2 - CNET Content€¦ · Windows Vista* • Microsoft Windows Server 2008 operating system Windows...

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About this Manual

NotationsThe following notations may be used in this manual. • MicrosoftWindows764-bitEditionoperatingsystemWindows7(64bitversion)*• MicrosoftWindowsVista™64-bitEditionoperatingsystemWindowsVista(64bitversion)*

• MicrosoftWindowsServer2008R264-bitEditionoperatingsystemWindowsServer2008R2*

• MicrosoftWindowsServer200864-bitEditionoperatingsystemWindowsServer2008(64bitversion)*

• MicrosoftWindowsXPx64EditionoperatingsystemWindowsXP(x64version)*• MicrosoftWindowsServer™2003x64EditionoperatingsystemWindowsServer2003(x64version)*

• MicrosoftWindows7operatingsystemWindows7*• MicrosoftWindowsVista™operatingsystemWindowsVista*• MicrosoftWindowsServer2008operatingsystemWindowsServer2008*• MicrosoftWindowsXPoperatingsystemWindowsXP*• MicrosoftWindowsServer™2003operatingsystemWindowsServer2003*• MicrosoftWindows2000operatingsystemWindows2000• GenericnameforWindows,WindowsVista,WindowsServer2008R2,WindowsServer2008,WindowsXP,WindowsServer2003,Windows2000Windows

* Ifthereisnospecialdescription,64bitversionisincludedinWindows7,WindowsVista,WindowsServer2008,WindowsXPandWindowsServer2003.

• MacOS9.0/9.0.4/9.1/9.2/9.2.1/9.2.2MacOS• MacOSX10.3andlaterMacOSX• GenericnameforMacOS9.0/9.0.4/9.1/9.2/9.2.1/9.2.2,andMacOSX10.3orlater Macintosh

Note! Cautionsorrestrictionsthatarerequiredtooperatethissoftwarecorrectly. Besuretoreadsectionswiththismarktoensureoperationsareperformedcorrectly.

Memo Indicatesinformationthatisusefultoknoworrefertowhenusingthesoftware.Youshouldreadsectionswiththismark.

Important

Trademark Information OKIisaregisteredtrademarkofOkiElectricIndustryCo.,Ltd.Microsoft,Windows,WindowsServer,WindowsVista,Excel,andActiveDirectoryarethetrademarksorregisteredtrademarksofMicrosoftCorporationintheUnitedStatesandothercountries.MacintoshandMacOSarethetrademarksorregisteredtrademarksofAppleComputersInc.intheUnitedStatesandothercountries.PageMakeristhetrademarkorregisteredtrademarkofAdobeSystemsIncorporatedintheUnitedStatesandothercountries.SDMemoryCardisthetrademarkorregisteredtrademarkofSDAssociation.Otherproductnamesandbrandnamesareregisteredtrademarksortrademarksoftheirproprietors.

About This Manual 1.Unauthorizedcopyingofthismanualinwholeorinpartisstrictlyforbidden.2.Thecontentsofthismanualmaybechangedatanytimewithoutpriornotice.3.Everyefforthasbeenmadetoensurethattheinformationinthisdocumentiscomplete,accurateandup-to-date.However,intheunlikelyeventyoufindamistakeormissingentry,pleasecontactyourlocalvendor.

4.Whileallreasonableeffortshavebeenmadetomakethisdocumentasaccurateandhelpfulaspossible,wemakenowarrantyofanykind,expressedorimplied,astotheaccuracyorcompletenessoftheinformationcontainedherein.

Manual Copyright OkiDataCorporationownstheentirecopyrighttothismanual.Unauthorizedreproduction,transcription,andtranslationofthisdocumentareprohibited.YoumustobtainwrittenpermissionfromOkiDataCorporationtoreproduce,transcribe,ortranslateanysectionsofthis manual.

License Agreement Pleasereadthefollowinglicenseagreementbeforeusingthissoftware.ThissoftwareincludesPrintJobAccounting,PrintJobAccountingEnterprise,PrintJobAccountingClient,andallrelatedexplanatorymaterialsprovidedbyOkiDataCorporation(hereinafterOkiData).Byusingthissoftware,youareconsentingtobeboundbythisagreementwithOkiData,andagreetotheconditionsoutlinedherein.

1.ThissoftwarecanonlybeusedwiththecorrespondingOkiDataprinter. TheuserisonlypermittedtoinstallonecopyofPrintJobAccounting(orPrintJobAccountingEnterprise)ononecomputer.Youarerequiredtopurchaseadditionalsoftwareinordertousethissoftwareontwoormorecomputers.

PrintJobAccountingClientcanbeinstalledanusedonanynumberofcomputers.

2.OwnershipofallcopyrightsassociatedwiththissoftwareandanycopiesthereinbelongtoOkiDataandanylicenserwhohasbeengrantedlicensingrightsbyOkiData.Thecustomerisnotgrantedanyrightstothissoftwareotherthantherightsdescribedinthisagreement.Otherthantheinstallationdescribedinarticle1above,thecustomerisnotpermittedtoduplicatethissoftwareinwholeorinpart,ortopermitathirdparttoduplicatethissoftwareinwholeorinpart.Thecustomeragreesnottorevise,modify,translate,reverseengineer,reversecompile,ordisassemblethissoftware.

3.Thecustomeragreesnottorent,loan,lease,distribute,copy,ortransferthissoftwareinanyway.Thecustomeralsoagreesnottoforward,transfer,exportorre-exportthissoftwareoutsideJapan,andnottousethissoftwareforanyunlawfulactivities.

4.Ifthecustomerviolatesanyofthetermsofthisagreement,OkiDatacaninstructthecustomertostopusingthesoftwareandterminatethelicenseagreement.Insuchacaseinwhichthelicenseagreementisterminated,thecustomershallceaseuseoftheoriginalsoftwareandallcopies,anddestroyallcopiesofthesoftware.

5.Withinaperiodof90(ninety)daysfromthepurchaseofthissoftware,ifaphysicaldefecttotherecordingmediaonwhichthissoftwareisstoredpreventproperuseofthesoftware,OkiDatawillprovideareplacementequivalentitem.Ifthesoftwaredoesnotoperatecorrectlyforanyotherreason,OkiDatawillprovidearefundtothecustomerthatislimitedtotheequivalentcostpaidforthesoftware.However,OkiDataprovidesnowarrantywhatsoeverforanycasesinwhichthesoftwaredoesnotoperatethatarecausedbyaccidents,improperhandling,ormisuseofthesoftwarebythecustomer.FurthermoreOkiDataprovidesnowarrantywhatsoeveragainstproblemsthatariseduetointerferencefromothersoftwareonthecustomer'scomputer.

6.Theselection,use,andresultsofusingthissoftwareareentirelytheresponsibilityofthecustomer.

7.Thissoftwaremaybechangedorimprovedwithnopriorwarning.However,irrespectiveofcustomerwishes,OkiDataisnotobligedtoprovideanykindofmaintenanceservicesuchasbugfixes,modifiedcontents,orrevisededitionsofthissoftware.Furthermore,OkiDataisnotobligedtoprovidethecustomerwithbuginformation,detailsofmodifiedcontents,orothersuchrevisioninformationofthissoftware.

8.OkiDataisnotobligedtoprovideanykindofbugfixesormaintenanceserviceforanysoftwaremanufacturedbyadifferentcompanythatisprovidedwiththissoftware.

1. Before Setup .....................................................................12WhatisPrintJobAccouting? ....................................................................................... 12

SpecialFeaturesofPrintJobAccouting..............................................................................12PrintJobAccoutingMechanisms ......................................................................................13

PrintJobAccoutingConfiguration ................................................................................ 14

PrintJobAccoutingInstallationProcess ........................................................................ 15

Settingupserversoftware .............................................................................................15SettingupClientSoftware ..............................................................................................15

PreparingUserInformation ........................................................................................ 16

Informationrequiredforsettings .....................................................................................16ExampleofassigningtheJobAccountID ..........................................................................18

2. Setting up the server software ...........................................22OperatingEnvironment .............................................................................................. 22

Installingtheserversoftware ...................................................................................... 22

Serversoftwarewindowconfiguration .......................................................................... 23

Settinguptheserversoftware ..................................................................................... 24

ConfiguringActiveDirectorysettings(OnlyEnterpriseedition) .............................................24ConfiguringDatabasesettings(OnlyEnterpriseedition) ......................................................24Addingaprinterthatacquiresthelog ..............................................................................25RegisteringtheJobAccountIDandName ........................................................................29Managingmultipleprintersasagroup..............................................................................32Changingtheprintergroup .............................................................................................33Deletingtheprintergroup ..............................................................................................33Backingupprintersettings .............................................................................................33Restoringprintersettings ...............................................................................................34

3. Setting up the client software ............................................38SettingupinWindows ............................................................................................... 38

OperatingEnvironment ..................................................................................................38InstallingtheClientSoftware ...........................................................................................38SettingJobAccountingMode ...........................................................................................38

SettingupinMacOS .................................................................................................. 40

Configuringtheplugins ...................................................................................................40

SettingupinMacOSX ............................................................................................... 40

OperatingEnvironment ..................................................................................................40Installingtheclientsoftware ............................................................................................40RegisteringtheJobAccountingID ......................................................................................40Registeringmultipleuserstogether ..................................................................................41ChangingtheJobAccountingIDandUserName ..................................................................42DeletingtheJobAccountingIDandUserName ....................................................................42

4. Job Account ID Management ..............................................44AddingtheJobAccountID ......................................................................................... 44

Addingmanually ...........................................................................................................44CreatingaCSVfiletoaddinabatch ................................................................................46ImportingusersregisteredinWindows ............................................................................48Settingfunctionsoruserestrictions .................................................................................49

Contents

RegisteringthesameJobAccountIDtomultipleprinters ............................................... 52

Managingmultipleusersasagroup .................................................................................53Changingtheusergroup ...............................................................................................57

DeletingaJobAccountIDorUserGroup ..................................................................... 58

ChangingJobAccountIDandUserGroupsettings ......................................................... 59

JobAccountIDtab ........................................................................................................59UserRestrictiontab ........................................................................................................60LimitValuetab ..............................................................................................................60ValidPeriod ...................................................................................................................61

CheckingtheusagestatusofindividualJobAccountIDsandUserGroups ........................ 61

Checkingtheusagestatus .............................................................................................61Resettingtheusagestatus .............................................................................................62

Receivinglogresultsbye-mail ................................................................................... 63

AssociatingJobAccountIDstoauthenticationusers ....................................................... 64

Addingmanually ...........................................................................................................64CreatingaCSVfiletoaddinabatch ................................................................................66ImportingusersregisteredinWindows ............................................................................67Importingfromadifferentprinter ....................................................................................69

5. Managing use restrictions .................................................72Settinguserestrictionstotheloginname .................................................................... 72

Addingmanually ...........................................................................................................72Addingfromthelog .......................................................................................................73CreatingaCSVfiletoaddinabatch ................................................................................74ImportingusersregisteredinWindows ............................................................................76Addingunregistereditemsettings ...................................................................................77

Settinguserestrictionstotheapplicationname ............................................................ 78

Addingmanually ...........................................................................................................78Addingfromthelog .......................................................................................................80Addingunregistereditemsettings ...................................................................................81

Settinguserestrictionstothedocumentname ............................................................. 82

Settinguserestrictionstothehostname ..................................................................... 85

Addingsettingstoprinters ......................................................................................... 89

Displayinguserestrictionsthatarealreadyregisteredinprinters .................................... 89

Deletinguserestrictions ............................................................................................ 90

Changinguserestrictions ........................................................................................... 91

Deletingalluserestrictions ........................................................................................ 93

Temporarilydisablinguserestrictions .......................................................................... 94

Enablinguserestrictions ............................................................................................ 95

6. Syncing with Active Directory User Information ................98SettingtheprintertobelinkedwithActiveDirectory ..................................................... 98

ConfiguringtheActiveDirectorysettings ......................................................................100

ConnectingtoanActiveDirectoryinaspecifieddomain ...................................................102Toaddattributestothedisplayeduserlist ......................................................................104Tohideattributesintheuserlist ...................................................................................105Tochangetheorderofattributesdisplayedintheuserlist ................................................106SpecifyingattributesforobtainingICcardinformation .....................................................107

AddinganActiveDirectoryuser ..................................................................................108

Searchingforusers .....................................................................................................108Referencingmembersthatbelongtogroups ...................................................................110Settinguserestrictionsorlimitvalues ............................................................................110Copyingusersettingsfromothergroups ........................................................................113Applyingsettingstotheprinter .....................................................................................113

ChangingActiveDirectoryusersettings ......................................................................115

Changingtheprioritylevelofgroups..............................................................................118Applyingsettingstotheprinter .....................................................................................119

DeletinganActiveDirectoryuser ................................................................................120

AssigningaJobAccountIDtoanActiveDirectoryuser .................................................121

AutomaticallyassigningaJobAccountID .......................................................................121ManuallyassigningaJobAccountID ..............................................................................122AssigningaJobAccountIDfromafile ...........................................................................123ChangingtheassignedJobAccountID ...........................................................................125

Exportingdataforclientsoftware ...............................................................................126

ExportingtheICcardcompatibilitytable .....................................................................127

SettingtheprintertowhichtheICcardcompatibilitytableisregistered ..............................127CreatingtheICcardcompatibilitytable ..........................................................................129AddingICcardinformationtotheICcardcompatibilitytable ............................................130RegisteringtheICcardcompatibilitytabletotheprinter ..................................................133Displayingerrormessagesatserversoftwarestartup .......................................................134Sendinganerrornotificationmailtotheadministrator .....................................................135PermittingalternativeauthenticationtoICcards .............................................................136

Settingtheautomaticupdateservice ..........................................................................137

Immediatelyupdatingusersettings ...............................................................................139

Selectingtheuserstoapplysettingsto ........................................................................139

7. Saving managed data to the database .............................142Configuringthedatabasesoftwaresettings .................................................................142

ConnectingusingMicrosoftSQLServerorMicrosoftSQLServerExpress .............................142ConnectingtoMySQLDatabase .....................................................................................142

Settingsforconnectingtothedatabase ......................................................................143

