SCPA COMMUNITY MEETING

OCTOBER 2, 2014

Introductions o Steve Brokamp, SCPA Principal

o Eve Bolton, School Board President

o SCPA Governing Bodies:

ILT Chair & Members

LSDMC Chair & Members

LSDMC Finance Committee

Introductions o Chandra Brown, CPS Internal Auditor

CPS graduate & CPS parent

o Box Office Manager

o Monya Wyatt, LSDMC Finance ChairCPS ParentApplied for & secured the $265K Emergency

Grant

How Did We Get Here?o Dissolution of the Friends

o Reporting Structureo Completely separate business operationo Not conducive to proper oversight &

monitoring

o Proper Cash Handling Procedureso Segregation of Dutieso Dual controlo Collection of cash within the building

How Did We Get Here? Timeline of Events (Highlights)

June 2014o Assigned by LSDMC to conduct financial

analysis (June 12)o Realized a grant was necessary(June 19)o Began Grant application (June 20)

July 2014o Grant submitted ( July 7) o Grant approved (July 10) with stipulations

from the anonymous donor

How Did We Get Here? Timeline of Events (Highlights)

August 2014o 1st grant installment given to CPS for

management(August 15)

o SCPA Financial Analysis Report completed (August 24)

o Presented Summary Analysis at LSDMC meeting (August 28)

September 2014o CPS Board Fact Finding Presentation (September

8)

Current Issues & Action Items

Income Sources

1. Grants [Anonymous, Corbett, OAC, Dater]

2. Box Office Receipts

3. Show Underwriters

4. Rental Revenue

5. CPS Emergency Loan of $45k

6. Out of District Tuition (because of State)

Current Issues & Action Items Income Sources

7. Parent Donations (Box Tops/Kroger/Target)

8. School Enrichment Fees

9. District Instructional Fees

10.Student Activity Funds

11.General Fund

12.Career Tech

13.Schedule E

Current Issues & Action Items Anonymous Grant - Approved Expenditures

(Artistic Budget 2014-15)

1.Staffing: Administrative Private/Supplemental Staffing

2.Productions

3.Private Lesson Scholarships

4.Supplies & Equipment

5.Marketing & Promotions

6.Discretionary

Current Issues & Action

Other Items

1. Spirit Shop2. Summer Camp(s):Summer Dance Intensive

Lachey Arts Camp

3. Suzuki Program4. Facility Rentals

Other Items& Action5. Friends of SCPA

o Income: Ohio Arts Council & Dater Grants for FY15 Productions

o Outstanding A/P: Restricted funds for teachers, Vendors, Mayerson, Student Scholarships and to be determined

o Other: Not clear regarding - active bank account(s) or current residence in SCPA Building

Where Do We Go From Here?

Project Rx5Project Rx5 is a guideline to stay on task

as we do what is necessary to return SCPA back to the fully functioning

artistic institution it should be. The Rx label has been assigned this title, as

the current situation needs a “prescribed” solution so SCPA can heal.

Where Do We Go From Here?Phase I - Restart

The initial phase of this project will be the opportunity to restart SCPA’s operations in a more organized fashion under district supervision & established processes.

Phase II - Renew

In conjunction with Phase 1, this phase will be the district and school leadership’s effort to renew the confidence of the people we serve: Students, Parents, Staff, Alumni, Donors, the Cincinnati Arts Community and Citizens.

 

Where Do We Go From Here?Phase III - Restore

This will be an approved short term collaboration between the district and an appointed Oversight Committee. This partnership will allow for financial accountability & transparency to be restored in order to support the expenses at SCPA.

  Phase IV - Rebuild In addition to the Oversight Committee, the long-term goal is to establish a new SCPA Foundation to subsidize school programming while adhering to Board policy. This can mirror other local successful foundations and adopt best practices from the National Arts Schools Network.

Where Do We Go From Here?Phase V – Readiness

This phase will focus on the Academic environment within SCPA. The goal will be to improve: State Test Scores, State Report Card Results, College Readiness and Career Preparation.

Where Do We Go From Here?Long-Term Action Items

o Increased communication internally & externally

o Determine a long range vision plan for SCPA

o Reach out to community partners & alumni

o Develop a new foundation

o Implement a more thorough Budget Review Process

o Increase student involvement in all areas of the artistic programs (i.e. Marketing, ushers, ticket sales, etc.)

o Request an Art Schools Network Assessment of SCPA

o FY15 AdvancEd Accreditation Review

ConclusionFulfill SCPA’s mission which is dedicated to providing an environment that enables the development of the artistic and academic potential of each student.

Contact Informationo Chandra Brown

brochan@cpsboe.k12.oh.us

o Monya Wyattscpabudgetmanager@gmail.com