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IMC 402
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CHAP &!
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"e#nition$i%rar Science
Information ScienceRecords 'anagementArchi(al 'anagement
Information )ntit
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Defnition Histor Types
Format Categor Characteristics *alue
+ rings $ife ccle
$ocation Sources Role
Nature Hierarchy Agencies Related Terms
Information'anagement
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A collection o acts that ha%e beenprocessed, organied or arranged in ameaningul manner and meaningul to the
recipient&
'n other (ords, inormation is +no(ledgethat deri%ed rom data, (hich ha%e beentransormed, interpreted, stored and usedor some purposes& 'normation may consisto data, te-t, images, documents andsounds&
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Information is a collection of factsorgani,ed or arranged in a
meaningful manner-Information is data that has %eenprocessed into a form that ismeaningful to the recipient
Information can %e tangi%le orintangi%le that reduces uncertainta%out something or a%out an e(ent-
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A clue
.acts told/ read/ communicated/ usuall
pre(iousl unkno0n to the recipient-1no0ledge communicated % others or
o%tained % stud and in(estigations Information is facts/ sm%ols/ #gures/ or num%ers
that are con(eed to the recipient for the purpose ofe2plaining/ informing/ ela%orating and (erifing so
that the recipient ma use the information for some
intended purpose-
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Something 0e do not kno0 %efore
and 0ill a3ects 0hat 0e alread
kno0s-"ecision makingReduced uncertaint
Something that ma change aperson
A commodit 4repackage and sell5
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Quantitative administrati(e data e-g- registration data
Indi(idual data e-g- sample sur(e Statistical data e-g- geographical population
Qualitative $egal documents
A* materials
Graphics Pictures/ illustrations/ graphs/ photographs
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)2panda%le Compressi%le Su%stituta%le "i3usi%le Sharea%le Transmissi%le *alue increase
0ith use Recorded 6
unrecorded form
Tangi%le 6intangi%le
Ine2hausti%le Weightless Transporta%le Reusa%le Accessi%le
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Self multipling nature of information7ot consuma%le 4phsical
commodities can %e consumed 6used %ut information remains/ho0e(er much it is used5-
7ot transfera%le/ unlike phsical
goods- In the transfer of information/%oth the gi(er and recei(er are a%leto access it
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Information is scattered all o(er the0orld:
$i%raries Information centers
Go(ernment o;ces
Pri(ate sectors
'useums 6 archi(es
Information national agencies4
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Acuired Collected Assem%led Anal,ed *alidated
Packaged =rgani,ed Stored Preser(ed Retrie(ed "isseminated
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PRI7T ournals
'aga,ines
Annual Reports
Posters
Pamphlets
7=7 PRI7T 'icroforms
A*'9tapes/cassettes/(ideos
Cartographics ?atlas/maps/ glo%e/charts
Graphic ? technicaldra0ings/ art 0orks
Relics &Artifacts ?mummies/ monuments
"igital ?C" R='/data%ases/internet/multimedia
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'edical informationAgricultural information
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Speech Pictures *ideo Soft0are =;ce 0orks $o(e letters
In(oices 'usic Stock prices Ta2 returns )2amination
results 7o(els
Information touches all human activity. It comes in a
multitude of different shapes and forms.
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Information as fact Information as data
Information as kno0ledge Information as commodit Information as communication
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Toda is .rida' %irthda is Bth >anuar 22
She died of cancer last earShe graduated from iT' in !DDetc
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Information is taken to mean theresults of data processing
When sm%ols are arranged in certain0as/ these letters and num%ers%ecome data
)-g-
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It implies a state of understanding%eond a0areness
It represents an intellectualcapa%ilit to e2trapolate %eondfacts and dra0 solid conclusions-
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Information e2changes Transfer of kno0ledge
Information transfer from sender torecei(er The recei(er %ecomes informed
after the information transfer-
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Information that has economic (alueSalea%le item 6 ma carr price tag
'arketa%le )-g- su%scri%ed online data%ases
▪ $e2is97e2is/ Science "irect
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*alue of information ma %e discussedfrom this perspecti(e:Getting information at the right time/
right place/ right format/ and rightperson-*alue of information (aries from oneperson to anotherAn information ma %e useful to A/ %utuseless to <An information ma %e useful toda %utnot tomorro0
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"ata is needed immediatel to sol(epro%lems/ if not ma lead to disasters
=ne suggestion is that informationhas economic (alue if it leads to theacuisition is a matter of form/ not ofamount-
In spite of its importance/ informationis secondar to peoples principleneeds ? food and shelter-