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Preparing You and Your CV for Promotion:

HMS/HSDM CV & Narrative Workshop

Carol Bates, MD Associate Dean for Faculty Affairs, HMS

http://calendar.brighamandwomens.org/events

Academic Advancement Resources

HMS OFA Website for Faculty Promotions General Info & New Guidelines:

facultypromotions.hms.harvard.edu CV Resources:

cv.hms.harvard.edu

BWH Departmental mentors, chiefs, members of the P&R Committees

Center for Faculty Development & Diversity cfdd.brighamandwomens.org

The CFDD Consultation Service offers faculty and trainees the opportunity to receive a personalized consultation from faculty and/or senior staff possessing a range of expertise. Our faculty and administrative directors are available to provide guidance, identify resources or just listen.

Common consultation topics include: • Academic promotion • Authorship and Intellectual Property • Career progression • Conflict management • CV/Resume assistance • International/cultural transitions • Mentoring • Negotiations • Retirement planning resources • Training and funding opportunities • Work/life balance • Workplace/lab environment

Email us for more information:

[email protected]

Schedule an appointment online:

http://bwhcfdd.partners.org/Listing.aspx?courseId=227

CFDD Website: cfdd.brighamandwomens.org CFDD Mailing List: cfdd.brighamandwomens.org/about/reports-and-publications/subscribe CFDD Curriculum Guide: cfdd.brighamandwomens.org/about/reports-and-publications/curriculum-guide BWH Health Events Calendar: www.brighamandwomens.org/calendar Meet with us or ask questions: Email: [email protected] • Phone: 617.525.7646

Embracing your Harvard CV

Carol Bates, MD Associate Dean for Faculty Affairs

February 2015

7 Office for Faculty Affairs

The CV’s Purpose

To showcase your accomplishments in crisp,

organized, easy to read format


Key Messages • The big picture: Your narrative

• Teaching – critical for everyone º Capture all of it º Be sure to mention teaching in your narrative

• Reach of your reputation º Regional/national/international talks º Professional societies, committees, editorial roles, grant review



Templates


Features of the Preformatted Template





General CV Formatting • Always report activities from oldest to most recent • Appointments should match HMS records • Each activity/role should be listed only once • If a category doesn’t apply, leave it off

º Keep a shadow CV that includes all categories • Include page numbers • Avoid abbreviations known only to your

subspecialty º Your CV will be read by people outside of your field



Leadership and Committees • Major Administrative Leadership

• Includes educational, clinical, research and general administrative leadership positions

• Group by Local, Regional, National, International

• Committee work • Group by Local, Regional, National, International

• Grant review, professional society roles, lay society work appear elsewhere



Grant Funding • List (with dates)

• Past funding • Current funding • Projects submitted for funding • Training grants and Mentored Trainee Grants • Unfunded projects

• Include total direct costs (all years) if PI, co-PI, site PI on current grants

• Describe the project


Funding Information Current 2006-2010 The role of isoflavones in the management of hot flashes

NCCAM/R21 1234567A PI ($275,000) The major goal of the study is to use skin conductance measurements to quantify the impact of different isoflavones on hot flash frequency and severity.

2007-2012 Evaluating decision-making in childhood vaccinations AHRQ/R01 1234567A Co-Investigator The major goals of this study are to evaluate factors that lead to parental refusal to vaccinate and to design an intervention for health care professionals that will increase the acceptability of vaccinations. My role is to design the tool that will measure parental preferences and attitudes toward vaccination and to interpret the data.

