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Facility MaintenanceManagement System
Jeremias Tanamal Yudha SanyotoL. Didi Andrianto
A. Sasmito Adibowo
Moh Aditya MH
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’Sub-optimal facility maintenance
’Lost/damaged items went unnoticed.
’Difficulty in procurement of equipment.
’Under-depreciated equipment value.
’Poorly-maintained equipment leading to lower use-life expectancy.
Project DescriptionProblem Statement
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’Computerized information system targeted for facility management
’For use by janitors, students, staffs, andmanagers
’To be sold as a commercial product
Project DescriptionProposed Solution
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’Identification and aggregation of skilled people that work within the university.
’Better brand recognition of the university in thefield of computerized information systems.
’Financial benefits obtained from the system'slicensing and training services.
Project Description Additional Benefits
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’University of Indonesia's Rectorate
’Quality for Undergraduate Education
’Indonesian Directorate of High Education
Project StakeholdersProject Sponsors
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’Faculty of Computer Science
’Faculty of Engineering
’Faculty of Psychology
’Faculty of Economics
Project StakeholdersResource Providers
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’Maintenance Staff
’ Administrative Staff
’Management Staff
’Students
Project StakeholdersCandidate Users
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’Project Manager ’Technical Writer
’System Analyst
’System Architect
’Programmers
’Testers
’Trainers
Project Team
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Project ScheduleGannt Overview
27-02
ID Task Name
1 Meetings
14 Product Documentation
19 Requirements
24 Training/Orientation
32 Preliminary Design/Prototyping
35 Detailed Design
42 Construction
50 Change Management
54 Deployment
57 Closeout
61 Project Complete 22-06
02-03 30-03 27-04 25-05 22-06 20-07 17-08 14-09 12-10 09-11 07-12 04-01 01-02 29-02 28-03 25-04 23-05 20-06
March May July September November January March May July
18-07
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’Start: April 21, 2003
’Final Requirements Document: August 8, 2003
’Final Design Document: October 17, 2003’Code Complete: February 26, 2004
’Team Certification: June 16, 2003
’Final Product Documentation: March 18, 2004
’Project Complete: June 22, 2004
Project ScheduleMilestones
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’Properly documented system architecture.
’Properly documented source code - hypertext
document with detailed descriptions for all classes,properties, and methods.
’Properly documented database schema.
’The system will be user-friendly.’The user's manual will be separated into several parts: tutorial, reference, and system administration.
Quality PlanPolicies
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’Ensure that the programmers properly document their code.
’Ensure a System Description document exists and easily
understandable.
’Ensure the requirements specifications are completeand concise.
’Ensure the database design is properly documented.
’Performs user test often.
’
Reviews the manuscripts for the user manuals.
Quality PlanQuality Assurance
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’Message/Information Need’Project sponsor needs infornation from project manager about
project documents and also about progress report.
’Delivery Vehicle’By Courier
’Frequency ’ Weekly
’Feedback ’Provide other stakeholder about what other stakeholder need
Communication PlanProject Sponsor
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’Message/Information Need’Project Manager must receive input from Project Team members about the progress of the project. He also needs information from internal andexternal stakeholders about their information and communicationsrequirements, determine the best and most cost effective way in which the requirements can be met, and record the information in a formal,approved document.
’Delivery Vehicle’By courier and meeting
’
Frequency ’ Weekly
’Feedback ’Communicate with other stakeholder and coordinate with project team
member
Communication PlanProject Manager
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’Message/Information Need’Project Team Member needs the detailed task from Project
manager and material from other stakeholder
’Delivery Vehicle’By meeting
’Frequency ’ Weekly
’Feedback ’Provide information to project manager and other stakeholder
about the progress has been made.
Communication PlanProject Team Member
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’
Message/Information Need’Needs information especially on project progress
report, and other informations
’
Delivery Vehicle’By meeting and Courier
’Frequency
’ Weekly ’Feedback ’Provide data and other informations to other
stakeholder
Communication PlanOther Stakeholders
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’ImpactEstimated size of project in LOC or FP
’Lack of needed specialization increases defects
and reworks’Unfamiliar areas of the product take more time than expected to design and implement
’Does the environment make use of a database
Risk Identifications
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’Components developed separately cannot beintegrated easily, requiring redesign
’Development of the wrong software functions
requires redesign and implementation’Development of extra software functions that
are not needed
’Strict requirements for compatibility withexisting system require more testing, design, andimplementation than expected
Risk Identifications
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’Operation in unfamiliar software environmentcauses unforeseen problems
’Team members do not work well together ’Key personnel are available only part-time
Risk Identifications