Georgia Tech Human Resources Georgia Tech Human Resources
Introduction to Human Resources
Intro to Human Resources at Georgia Tech
For training and tutorial information, contact Susan Hill Edwards [email protected]
Georgia Tech Human Resources
Introduction to Human Resources
Office of Human Resources www.ohr.gatech.edu
Ph: 404-894-GTHR (4847) [email protected]
Need immediate help in your
Department? Contact your HR Rep
Tutorial Objectives • Overview of OHR and Internal Areas • Review of HR Functions and Forms • Process for HR Training and System Access
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Georgia Tech Human Resources
Introduction to Human Resources
Tutorial Assessment
• This tutorial is a required pre-requisite for HR Administrative Systems Classes
• Participants must complete the assessment at this end of this tutorial to receive credit for completing this course
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Georgia Tech Human Resources
Introduction to Human Resources
Office of Human Resources
Organized by Internal Areas: • HR Consultancy • Talent Acquisition • Performance and Talent Management • Total Compensation • Global Human Resources • Research and Planning • HR Customer Services Center
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Georgia Tech Human Resources
Introduction to Human Resources
HR Customer Services Center
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Maintains every aspect of the employee life cycle from the Online application process, On-boarding experience with Payroll and Records, to the Off-boarding experience with exit documentation and Records.
Center Services: •One-Stop Service
–New Employee Paperwork –Employee Buzzcard ID –GT Account Login/Password
•New Employee Orientation •Payroll and Records •Federal and State Tax Reporting •Human Resource Management Systems (HRMS)
Georgia Tech Human Resources
Introduction to Human Resources
HR Consultancy Responsible for:
• Consulting with GA Tech Departments regarding business strategies • Serving as liaison and support to HR Representatives • Conducting HR Learning Workshops
– ADA – Sexual and Workplace Harassment – Family Medical Leave Act (FMLA) – Coaching for Improved Performance – Solutions for Dealing with Challenging Employees – Behavioral Style Interviewing
• Providing workforce management support for managers • Advising GA Tech Employees for Family Medical Leave process
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Georgia Tech Human Resources
Introduction to Human Resources
How to find your HR Rep/Contact
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From the HR Consultancy webpage, click Human
Resources Representatives
Georgia Tech Human Resources
Introduction to Human Resources
Talent Acquisition
Identify, Attract, and Hire Employees • Recruit Employees • GT Website • Marketing Materials • Process Required Background Screenings • Temporary Employees Hiring (“Tech Temp” Program) • Search Committee Support • Faculty / Research Faculty Employment Process
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Georgia Tech Human Resources
Introduction to Human Resources
Performance and Talent Management
Provides support and services for: • Diversity Management and Compliance
– Training and Mentoring – Equal Opportunity, Employee Appeals
• Performance Management – Online Evaluation System, Conflict Resolution
• HR Policies • Training
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Georgia Tech Human Resources
Introduction to Human Resources
Total Compensation Responsible for two major areas:
• Compensation – Compensation Model for Georgia Tech – Design market competitive pay practices and structures – Link Performance Evaluation with pay – Link pay delivery to performance
• Benefits
– Medical, Dental and Vision Plans – Flexible spending accounts – Disability and life insurance plans – Retirement Plans - Teachers Retirement System (TRS), Optional
Retirement Plan (ORP), and Supplemental – Holiday, Sick and Vacation Policies – Ongoing Benefits education and communications
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Georgia Tech Human Resources
Introduction to Human Resources
Global Human Resources Responsible for:
• Foreign national employee tax compliance – Income and employment taxes – Collaborate with Accounts Payable and Bursar’s Office – Employees/payees must enter data in GLACIER software
• Immigration services for foreign national employees – B-1, H-1, TN, E-3, O-1, Permanent Residence (J-1s in OIE)
• Services for GT employees working internationally – Immigration and tax law compliance for U.S. and home
country
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Georgia Tech Human Resources
Introduction to Human Resources
Research and Planning
Responsible for: • Employee communications regarding HR Services • Workforce analysis, metrics and reports • Executive support • HR’s Strategic and Operational Plans • Survey consultation, design, administration and reports • Webinars and on-line training tools • Special projects
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Georgia Tech Human Resources
Introduction to Human Resources
Interim Organization Chart
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Associate Vice President
M. Scott Morris
Sr. Director Customer Service Center
Maryann Carroll
Manager Talent
Acquisition Shalonda
Cargill Director Diversity
Management Cheryl Cofield
Director Performance &
Talent Development
Lanous Wright
Director Payroll
Jerry Jobe
Director Benefits
Sharon Ray
Director Compensation
Robert McIntosh
Director Global HR
Doug Podoll
Sr. Director Consulting/Talent Acquisition
Brenda White
Sr. Director Performance & Talent
Management Pearl Alexander
Sr. Director Human Resources
Marita Sullivan
*Acting AVP Effective 4/8/2010
Georgia Tech Human Resources
Introduction to Human Resources
Human Resources Management System (HRMS)
HRMS 9.0
Workforce Admin Compensation
Payroll Salary Planning & Distr.