Settingtheprinterforrecordingmanageddatatothedatabase .....................................144

Exportingthefeestothedatabase .............................................................................146

Deletingfeesfromthedatabase ................................................................................147

Exportingthelogtothedatabase...............................................................................149

Deletinglogsfromthedatabase .................................................................................150

Exportingtheprinteruserstothedatabase .................................................................151

Registeringdatabaseconnectionusers ........................................................................152

Changingthepermissionsfordatabaseconnectionusers ...............................................154

Changingthepasswordfordatabaseconnectionusers ..................................................156

Deletingdatabaseconnectionusers ............................................................................157

Updatingthedatabasetothenewestversion ...............................................................159

Displayingerrormessagesatserversoftwarestartup ...................................................160

Sendinganerrornotificationmailtotheadministrator ..................................................161

Creatingawebsite[MicrosoftWindows7] ...................................................................162

Installingtheinternetinformationservice .......................................................................162ConfiguresettingsforbrowsingaMicrosoftAccessdatabase .............................................163ConfiguresettingsforbrowsingaMySQLdatabase ..........................................................163CheckingtheversionofMicrosoftSQLServerorMicrosoftSQLServerExpress ....................163Creatingawebsite ......................................................................................................163Settingthewebsite .....................................................................................................164AccessingusingtheWindowsauthenticationmethod .......................................................164AccessingusingtheUserauthenticationmethod..............................................................164

Creatingawebsite[MicrosoftWindowsServer2008] ....................................................165

Creatingawebsite[MicrosoftWindowsVista] ..............................................................167

Creatingawebsite[MicrosoftWindowsServer2003,XP,2000] ......................................171

Creatingawebsite ......................................................................................................171Settingthewebsite .....................................................................................................172AccessingusingtheWindowsauthenticationmethod .......................................................172AccessingusingtheUserauthenticationmethod..............................................................172Browsingthedatabasefromthewebsite ........................................................................172

8. Fees ................................................................................176Creatingfeechargedefinitions ..................................................................................176

Creatingadefinition ....................................................................................................176Settingprinterfeedefinitions ........................................................................................181

Changingfeechargedefinitions .................................................................................182

Deletingfeechargedefinitions ...................................................................................182

9. Operating the Log ...........................................................184WhatistheLog? ......................................................................................................184

AcquiringtheLog .....................................................................................................184

Informationthatcanbeacquired ..................................................................................184Changingthelogacquisitionintervalandtime ................................................................190Changing the deadline .................................................................................................191Immediatelyacquiringthelog .......................................................................................192Notifyingtheprinterofthetime ....................................................................................192Changingthelogsavelocation ......................................................................................193

DisplayingtheLog ...................................................................................................193

DisplayingtheLog .......................................................................................................193Displayingalllogitems(detaildisplay)...........................................................................195Changinglogitemstobedisplayed ................................................................................195

DeletingtheLog ......................................................................................................196

OutputtingtheLogasaCSVfile ................................................................................196

OutputtingasaCSVfile ...............................................................................................196Changinglogitemstobeexported ................................................................................197AutomaticallyoutputtingtheLogasaCSVfile ................................................................197Sendingamailtothelogadministrator ..........................................................................198

Exitinglogacquisition ...............................................................................................198

10. Aggregating logs ...........................................................202Aggregatinglogs ......................................................................................................202

Itemsthatcanbeaggregated .......................................................................................202Displayingtheaggregate ..............................................................................................205Displayingallaggregateditems(detaildisplay) ...............................................................206Changingaggregateitems .............................................................................................207

OutputtingtheaggregationresultsasaCSVfile ...........................................................207

OutputtingasaCSVfile ...............................................................................................207Changingthelogitemstobeexported ...........................................................................208

11. Client Software .............................................................210ChangingJobAccountingMode ..................................................................................210

TypesofJobAccountingMode .......................................................................................210UsingTabMode...........................................................................................................211UsingPopupMode .......................................................................................................212SwitchingeachuserforaJobAccountIDinhiddenmode .................................................213Acquiringuserinformationfromfilesinhidemode ...........................................................215UsingthesameJobAccountIDforallusersinhidemode .................................................216Usinginanunsupportedmode ......................................................................................217

12. Operation and Management ..........................................220OperationandManagement ......................................................................................220

Settingtheoutgoingmailfunction ..................................................................................220Sendingprintprohibited/permittedbymail .....................................................................223Notifyingthelogacquisitionstatusbyemail ...................................................................224Limitingthesizeandnumberofattachments ..................................................................224Carryingovertheunusedprintlimitquantity ..................................................................225Deletingaregisteredprinter ..........................................................................................226ChangingtheprinterconnectiondestinationorIPaddress ................................................227AutomaticallyreconnectingwhentheprinterIPaddressischanged ...................................228Tochangetheservertoadifferentcomputer ..................................................................229CheckingtheserverID ................................................................................................229Installing/uninstallingabuilt-inharddiskorSDmemorycardtotheprinter ........................230Prohibitinginitializationofthebuilt-inharddisk,SDmemorycard,orflashmemory .................230Operationswhenthelogisfull ......................................................................................231Updatingsettinginformationwhenanoptionisinstalled(OnlyEnterpriseedition) ................231Changingthenumberofprintersconnectedatthesametime ...........................................232

Uninstallingsoftware ................................................................................................233

Uninstallingserversoftware ..........................................................................................233Uninstallingtheclientsoftware(Windows) ......................................................................234Uninstallingplugins(MacOS) ........................................................................................234Uninstallingclientsoftware(MacOSX) ..........................................................................234

13. Troubleshooting ............................................................236

1. Before Setup

WhatisPrintJobAccouting? ...........12

PrintJobAccoutingConfiguration ...........14

PrintJobAccoutingInstallationProcess ...........15

PreparingUserInformation ...........16

1.BeforeSetup

1. Before Setup ThissectionexplainsthemechanismsandconfigurationofPrintJobAccouting,andthecontentsthatneedtobedecidedbeforesetup.

What is Print Job Accouting? PrintJobAccoutingsetsdetailedprintrestrictionsonprintjobsprintedfromcomputersaccordingtoindividualusersandprinters,andacquiresandsummarizesprintjobinformationin a log.

Special Features of Print Job Accouting

ManagementofPrintRestrictions

• Multipleusersandprinterscanbeputtogetherintogroups,andsettingsforallowinganddisallowingprintingorcolorprintingforeachgroupcanbeconfigured.

• Settingsforallowingordisallowingtheprintingorcolorprintingoftheloginname,applicationname,documentnameorhostnamecanbeconfigured.

• Upperlimitsforthenumberofprintscanbesetaccordingtouser,printer,usergroupandprintergroup.

• Printingcostscanbechargedaccordingtouserandusergroup.Printingcostscanbesetaccordingtosuchfactorsasquantityandpapersize.Also,differentfeescanbesetforindividualprinters.

• SettingsforallowingordisallowingprintingorcolorprintingcanbeconfiguredforusersorgroupsregisteredintheActiveDirectory.(OnlyEnterpriseedition)

• PrintingcostscanbechargedaccordingtousersandgroupsintheActiveDirectory.(OnlyEnterpriseedition)

LogAcquisitionandSummary

• Informationincludedtheprinteddateandtime,username,quantityandpapersizecanbeacquiredandsummarizedinthelog.

• ThelogcanbeoutputasaCSVfileforuseincommerciallyavailablespreadsheetsoftware.

• InformationsuchasloginformationcanalsobesavedinanSQLdatabaseandbrowsedfromawebbrowser.

Memo ACSVfileisatextfileseparatedbycommas,andisafileformatthatiscommonlyusedforconvertingdatabetweenspreadsheetsanddatabasemanagementsoftware.

SupportforbothWindowsandMacintoshoperatingenvironments

• BothWindowsandMacintoshoperatingenvironmentsaresupportedasclientenvironments.

1.BeforeSetup

Print Job Accouting Mechanisms 1Whentheusersendsaprintjob,2thejobinformationisstoredasalogontheprinter'sbuilt-inharddiskorflashmemory,andthe3PrintJobAccoutingserversoftwareobtainsthelog.Theinformationobtainedbytheserversoftwareisdeletedfromtheprinter. 4 The log obtained in 3issavedtotheSQLdatabase.(OnlyEnterpriseedition)5 UserorgroupinformationregisteredintheActiveDirectoryisreferenced.(OnlyEnterpriseedition)

Client Computer PrintJob Accounting Server

Printer SQL Database Server

Active Directory Server

1.BeforeSetup

Print Job Accouting Configuration PrintJobAccoutingserversoftware(Windows)

Thisisamanagementtoolforthesystemadministrator.Registrationofprintersandusers,andprint

limitationsettingscanbeconfigured.Also,thelogisobtainedandsavedfromtheprinterataset

schedule.

Thisiscalledserversoftware.

PrintJobAccountingClientSoftware(Windows)

InstallontotheWindowsclientcomputer.

Setthesettingmethod(jobaccountmode)forsettingtheUserNameandJobAccountIDintheclient

computer.

ThisiscalledClientSoftware.

PrintJobAccountingClientPlugin(MacOS)

ThisisautomaticallyinstalledwhentheMacOSPSprinterdriverisinstalled.Apanelforsettingthe

UserNameandJobAccountingIDisaddedtotheprintdialog.

Thisiscalledaplugin.

PrintJobAccountingClientSoftware(MacOSX)

ThisisinstalledintheMacOSXclientcomputer.

SettheUsernameandJobAccountingIDontheclientcomputer.

OnlytheMacOSXPSprinterdriverisenabled.

ThisiscalledClientSoftware.

1.BeforeSetup

Print Job Accouting Installation Process

Setting up server software

PrepareJobAccountID,nameandUserNameinformation.

Installingtheserversoftware.Fordetailsonhowtosetupthesoftware,seethe"InstallationManual(tentative

name)".

Ifrequired,configuresoftwarethatisrelatedtotheserversoftware.(OnlyEnterpriseedition)

Configuretheprinterintheserversoftware.

RegistertheJobAccountIDandname.

Setting up Client Software

ForWindows ForMacOS ForMacOSX

InstalltheClientSoftware.

Configuretheplugins. InstalltheClientSoftware.

SelectJobAccountingMode.

SettheUserNameandJobAccountingID.

1.BeforeSetup

Preparing User Information InPrintJobAccouting,settheuserfortheserversoftwareandClientSoftware/plugin.Beforesetup,itisnecessarytodecidewhichuserswillusetheprinter.

Note! •Userscanbeadded/deletedatalaterdate.Fordetails,see"JobAccountIDmanagement"(page44).

•WhenusingincombinationwithActiveDirectory,itisnotnecessarytodecidewhichuserswillusetheprinter.Fordetails,see"SyncingwithActiveDirectoryuserinformation"(page98).(OnlyEnterpriseedition)

Information required for settings Inordertoconfigureusersettings,JobAccountID,nameandUserNameinformationisrequired.Readtheexplanationbelowcarefully,andpreparetheJobAccountID,nameandUserNameinformationaccordingtotheobjectivesoftheprintrestrictionsandlog.

Serversoftware

Settinginformation

Details Registrationrange

JobAccountID ThisnumberisusedtorecognizeusersinPrintJobAccouting.Assignedtoeachuser,settingssuchasprintrestrictions

andcostburdenaresetforeachJob

AccountIDontheserversoftware.

1~999999999

Name ThisnameisappliedtomaketheJobAccountIDeasytodistinguish.

Upto80characters(Namescannotinclude"")

ClientSoftware/Plugin

Settinginformation

JobAccountID ThisnumberisusedtorecognizeusersinPrintJobAccouting.Whenprintrestrictionsorlogsareconfiguredforeachdepartment,thesameIDisassignedtoalluserswithinthedepartment.WhenprintingisperformedwithoutsettingtheJobAccountID,printingisperformedbyanunregistereduserand0remainsastheJobAccountIDinthelog.

1~999999999

1.BeforeSetup

Settinginformation

Name Thissettingisforrecognizingtheactualuserwhoorderedtheprintjobfromtheclientcomputer.Thisinformationisstoredinthe"User"sectionofthelog.WhenprintingisperformedfromaWindowsorMacOSXcomputerthatisnotconfiguredwiththeClientSoftware,theuserisanunregistereduser,JobAccountIDis0,andtheusernameusedtologontoeitherWindowsorMacOSXremainsinthelogastheUserName.WhenprintingisperformedfromaMacOScomputerthatisnotconfiguredwiththe"JobAccounting"panel,theuserisanunregistereduser,JobAccountingIDis0,andUserNameremainsasablankspaceinthelog.

Upto80characters(Namescannotinclude"")

Note! DependingonapplicationssuchastheWindowsversionofPageMaker,datathatdoesnotuseprinterdriversmaybecreated.

Inthiscase,theuserisanunregistereduser,JobAccountIDis0,andUserNameisremainsasablankspaceinthelog.

1.BeforeSetup

Example of assigning the Job Account ID Thefollowingusagemethodsarepossibledependingonhowthesettingsandlimitationsareconfiguredandtheloggingmethod.

ExampleofUse ServersoftwaresettingsClientSoftware/Plugin

Settings

Whenyouwanttopermitprintingforonlysomeusers.

SettheJobAccountIDandnameonlytouserswhoarepermittedtoprint.UnregisteredIDsareprohibitedfromprinting.

SettheJobAccountIDsthatarepermittedtoprint.

Whenyouwanttopermitcolorprintingforonlysomeusers.

SettheJobAccountIDandnameonlytouserswhoarepermittedtoprintincolor.UnregisteredIDsareprohibitedfromcolorprinting.

SettheJobAccountIDsthatarepermittedtoprint.

Whenyouwanttokeeparecordoftheprintinglimitations and log foreachuser.

SetauniqueJobAccountIDandnameforeachusersotherearenoduplications.

SettheUserNameandJobAccountIDforeachusersotherearenoduplications.

Whenyouwanttokeeparecordoftheprintinglimitations and logforeachdepartment.

SetaJobAccountIDandnameforeachdepartment.Wheninformationistotaledfor[JobAccountID], the log foreachdepartmentcanbeobtained.

SettheJobAccountIDassignedtothedepartment,andsetthenameoftheuserthatisprintingastheUserName.

