Intro to Human Resources at Georgia Tech · Intro to Human Resources at Georgia Tech For training...

Georgia Tech Human Resources Georgia Tech Human Resources

Introduction to Human Resources

Intro to Human Resources at Georgia Tech

For training and tutorial information, contact Susan Hill Edwards [email protected]

Georgia Tech Human Resources


Office of Human Resources www.ohr.gatech.edu

Ph: 404-894-GTHR (4847) [email protected]

Need immediate help in your

Department? Contact your HR Rep

Tutorial Objectives • Overview of OHR and Internal Areas • Review of HR Functions and Forms • Process for HR Training and System Access

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http://www.ohr.gatech.edu/�



Tutorial Assessment

• This tutorial is a required pre-requisite for HR Administrative Systems Classes

• Participants must complete the assessment at this end of this tutorial to receive credit for completing this course

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Office of Human Resources

Organized by Internal Areas: • HR Consultancy • Talent Acquisition • Performance and Talent Management • Total Compensation • Global Human Resources • Research and Planning • HR Customer Services Center

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HR Customer Services Center

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Maintains every aspect of the employee life cycle from the Online application process, On-boarding experience with Payroll and Records, to the Off-boarding experience with exit documentation and Records.

Center Services: •One-Stop Service

–New Employee Paperwork –Employee Buzzcard ID –GT Account Login/Password

•New Employee Orientation •Payroll and Records •Federal and State Tax Reporting •Human Resource Management Systems (HRMS)



HR Consultancy Responsible for:

• Consulting with GA Tech Departments regarding business strategies • Serving as liaison and support to HR Representatives • Conducting HR Learning Workshops

– ADA – Sexual and Workplace Harassment – Family Medical Leave Act (FMLA) – Coaching for Improved Performance – Solutions for Dealing with Challenging Employees – Behavioral Style Interviewing

• Providing workforce management support for managers • Advising GA Tech Employees for Family Medical Leave process

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How to find your HR Rep/Contact

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From the HR Consultancy webpage, click Human

Resources Representatives



Talent Acquisition

Identify, Attract, and Hire Employees • Recruit Employees • GT Website • Marketing Materials • Process Required Background Screenings • Temporary Employees Hiring (“Tech Temp” Program) • Search Committee Support • Faculty / Research Faculty Employment Process

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Performance and Talent Management

Provides support and services for: • Diversity Management and Compliance

– Training and Mentoring – Equal Opportunity, Employee Appeals

• Performance Management – Online Evaluation System, Conflict Resolution

• HR Policies • Training

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Total Compensation Responsible for two major areas:

• Compensation – Compensation Model for Georgia Tech – Design market competitive pay practices and structures – Link Performance Evaluation with pay – Link pay delivery to performance

• Benefits

– Medical, Dental and Vision Plans – Flexible spending accounts – Disability and life insurance plans – Retirement Plans - Teachers Retirement System (TRS), Optional

Retirement Plan (ORP), and Supplemental – Holiday, Sick and Vacation Policies – Ongoing Benefits education and communications

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Global Human Resources Responsible for:

• Foreign national employee tax compliance – Income and employment taxes – Collaborate with Accounts Payable and Bursar’s Office – Employees/payees must enter data in GLACIER software

• Immigration services for foreign national employees – B-1, H-1, TN, E-3, O-1, Permanent Residence (J-1s in OIE)

• Services for GT employees working internationally – Immigration and tax law compliance for U.S. and home

country

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Research and Planning

Responsible for: • Employee communications regarding HR Services • Workforce analysis, metrics and reports • Executive support • HR’s Strategic and Operational Plans • Survey consultation, design, administration and reports • Webinars and on-line training tools • Special projects

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Interim Organization Chart

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Associate Vice President

M. Scott Morris

Sr. Director Customer Service Center

Maryann Carroll

Manager Talent

Acquisition Shalonda

Cargill Director Diversity

Management Cheryl Cofield

Director Performance &

Talent Development

Lanous Wright

Director Payroll

Jerry Jobe

Director Benefits

Sharon Ray

Director Compensation

Robert McIntosh

Director Global HR

Doug Podoll

Sr. Director Consulting/Talent Acquisition

Brenda White

Sr. Director Performance & Talent

Management Pearl Alexander

Sr. Director Human Resources

Marita Sullivan

*Acting AVP Effective 4/8/2010



Human Resources Management System (HRMS)

HRMS 9.0

Workforce Admin Compensation

Payroll Salary Planning & Distr.

Sick/Vacation Leave Bi-Weekly Time Entry

Generate PSF Turnaround

Data Warehouse

Personal Services Form

Personal Data Form

gtID #

•Current PeopleSoft v 9.0

•OHR – Payroll enters data in PeopleSoft •PeopleSoft displays current, historical & future data

•Data Warehouse is updated nightly

•Displays current data only

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How to Hire

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High-level overview of How to Originate a PeopleSoft Employee File –GT ID # (PSF Originator request system-generated number)

–PSF (PSF Originator enters data, Approver reviews and approve)

–New employee takes Hire Packet to OHR

…aka Hire Someone

PSF Originator

Dept Approver

OHR Bldg

New Employee

Other Approvers as needed

NOTE: The hiring process will vary for different employee

class, such as Faculty

New Hire Packet



HRMS Data Entry Personal Services Form (PSF) • Manage department employee transactions • Submit and track forms electronically • Use reports.gatech.edu for tracking • Use HRMS Reports for data verification

