Using Outlook and ISI’s Outlook Exchange E-Mail System
Roy YabukiISI DFW Director [email protected] – 817-269-3146 http://ismtips.net – tech/ministry tips blog
The Techie’s Secret
What is Outlook? How is it useful?
What is the difference between Outlook and Exchange?
Some Benefits in Ministry
Installation
What are Outlook’s Basic Functions?
Other Useful Tools
Outlook Resources
Some Benefits in Ministry – the Organizer
Protection from losing contact information/data,
Repository of e-mail and other communication
Real-time calendar coordination with colleagues and local teams, One Calendar with Categorized entries
Database of Categorized Contacts
Secure access to your Outlook program from virtually any computer, anywhere in the world, etc.
Easy small mail merges
Prioritized Todo’s (2nd Brain)
Search old messages
Mobile Sync
Setting-up E-mail
ISI Exchange Server (Contact Rebekah Miller – ------------------------- at Home office for a free account for all staff) [email protected]
Yahoo, G-Mail, Hotmail, AOL
POP/SMTP, IMAP
Main Functions – Exchange Server
Protection from losing contact information/data
Multiple computers and smart devices, web
Main Functions -Access
Multiple computers with Outlook, Entourage and smart devices (Mobile Sync)
Secure access to your Outlook program from virtually any computer, anywhere in the world, etc.
Connecting via the web – Connect to Exchange server using Web Access
Main Functions – E-mail & Communication Archive
Repository of e-mail and other communication
E-mail Basics –
Organizing e-mails (Folders, sorting, Reading Pane, autopreview, junk, search)
Sending e-mail – (account, attachments, Outbox/Sent box)
Mail Merge
Main Functions – Time Management
One Calendar with Categorized entries
Real-time calendar coordination with colleagues and local teams
Invitations
Categorized, Prioritized Todo’s
Main Functions -Database
Database of Categorized Contacts/Search
Can be Shared
Folders…
Other Useful Tools
XOBNI!
http://www.xobni.com/learnmore
YouSendIt!
Secure E-mail - http://www.instantssl.com/ssl-certificate-products/free-email-certificate.html
Free Comodo Secure e-mail SW: http://www.comodo.com/home/internet-security/secure-email.php
Outlook Resources Outlook tools, tutorial videos, add-ins, etc.
Slipstick- http://www.slipstick.com/index.htm
From Microsoft –
for 2003 - http://office.microsoft.com/en-us/training/CR061832721033.aspx ,
for 2007 http://office.microsoft.com/en-us/training/HA102188671033.aspx
Tips & tricks –
http://email.about.com/od/outlooktips/tp/popular_tips.-06V.htm
http://email.about.com/od/outlook/Get_the_Most_Out_of_Outlook.htm
http://email.about.com/od/outlookaddons/tp/most_popular_outlook_add_ons.htm
Books Dyszel, Bill. Outlook 2007 For Dummies (For Dummies
(Computer/Tech)). New York: For Dummies, 2006. Excellent book for beginners about Outlook 2007 ($0.50 used on Amazon.com)
Dyszel, Bill. Outlook 2003 For Dummies (For Dummies (Computer/Tech)). New York: For Dummies, 2003. Great Outlook 2003 book for Beginners($17.47 used on Amazon.com)
Boyce, Jim, Beth Sheresh, and Doug Sheresh. Microsoft Office Outlook 2007 Inside Out. Redmond, WA: Microsoft Press, 2007. - Another Excellent All-around Outlook book ($4.99 used on Amazon.com)
Mcghee, Sally. Take Back Your Life!: Using Microsoft Office Outlook 2007 to Get Organized and Stay Organized (Inside Out) (Inside Out). Redmond: Microsoft Press, 2007. Great Book on using Outlook to organize your extremely busy life. Uses principles similar to David Allen's "Getting Things Done" Actually Predates Allen's Work. ($16.49 new on Amazon.com)
Mcghee, Sally. Take Back Your Life! Special Edition: Using Microsoft Outlook to Get Organized and Stay Organized (Bpg-Other). Redmond, WA: Microsoft Press, 2005. ($.33 used on Amazon.com)
Questions
Roy Yabuki, ISI DFW Director – [email protected] – (817) 213-6474
Website: http://ismtips.net – tech/ministry tips blog
Twitter: ismtips
Rebekah Miller – ISI Web Director