Whenyouwanttoplaceprintrestrictionsoneachdepartment,butlogprintingineachperson'sname.

SetaJobAccountIDandnameforeachdepartment.Wheninformationistotaledfor[UserName], thelogforeachusercanbeobtained.

SettheJobAccountIDassignedtothedepartment,andsetthenameoftheuserthatisprintingastheUserName.

Whenyouwanttoapplyprintlimitations and obtainlogsforeachdepartment,yetalsoapplylimitations and obtainlogsforeachuser.

SetauniqueJobAccountIDandnameforeachusersotherearenoduplications.Divideusersintousergroupsaccordingtodepartment.

SettheUserNameandJobAccountIDforeachusersotherearenoduplications.

1.BeforeSetup

ExampleofUse ServersoftwaresettingsClientSoftware/Plugin

Settings

Whenyouwanttojustcollectaprintlogwithoutimposingprintrestrictions.

TheJobAccountIDandnamedo not need to be set. Wheninformationistotaledfor[UserName],thelogforeachusercanbeobtained.

<ForWindowsandMacOSX>TheClientSoftwaredoesnotneedtobeinstalledontheclientcomputer.TheloginusernameusedforWindowsorMacOSXremainsinthelogastheUserName.

<ForMacOS>TheJobAccountingIDissetasdesired,andtheUserNameissetastheusernameforprinting.

IfPrintJobAccoutingassociateswithActiveDirectory,LoginnameandCardIDregisteredonActiveDirectoryinadvancecanbeusedastheuserinformation.(OnlyEnterpriseedition)CardIDisregisteredtoassigntounusedarbitraryattributewithActiveDirectory.

SettinginformationforActiveDirectory

Details

Loginname ThisnameisusedtologintoWindows.

CardID ThisIDisthemeaninginformationwhichcanidentifyacard.

Memo FordetailonusableCardID,refertoCardSecureKitusermanual.

1.BeforeSetup

2. Setting up the server software

OperatingEnvironment ...........22

Installingtheserversoftware ............22

Serversoftwarewindowconfiguration ...........23

Settinguptheserversoftware ............24

- 22 -

2.Settinguptheserversoftware

Installing the server software

Fordetailsonhowtoinstalltheserversoftware,seethe"InstallationManual".

2. Setting up the server softwareThissectionexplainshowtosetupthePrintJobAccoutingserversoftware.

Note! Thewindowandsettingcontentsdifferdependingontheprintermodel.

Operating Environment Windows7/Windows7(64bitversion)

WindowsVista/WindowsVista(64bitversion)

WindowsServer2008R2

WindowsServer2008/WindowsServer2008(x64version)

WindowsXP/WindowsXP(x64version)

WindowsServer2003/WindowsServer2003(x64version)

Windows2000

Note! •Thecomputerinwhichtheserversoftwareisinstalledneedstoremainswitchedon,orneedstoberunningatthetimeatwhichthelogissettobeobtainedfromtheprinter.

•Approximately3MBofharddiskspaceisrequiredtosave10,000logentriesonthecomputer.

Server software window configuration

123456

1[File]Menu Commandsforexitingtheserversoftwarearedisplayed.

2[Printer]Menu Commandsforadding,deletingandmanagingprintersthatobtainlogsaredisplayed.

3[Log]Menu Logsandsummariesaredisplayed,andcommandsforwritingtofilesarealsodisplayed.

Memo Itemsinthe[Printer]menuand[Log]menucanalsobeselectedbyright-clickingthemouseontheprinterorlogtobeoperated,andselectingthecommand.

4[Policy]Menu Commandsforsettingtheusagelimitationsaredisplayed.

5[Option]Menu Commandsforsettingtheoptionsaredisplayed.

6[Help]Menu YoucanviewtheServerID,helpandversioninformation.

7Selectionwindow PrintersmanagedusingPrintJobAccoutingandobtainedlogsaredisplayedinatreeformataccordingtoprinteranddate.

ThetreecanbeopenedandclosedusingthesamestandardoperationsasWindowsExplorer.Thetreeisintheclosedstatedirectlyafterstartingtheserversoftware,andneedstobeopenedinordertoselectitems.

8Detailswindow Double-clickthe[Printer]thatisattheoriginofthetreeintheselectionwindow,andtheaddress,groupitbelongsto,logobtained/unobtainedstatus,anddateonwhichthelastlogwasobtainedforprintersmanagedbyPrintJobAccoutingaredisplayed.

Double-clickthelogintheselectionwindowtodisplaythelog.

Starting the server softwareNote! •Theserversoftwaresettingscannot

beconfiguredwithoutcomputeradministratorauthority.

•WhenthesimpleuserswitchingfunctionisusedinWindowsXPtoswitchusers,thesesettingscanonlybeconfiguredintheuserwheretheserversoftwarewasfirststarted.

1CheckthattheprinterpowerisON.

2Select[Start]>[AllPrograms]([Programs]inWindows2000)>[OkiData]>[PrintJobAccouting]>[PrintJobAccouting].

Whenthe[UserAccountControl]windowisdisplayed,click[Yes]or[No].

Theserversoftwarestarts.

3Whentheserversoftwareisstartedforthefirsttime,awindowisdisplayednotifyingyouoftheServerID.YoumustwritedowntheServerIDandstoreitsafely.

Memo InPrintJobAccouting,thelogfromoneprintercannotbeobtainedbymultipleservers.Forthisreason,inordertodistinguishwhichserverisobtainingtheprinterlog,theServerIDissetintheprinter.

IfaPrintJobAccoutingsevercannotbeusedduetobreakdownetc,obtainingofthelogneedstobechangedtoadifferentserver.

Setting up the server software

Configuring Active Directory settings (Only Enterprise edition)SettingsforActiveDirectorysuchassettingusagelimitationsandregisteredprintersforuserinformationmanagedusingActiveDirectoryorregisteringanICcardcompatibilitytabletoActiveDirectoryneedtobeconfiguredintheserversoftware.Beforeregisteringtheprinterintheserversoftware,ifyoucompleteallsettingsfortheActiveDirectoryfirst,theoperationtoregisteruserinformationmanagedintheActiveDirectoryortheICcompatibilitytabletotheprintercanbeperformedsmoothly. ActiveDirectorysettingscanalsobeconfiguredafterregisteringtheserversoftwaretotheprinter.FordetailsonActiveDirectorysettings,seechapter6"SyncingwithActiveDirectoryUserInformation".

Configuring Database settings (Only Enterprise edition)InordertoexportlogorJobAccountIDsthataremanagedwiththeseversoftwaretothedatabase,databasesettingsneedtobeconfiguredintheserversoftware.Ifyoucompletethedatabasesettingsbeforeregisteringtheprintertotheserversoftware,theoperationforexportinglogsorJobAccountIDsmanagedusingtheserversoftwaretothedatabasecanbeperformedsmoothly.Databasesettingscanalsobeconfiguredafterregisteringtheserversoftwaretotheprinter.Fordetailsonthedatabasesettings,seechapter7"Savingmanageddatatothedatabase".

- 25 -

Adding a printer that acquires the log

Note! Amaximum50printers(InEnterpriseedition,1,000printers)canberegisteredtotheserversoftware.

1 Selectthe[Printer]menu>[AddaPrinter].

2 Specifytheprinterthatwillacquirethelog.

1 Selectthesearchmethod.<Localportorbroadcastsearch>

1-1 Select[Searchprintersandselectfromthelist],checktheporttowhichtheprinterisconnected,andclick[Next].

Memo TosearchforprintersindifferentsegmentsoftheTCP/IPnetwork,enterthebroadcastaddress.Ifitisunknown,contactthenetworkadministrator.

1-1 CreateaCSVfileusingsoftwaresuchasNotepadorExceletc.

i WritetheIPaddressandnameofeachprinterononelineforeachprinter.SeparatetheIPaddressandprinternameswithacomma",".Theprinternamecanbeomitted.

ii Saveintextformatwiththeextension"CSV".

i WritetheIPaddressandnameofeachprinterononelineforeachprinter.Theprinternamecanbeomitted.

ii SaveinCSVfileformat.

1-2 Select[Importprintersfromafile],andclick[Reference].

1-3 SpecifytheCSVfilecreatedin1,andclick[Open].

1-4 Click[Next].

1Select[Specifytheprinterbyaddress],andselect[Address].WhenconnectedtoaTCP/IPnetwork,entertheprinterIPaddressinto[IPAddress].

2 Click[Next].

2 Selecttheprinterfromthelist,andclick[Next].

Memo OnlyprintersthataresupportedbyPrintJobAccoutingaredisplayed.

PressandholdtheShiftkeyorCtrlkeywhileselectingtoselectmorethan1printer.

3 Settheprintertoacquirethelog,andclick[Finish].

PrinterName

Setthenameoftheprintertobedisplayedinthe

serversoftware.

PrinterGroup

Selectthegroupthattheprinterbelongsto.

AcquireLogs

Settheschedulebywhichthelogisacquired.

Note! AlwayssetatimewhenthecomputerinwhichtheserversoftwareissetupandprinterpowerarebothswitchedON.

ThelogisnotacquiredifthepowerisnotON.

Interval

Settheintervalwhenthelogisacquiredover

afixedtime.Themaximumintervaltimethat

canbesetis24hours.Thedefaultsettingis

setasanoptimizedvaluedetectedfromthe

stateoftheaddedprinter.Iftheintervalis

settoatimethatislongerthanthedefault

settings,someofthelogsmaynotbeacquired.

Setthespecifictime.Click[ChangeTime],and

addthetimetothe[ChangeTimeToAcquire

Logs]window.Upto5acquisitiontimescanbe

added.Afteradding,click[OK].

Setthefeedefinitionpatternwhenassigning

printingcoststousers.

Click[Definefees]toadddefinitions.

Fordetailsonthefeechargedefinitions,see

"Creatingfeechargedefinitions"(page84).

Memo Theinitialsettingsdefinitionshowsaroughguidetotherunningcostscalculatedfromthestandardpricesofvariousconsumablesandthenumberofprintsoverthelifetimeforeachmodel.

OperationatLogFull

Settheprocesswhentheprinterlogbufferisfull.

• DeleteoldlogsTheoldestlogisdeleted,andthenewlogis

received.

• CancelthejobAllsubsequentprintjobsarecancelled.

• DonotacquirethelogThelogisnotobtainedforsubsequentprint

InhibittheinitializationoftheHardDiskandFlashMemory

Checkthischeckboxtopreventtheprinterbuilt-

inharddisk,SDmemorycard,andflashmemory

frombeinginitialized.WhenPrintJobAccoutingis

used,alwayscheckthischeckbox.

AutoExportLogs

Settoautomaticallywritetheacquiredlogtoa

CSVformatfile,andsendthefileviae-mail.

• DonotautomaticallyexportAutomaticexportisnotperformed.

• AutomaticallyexportlogsTheacquiredlogisautomaticallywrittenas

aCSVformatfiletotheautomaticexport

destination.

• MaillogstoadministratorTheacquiredlogisautomaticallywrittenas

aCSVformatfiletotheautomaticexport

destination,andthefileissentbye-mailto

theadministrator.

Recordlogsinadatabase(OnlyEnterpriseedition)

Checktoexporttheacquiredlogtoadatabase.

AcquireOnlyLogs(donotuserestrictions)

Checkthischeckboxwhenyoudonotwantto

automaticallyactivateaccessrestrictionsfor

modelsthathaveanaccessrestrictionfunction

onthecontrolpanel.

Note! Userscannotberegistered.

Startacquiringthelogimmediatelyafteradding

Checkthischeckboxtostartacquiringthelog

afteraddingaprinter.

4 Whenthe"Pleaseentertheadministratorpasswordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].

Note! •Dependingontheprinter,thisisnotdisplayed.

•Fordetailsonthefactorysetprinteradministratorpassword,seetheUser'sManualoftheprinter.

Next,the"JobAccountIDregistration"

windowisdisplayed.

Registering the Job Account ID and Name TheJobAccountIDandNamecanberegisteredusingthefollowingmethod.• Manualregistration.• CreateaCSVfilethatcontainstheJobAccountIDsandUserNames,andregistertheminabatch.

• UsersregisteredinWindowsonthenetworkareread.

Thissectionexplainshowtoregistermanually.Fordetailsonothermethods,see"AddingtheJobAccountID"(page44).

1 Click[Add]inthe[JobAccountIDregistration].

2 Select[AddaUser],selectthegroupthattheuserbelongstofrom[UserGroup],andclick[Next].

3 Enterthe[JobAccountID],[Name],and[E-mailaddress](canbeomitted),andclick[Add].

Memo Thee-mailaddressneedstobesetin[Notifiestotalresultbye-mail]and[Notifiesbye-mailwhenLimitValuewasexceeded]instep5.

4 Click[Next].

5 SetfunctionsfortheJobAccountID,andclick[Next].

Notifiestotalresultbye-mail

Notifiesthetotalamountusedeverymonthby

email.

Notifiesbye-mailwhenLimitValuewasexceeded

Amailnotificationissentwhentheprintquantity

exceedsthelimitvalueandprintingisnolonger

possible,andwhenthelimitvalueisresetand

printingismadepossibleagain.

DonotprocessLimitValueasagroup

Limitvaluescanbesetindividuallyforusersthat

belongtoaprintergroup,andusersthatbelong

toaprintergroup.

6 Settheuserestrictions,andclick[Next].

DisablePrinting

Cancelsprinting.

DisableColorPrinting

Cancelscolorprinting.Ifthereiscolordatapart-

waythroughaprintjob,allprintingfromthat

pointonwardsiscancelled.

PrintInMONO

Whendisablecolorprintingisset,monochrome

printingisperformedwithoutcancellingcolor

DisableCopying

Copyingusingpaneloperationsisprohibited.

Whenthisisdisabled,theprintingprohibited

settingsareapplied.

DisableColorCopying

Colorcopyingusingpaneloperationsis

prohibited.Whenthisisdisabled,thecolor

printingprohibitedsettingsareapplied.

DisableUSBMemorytoPrint

ProhibitsprintingfromaUSBmemoryusing

paneloperations.