Sick/Vacation Leave Bi-Weekly Time Entry
Generate PSF Turnaround
Data Warehouse
Personal Services Form
Personal Data Form
gtID #
•Current PeopleSoft v 9.0
•OHR – Payroll enters data in PeopleSoft •PeopleSoft displays current, historical & future data
•Data Warehouse is updated nightly
•Displays current data only
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Georgia Tech Human Resources
Introduction to Human Resources
How to Hire
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High-level overview of How to Originate a PeopleSoft Employee File –GT ID # (PSF Originator request system-generated number)
–PSF (PSF Originator enters data, Approver reviews and approve)
–New employee takes Hire Packet to OHR
…aka Hire Someone
PSF Originator
Dept Approver
OHR Bldg
New Employee
Other Approvers as needed
NOTE: The hiring process will vary for different employee
class, such as Faculty
New Hire Packet
Georgia Tech Human Resources
Introduction to Human Resources
HRMS Data Entry Personal Services Form (PSF) • Manage department employee transactions • Submit and track forms electronically • Use reports.gatech.edu for tracking • Use HRMS Reports for data verification
Training Requirements for Access – Intro to HR (Online Tutorial)
– Navigation (Tutorial coming soon)
– Payroll 101 (Online Tutorial)
– Managing Personnel Transactions (Instr-led Session)
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HRMS 9.0
Workforce Admin Compensation
Payroll Salary Planning & Distr.
Sick/Vacation Leave Bi-Weekly Time Entry
Data Warehouse
Personal Services
Form
Personal Data Form
gtID #
Email [email protected]
Georgia Tech Human Resources
Introduction to Human Resources
Personal Service Form Terms/Concepts
•New Hires/Rehires •Termination/Retirement •Promotion •Transfer •Salary Release •Reclassification •Other changes (i.e. extended leave mgmt) •Employment Status •Job Code (title) •Position Number •GT ID •Effective Dating •Action Codes •Benefits Eligibility •Compensation •Frequency & Rate
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Georgia Tech Human Resources
Introduction to Human Resources
HRMS Data Entry Bi-Weekly Time Entry • Manage Bi-Weekly Employee Timesheets • Enters data in PeopleSoft • Use HRMS Reports for verification and tracking
Training Requirements for Access – Intro to HR (Online Tutorial)
– Navigation (Tutorial coming soon)
– Bi-Weekly Time Entry Class (Instr-led Session)
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HRMS 9.0
Data Warehouse
Personal Services
Form
Personal Data Form
gtID #
Workforce Admin Compensation
Payroll Salary Planning & Distr.
Sick/Vacation Leave Bi-Weekly Time Entry
Email [email protected]
Georgia Tech Human Resources
Introduction to Human Resources
Time Document Features:
•Employee’s Name & ID
•Pay Period Dates
•Hours –Regular –Sick/Vacation –Jury –Other
•Project Number(s)
•Signatures
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Georgia Tech Human Resources
Introduction to Human Resources
HRMS Data Entry Monthly Vacation & Sick Entry • Manage Monthly Statements • Enter data in PeopleSoft • Submit Adjustments/Corrections • Use Reports for verification and tracking
Training Requirements for Access – Intro to HR (Online Tutorial)
– Navigation (Tutorial coming soon)
Go to www.trainsweb.gatech.edu to login and complete this tutorial
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HRMS 9.0
Data Warehouse
Personal Services
Form
Personal Data Form
gtID #
Workforce Admin Compensation
Payroll Salary Planning & Distr.