Training Requirements for Access – Intro to HR (Online Tutorial)

– Navigation (Tutorial coming soon)

– Payroll 101 (Online Tutorial)

– Managing Personnel Transactions (Instr-led Session)

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HRMS 9.0




Data Warehouse

Personal Services

Form

Personal Data Form

gtID #

Email [email protected]



Personal Service Form Terms/Concepts

•New Hires/Rehires •Termination/Retirement •Promotion •Transfer •Salary Release •Reclassification •Other changes (i.e. extended leave mgmt) •Employment Status •Job Code (title) •Position Number •GT ID •Effective Dating •Action Codes •Benefits Eligibility •Compensation •Frequency & Rate

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HRMS Data Entry Bi-Weekly Time Entry • Manage Bi-Weekly Employee Timesheets • Enters data in PeopleSoft • Use HRMS Reports for verification and tracking



– Bi-Weekly Time Entry Class (Instr-led Session)

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HRMS 9.0

Data Warehouse

Personal Services

Form

Personal Data Form

gtID #







Time Document Features:

•Employee’s Name & ID

•Pay Period Dates

•Hours –Regular –Sick/Vacation –Jury –Other

•Project Number(s)

•Signatures

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HRMS Data Entry Monthly Vacation & Sick Entry • Manage Monthly Statements • Enter data in PeopleSoft • Submit Adjustments/Corrections • Use Reports for verification and tracking



Go to www.trainsweb.gatech.edu to login and complete this tutorial

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HRMS 9.0

Data Warehouse

Personal Services

Form

Personal Data Form

gtID #







HRMS Data Entry Summer Faculty Pay • Manage Summer Faculty Assignments • Enters data in PeopleSoft • Use HRMS Reports to verify data entry and tracking



Go to www.trainsweb.gatech.edu to login and complete this tutorial

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HRMS 9.0

Data Warehouse

Personal Services

Form

Personal Data Form

gtID #







HRMS Data Entry Salary Planning and Distribution • Manage distribution of salaries, fringe benefits, and Graduate

Student Tuition Remission charges • Enter data for Personal Services and financial projects in

PeopleSoft • Use HRMS Reports and SPD Ad-Hoc Report to verify data

entry and tracking



– Intro to SPD (Instr-led Session)

– SPD Ad-Hoc Report (Instr-led Session)

– Additional SPD training information can be found at www.grants.gatech.edu/spd.php

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HRMS 9.0

Data Warehouse

Personal Services

Form

Personal Data Form

gtID #







Other Data Entry • Some HR forms and processes cannot be submitted

electronically • Navigate to www.ohr.gatech.edu to learn more about

the following HR Areas: – Global Human Resources – HR Customer Services Center – Compensation

• Benefit selections – accessed via TechWorks – Talent Acquisition

• Applicant Tracking System – accessed via TechWorks – Performance and Talent Management

• Annual Performance Evaluations – accessed via TechWorks – HR Consultancy

• Family Medical Leave documents

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Administrative Training Classes

For a complete listing of Administrative Systems classes, go to www.training.gatech.edu Click on Administrative Systems Training on the left menu

Go to www.trainsweb.gatech.edu to register for classes

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PeopleSoft HRMS Security & Access HR Training Class PeopleSoft Panel or Application

Managing Personnel Transactions Online PSF (and Authorized Signature) GT ID Look-up/Request www.reports.gatech.edu

Bi-Weekly Time Entry Time Entry Panels HRMS Reports

Vacation/Sick Leave (online tutorial) Vacation/Sick Leave Entry HRMS Reports

Summer Pay (online tutorial) Summer Pay Entry HRMS Reports

Intro to Salary, Planning, and Distribution SPD Entry Panels

SPD Ad-Hoc Report SPD Ad-Hoc Report

HR Inquiry Workforce Administration

HR Ad-Hoc Report HR Ad-Hoc Report

HR Ad-Hoc Report Mailing Labels Mailing Labels

HRMS Query (Internal HR course only) Query Manager

Intro to HR and Navigation are required pre-requisites for all HR classes



Additional Help Areas Contact

HR Services Center • General Information • HRMS Records • Payroll and Student Employment

[email protected] 404-894-4847 [email protected] [email protected]

Total Compensation Benefits • General Information

[email protected]

Performance Management Diversity Management & Conflict Coaching Training & Professional Development

[email protected] & [email protected] [email protected] [email protected]

Workforce Administration Talent Acquisition • Classified Staff • Academic Faculty • Research Faculty • Tech Temps • Federal Work Study Students

Global HR • Immigration Processing

[email protected] [email protected] [email protected] [email protected] [email protected]

[email protected]



Next Steps • Consult with your Supervisor

• Discuss your HR functions within the Department • Complete training for HRMS-PeopleSoft and HR-related

application access • Go to www.training.gatech.edu, click Administrative Systems

Training for class sessions and online tutorials

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Office of Human Resources www.ohr.gatech.edu

Ph: 404-894-GTHR (4847) [email protected]

For training information, contact Susan Hill Edwards, Ph.D. [email protected] 404-894-9360

http://www.ohr.gatech.edu/�



Tutorial Assessment

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• Let’s see what you have learned by completing the following assessment.

• You must score 70% or higher to receive credit for completing this tutorial.

• You must complete the Assessment once you begin. • Click Next to begin.

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