DisableUSBMemorytoColorPrint

ProhibitscolorprintingfromaUSBmemoryusing

paneloperations.

DisableScantoE-mail

ProhibitsScantoEmailusingpaneloperations.

DisableScantoNetworkPC

ProhibitsScantonetworkPCusingpanel

operations.

DisableScantoUSBMemory

ProhibitsScantoUSBmemoryusingpanel

operations.

DisableFaxSending

Faxsendingusingpaneloperationsisprohibited.

Faxsendingthatusesthefaxdriverisalso

cancelled.

DisableScantoInternetFax

Prohibitsscantointernetfaxusingpanel

operations.

DisableScantoFaxServer

Prohibitsscantofaxserverusingpanel

operations.

7 SetthelimitvaluesthatcanbeusedbyJobAccountID.

Wheneachofthelimitvaluesisexceeded,printingiscancelleduntilthevalidperiodsetinstep8.

Note! Thelimitvaluesettingsareenabledfromthepointatwhichtheserversoftwareobtainsthelogwhenthelimitvaluehasbeenexceeded.Printingcanstillbeperformedwhenthelimitvalueisexceededuntiltheserversoftwarereceivesthelog.

PrintedSheets

Setthenumberofsheetsthatcanbeprinted.

Settheupperlimitofthefeecharges.

Staple

Whentheoptionalfinisherisinstalled,setthe

numberoftimesthatthestaplercanbeused.

Whenlimitvaluesareset

☞click[Next],andproceedtostep8. Whenlimitvaluesarenotset

☞Click[Finish],andproceedtostep9.

8Settheexpirationdateforthelimitvaluessetin7,andclick[Finish].Whenthevalidperiodisexceeded,thelimitvaluecountisreset.

Donotspecify

Thevalidperiodisnotset.Whenthelimitvalue

set in 7isnotset,printingiscancelledunless

thelimitvalueisincreased,ortheusagestatus

aremanuallyreset.

By month

Setthevalidperiodinmonthunits.Setthe

numberofmonthsandbasedate(10th,20th,

endofmonth,deadline).

Byweek

Setthevalidperiodinweekunits.Setthe

numberofweeksandbaseday.

By day

Setthevalidperiodindayunits.Thenumberof

days is set.

Carryoverunusedvaluetothenextvalidperiod

Checktocarryovertheamountthatisnotused

withinthevalidperiodtothenextperiod.

Note! •Dependingontheprinter,thismaynotbedisplayed.

Click[End]inthe[JobAccountIDregistration]window.

When the "Pleaseentertheadministratorpasswordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].

Note! Dependingontheprinter,thismaynotbedisplayed.

Managing multiple printers as a group Multipleprinterscanbemanagedasonegroup.Whenmanagedasagroup,thelogcanbedisplayedingroupunits.Furthermore,theusercontrolvaluescanbesettoalloftheprintersthatbelongtothegroup.

1 Starttheserversoftware.

2 Selectthe[Printer]menu>[Managemultipleprintersasagroup].

3 Entertheprintergroupname,andclick[Next].

4 Selecttheprintertoassigntothegroupfromthelist,andclick[Finish].

Memo PressandholdtheShiftkeyorCtrlkeywhileselectingtoselectmorethan1printer.

5 Registeruserstothegroup. TheJobAccountIDregistrationwindowisdisplayed.Toregisterusers,followtheinstructionsin"RegisteringtheJobAccountIDandName"(page29)andregistertheusers.

6 The[DoyouwanttoregistertheJobAccountIDregisteredinthegroup?]windowisdisplayed.

Click[Yes],andtheuserregisteredinstep5isregisteredtotheprinter.

Memo Whenlimitvaluesaresetforusersorusergroupsthatareregisteredtoprintergroups,thelimitvaluesareenabledforthetotalamountofusageforusersandusergroupsofallprintersthatbelongtotheprintergroup.

However,theusageamountofusersandusergroupsthathavethe[DonotprocessLimitValueasagroup]checkmarkcheckedarenotincluded.

Changing the printer group Theprintercanbechangedtoadifferentgroup.Thisisusefulforwhentheprinterisrelocatedtoadifferentdepartment.

2 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.

3 Selecttheprinterwhosegroupyouwanttochange,andselectthe[Printer]menu>[ChangeaPrinterGroup].

Memo Multipleprinterscanbeselected.

4 Selectthenewgrouptobeassignedto,andclick[OK].Toremovetheprinterfromallgroups,select[Notinagroup].

5 Whenthe[DoyouwanttoregistertheJobAccountIDregisteredinthegroup?]windowisdisplayed,click[Yes].

Note! When[No]isclicked,theusersregisteredtothatgroupareprocessedasunregisteredusersinthatprinter.

Deleting the printer group

3 Selecttheprintergroupyouwanttodelete,andselectthe[Printer]menu>[DeleteaPrinter/PrinterGroup].

Memo Multipleprintergroupscanbeselected.

4 Click[Yes].

Memo Printersthatbelongtothedeletedprintergrouparechangedto[Notinagroup].

Backing up printer settings Printersettingscanbebackedup.Backed-upsettingscanberestoredtoadifferentcomputerthathastheserversoftwareinstalled.Thismeansthatevenifaproblemoccurswithyourcomputer,youcancontinueusingthesamesettingsonadifferentcomputer.Settingsthatcanbebackeduparetheprintersettings,userIDsettings,feesettings,andusersettingsthataresyncedwiththeActiveDirectory(OnlyEnterpriseedition).

2 Selectthe[Printer]menu>[Backupofprintersetting].

3 Specifythesavelocationandfilenameoftheprintersettings,andclick[OK].

Note! •Storethebacked-upsettingfileonadifferentcomputer.

•Werecommendcreatinganewsettingsbackupfileeachtimethesoftwaresettingsarechanged.

•Acquiredlogsarenotbackedup.

Restoring printer settings Backed-upprintersettingsarerestoredintheserversoftware.

3 Select[Importprintersfromafile],andspecifythefilepathofthesettingbackupfile.

Theextensionofthesettingsbackupfileis "dat".

Youcanalsoclickthe[Reference]buttonandselectthefile.

4 Click[Finish].

5 Whentheadministratorpasswordwindowisdisplayed,entertheadministratorpasswordandclick[OK].

6 Whentheprinterregistrationresultsnotificationwindowisdisplayed,click[Close].

3. Setting up the client software

SettingupinWindows ...........38

SettingupinMacOS ............40

SettingupinMacOSX ............40

3.Settinguptheclientsoftware

3. Setting up the client softwareThissectionexplainshowtosetuptheprintjobaccountingclientsoftwarewithplugins.

Setting Job Accounting ModeJobAccountingModeisamethodofsettingtheUserNameandJobAccountIDintheWindowsclientcomputer.Thereare4modes.Thedefaultstatusistheunsupportedmode.

Memo JobAccountingModesettingscanonlybeconfiguredinaprintdriverthatsupportsPrintJobAccouting.

ThetabforsettingtheUserNameandJob

AccountIDtotheprintdriverpropertiesis

displayed.

Itisusedbytheuserthemselvestosetor

changetheUserNameandJobAccountID.

ApopupwindowforsettingtheUserNameand

JobAccountIDtobesentforeachprintjobis

displayed.

Itisusedwhen1computerisusedbymultiple

users.

Note! •DonotselectthiswhenusingtheWindowsXPsimpleuserswitchingfunction.

•Evenifprintingisperformedonthesharedprinterclientside,theinputwindowisnotdisplayed.UseHideforsharedprinters.

•PopupmodecannotbeselectedforWindows7/Server2008R2/Vista/Server2008.

Setting up in Windows

Operating Environment ●Windows7/Windows7(64bitversion)

●WindowsVista/WindowsVista(64bitversion)

●WindowsServer2008R2

●WindowsServer2008/WindowsServer2008(x64version)

●WindowsXP/WindowsXP(x64version)

●WindowsServer2003/WindowsServer2003(x64version)

●Windows2000

Installing the Client SoftwareFordetailsonhowtoinstalltheclientsoftware,seethe“InstallationManual”.

Evenifprintingisperformedontheshared

printerclientside,theinputwindowisnot

displayed.Usethehidemodeforshared

printers.ThesystemadministratorcreatesanID

filethatcontainstheJobAccountIDandUser

NamethatcorrespondtotheWindowsloginuser

inadvance.Byspecifyingthisfilewiththeclient

software,theuserthatperformedtheprinting

isidentified,andthecorrespondingJobAccount

IDisautomaticallyacquired.Furthermore,the

sameJobAccountIDcanbesetforalllogin

users.Theusersdonotneedtoconfigure

settingsortoknowtheirownJobAccountID.

WhenusingtheWindowscomputerasaprint

serverandtheprinterasasharedprinter,install

andusetheclientsoftwareontothecomputerto

beusedasaprintserver.

Notsupported

Usersidentificationisnotperformed,andall

jobsarerecognizedasUnregisteredID.The

UserNameistheusernameusedtologinto

windows,andtheJobAccountIDis0.Used

whenuserrecognitionisnotneeded.

Thissectionexplainshowtosetthetabmode.Fordetailsonhowtochangeothermodes,see"ChangingJobAccountingMode"(page130).

1 Selecttheprinterdriveroftheprinterthatwillacquirethelogfromthe[Driver]list.Tosetalloftheprinterdriverstothesamemode,check[Setthesamemodeforalldrivers].

Note! Whenthesharedprinterisused,donotusethefunctionthatsetsallprinterdriverstothesamemode.Whenusingasharedprinterontheclientsidetoprint,theaccountinformationisnotoutput.

2 Select[Tab],andclick[Change].

3 Click[OK]inthechangesuccessfulwindow.

4 Select[File]menu>[Close].

5 InWindows7/Server2008R2/Vista/Server2008mselect[Start]>[ControlPanel],andclick[Printer].(ForWindowsXP/Server2003,select[Start]>[PrintersandFAX].InWindows2000,select[Start]>[Settings]>[Printer].)

6 Ontheprinterdrivericon,right-clickthemousebuttonandselect[Properties].

7 Inthe[JobAccounting]tab,entertheUserNameandJobAccountID.

Inthedefaultsettings,theUserNameistheusernameusedtologintoWindows,andtheJobAccountIDis1.

8 Click[OK].

Setting up in Mac OS

Note! Dependingonthemodelorprintdriverused,thesettingmethodoroperatingenvironmentmaydiffer.

WhentheprinterdriversareinstalledinMacOS,thepluginsareinstalledtogether.SettheUserNameandJobAccountIDinthe[JobAccounting]paneloftheprintdialog.

Note! Ifprintingisperformedwithoutconfiguringthesesettings,theUserNameisblankandtheJobAccountIDis0inthelog.

Configuring the plugins

1 SetuptheprinterdriversinMacOS.

2 Selectthe[File]menu>[DesktopPrint].

3 Selectthe[JobAccounting]panel.

4 SettheUserNameandJobAccountID,andclick[SaveSettings].

5 Click[OK]intheconfirmationwindow.

6 Click[Cancel]toclosethedialogbox.

Setting up in Mac OS X

Operating Environment MacintoshrunningMacOSX10.3orlater

Note! Dependingonthemodelorprintdriverused,theoperatingenvironmentmaydiffer.

Installing the client softwareFordetailsonhowtoinstalltheclientsoftware,seethe“InstallationManual”.

Memo TheClientsoftwareisautilityforregistering,editingandmanagingJobAccountingIDforthejobaccount.

Registering the JobAccountingIDDouble-clickthePrintJobAccoutingicon.

1 Click[New].

2 EntertheloginnameusedforMacOSX,and the JobAccountingIDandUserNameforPrintJobAccouting,andclick[Save].

Memo Repeatthisoperationtoregistermultipleusers.

3 Click[Save].

4 Enterthepassword,andclick[OK].

5 Quittheclientsoftware.

Registering multiple users together MultipleJobAccountingIDandUserNamecanberegisteredusingaCSVfile.ThisisusefulwhenmultipleloginusernamesareusedinMacOSX.

1 UsecommerciallyavailablesoftwaretoprepareaCSVfile.

IntheCSVfile,entertheMacOSXloginname,JobAccountingIDandUserNameinthisorder.1 Using1lineforeachuser,entertheMac

OSXloginname,JobAccountingIDandUserName.

2 SavetheCSVformatfile.

2 Usetheclientsoftwaretoregister.

1 Double-clickthePrintJobAccoutingicon.2 SelectImportfromthefilemenu.3 ImporttheCSVfilecreatedin1.

4 Click[Save].

5 Enterthepassword,andclick[OK].

6 Quittheclientsoftware.

Changing the JobAccountingID and UserName TheClientsoftwarecanbeusedtochangeJobAccountingIDandUserNamethathavealreadybeenregistered.

1Double-clickthePrintJobAccoutingicon.

2Selecttheuserthatyouwanttochange,andclick[Edit].

3EnterthenewJobAccountingIDandUserName,andclick[Save].

4Click[Save].

5Enterthepassword,andclick[OK].

6Quittheclientsoftware.

Deleting the JobAccountingID and UserName

1Double-clickPrintJobAccouting.

2Selecttheuserthatyouwanttodelete,andclick[Delete].

Memo Todeleteallregisteredusers,click[DeleteAll].

3Click[Save].

4Enterthepassword,andclick[OK].

5Quittheclientsoftware.

4. Job Account ID Management

AddingtheJobAccountID ...........44

RegisteringthesameJobAccountIDto multipleprinters ...........52

DeletingaJobAccountIDorUserGroup ..........58

ChangingJobAccountIDandUserGroup settings ...........59

CheckingtheusagestatusofindividualJob AccountIDsandUserGroups ...........61

Receivinglogresultsbye-mail ...........63

AssociatingJobAccountIDstoauthentication users ............64

4.JobAccountIDManagement

4. Job Account ID ManagementThissectionexplainshowtoaddordeleteaJobAccountID,howtochangesettingsfortheJobAccountIDuserestrictions,andmanagementofJobAccountIDs.

Adding the Job Account ID JobAccountIDscanbeaddedasrequired.Addthemusingoneofthefollowingmethods.

•Addingmanually.

•Creatingauserlistfileandaddinginabatch.

•UsersregisteredinWindowsonthenetworkareread.

