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Time Management
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Learning Objectives
• Develop an understanding of your own time-management style
• Identify the types of task / activity that take up your time
• Explore some strategies that may help with better use of time
• Examine some practical ways to help maximise the use of your time – with reference to Teaching / Administrative Principals.
Working efficiently
V
Working effectively
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Taking on tasks...
• “I’ll handle it...”
• “Leave it to me....”
• “I will take care of that...”
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Principal takes ‘the monkey’.
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Time Management
MONKEY BUSINESS (K. Blanchard)
Are you doing jobs others
don’t want to do?
Who owns the monkey?
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Time Management Matrix(S. Covey)
I
M
P
O
R
T
A
N
T
I
M
P
O
R
T
A
N
T
URGENT NON-URGENT
N
O
T
I
M
P
O
R
T
A
N
T
4
2
3
1
N
O
T
I
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P
O
R
T
A
N
T
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Time Management Matrix
Quad 1
Stress
Burnout
Crisis Management
Quad 3
Short Term Focus
Goals/Plans are worthless
Shallow Relationships
Quad 2
Vision
Perspective
Coherence
Balance
Quad 4
Irresponsible
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Effective Time Management
Coherence
&
Harmony
VISION
GOALS
PLANS
ROLES
ACTION
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Time Management Strategies
• Prioritising
• Planning
• Delegation
• Systems
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Prioritising
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Planning
• Yearly schedule (Begin with IPPN calendar -PIMS)
• Google Calendar/Diary
• Timetabling administrative/teaching principal (IPPN)
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Delegation
• What do you delegate?
• To whom do you delegate?
• When do you delegate?
• How do you delegate?
• Why do you delegate?
• Feedback
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Systems
• Ancilliary staff• Middle management• Staff• Communication system• Filing system• Administrative software• Financial software - outsourcing• Personal organisers I.T./Hard copy• Use of admin days – teaching principals
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Increasing Effectiveness
• Concentrate on one task at a time
• Clean up and plan your space
• Arrive early, go home on time
• Exercise and relax
• Maintain daily diary and good filing system
• Plan, Prioritise, Delegate and Reflect
• Make minor decisions quickly
• Change tasks if bogged down
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Teaching principals
Finding time – sharing good practiceRelease days
• Proper pre-planning
• Clustering release days
• Unforeseen Eventualities
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Time Managed and Mastered!
The more you help your people to carry their own monkeys, the more time you have for your people!