Current Unfunded Projects 2009-2012 Pilot study of the association of the OSCE with performance on Medical Board

examinations (Mentor)

I am supervising an Academy fellow in evaluating the association between OSCE performance and Part I of the Medical Board examinations

(PI -Jones)



Report of Local Teaching and Training Teaching of Students in Courses Formal Teaching of Residents, Clinical Fellows and Research

Fellows (post-docs) Clinical Supervisory and Training Responsibilities Laboratory and Other Research Supervisory and Training

Responsibilities Formally Mentored Harvard Medical, Dental and Graduate

Students Other Mentored Trainees and Faculty Formal Teaching of Peers (Harvard continuing education

courses) Local Invited Presentations


Report of Teaching Defined broadly; includes didactic and clinical or

research supervision

Should add up to >50 hrs Teaching outside of Harvard does not count towards 50

hrs, but does speak to reputation Does not include preparation time

Teaching of Peers CME course with invitation from Harvard Not based on teaching associated with CME credit Grand Rounds is Invited Presentation


Report of Local Teaching and Training Teaching of Students in Courses 2000- The Human Body HMS 1st year Medical Students 3hr tutorial sessions per wk/ 8 wks

Formal Teaching of Residents, Clinical Fellows and Research Fellows (post-docs) 2006-2007 Management of cholelithiasis BIDMC 1st yr Surgery residents One hour lecture per yr

Clinical Supervisory and Training Responsibilities 2000-2007 Ambulatory Internal Medicine Clinic Preceptor, Children’s Hospital Boston One half session per week


Research Supervision vs. Mentored Trainees

Laboratory & Other Research Supervisory & Training Responsibilities Focus on level of effort spent on this activity

Formally Supervised Trainees Focus on individual mentees, what they

accomplished, where they are now


More on Mentees • Formally Supervised Trainees changing to

º Formally Mentored Harvard Medical, Dental and Graduate Students

º Other Mentored Trainees and Faculty

• Can include mentees if not “formal” supervisor

• Makes clear that peers can be mentees


Who might be listed as mentees? • Training directors: only selected trainees

• Research: abstract, grant application, publication

• Medical education: teaching skills, workshop presentation, curriculum development …

• Clinical: QI project, guideline, clinical program

• If asked, individuals listed would be expected to endorse that you have been their mentor



Invited Presentations • Categories speak to breadth of reputation

º Local = Harvard and affiliates º Regional º National (includes national meeting held in Boston) º International (includes international society that met in US; must

sometimes meet outside of North America)

• You can include talks that are scheduled for future

• Include notation on sponsorship/funding


Sponsorship Language Options

• No presentations below were funded by outside entities

• Those presentations below funded by outside entities are so noted and the funder(s) is (are) identified


Sponsorship Language Examples National Presentations Those presentations below sponsored by outside entities are so noted and the sponsors are identified.

2011 Total Ankle Arthroplasty (CME course)/invited presentation American Association of Orthopedic Surgeons San Diego, CA

2012 Autism Spectrum Disorders/plenary talk American Psychiatric Association Boston, MA (Pfizer)

2013 Reduction of emergency room visits for asthmatic children with multifactorial home interventions (Selected Oral Abstract) American Academy of Pediatrics annual meeting, Orlando, FL


Clinical Activities • Clinical Activities

º Where and how often do you see patients?

• Clinical innovations º Especially important if AOE is Clinical Expertise and Innovation º List the innovations and describe

• their influence / potential influence on care • how it is used / implemented locally, nationally, internationally

• New section after Clinical Activities on Report of Teaching and Education Innovations



Education of Patients and Service to the Community

• Talks to lay public belong here not in Invited Presentations

• Recognition includes º Best Doctor, Who’s Who (not in Honors and Awards) º Media recognition



Report of Scholarship • Research investigations vs. other peer reviewed

º Research investigations include presentation of new data

• Don’t use et. al. (list all authors)

• Abstracts only 3 yrs unless award received

• Selected scholarship should largely be since last promotion – please circle

• Separately number each category starting at 1.