FordetailsonJobAccountIDs,see"PreparingUserInformation"(page16).

Adding manually

2Starttheserversoftware.

4 Selecttheprinterorprintergroup,andthenselectthe[Printer]menu>[Properties].

5 Inthe[User]tab,click[Register].

6 Click[Add].

7Select[AddaUser],selectthegroupthattheuserbelongstofrom[UserGroup],andclick[Next].

8Enterthe[JobAccountID],[Name],and[E-mailaddress](canbeomitted),andclick[Add].

Note! IfthenamesoruserIDsduplicateusersthatarealreadyregisteredintheprinter,theycannotbeadded.

Memo Thee-mailaddressneedstobesetin[Notifiestotalresultbye-mail]and[Notifiesbye-mailwhenLimitValuewasexceeded]in"Settingfunctionsoruserestrictions"(page49).

9 Click[Next].

Proceedto"Settingfunctionsoruserestrictions"

(page49).

1 EntertheName,JobAccountIDandE-mailaddressforeachuseronanindividualline.EntertheJobAccountID.TheE-mailaddresscanbeomitted.

Name JobAccountID

E-mailaddress

2 SaveinCSVfileformat.

2 CheckthattheprinterpowerisON.

Creating a CSV file to add in a batch UserscanbeaddedbycreatingaCSVfilethatcontainstheJobAccountID,NameandE-mailaddress,andimportingthefile.

Note! IftheUserNamesorJobAccountIDsintheCSVfileduplicateusersthatarealreadyregisteredintheprinter,theprinterinformationremains,andonlythenamesandJobAccountIDsthatarenotduplicatedareadded.

1 CreateaCSVfileusingsoftwaresuchasNotepadorExceletc.

1 EntertheName,JobAccountID,andE-mailaddressforeachuseronanindividualline.EntertheJobAccountID.SeparatetheName,JobAccountIDandE-mailaddresswithacomma(,).TheE-mailaddresscanbeomitted.

Name JobAccountID

E-mailaddress

2 Saveintextformatwiththeextension"CSV".

7 Click[Add].

9 Click[File].

SpecifytheCSVfilecreatedin1,andclick[Open].

CheckthattheJobAccountIDandNamehavebeenaddedtotheuserlist.

Click[Next].

Proceedto"Settingfunctionsoruse

restrictions"(page49).

Importing users registered in Windows UsernameinformationfromWindowsspecifiedonthenetworkcanbeobtainedandregisteredasabatchtotheserversoftware.Namesthatcanbeobtainedareaccountsregisteredonthespecifiedcomputer.

Note! •Accesspermissionforthespecifiedcomputerisrequired.

•Ifthenamesofusersthatarealreadyregisteredtotheprinterandthoseregisteredtothecomputerareduplicated,theprinterinformationisnotimported,andonlynamesthatarenotduplicatedareadded.

6 Click[Add].

8 Click[RemoteServer].

9 Selectthecomputerfromwhichtoobtainuserinformationfromin[ImportSource],andclick[Add].

Usersthatareregisteredasaccountsintheselectedcomputerareaddedtothe[User]list.TheJobAccountIDisassignedatrandom.

Ifuserinformationthatisnotrequiredhasbeenadded,selectName,andclick[Delete].

Click[OK].

Click[Next].

Proceedto"Settingfunctionsoruse

restrictions"(page49).

Setting functions or use restrictions

Memo ThefollowingstepsapplytoallJobAccountIDsregisteredinthestepsfrompage44topage49.ThesecanbechangedforindividualJobAccountIDsafterwards.

1 SetfunctionsfortheJobAccountID,andclick[Next].

e-mail.

Limitvaluescanbesetindividuallyforprinter

usersthatbelongtoaprintergroup,andusers

thatbelongtoausergroup.

DisablePrinting

Cancelsprinting.

PrintInMono

DisableCopying

settingsareapplied.

DisableColorCopying

paneloperations.

DisableScantoE-mail

ProhibitsScantoe-mailusingpaneloperations.

operations.

DisableFaxSending

cancelled.

operations.

Assigntoausergroup,andif[DonotprocessLimitValueasagroup]isnotcheckedinstep1,click[Finish]andproceedtostep5.Inothersituations,click[Next]andproceedtostep3.

3 SetthelimitvaluesthatcanbeusedbyJobAccountID.

PrintedSheets

Staple

☞click[Next],andproceedtostep4.

Whenlimitvaluesarenotset

☞click[Finish],andproceedtostep5.

4 Setthevalidperiodforthelimitvaluesset in 3,andclick[Finish].

Whenthevalidperiodisexceeded,thelimitvaluecountisreset.

Donotspecify

set in 3isnotset,printingiscancelledunless

thelimitvalueisincreased,ortheusagestatusis

manuallyreset.

By month

Byweek

By day

days is set.

- 52 -

Registering the same Job Account ID to multiple printers

TheJobAccountIDsandNamessetinaprintercanbecopiedtoadifferentprinter.

Note! •IftheJobAccountIDorNameoftheusersthatarealreadyregisteredtothecopydestinationprinterareduplicatedfromusersinthecopysourceprinter,theinformationinthecopydestinationprinterremains,andonlyNamesandJobAccountIDsthatarenotduplicatedareaddedfromthecopysource.

•UserestrictionsettingsarealsocopiedtogetherwiththeJobAccountID.

6 Click[OtherPrinter].

Note! •Dependingontheprinter,thismaynotbedisplayed.

6 Click[End]inthe[JobAccountIDregistration]window.

7 Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK].

7 Selectaprinterorprintergroupthatalreadyhasuserinformationregisteredfrom[ImportSource],andclick[Add].

TheJobAccountIDsandNamesregisteredintheselectedprinterorprintergroupareaddedtothe[User]list.

8 Ifuserinformationthatisnotrequiredhasbeenadded,selecttheName,andclick[Delete].

9 Click[OK].

Whenthe"Pleaseentertheadministratorpasswordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].

Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK].

Managing multiple users as a group MultipleJobAccountIDscanbemanagedasonegroup.Whenmanagedasagroup,thelogcanbedisplayedingroupunits.Furthermore,thelimitvaluescanbesettoalloftheusersthatbelongtothegroup.

3 Selecttheprinterforwhichyouwanttocreateausergroup,andthenselectthe[Printer]menu>[Properties].

4 Click[Registration]intheusertab.

5 Click[Add].

6 Select[ManagementmultipleJobAccountIDasagroup],enterthe[GroupName]and[E-mailaddress](canbeomitted),andclick[Next].

Memo Thee-mailaddressneedstobesetin[Notifiestotalresultbye-mail]and[Notifiesbye-mailwhenLimitValuewasexceeded]instep8.

7 Selecttheuserthatyouwanttoassigntothegroup,andclick[Next].

8 Setthefunctionsforthegroup,andclick[Next].

email.

Limitvaluescanbesetindividuallyforuser

groupsofprintersthatbelongtotheprinter

group.

- 55 -

DisablePrinting

Cancelsprinting.

PrintInMono

DisableCopying

settingsareapplied.

DisableColorCopying

paneloperations.

DisableScantoE-mail

operations.

DisableFaxSending

cancelled.

operations.

Createausergroupintheprintergroup,andif[DonotprocessLimitValueasagroup]isnotcheckedinstep8,click[Finish]andproceedtostep.Inothersituations,click[Next]andproceedtostep.

Setthelimitvaluesthatcanbeusedbytheusergroup.

Ifthetotalamountusedbyallusersthatbelongtothegroupexceedsthelimitvalues,printingiscancelledforallusersthatbelongtothegroupuntilthevalidperiodsetinstep.

PrintedSheets

Staple

☞click[Next],andproceedtostep.

Whenlimitvaluesarenotset

☞click[Finish],andproceedtostep.

Setthevalidperiodforthelimitvaluesset in ,andclick[Finish].

Donotspecify

set in 3isexceeded,printingiscancelledunless

thelimitvalueisincreased,ortheusagestatusis

manuallyreset.

By month

Byweek

By day

days is set.

Changing the user group

3 Selecttheprinterwhoseusergroupyouwanttochange,andthenselectthe[Printer]menu>[Properties].

5 Selecttheuserwhosegroupyouwanttochange,andclick[ChangeGroup].

6 Selectthenewgrouptobeassignedto,andclick[OK].Toremovetheprinterfromallgroups,select[Notinagroup].

7 Click[End].

8 Checkthatthegroupischanged,andclick[OK].

Deleting a Job Account ID or User Group

Note! [LocalPrint],[EmailToPrint],and[UnregisteredID]cannotbedeleted.

4 Selecttheprinter,andthenselectthe[Printer]menu>[Properties].

6 SelecttheNameorGroupNamefromthe[ListofregisteredIDs],andclick[Delete].

7 Click[Yes]intheconfirmationwindow.

Memo Whenausergroupisdeleted,theusersthatbelongedtothedeletedusergrouparechangedto[Notinagroup].

Changing Job Account ID and User Group settings

6 SelecttheNameorGroupNamewhosesettingsyouwanttochangefromthe[ListofregisteredIDs],andclick[Change].

7 Changethesettingsinthe[JobAccountID](or[UserGroup]forgroups),[UserRestrictions],and[LimitValue]tabs,andclick[OK].

Job Account ID tab

Thiscanbespecifiedinamaximumof80

characters.""" cannotbeused.

Note! TheJobAccountIDcannotbechanged. InordertochangetheJobAccountID,

deletetheJobAccountIDandthenaddit again.

E-mailaddress

Entertosendane-mailwhentheuseamountor

limitvaluesareexceeded.

UserGroup

Setthegrouptoassigntheuserto.

Ifyoudonotwanttoassigntheusertoagroup,

select[Notinagroup].

e-mail.

Printerlimitvaluescanbesetindividuallyfor

users/usergroupsthatbelongtoprintergroups,

andusersthatbelongtousergroups.

User Restriction tab

DisablePrinting

Cancelsprinting.

PrintInMono

DisableCopying

settingsareapplied.

DisableColorCopying

paneloperations.

DisableScantoE-mail

operations.

DisableFaxSending

cancelled.

operations.

Limit Value tab

PrintedSheets

Staple

Valid PeriodThevalidperiodisdisplayedwhenlimitvaluesareset.Whenthevalidperiodisexceeded,thelimitvaluecountisreset.

Donotspecify

isexceeded,printingiscancelledunlessthe

limitvalueisincreased,ortheusagestatusis

manuallyreset.

By month

Byweek

By day

days is set.

Note! •Thelimitvaluesettingsareenabledfromthepointatwhichtheserversoftwareobtainsthelogwhenthelimitvaluehasbeenexceeded.Printingcanstillbeperformedwhenthelimitvalueisexceededuntiltheserversoftwarereceivesthelog.

•Ifthevalidperiodischanged,aconfirmationwindowisdisplayedtocheckwhetherornottoresettheusagestatus.Toresettheusagestatus,click[Yes].

Checking the usage status of individual Job Account IDs and User Groups

Checking the usage status

Note! Tocheckorresettheusagestatusincludingthelogremainingintheprinter,firstreferto"Immediatelyacquiringthelog"(page192),andacquirethelog.

5 SelecttheNameorGroupNamethatyouwanttocheckfromthe[ListofregisteredIDs],andclick[Change].

6 Checkthe[UsageStatus]tab.

PrintedSheets

Thenumberofsheetsprinteduntilnowandthe

remainingnumberofprintsaredisplayed.

Thefeesincurreduntilnowandtheremainingfee

amountaredisplayed.

Staple

Whentheoptionalfinisherisinstalled,the

numberoftimesthestaplerwasuseduntilnow

andtheremainingnumberoftimesaredisplayed.

Memo •Theusagestatusoftheusersandusergroupsregisteredtotheprintergroupisthetotalusageamountoftheusersandusergroupsfromallprintersthatbelongtotheprintergroup.Also,theusagestatusoftheusergroupisthetotalusageamountofallusersthatbelongtotheusergroup.However,theusageamountofusersandusergroupsthathavethe[DonotprocessLimitValueasagroup]checkmarkcheckedarenotincluded.

•WhenavalidperiodissetfortheJobAccountID,whentheperiodhaspassed,theusagestatusvalueisautomaticallyresetto0.

7 Whentheconfirmationiscompleted,click[OK].

Resetting the usage status

1 Followthestepsfrom1 to 5 in "Checkingtheusagestatus"(page59).

2 Checkthe[Reset]checkboxinthe[UsageStatus]tab,andclick[OK].

Note! Ifthe[Status]inthe[JobAccountID]tab(or[UserGroup]tabforgroups)is"DisablePrinting(Exceededthelimitvalue)",itcannotberesetunlesstheprinterpowerisON.

Memo Whentheusagestatusoftheuserandusergroupregisteredtotheprintergroupisreset,theusagestatusoftheusersandusergroupsofallprintersthatbelongtotheprintergrouparereset.Also,whentheusagestatusofausergroupisreset,theusagestatusofallusersthatbelongtotheusergrouparereset.However,theusagestatusofusersandusergroupsthathavethe[DonotprocessLimitValueasagroup]checkmarkcheckedarenotreset.

Receiving log results by e-mail

Logresultscanbenotifiedbye-mailtotheusereverymonth.

Note! Theoutgoingmailserverandsender'se-mailaddressneedtobeconfiguredinadvanceaccordingtothe"Settingtheoutgoingmailfunction"(page220).

Memo •Themailissentofthedayafterthedeadline(defaultsettingisendofthemonth)setinthe"Changingthedeadline"(page191).

•Itemstobeloggedcanbechangedin "Changing the log items to be exported"(page197).

4Inthe[User]tab,click[Register].

5Selecttheusertoset,andclick[Change].

6EntertheE-mailaddressinthe[E-mailaddress]fieldofthe[JobAccountID]tab,andcheckthe[Notifiestotalresultbye-mail]checkbox.

7Click[OK].

8Click[End]inthe[JobAccountIDregistration]window.

9Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK].

4Selecttheprinterorprintergroup,andthenselectthe[Printer]menu>[Properties].

5Click[AuthenticationUser]inthe[User]tab.

TheassociationbetweentheusernameregisteredtotheprinterandJobAccountIDisacquiredanddisplayedintheregisterlist.

