours delivery of supplies.
4. I/We have a minimum experience of two years in the relevant field.
5. I/We agree to hold this offer open for two years.
6. I am /We are fully aware of nature of stores required & my/ our offer is to
supply stores strictly according to the requirements.
7. I/We agree to arrange the supplies in accordance with the nomenclature,
Specifications and packages given in the tender document.
8. I/We agree to arrange the supplies of the life articles as stipulated in the
schedule in the tender at any time whenever required.
9. I/We agree that supply of aforesaid will comply with the provisions of the
Drugs Act & Cosmetic, 1940 and Rules there under, which are amended time to time.
10. I/We my/our company has not been declared as blacklisted by any
Govt./Semi Govt./ Govt. undertaking/institution/ hospital or otherwise in india
or Abroad.
11. No CBI case or vigilance case or any case including case under Drugs and
cosmetic act, 1940 pending against our firm.
12. I/we ensure the compliance of rule 3 of gas cylinder Rules-2004 and
timely obtain necessary filling permission from the chief controller of
explosives under Rule-45. While supplying the cylinders for filling of compressed
cryogenic gases, if required
Signature of Owner/Managing Partner/Director
Date: Full Name:
Place: Company‟s Seal
30
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
ANNEXURE-IV
CHECKLIST (Each page of all the documents must be signed and stamped by the bidder before uploading and
submitting)
S.
No
Mandatory Documents For
uploadi
ng
Hard Copy Tick
the
box
1. Earnest Money (Refundable) in form of DD in favour of
ESI Fund A/C No. 1, payable at Ludhiana or Signed &
stamped copy of MSME Registration
Copy YES
DD = ORIGINAL
MSME = Registration
copy
2. GST Registration certificate/TIN Number. Copy NO
3. The bidder must have a minimum experience of two
years. Satisfactory certificate should be submitted
along with bid. Copies of work orders and completion
certificates in support of experience of the
company/firm.
Copy NO
4. Lowest rate certificate, that rate quoted in this
tender are not higher than those quoted elsewhere.
Copy NO
5. Balance Sheets & Profit & Loss accounts certified by
Chartered Accountant for two financial years i.e.
2017-18 and 2018-19.
Copy NO
6. Signed & stamped copy of Entire E- Tender document all
pages except Annexures.
Copy NO
7. Registration /Incorporation of
company/firm/Partnership.
Copy NO
8. Copy of PAN Number Copy NO
9. An undertaking ON STAMP PAPER OF APPROPRIATE VALUE
ATTESTED BY NOTARY OR EXECUTIVE MAGISTRATE I.E.
ANNEXURE III
Copy NO
10. Pre-Contract Integrity Pact duly signed and stamped by
the Bidder in the presence of 2 witnesses.(ANNEXURE I)
Copy NO
11. Technical Bid duly filled and signed as per Annexure-
II & IV.
Copy NO
12. Authority Letter to sign the tender documents (If
signed by other than Manager/Director/Proprietor/
Partner, as the case may be).
Copy NO
13. Authority Letter to attend Technical and Financial
Evaluation process (If other than the Bidder).
Copy NO
14. Copies of ESI & EPF Registration Copy NO
15. Copy of Factory Licence (in case of manufacturer) Copy NO
16. Authorisation certificate from manufacturer (Only if
supplier is not a manufacturer).
Copy NO
17. Valid manufacturing licence (In case, bidder is
manufacturer), issued under Drugs and cosmetic Act.
Copy NO
18. Valid Drug licence and valid licence for storage,
filling and testing of compressed gas in cylinders
issued by competent authority.
Copy NO
19. Valid license from CCE for filling and testing of
cylinders.
Copy NO
20. Permission by the concerned authority to ply all times
during the day and night (to and fro).
Copy NO
21. Analytical Report on conformity to the IP standard
2014/latest Indian Pharmacopoeia of the Medical Gas
for latest batch.
Copy NO
Signature of bidder with stamp
31
E-TENDER FOR REFILLING & SUPPLY OF MEDICAL GAS CYLINDERS - 2020
Annexure –V
FINANCIAL BID
(TO BE FILLED ONLINE ONLY)
A) RATES FOR SUPPLY OF MEDICAL GASES
I/We, the under mentioned supplier of Medical gases quote the
rates of following medical gases on which we are ready to supply
the same to Medical Superintendent, ESIC Model Hospital,
Ludhiana.
Note: If a Bidder doesn‟t want to bid for any of the above items
same may be quoted as “0” (zero) in Rate column(column 7 of BOQ)
against the respective items while applying online.
L1 will be decided individually for each item.
Taxes will be paid extra as applicable.
Signature of bidder with stamp
PARTICULARS MEDICAL OXYGEN
(PER CYLINDER)
TYPE A TYPE B
MEDICAL OXYGEN
(PER CYLINDER)
TYPE D
BULK PER M3 OF GAS
NITROUS OXIDE
GAS PER 1000
LTR(WDS/FFGR)
CO2 PER KG
CYLINDER
TYPE A TYPE B
Amount in
Rs.
(Excluding
Taxes)