• Highlight your name (bold/underline)


Report of Scholarship Peer Reviewed Publications in print or other media Research investigations 1. You ME, Lee KY, Chey RY, Menguy R. Electrogastrographic study of patients with unexplained nausea, bloating and vomiting. Gastroenterology 2005; 79:311-4. 2. Arnold TR, Bevalay TT, Chetan BU, You ME. The role of C1q alpha in pulmonary hypertension and acute ischemia. Cardiology 2007; 2(5):3251-3263. Research publications without named authorship 1. Irin MG, Cilli BM, Elman JS, and the Asthma Clinical Research Network *. Quality control of meters for multicenter clinical trials. Am J Respir Crit Care Med 2005; 356:1276-281. (*member of the writing group cited in the appendix of the manuscript)

2. The Asthma Clinical Research Network *. Quality control of meters for multicenter clinical trials. Am J Respir Crit Care Med 2008; 356:1276-281. (*member of the writing group cited in the appendix of the manuscript)

Non-peer reviewed scientific or medical publications/materials in print or other media Proceedings of meetings or other non-peer reviewed research publications 1. Bengtsson S, Cilli BM, Solheim BG, You ME. Enforcement of data protection, privacy and security in medical informatics. In: Lun KC, Degoulet P, Piemme TE, Rienhoff O, editors. MEDINFO 02. Proceedings of the 7th World Congress on Medical Informatics, Sep 6-10, Geneva, Switzerland; 2002. pp. 1561-5. Reviews, chapters, monographs and editorials 1. Weinstein L, You ME, Swartz MN. Pathogenic properties of invading microorganisms. In: Sodeman WA Jr, Sodeman WA, editors. Pathologic physiology: mechanisms of disease. Philadelphia: WB Saunders; 2004. p. 457-72.

2. You ME, Hunninghake GW, Gadek JE, Szapiel SV. The human alveolar macrophage. In: Harris CC, editor. Cultured human cells and tissues in biomedical research. New York: Academic Press; 2007. p. 54-6. (Stoner GD, Series editor. Methods and perspectives in cell biology; vol. 1.)


Enhanced Guidance for Scholarship • Mentor of primary author

º 23. Smith SR,** Browning EB, James SP, Henry RD. Hand fractures in children. Pediatrics 2013;73:165-70.

º ** Denotes trainee for whom I served as primary mentor

• Notable citations of scholarship º Herbert S, Morales S, Walker J. Cellular microtubles and sonic

hedgehog. Nature 2012;111:35-40. • Accompanied by editorial • Sited by the Faculty of 1000


The Narrative’s Purpose

Your opportunity to highlight your unique combination of

accomplishments


• Describe major contributions and achievements; impact should be clear to those outside your field

• You need not reiterate your history of training, but explain unusual chronology

• Make clear the extent of your reputation and the key achievements for which you are known

• If you bridge different arenas (i.e. research, clinical care), might clarify connections

The Narrative


The Narrative… • Your Area of Excellence and any Significant Supporting

Activities should be discussed

• Expand on accomplishments – find your sweet spot º Don’t be shy, but don’t overstate (“many” if number is 2”)

• Opportunity to describe things that don’t have another home º Accomplishments as administrative leader º Submitted manuscripts

• Be sure to include teaching


The Narrative… • Answer anticipated obvious questions

º Major change in career focus º Large time lapse (or your chief can address but should be somewhere)

• Extent of your regional/national/international impact

• Will be read by professionals outside of your field

• Speak in 1st and not 3rd person • Length commensurate with rank

º Assistant Professor candidates ≤1 page º No narrative should exceed two pages.


HMS Resources Websites:

• http://www.fa.hms.harvard.edu/ • The Office for Faculty Affairs at Harvard Medical School

• http://facultypromotions.hms.harvard.edu/ • Overview of all ‘Area(s) of Excellence’ • Create “customized” criteria for rank and activities • Format your CV using templates and detailed instruction guide

• Dedicated e-mail and phone line for questions • E-mail: [email protected] • Phone: 617-432-7112

http://facultypromotions.hms.harvard.edu/

http://facultypromotions.hms.harvard.edu/

mailto:[email protected]


Maureen Connelly, MD, MPH, Dean for Faculty Affairs

Carol Bates, MD, Associate Dean for Faculty Affairs Bethany Westlund, PhD, Assistant Dean for Faculty Affairs

• Program Directors: • Dagmara Cotti, PhD • Joelle Lomax, PhD • Rafael Luna, PhD • Jonathan Matsui, PhD

• Promotions Specialists: • Shannon Daly, MA • Veronica Leo, MEd • Christine Staulters

Office for Faculty Affairs

Thank you!