Associating Job Account IDs to authentication users

Inmodelsthathaveanaccessrestrictionfunctiononthecontrolpanelinwhichusername/passwordauthenticationisbeingused,aJobAccountIDcanbeassociatedwithusernamesthatperformauthentication.WhenaJobAccountIDisassociatedwithausername,whenthatusername/passwordareusedtologintothecontrolpanel,orwhentheusername/passwordaresetintheprinterdriverwhenprintingisperformed,theuserestrictionsassociatedwiththeJobAccountIDareenabled.

Note! •"Admin"cannotbespecifiedastheusername.

•ThesameJobAccountIDcanbeassociatedwithdifferentusernames.

Adding manually

6 Enterthe[UserName]intheusername,selecttheJobAccountIDthatyouwanttoassociatewiththeusernamefrom[JobAccountID],andclick[Add].Todeleteassociations,selecttheassociationthatyouwanttodeletefromtheregistrationlist,andclick[Delete].

7 Click[Registration].Note! •Registerallassociationsbetweenthe

registrationlistusernamesandJobAccountIDs.

•Theassociationsdeletedfromtheregistrationlistarealsodeletedfromtheprinter.

Note! Fordetailsonthefactorysetprinteradministratorpassword,seetheUser'sManualoftheprinter.

9 Whenamessageshowingthattheprocesswassuccessfulisdisplayed,click[OK].

Click[End].

Creating a CSV file to add in a batch ACSVfilethatcontainstheUserNameandJobAccountIDcanbecreated,andassociationsaddedtotheusernamesandJobAccountIDsbyimportingthefile.

1TheauthenticationuserandJobAccountIDareincludedforeachuserindividuallyonaseparateline.TheauthenticationuserandJobAccountIDareseparatedwithacomma(,).

1 TheauthenticationuserandJobAccountIDareincludedforeachuserindividuallyonaseparateline.

2 SaveinCSVfileformat.

4Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.

6Inthe[User]tab,click[AuthenticationUser].

TheassociationbetweentheUserNameregisteredtotheprinterandJobAccountIDisacquiredanddisplayedintheregisterlist.

7Click[File].

8SpecifytheCSVfilecreatedin1,andclick[Open].

9 CheckthattheUserNameandJobAccountIDhavebeenaddedtotheregistrationlist.

Note! WhenaJobAccountIDthatisnotregisteredtotheprinterisspecified,theregistrationlistisnotdisplayed.AJobAccountIdneedstobeaddedinadvance.

Click[Registration].Note! •Registerallassociationsbetweenthe

registrationlistUserNamesandJobAccountIDs.

Note! Fordetailsonthefactorysetprinteradministratorpassword,seetheUser'sManualoftheprinter.

Whenamessageshowingthattheprocesswassuccessfulisdisplayed,click[OK].

Click[End].

Importing users registered in Windows UsernameinformationcanbeacquiredfromWindowsspecifiedonthenetwork,andaJobAccountIDcanbeassociated.Usernamesthatcanbeobtainedareaccountsregisteredonthespecifiedcomputer.

Note! Accesspermissionforthespecifiedcomputerisrequired.

5Inthe[User]tab,click[AuthenticationUser].

TheassociationbetweentheUserNameregisteredtotheprinterandJobAccountIDisacquiredanddisplayedintheregisterlist.

6Click[RemoteServer].

7Whenthecomputerfromwhichuserinformationisacquiredisselectedin[ImportSource],theacquiredUserNameisdisplayedinthe[User]list.

8 Selecttheusernamefromthe[UserName]list,selecttheJobAccountIDtobeassociatedfromthe[JobAccountID]listandclick[Add],andtheUserNameandJobAccountIDareaddedtothe[User]list.

9 Click[OK].

CheckthattheUserNameandJobAccountIDhavebeenaddedtotheregistrationlist.

Click[Register].Note! •Registerallassociationsbetweenthe

registrationlistUserNamesandJobAccountIDs.

Click[End].

Importing from a different printer TheassociationsofUserNamesandJobAccountIDssetinaprintercanbecopiedtoadifferentprinter.

Note! IftheassociationsbetweenUserNamesandJobAccountIDsalreadyregisteredinthecopydestinationprinterareduplicatedbythoseinthecopysourceprinter,thecopydestinationinformationremains,andtheassociationsofUserNamesandJobAccountIDsthatarenotduplicatedareadded.

5 Inthe[User]tab,click[AuthenticationUser].

TheassociationbetweentheusernameregisteredtotheprinterandJobAccountIDisacquiredanddisplayedintheregisterlist.

6 Click[OtherPrinter].

7 Selecttheprinterfromwhichuserinformationisacquiredin[ImportSource]andclick[Add],andtheUserNamesandJobAccountIDsareaddedtothe[User]list.

8 Click[OK].

9 CheckthattheUserNameandJobAccountIDhavebeenaddedtotheregistrationlist.

Click[Registration].Note! •Registerallassociationsbetweenthe

registrationlistusernamesandJobAccountIDs.

Click[End].

Settinguserestrictionstotheloginname ...........72

Settinguserestrictionstotheapplicationname ...........78

Settinguserestrictionstothedocumentname ...........82

Settinguserestrictionstothehostname ...........85

Addingsettingstoprinters ...........89

Displayinguserestrictionsthatarealready registeredinprinters ...........89

Deletinguserestrictions ...........90

Changinguserestrictions ...........91

Deletingalluserestrictions ...........93

Temporarilydisablinguserestrictions ...........94

Enablinguserestrictions ...........95

5. Managing use restrictions

5.Managinguserestrictions

5. Managing use restrictions Thissectionexplainshowtomanageuserestrictions,suchasaddingordeletinguserestrictionstologinnames,applicationnames,documentnames(URL),andhostnamesincludedinprintjobs.

5 Select[Manual]astheregistrationmethod.

6 Entertheloginnamethatyouwanttoaddsettingstointheloginnameinputfield.

7 Selecttheuserestrictionsthatyouwantto use.

Setting use restrictions to the login name

Ifrequired,userestrictionscanbesettotheloginname.Addthesettingsusingoneof the following methods.

•Addingmanually

•Addingfromthelog

•Creatingaloginnamelistfileandaddinginabatch

•UsersregisteredinWindowsonthenetworkareread

Adding manually

3Clickthe[Policy]menu>[EditPolicy].

4Clickthe[LoginName]tab.

EnablePrinting

Allowsprinting.

PrintinMono

Whencolorprintingisexecuted,printingisoutput

inmonochrome.

DisablePrinting

Cancelsprinting.

8 Click[Add]inthePolicyfield. The added login name and use restrictionsaredisplayedinthe[PolicyforLoginName]list.

9 Click[Add]atthebottomofthewindow.

Proceedto“Addingsettingstoprinters”

(page89).

Note! Ifthe"Addingsettingstoprinters"(page89)stepsarenotexecuted,thesetuserestrictionsarenotregisteredtotheprinter.

Adding from the log Userestrictionscanbesettotheloginnamesincludedinanacquiredlog.

3 Clickthe[Policy]menu>[EditPolicy].

4 Clickthe[LoginName]tab.

5 Select[Log]astheregistrationmethod.

6 Selecttheloginnamethatyouwanttoaddsettingsfromthelistto.

EnablePrinting

Allowsprinting.

PrintinMono

inmonochrome.

DisablePrinting

Cancelsprinting.

(page89).

Creating a CSV file to add in a batch YoucancreateaCSVfilethatcontainstheloginnames,andaddsettingstotheloginnamesbyimportingthefile.

1 Write1loginnameoneachline.2 Saveintextformatwiththeextension

"CSV".

1 Write1loginnameoneachline.2 SaveinCSVfileformat.

5 Select[File]astheregistrationmethod.

6Click[SelectFile],specifytheCSVfilethatyoucreatedinstep1,andclick[Open].

8Selecttheuserestrictionsthatyouwantto use.

EnablePrinting

Allowsprinting.

PrintinMono

inmonochrome.

DisablePrinting

Cancelsprinting.

Click[Add]atthebottomofthewindow.

(page89).

Importing users registered in Windows UsernameinformationfromWindowsspecifiedonthenetworkcanbeobtainedandregisteredasabatchtotheserversoftware.Namesthatcanbeobtainedareaccountsregisteredonthespecifiedcomputer.

Note! •Accesspermissionforthespecifiedcomputerisrequired.

•Ifthenamesofusersthatarealreadyregisteredtotheprinterandthoseregisteredtothecomputerareduplicated,theprinterinformationisnotimported,andonlynamesthatarenotduplicatedareadded.

5 Select[Server/Network]astheregistrationmethod.

6 Click[Server].

7 Selectthecomputerfromwhichtheloginnamesareacquired.

EnablePrinting

Allowsprinting.

PrintinMono

inmonochrome.

DisablePrinting

Cancelsprinting.

Click[Add]inthePolicyfield. The added login name and use restrictionsaredisplayedinthe[PolicyforLoginName]list.

Click[Add]atthebottomofthewindow.

(page89).

Adding unregistered item settings Userestrictionscanbesetforloginnamesthatarenotregisteredontheprinter.

EnablePrinting

Allowsprinting.

PrintinMono

inmonochrome.

DisablePrinting

Cancelsprinting.

6 Checkthe[AddUnregisteredItem]checkbox.

The[OtherLoginNames]andtheiruserestrictionsaredisplayedinthe[PolicyforLoginName]list.

(page89).

Setting use restrictions to the application name

Ifrequired,userestrictionscanbesettotheapplicationname.Addthesettingsusing one of the following methods.

•Addingmanually

•Addingfromthelog

Adding manually

4 Clickthe[Application]tab.

5 Entertheapplicationnamethatyouwanttoaddsettingstointheapplicationnameinputfield.

EnablePrinting

Allowsprinting.

PrintinMono

inmonochrome.

DisablePrinting

Cancelsprinting.

7 Click[Add]inthePolicyfield. Theaddedapplicationnameanduserestrictionsaredisplayedinthe[PolicyforApplications]list.

(page89).

Adding from the log Userestrictionscanbesettotheapplicationnamesincludedinanacquiredlog.

5 Selecttheapplicationnamethatyouwanttoaddsettingsfromthelistto.

EnablePrinting

Allowsprinting.

PrintinMono

inmonochrome.

DisablePrinting

Cancelsprinting.

7 Click[Add]inthePolicyfield. Theaddedapplicationnameanduserestrictionsaredisplayedinthe[PolicyforApplications]list.

(page89).

Note! Ifthe"Addingsettingstoprinters”(page89)stepsarenotexecuted,thesetuserestrictionsarenotregisteredtotheprinter.

Adding unregistered item settings Userestrictionscanbesetforapplicationnamesthatarenotregisteredontheprinter.

EnablePrinting

Allowsprinting.

PrintinMono

inmonochrome.

DisablePrinting

Cancelsprinting.

The[OtherApplications]anduserestrictionsaredisplayedinthe[PolicyforApplications]list.

(page89).

Setting use restrictions to the document name

Ifrequired,userestrictionscanbesettothedocumentname.Addthesettingsusing one of the following methods.

•Addingmanually

•Addingfromthelog

Adding manually

4 Clickthe[Document]tab.

5 Enterthedocumentnamethatyouwanttoaddsettingstointhedocumentnameinputfield.

Memo *(Asterisk)canbeusedasawildcardinthedocumentname.However,itemsthatarejust*orcontain**cannotberegistered.

EnablePrinting

Allowsprinting.

PrintinMono

inmonochrome.

DisablePrinting

Cancelsprinting.

7 Click[Add]inthePolicyfield. Theaddeddocumentnameanduserestrictionsaredisplayedinthe[PolicyforDocumentNames/URLs]list.

(page89).

Adding from the log Userestrictionscanbesettothedocumentnamesincludedinanacquiredlog.

5 Selectthedocumentnamethatyouwanttoaddsettingsfromthelistto.

EnablePrinting

Allowsprinting.

PrintinMono

inmonochrome.

DisablePrinting

Cancelsprinting.

7 Click[Add]inthePolicyfield. Theaddeddocumentnameanduserestrictionsaredisplayedinthe[PolicyforDocumentNames/URLs]list.

(page89).

Adding unregistered item settings Userestrictionscanbesetfordocumentnamesthatarenotregisteredontheprinter.

EnablePrinting

Allowsprinting.

PrintinMono

inmonochrome.

DisablePrinting

Cancelsprinting.

The[OtherURLs]anduserestrictionsaredisplayedinthe[PolicyforDocumentNames/URLs]list.

(page89).

Setting use restrictions to the host name

Ifrequired,userestrictionscanbesettothe host name. Addthesettingsusingoneofthefollowingmethods.

•Addingmanually

•Addingfromthelog

Adding manually

4 Clickthe[Host]tab.

5 Enterthehostnamethatyouwanttoaddsettingstointhehostnameinputfield.

EnablePrinting

Allowsprinting.

PrintinMono

inmonochrome.

DisablePrinting

Cancelsprinting.

7 Click[Add]inthePolicyfield. Theaddedhostnameanduserestrictionsaredisplayedinthe[PolicyforHostNames]list.

(page89).

Adding from the log Userestrictionscanbesettothedocumentnamesincludedinanacquiredlog.

5 Selectthehostnamethatyouwanttoaddsettingsfromthelistto.

EnablePrinting

Allowsprinting.

PrintinMono

inmonochrome.

DisablePrinting

Cancelsprinting.

7 Click[Add]inthePolicyfield. Theaddedhostnameanduserestrictionsaredisplayedinthe[PolicyforHostNames]list.

(page89).

Adding unregistered item settings Userestrictionscanbesetforhostnamesthatarenotregisteredontheprinter.

EnablePrinting

Allowsprinting.

PrintinMono

inmonochrome.

DisablePrinting

Cancelsprinting.

The[OtherHostNames]anduserestrictionsaredisplayedinthe[PolicyforHostNames]list.

(page89).

Adding settings to printers

Thesetuserestrictionscanbeaddedtotheprinter.

Note! Theuserestrictionsofitemsthatarealreadyregisteredandexistintheprinterarechanged.

