The Library
Permission granted? Learning and Teaching copyright issues
Louise Cole, Leeds University LibraryJanet Jurica, Secretariat
16 February 2005
The Library
First, some questions for you
• Do you put together print or electronic course packs for your students?
• Are you aware of the copyright licences we have signed at the University?
• Do you print articles from e-journals to give to your students?
• Do you work with multimedia?
The Library
Today’s session will tell you …
• Which copyright licences we have to allow you to copy and digitise material for teaching
• What you should consider when putting together a print or electronic course pack
• Where to look for teaching-friendly image collections
The Library
Today’s session will tell you …
• What our licences don’t cover, or don’t allow you to do
• How to start the process of getting permission to do something not covered by a licence
• Which developments are on the way for the digitisation of content
• How to use copyright to protect your own work
The Library
What is protected by copyright?
• Any work is protected by copyright which is written or recorded in any form, and which is original.
The Library
How long is something in copyright?
• Generally until 70 years after the death of the author (or last of the authors if more than one)
• Publishers - typographical copyright in editions of books under 25 years old
• Different rules for sound recordings, films, Crown Copyright, photographs, anonymous works, etc.
The Library
UoL Copyright Licences
Listed at http://www.leeds.ac.uk/library/rights/licences.htm
• Do you make multiple photocopies, use TV and radio broadcasts in teaching, copy maps, digitise book chapters and journal articles for Bodington, copy Official Publications …?
• All of these activities are allowed because we have licences which say so
The Library
Course packs and handouts
• Different rules (and different licences) for print and electronic course packs
• Printed course packs are covered by CLA Photocopying Licence (one book chapter or one journal article)
• Digitised course packs are covered by the CLA Digitisation Licence and the CLARCS scheme
The Library
Course packs and handouts
• The CLA Photocopying Licence does not include the making of print course packs from e-journal article printouts
• E-journals have their own licences which may permit this
• Electronic course packs using e-journal articles – check if allowed first!
The Library
Nathan Bodington
• Digitised book and journal content needs to be cleared through CLARCSand restricted to one module only
• Images from the web shouldn’t be copied without permission (could you link to them instead?)
• Audio and video – proceed with caution
The Library
Teaching-friendly images
• Listing at http://www.leeds.ac.uk/library/rights/images.htm#freeim
• Or look at the TASI (Technical Advisory Service for Images) site at http://www.tasi.ac.uk/advice/using/using_imagesites.html for guidance and suggestions
The Library
Using TV and radio broadcasts
• Main channel providers covered by ERA Licence (can tape from TV or radio, copy into different formats, digitise to make available on-campus only)
• Open University Licence (with certain conditions)
• Use other broadcasts with discretion (no licence)
The Library
Web sites – do’s and don’ts
• Don’t print multiple copies of a web page without permission (or a statement on the site saying you can do so)
• Be careful of using images and other copyright material which may not belong to the website owner, especially on your own open websites
The Library
Web sites – do’s and don’ts
• Do check for a copyright statement on a site, which may allow copying, or email the website owner to ask
• Do check on the full websites from Google Images search results to be sure who owns the image
• Don’t download audio and video files unless you know they are legal
The Library
What our licences don’t cover
• Adaptation of material (for example altering an image, substituting a soundtrack on a TV broadcast)
• Digitisation of newspapers / copying of Times supplements
• Copying from e-journals or databases• Digitising material for open websites
(i.e. not password protected)
The Library
What our licences don’t cover
• Copying of audio and video files from the Internet
• Scanning / copying material on to CD-R or CD-ROM
• Copying or digitisation of commercially-produced video, DVD, CD, iPod (i.e. not recorded from TV or radio)
• Copying for the purposes of publication in a journal or book
The Library
So you need permission?
Starting points –http://www.leeds.ac.uk/library/rights/permiss
If you need to contact a rights-owner:• Remember there may be more than
one – contact them all• Start with a society representing that
group – Society of Authors, Performing Rights Society, Design and Artists Copyright Society
The Library
Getting permission
• Specify exactly why you would like to use the copyrighted material (include in a course pack; put in the High Demand Collection in the Library; use in performance; add to a website …)
• If more than one rights-owner, all have to grant permission before you can go ahead
The Library
Getting permission
• Expect to pay to use copyright material• Get permission in writing for the use• Leave enough time to get a response
before you go ahead (3-6 months)• If you hear nothing and choose to go
ahead, use the disclaimer of reasonable effort to find the rights-owner(s)
The Library
Student assessments …
• Provision in law for copying for examination or assessment, providing:• The audience is limited to the examiner
and any peer group needed to grant assessment
• Sources are acknowledged• Permission is sought to further use the
work (for e.g. digitise – includes copyright material in exam papers)
The Library
Photocopies and distance learners
• We can send print course packs under CLA Licence (includes sending to distance learners in countries other than UK)
• Remember not every publisher is covered by the CLA Licence (check the ‘excluded works list’
• Licence does not cover copying outside UK (e.g. by overseas partner or office)
The Library
E-journals and distance learners
• Not as complicated as it used to be (most e-journals now available off-campus)
• If on-campus only, check first if articles from the journal can be emailed / sent to students based outside of Leeds
• If putting material online for distance learners, be aware of restrictions
The Library
Unpublished works
• All unpublished works (letters, manuscripts, artwork, photographs) are currently in copyright
• Anything created before 1989 will come out of copyright in 2039
• Anything created after 1989 is in copyright for 70 years after creation
The Library
Developments …
• CLA – currently in discussions with UUK to extend the Photocopying Licence to include digitisation (already in place for FE)
• DACS – in discussion with UUK to enable digitisation of slide and OHP collections
• ERA – about to launch ‘ERA Plus’ which will allow digitisation of TV and radio broadcasts taped under the scheme to be made available off-campus
The Library
For more information …
Library’s copyright pages:http://www.leeds.ac.uk/library/rightsFAQ: http://www.leeds.ac.uk/library/rights/faq.htm
• Contacts: Louise Cole (Library), ext.35502; Janet Jurica (Secretariat), ext.33625.