Sick/Vacation Leave Bi-Weekly Time Entry
Email [email protected]
Georgia Tech Human Resources
Introduction to Human Resources
HRMS Data Entry Summer Faculty Pay • Manage Summer Faculty Assignments • Enters data in PeopleSoft • Use HRMS Reports to verify data entry and tracking
Training Requirements for Access – Intro to HR (Online Tutorial)
– Navigation (Tutorial coming soon)
Go to www.trainsweb.gatech.edu to login and complete this tutorial
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HRMS 9.0
Data Warehouse
Personal Services
Form
Personal Data Form
gtID #
Workforce Admin Compensation
Payroll Salary Planning & Distr.
Sick/Vacation Leave Bi-Weekly Time Entry
Email [email protected]
Georgia Tech Human Resources
Introduction to Human Resources
HRMS Data Entry Salary Planning and Distribution • Manage distribution of salaries, fringe benefits, and Graduate
Student Tuition Remission charges • Enter data for Personal Services and financial projects in
PeopleSoft • Use HRMS Reports and SPD Ad-Hoc Report to verify data
entry and tracking
Training Requirements for Access – Intro to HR (Online Tutorial)
– Navigation (Tutorial coming soon)
– Intro to SPD (Instr-led Session)
– SPD Ad-Hoc Report (Instr-led Session)
– Additional SPD training information can be found at www.grants.gatech.edu/spd.php
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HRMS 9.0
Data Warehouse
Personal Services
Form
Personal Data Form
gtID #
Workforce Admin Compensation
Payroll Salary Planning & Distr.
Sick/Vacation Leave Bi-Weekly Time Entry
Email [email protected]
Georgia Tech Human Resources
Introduction to Human Resources
Other Data Entry • Some HR forms and processes cannot be submitted
electronically • Navigate to www.ohr.gatech.edu to learn more about
the following HR Areas: – Global Human Resources – HR Customer Services Center – Compensation
• Benefit selections – accessed via TechWorks – Talent Acquisition
• Applicant Tracking System – accessed via TechWorks – Performance and Talent Management
• Annual Performance Evaluations – accessed via TechWorks – HR Consultancy
• Family Medical Leave documents
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Georgia Tech Human Resources
Introduction to Human Resources
Administrative Training Classes
For a complete listing of Administrative Systems classes, go to www.training.gatech.edu Click on Administrative Systems Training on the left menu
Go to www.trainsweb.gatech.edu to register for classes
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Georgia Tech Human Resources
Introduction to Human Resources
PeopleSoft HRMS Security & Access HR Training Class PeopleSoft Panel or Application
Managing Personnel Transactions Online PSF (and Authorized Signature) GT ID Look-up/Request www.reports.gatech.edu
Bi-Weekly Time Entry Time Entry Panels HRMS Reports
Vacation/Sick Leave (online tutorial) Vacation/Sick Leave Entry HRMS Reports
Summer Pay (online tutorial) Summer Pay Entry HRMS Reports
Intro to Salary, Planning, and Distribution SPD Entry Panels
SPD Ad-Hoc Report SPD Ad-Hoc Report
HR Inquiry Workforce Administration
HR Ad-Hoc Report HR Ad-Hoc Report
HR Ad-Hoc Report Mailing Labels Mailing Labels
HRMS Query (Internal HR course only) Query Manager
Intro to HR and Navigation are required pre-requisites for all HR classes
Georgia Tech Human Resources
Introduction to Human Resources
Additional Help Areas Contact
HR Services Center • General Information • HRMS Records • Payroll and Student Employment
[email protected] 404-894-4847 [email protected] [email protected]
Total Compensation Benefits • General Information
Performance Management Diversity Management & Conflict Coaching Training & Professional Development
[email protected] & [email protected] [email protected] [email protected]
Workforce Administration Talent Acquisition • Classified Staff • Academic Faculty • Research Faculty • Tech Temps • Federal Work Study Students
Global HR • Immigration Processing
[email protected] [email protected] [email protected] [email protected] [email protected]
Georgia Tech Human Resources
Introduction to Human Resources
Next Steps • Consult with your Supervisor
• Discuss your HR functions within the Department • Complete training for HRMS-PeopleSoft and HR-related
application access • Go to www.training.gatech.edu, click Administrative Systems
Training for class sessions and online tutorials
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Office of Human Resources www.ohr.gatech.edu
Ph: 404-894-GTHR (4847) [email protected]
For training information, contact Susan Hill Edwards, Ph.D. [email protected] 404-894-9360
Georgia Tech Human Resources
Introduction to Human Resources
Tutorial Assessment
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• Let’s see what you have learned by completing the following assessment.
• You must score 70% or higher to receive credit for completing this tutorial.
• You must complete the Assessment once you begin. • Click Next to begin.