1 Selecttheprinterthatyouwanttoadduserestrictionsto,andclick[Add].Printersthatcanhaveuserestrictionsaddedaredisplayedinthe[SelectedPrinter]list.Toadduserestrictionstoalloftheprinters,click[AddAll].Toexcludeprintersfromhavinguserestrictionsadded,selecttheprinterinthedisplayed[SelectedPrinter]list,andclick[Delete].

2 Click[Apply].

Displaying use restrictions that are already registered in printers

1 Theuserestrictionsthatarealreadyregisteredinprinterscanbedisplayed.

5 Selecttheprinter,andclick[AcquirePolicy].

6 Theregistereduserestrictionsaredisplayedintheuserestrictionlistsineachofthe[LoginName],[Application],[Document]and[Host]tabs.

Deleting use restrictions Userestrictionsthatareregisteredinprinterscanbedeleted.

6 Selecttheuserestrictionthatyouwanttodeletefromtheuserrestrictionlist,andclick[Delete].Theuserestrictiondisplayisdeletedfromtheuserestrictionlist.

7 Click[Update]atthebottomofthewindow.

8 Selecttheprinterthatyouwanttodeleteuserestrictionsfrom,andclick[Add].Printersthatcanhaveuserestrictionsdeletedaredisplayedinthe[SelectedPrinter]list.Todeleteuserestrictionsfromalloftheprinters,click[AddAll].Toexcludeprintersfromhavinguserestrictionsdeleted,selecttheprinterinthedisplayed[SelectedPrinter]list,andclick[Delete].

9 Click[Apply].

Whentheadministratorpasswordwindowisdisplayed,entertheadministratorpasswordandclick[OK].

Note! UnregistereditemssuchasOtherLoginNames,OtherApplicationNames,OtherURLs,andOtherHostNamescannotbedeleted.

Changing use restrictions Userestrictionsthatareregisteredinprinterscanbechanged.

6 SelecttheNameoftheuserestrictionsthatyouwanttochangefromtheuserestrictionlist,andselecttheuserestriction.

EnablePrinting

Allowsprinting.

PrintinMono

inmonochrome.

DisablePrinting

Cancelsprinting.

7 Click[Change].Thechangeduserestrictionsaredisplayedintheuserestrictionslist.

8 Click[Update]atthebottomofthewindow.

9 Selecttheprinterthatyouwanttochangetheuserestrictionsfor,andclick[Add].Printersthatcanhaveuserestrictionschangedaredisplayedinthe[SelectedPrinter]list.Tochangeuserestrictionsforalloftheprinters,click[AddAll].Toexcludeprintersfromhavinguserestrictionschanged,selecttheprinterinthedisplayed[SelectedPrinter]list,andclick[Delete].

Click[Apply].

Whentheadministratorpasswordwindowisdisplayed,entertheadministratorpasswordandclick[OK].

Deleting all use restrictions

AlloftheuserestrictionssetfortheLoginName,ApplicationName,DocumentNameandHostNamecanbedeleted.

3 Clickthe[Policy]menu>[DeleteAllPolicy].

4 Selecttheprinterthatyouwanttodeletealloftheuserestrictionsfrom,andclick[Add].Printersthatcanhavealluserestrictionsdeletedaredisplayedinthe[SelectedPrinter]list.Todeletealluserestrictionsfromalloftheprinters,click[AddAll].Toexcludeprintersfromhavingalluserestrictionsdeleted,selecttheprinterinthedisplayed[SelectedPrinter]list,andclick[Delete].

5 Click[Apply].

Temporarily disabling use restrictions

Userestrictionscanbetemporarilydisabled.TheuserestrictionssetfortheJobAccountIDforprintingjobsfromaPCarealsodisabled.

3 Clickthe[Policy]menu>[DisablePolicy].

4 Selecttheprinterwhoseuserestrictionsyoutemporarilywanttodisable,andclick[Add].Printersthatcanhaveuserestrictionstemporarilydisabledaredisplayedinthe[SelectedPrinter]list.Totemporarilydisableuserestrictionsforalloftheprinters,click[AddAll].Toexcludeprintersfromhavinguserestrictionstemporarilydisabled,selecttheprinterinthedisplayed[SelectedPrinter]list,andclick[Delete].

5 Click[Apply].

Enabling use restrictions Userestrictionsthatweretemporarilydisabledcanbeenabledagain.

3 Clickthe[Policy]menu>[EnablePolicy].

4 Selecttheprinterwhoseuserestrictionsyouwanttoenableagain,andclick[Add].Printersthatcanhaveuserestrictionsenabledagainaredisplayedinthe[SelectedPrinter]list.Toenableuserestrictionsagainforalloftheprinters,click[AddAll].Toexcludeprintersfromhavinguserestrictionsenabledagain,selecttheprinterinthedisplayed[SelectedPrinter]list,andclick[Delete].

5 Click[Apply].

6. Syncing with Active Directory User Information

SettingtheprintertobelinkedwithActive Directory ...........98

ConfiguringtheActiveDirectorysettings .......... 100

AddinganActiveDirectoryuser .......... 108

ChangingActiveDirectoryusersettings ......... 115

DeletinganActiveDirectoryuser .......... 120

AssigningaJobAccountIDtoanActive Directoryuser ......... 121

Exportingdataforclientsoftware ......... 126

ExportingtheICcardcompatibilitytable ......... 127

Settingtheautomaticupdateservice ......... 137

Selectingtheuserstoapplysettingsto .......... 139

6.SyncingwithActiveDirectoryUserInformation

6. Syncing with Active Directory User Information

ThissectionexplainshowtoaddordeleteuserestrictionsorchangesettingsforuserinformationmanagedbyActiveDirectory,andhowtosyncwithActiveDirectoryuserinformation.

4 Clickthe[Option]tab>[Detailsetting].

5 Checkthe[SynchronizeuserlistwithActiveDirectory]checkbox.

6 Select[Policybasedprinting].

Setting the printer to be linked with Active Directory

2 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthedetailswindow.

UserisidentifiedbyJobAccountID

PrintrestrictionsfromaregistereduserPCare

setintheJobAccountID.ForjobsfromPCs,the

JobAccountIDneedstobesetinadvanceinthe

clientsoftwaredriveroftheprintsourcePC.

UserisidentifiedbyPCLoginname/card

PrintrestrictionsfromanunregistereduserPC

aresetintheloginname.Theclientsoftware

doesnotneedtobeinstalledintheprintsource

7 Click[OK].

8 Click[OK]atthebottomofthewindow.

9 IfthesettingsforcreatinganICcardcompatibilitytablearenotset,amessagenotifying that the ICcardcompatibilitytablecannotberegisteredtotheprinterisdisplayed.Click[OK].

InordertoregisteranICcardcompatibilitytabletotheprinter,thesettingsforcreatinganICcardcompatibilitytableneedtobeconfigured.FordetailsonthesettingsrequiredforcreatinganICcardcompatibilitytable,see"CreatinganICcardcompatibilitytable"(page129).

Whenthewindownotifyingthechangestosettingitemsisdisplayed,click[Yes].

Whenthewindownotifyingthatthesettingchangesarecompleteisdisplayed,click[Close].

Whenthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]isdisplayed,configuretheActiveDirectorysettings.Fordetails,seethe100page.

Configuring the Active Directory settings

ConfiguretheconnectiondestinationandothersuchsettingsfortheActiveDirectorythatislinkedtotheserversoftware.Connectingtothecurrentlylogged-onActiveDirectory

1 Click[Policy]menu>[UserRegistrationonActiveDirectory].

2 Click[Setup]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window.

3 Click[Add]inthe[ActiveDirectoryUser/GroupSettings].

4 Click[Options]inthe[ActiveDirectorySearch].

5 Checkthe[SetUpActiveDirectory]tabin[SearchthecurrentlyloggedonActiveDirectory].

6 TochangetheportnumbertowhichActiveDirectoryconnects,enterthe[PortNumber].Therangeoftheportnumberisfrom1-65535.

7 Tochangethesearchtarget,enter[BaseDN].Anexampleinputwhenthedomainnameis[domain.local]isshownbelow.

WhenthereisnoOU:CN=Users,DC=domain,DC=local

WhenOUisspecified:OU=OUname,DC=domain,DC=local

Ifthesevaluesarenotentered,thesearchismadebasedonDC=domain,DC=local.

Memo WhenOUisspecified,thetimerequiredtocompletethesearchcanbereduced.

8 Tosearchforusersthathavelockedaccounts,checkthe[Searchforlockedusers]checkbox.

9 Click[OK].

Connecting to an Active Directory in a specified domain

5 Uncheckthe[SetUpActiveDirectory]tabin[SearchthecurrentlyloggedonActiveDirectory].

6 Enterthe[DomainName],[LogonName]and[Password].

DomainName

EntertheActiveDirectorydomainnamefor

searchingfortheuserandgroup.

LogonName

EntertheusernameforloggingontotheActive

Directory.

Password

EnterthepasswordforloggingontotheActive

Directory.

7 TochangetheportnumbertowhichActiveDirectoryconnects,enterthe[PortNumber].Therangeoftheportnumberisfrom1-65535.

8 Tochangethesearchtarget,enter[BaseDN].Anexampleinputwhenthedomainnameis[domain.local]isshownbelow.

WhenthereisnoOU:CN=Users,DC=domain,DC=local

WhenOUisspecified:OU=OUname,DC=domain,DC=local

Ifthesevaluesarenotentered,thesearchismadebasedonDC=domain,DC=local.

Memo ThesearchtimecanbereducedbyspecifyingtheOUbecausethesearchisonlyperformedwithinthespecifiedOU.

9 Tosearchforusersthathavelockedaccounts,checkthe[Searchforlockedusers]checkbox.

Click[OK].

To add attributes to the displayed user list

5 Selecttheitemsthatyouwanttodisplayinthe[ChooseColumns]tab>[ViewableColumn],andclick[Add].

6 Click[OK].

To hide attributes in the user list

5 Displaythe[ChooseColumns]tab.

6 Selecttheitemsthatyouwanttohidein[ColumntoView],andclick[Remove].

7 Click[OK].

To change the order of attributes displayed in the user list

5 Displaythe[ChooseColumns]tab.

6 Selecttheitemsthatyouwanttochangetheorderofin[ColumntoView],andclick[Up]or[Down].

7 Click[OK].

Specifying attributes for obtaining IC card information ICcardinformation(cardID)registeredintheActiveDirectoryattributescanbeobtained,andtheICcardcompatibilitytablecanbeaddedwhenanActiveDirectoryuserisadded.ThissettingrequirestheICcardcompatibilitytabletoberegisteredtotheprinter.

5 Displaythe[ICCard]tab.

6 Checkthe[GetsICcardinformationfromActiveDirectory]checkbox,andenterthenameoftheattributeinwhichICcardinformationstoredbytheActiveDirectoryin[Attribute].

7 Click[OK].

Memo TheActiveDirectoryattributenamethatyoucreatedyourselfcanalsobespecified.

Note! •Primaryattributeitemssuchas"cn"cannotbeusedasattributesforICcardinformation.

•Ifaninvalidattributenameisspecified,ICcardinformationcannotbe obtained.

Adding an Active Directory user

SearchfortheuserorgroupfromtheActiveDirectory,anduserestrictionsorlimitvaluescanbeset.

Searching for users

5 Enterthesearchconditionsintothe[ActiveDirectorySearch]window,andclick[StartSearch].Tostopthesearch,click[Stop].

Note! ThesearchcannotbeperformedunlesstheActiveDirectoryconnectiondestinationisset.FordetailsonsettingtheActiveDirectoryconnectiondestination,seepage102.

Enterthecharacterstringthatyouwanttosearch

fromtheActiveDirectorydisplayname,surname,

name,andName.Itemsthatmatchthebeginning

oftheenteredcharacterstringaredisplayed.If

itemshavebeenenteredintothe[Description]

column,itemsthatmatchbotharedisplayed.

Description

Enterthecharacterstringthatyouwanttosearch

theActiveDirectionexplanationfor.Itemsthat

matchthebeginningoftheenteredcharacter

stringaredisplayed.Ifacharacterstringhas

beenenteredintothe[Name]column,itemsthat

matchbotharedisplayed.

SelecttheActiveDirectorysearchtarget.Groups

oruserscanbesetassearchtargets.

Memo •Ifthe[StartSearch]buttonisclickedwhenthe[Name]and[Description]sectionsareblank,thesearchisperformedforallusersorgroups.

•"*"canbeenteredasawildcardfor[Name]and[Description]."*"representsmorethan0characterstrings.

6 Thegroupsorusersaredisplayedinthe[ActiveDirectorySearch]window.

Tosetuserestrictionsorlimitvalues,selectthegrouporuserandclick[Settings].

Whensettinguserestrictionsorlimitvaluesforgroups,thesameuserestrictionsaresetfortheusersthatbelongtothatgroup.However,userestrictionsorlimitvaluescanalsobesetforspecificusersorgroupsthatbelongtothegroup.

•Tosetuserestrictionsorlimitvaluesforgroupsorusers,proceedto"Settinguserestrictionsorlimitvalues"(page110).

•Tosetuserestrictionsorlimitvaluesforspecificusersorgroupsthatbelongtogroups,proceedto"Referencingmembersthatbelongtogroups"(page110).

Referencing members that belong to groups Userestrictionsorlimitvaluescanalsobesetforspecificusersorgroupsthatbelongtothegroup.

1 Selectagroupfromthosedisplayedinthe[ActiveDirectorySearch]window,andclick[MemberReference].

2 Usersthatbelongtothegrouparesearched.Tostopthesearch,click[Stop].Tosearchtheusersthatbelongtothegroupagain,click[Re-search].

3 Selectagrouporuserdisplayedinthe[ListofMembersBelongingtoSelectedGroup]window,andclick[Settings].

Proceedto"Settinguserestrictionsorlimit

values"(page110).

Setting use restrictions or limit values

1 Settheuserestrictionsinthe[UseRestrictions]tab.

DisablePrinting

Cancelsprinting.

PrintinMono

WhenDisableColorPrintingisset,monochrome

DisableCopying

Whenthisisdisabled,theDisablePrinting

settingsarefollowed.

DisableColorCopying

prohibited.Whenthisisdisabled,theDisable

ColorPrintingsettingsarefollowed.

paneloperations.

