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IMC 402

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CHAP &!

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"e#nition$i%rar Science

Information ScienceRecords 'anagementArchi(al 'anagement

Information )ntit

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Defnition Histor Types

Format Categor Characteristics *alue

+ rings $ife ccle

$ocation Sources Role

Nature Hierarchy Agencies Related Terms

Information'anagement

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A collection o acts that ha%e beenprocessed, organied or arranged in ameaningul manner and meaningul to the

recipient&

'n other (ords, inormation is +no(ledgethat deri%ed rom data, (hich ha%e beentransormed, interpreted, stored and usedor some purposes& 'normation may consisto data, te-t, images, documents andsounds&

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Information is a collection of factsorgani,ed or arranged in a

meaningful manner-Information is data that has %eenprocessed into a form that ismeaningful to the recipient

Information can %e tangi%le orintangi%le that reduces uncertainta%out something or a%out an e(ent-

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A clue

.acts told/ read/ communicated/ usuall

pre(iousl unkno0n to the recipient-1no0ledge communicated % others or

o%tained % stud and in(estigations Information is facts/ sm%ols/ #gures/ or num%ers

that are con(eed to the recipient for the purpose ofe2plaining/ informing/ ela%orating and (erifing so

that the recipient ma use the information for some

intended purpose-

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Something 0e do not kno0 %efore

and 0ill a3ects 0hat 0e alread

kno0s-"ecision makingReduced uncertaint

Something that ma change aperson

A commodit 4repackage and sell5

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Quantitative administrati(e data e-g- registration data

Indi(idual data e-g- sample sur(e Statistical data e-g- geographical population

Qualitative $egal documents

A* materials

Graphics Pictures/ illustrations/ graphs/ photographs

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)2panda%le Compressi%le Su%stituta%le "i3usi%le Sharea%le Transmissi%le *alue increase

0ith use Recorded 6

unrecorded form

 Tangi%le 6intangi%le

Ine2hausti%le Weightless Transporta%le Reusa%le Accessi%le

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Self multipling nature of information7ot consuma%le 4phsical

commodities can %e consumed 6used %ut information remains/ho0e(er much it is used5-

7ot transfera%le/ unlike phsical

goods- In the transfer of information/%oth the gi(er and recei(er are a%leto access it

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Information is scattered all o(er the0orld:

$i%raries Information centers

Go(ernment o;ces

Pri(ate sectors

'useums 6 archi(es

Information national agencies4

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Acuired Collected Assem%led Anal,ed *alidated

Packaged =rgani,ed Stored Preser(ed Retrie(ed "isseminated

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PRI7T ournals

'aga,ines

Annual Reports

Posters

Pamphlets

7=7 PRI7T 'icroforms

A*'9tapes/cassettes/(ideos

Cartographics ?atlas/maps/ glo%e/charts

Graphic ? technicaldra0ings/ art 0orks

Relics &Artifacts ?mummies/ monuments

"igital ?C" R='/data%ases/internet/multimedia

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'edical informationAgricultural information

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Speech Pictures *ideo Soft0are =;ce 0orks $o(e letters

In(oices 'usic Stock prices Ta2 returns )2amination

results 7o(els

Information touches all human activity. It comes in a

multitude of different shapes and forms.

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Information as fact Information as data

Information as kno0ledge Information as commodit Information as communication

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 Toda is .rida' %irthda is Bth >anuar 22

She died of cancer last earShe graduated from iT' in !DDetc

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Information is taken to mean theresults of data processing

When sm%ols are arranged in certain0as/ these letters and num%ers%ecome data

)-g-

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It implies a state of understanding%eond a0areness

It represents an intellectualcapa%ilit to e2trapolate %eondfacts and dra0 solid conclusions-

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Information e2changes Transfer of kno0ledge

Information transfer from sender torecei(er The recei(er %ecomes informed

after the information transfer-

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Information that has economic (alueSalea%le item 6 ma carr price tag

'arketa%le )-g- su%scri%ed online data%ases

▪ $e2is97e2is/ Science "irect

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*alue of information ma %e discussedfrom this perspecti(e:Getting information at the right time/

right place/ right format/ and rightperson-*alue of information (aries from oneperson to anotherAn information ma %e useful to A/ %utuseless to <An information ma %e useful toda %utnot tomorro0

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"ata is needed immediatel to sol(epro%lems/ if not ma lead to disasters

=ne suggestion is that informationhas economic (alue if it leads to theacuisition is a matter of form/ not ofamount-

In spite of its importance/ informationis secondar to peoples principleneeds ? food and shelter-