DisableScantoEmail

operations.

DisableFaxSending

cancelled.

operations.

e-mail.

Notifiesbye-mailwhenLimitValueswasexceeded

thatbelongtoausergroup.When[Donot

processLimitValueasagroup]isunchecked,if

thetotalamountusedbyusersthatbelongtothe

groupexceedsthespecifiedlimitvalue,printing

ofallusersthatbelongtothegroupiscancelled.

When[DonotprocessLimitValueasagroup]is

checked,ifthetotalamountusedbyusersthat

belongtothegroupexceedsthespecifiedlimit

value,printingoftheuserswhoseprinttotal

exceedsthelimitvalueiscancelled.

2 Setthelimitvaluesinthe[LimitValues]tab.

PrintedSheets

Staple

Ifthelimitvaluewasset,proceedtostep3.

Ifthelimitvaluewasnotset,proceedto

step4.

3 Setthevalidperiodforthelimitvaluesetinstep8.

Donotspecify

Thevalidperiodisnotset.Whenthelimit

valuesetin8isnotset,printingiscancelled

unlessthelimitvalueisincreased,ortheusage

conditionsaremanuallyreset.

By month

Byweek

By day

days is set.

4 Click[OK].

Note! •Theuserestrictionsforusersthatbelongtomultiplegroupsareallsettoprohibitedwhenthemultiplegroupsaresettoprohibited.Printingandcopyingetc,aresettoprinting(copying)available,PrintinMono,colorprinting(copying)unavailable,andprinting(copying)unavailableinthispriorityorder.

•Thelimitvaluesaretakenasthosefromthegroupwiththehighestprioritylevel.Tochangethepriorityofgroups,see"Changingtheprioritylevelofgroups"(page118).

Copying user settings from other groups Thesettingsofgroupsoruserswhoseuserestrictionsorlimitvaluesarecompletedcanbecopiedtoothergroupsorusers.

1 SelectthecopydestinationgrouporuserintheActiveDirectorySearchwindow.

2 Click[CopySetting].

3 Selectthegrouporuserwhosesettingsaretobecopied,andclick[OK].

Applying settings to the printer

Memo Thefollowingstepsapplytoallusersregisteredinthestepsfrompage98topage112.Thesecanbechangedforeachuserlater.

1 Click[End]inthe[ActiveDirectorySearch]window.

2 Click[End]inthe[ActiveDirectoryUser/GroupSettings]window.

3 Whenthe[AssignJobAccountID]windowisdisplayed,assignaJobAccountIDtousersthatcurrentlydonothaveaJobAccountIDassigned,andclick[OK].FordetailsonhowtoassignJobAccountIDs,see"AssigningaJobAccountIDtoanActiveDirectoryuser"(page121).

4 Click[Apply]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window.

5 Whentheconfirmationwindowappearsconfirmingwhetherornottoapplyuserestrictionstotheprinter,click[OK].

7 WhenthesettingsforregisteringtheICcardcompatibilitytabletotheprinterareenabled,awindowinquiringwhetherornottoregistertheICcardcompatibilitytabletotheprinterisdisplayed.Click[Yes]tosendtheICcardcompatibilitytabletotheprinter,or[No]tonotsendtheICcardcompatibilitytabletotheprinter.

Changing Active Directory user settings

TheuserestrictionsorlimitvaluessettotheActiveDirectoryusersorgroupscanbechanged.Changinguserestrictionsorlimitvalues

4 Selecttheuserinthe[ActiveDirectoryUser/GroupSettings]window,andclick[Change].

5 Settheuserestrictionsinthe[UseRestrictions]tab.

DisablePrinting

Cancelsprinting.

PrintinMono

WhenDisableColorPrintingisset,monochrome

DisableCopying

settingsareapplied.

DisableColorCopying

prohibited.Whenthisisdisabled,theDisable

ColorPrintingsettingsarefollowed.

paneloperations.

DisableScantoEmail

operations.

DisableFaxSending

cancelled.

operations.

e-mail.

Notifiesbye-mailwhenLimitValueswasexceeded

thatbelongtoausergroup.When[Donot

processLimitValueasagroup]isunchecked,if

thetotalamountusedbyusersthatbelongtothe

groupexceedsthespecifiedlimitvalue,printing

ofallusersthatbelongtothegroupiscancelled.

When[DonotprocessLimitValueasagroup]is

checked,ifthetotalamountusedbyusersthat

belongtothegroupexceedsthespecifiedlimit

value,printingoftheuserswhoseprinttotal

exceedsthelimitvalueiscancelled.

6 Setthelimitvaluesinthe[LimitValues]tab.

PrintedSheets

Staple

Ifthelimitvaluewasset,proceedtostep7.

Ifthelimitvaluewasnotset,proceedto

step8.

7 Setthevalidperiodforthelimitvaluesetinstep6.

Donotspecify

Thevalidperiodisnotset.Whenthelimit

valuesetin8isnotset,printingiscancelled

unlessthelimitvalueisincreased,ortheusage

conditionsaremanuallyreset.

By month

Byweek

By day

days is set.

8 Click[OK].

Note! •Theuserestrictionsforusersthatbelongtomultiplegroupsareallsettoprohibitedwhenthemultiplegroupsaresettoprohibited.Printingandcopyingetc,aresettoprinting(copying)available,PrintinMono,colorprinting(copying)unavailable,andprinting(copying)unavailableinthispriorityorder.

•Thelimitvaluesaretakenasthosefromthegroupwiththehighestprioritylevel.Tochangethepriorityofgroups,see"Changingtheprioritylevelofgroups"(page118).

Changing the priority level of groups Whenusersthataresetwithuserestrictionsorlimitvaluesbelongtomultiplegroups,theprioritylevelatwhichgroupuserestrictionsorlimitvaluesareappliedtouserscanbechanged.Theuserestrictionsorlimitvaluesofthehighestprioritylevelgroupareassignedtotheuser.

4 Selecttheuserinthe[ActiveDirectory

User/GroupSettings]window,andclick[Change].

5 Clickthe[LimitValues]tab>[SetPriorities].

6 Selectthegroupwhosepriorityyouwant

tochangeinthe[SetPriorities]window,andclick[Up]or[Down].

7 Click[OK].

Note! Thepriorityordersettingsareappliedtoallusersthatbelongtothegroup.

Applying settings to the printer

1 Click[Apply]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window.

4 WhenthesettingsforregisteringtheICcardcompatibilitytabletotheprinterareenabled,awindowinquiringwhetherornottoregistertheICcardcompatibilitytabletotheprinterisdisplayed.Click[Yes]tosendtheICcardcompatibilitytabletotheprinter,or[No]tonotsendtheICcardcompatibilitytabletotheprinter.

Deleting an Active Directory user

TheuserestrictionsorlimitvaluessettotheActiveDirectoryusersorgroupscanbedeleted.

4 Selecttheuserinthe[ActiveDirectoryUser/GroupSettings]window,andclick[Remove].

5 Whentheuserdeleteconfirmationwindowisdisplayed,click[Yes].

6 Click[End].

7 Click[Apply]inthe[Loginname/Group

namewhichsynchronizeswithActiveDirectory]window.

WhenthesettingsforregisteringtheICcardcompatibilitytabletotheprinterareenabled,awindowinquiringwhetherornottoregistertheICcardcompatibilitytabletotheprinterisdisplayed.Click[Yes]tosendtheICcardcompatibilitytabletotheprinter,or[No]tonotsendtheICcardcompatibilitytabletotheprinter.

Assigning a Job Account ID to an Active Directory user

ActiveDirectoryusersthataresetwithuserestrictionsorlimitvaluesmustbeassignedwithauniqueJobAccountID.TherearetwomethodsforassigningaJobAccountIDtoanActiveDirectoryuserthatissetwithuserestrictionsorlimitvalues,whichisdonewhentheuserisaddedtotheActiveDirectory.Thesearetheautomaticmethodorthemanualmethod.

Automatically assigning a Job Account ID WhenthesettingforautomaticallyassigningtheJobAccountIDisenabled,auniqueJobAccountIDcanbeautomaticallyassignedtoauserwhentheuserisaddedtotheActiveDirectory.

3 Inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window,checkthe[AutoAssignJobAccountID]checkbox.

Manually assigning a Job Account ID When[AutoAssignJobAccountID]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]windowisdisabled,the[AssignJobAccountID]windowisdisplayedwhenauserisaddedtotheActiveDirectory.AuniqueJobAccountIDcanbeassignedmanuallytotheuser.

1 Checkthe[Onlydisplaynon-assignedloginname]checkbox.

2 EntertheJobAccountIDtobeassignedinthe[JobAccountID]column.

3 SelecttheusertoassigntheJobAccountIDtoin[User],andclick[Change].

4 Click[OK].

Note! Thesesettingsarenotreflectedintheprinteruntil[Apply]inthe[UserRegistrationonActiveDirectory]windowthatappearsafterstep9 is clicked.

Assigning a Job Account ID from a file When[AutoAssignJobAccountID]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]windowisdisabled,the[AssignJobAccountID]windowisdisplayedwhenauserisaddedtotheActiveDirectory.AJobAccountIDcanbeassignedtotheuserbycreatingaCSVfilethatcontainstheusernameandJobAccountID,andthenreadingthecreatedCSVfile.

Note! •AssignmentoftheJobAccountIDisonlyavailableforusersthatareaddedfromtheActiveDirectory.

•IfaJobAccountIDisalreadyassignedtotheuser,thefilecontentsareoverwritten.

1 Write1loginnameoneachline.2 Saveintextformatwiththeextension

"CSV".

1 Write1loginnameoneachline.2 SaveinCSVfileformat.

2 Checkthe[Onlydisplaynon-assignedloginname]checkbox.

3 Click[File].

4 SpecifytheCSVfilecreatedin1,andclick[Open].

5 CheckthattheJobAccountIDisdisplayedin[User].

6 Click[OK].

Changing the assigned Job Account ID

3 Click[Assign]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window.

4 Uncheckthe[Onlydisplaynon-assignedloginname]checkbox.

5 SelecttheuserwhoseJobAccountIDistobechangedin[User].

6 Changetheentryin[JobAccountID],andclick[Change].

7 Click[OK].

Exporting data for client software

UsersaddedfromActiveDirectorycanbeusedintheclientsoftwarehiddenmode.Fordetailsontheclientsoftwarehiddenmode,see"SettingtheJobAccountMode"(page38).

3 Click[ExportUsers].

4 Checkthe[ForClientreference]checkbox,andclick[Browse].

5 Selectthefolderthatyouwanttosave,andclick[OK].

6 Click[OK]inthe[ExportUsers]window.

7 Afilenamedopjobac4.datisgeneratedinthefolderselectedin5,andthegeneratedfilecanbespecifiedinthe[Hiddenmode]oftheclientsoftware.Fordetailsonspecifyingtheexportfilefortheclientsoftware,see"Acquiringuserinformationfromfilesinhidemode"(page215).

Exporting the IC card compatibility table

TheICcardcompatibilitytableassociatesthreetypesofdata,namelytheICcardinformation(cardID),JobAccountID,andloginname.WhentheICcardcompatibilitytableisregisteredtotheprinter,theuserestrictionsassignedtotheJobAccountIDorloginnamecanbeappliedtotheICcardauthenticationprintjob.InordertoregistertheICcardcompatibilitytablewiththeprinter,allofthefollowingconditionsneedtobefulfilled.

•AnSDcardforreceivingtheICcardcompatibilitytableisinstalledintheprinter

•TheprinterpowerisON

•TheICcardcompatibilitytableregistrationsettingsintheprinterinwhichyouwanttoregistertheICcardcompatibilitytableareenabled(page127)

•ThesettingsforcreatinganICcardcompatibilitytableareenabled(page129)

Setting the printer to which the IC card compatibility table is registeredEnabletheICcardcompatibilitytableregistrationsettingsintheprinterinwhichyouwanttoregistertheICcardcompatibilitytable.

7 Checkthe[Downloadenrolledcardtabletoaprinter]checkbox.

8 Click[OK].

9 Clickthe[Option]tab>[OK].

IfthesettingsforcreatinganICcardcompatibilitytablearenotset,amessagenotifyingthattheICcardcompatibilitytablecannotberegisteredtotheprinterisdisplayed.Click[OK].InordertoregisteranICcardcompatibilitytabletotheprinter,thesettingsforcreatinganICcardcompatibilitytableneedtobeconfigured.FordetailsonthesettingsrequiredforcreatinganICcardcompatibilitytable,see"CreatinganICcardcompatibilitytable"(page129).

Whenthewindownotifyingthechangedsettingitemsisdisplayed,click[Yes].

Whenthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]isdisplayed,configuretheActiveDirectorysettings.Fordetails,seethe100page.

Creating the IC card compatibility table TheICcardcompatibilitytableiscreatedbasedonActiveDirectoryuserinformationthathasalreadybeenregistered.

4 Checkthe[Createcardtable]checkbox,andclick[Browse].

6 Click[OK]inthe[ExportUsers]window.

7 WhenawindowinquiringwhetherornottosendtheICcardcompatibilitytabletotheprinterisdisplayed,click[Yes]tosendthetable,or[No]nottosendthetable.

When[Createcardtable]ischecked,theICcardcompatibilitytableisupdatedwhenActiveDirectoryusersareadded,deleted,orwhensettingsarechanged.

Adding IC card information to the IC card compatibility table ThefollowingmethodscanbeusedtoaddICcardinformation(cardID)totheICcardcompatibilitytable.

•ObtainfromtheActiveDirectory

TheICcardinformationobtainedwhenauser

isaddedtotheActiveDirectorycanbeadded

totheICcardcompatibilitytable.Fordetails

onobtainingICcardinformationfromthe

ActiveDirectory,see"Specifyingattributesfor

obtainingICcardinformation"(page107).

•UsingtheCardEnrollTool

WhenusingtheCardEnrollTool,theICcard

readerattachedtothecomputerinwhichthe

serversoftwareisinstalledisusedtoread

datafromanICcard,whichisthenaddedto

theICcardcompatibilitytable.TheICcardID

canalsobeaddedmanually.Followthesteps

belowtousetheCardEnrollTool.

1 InstalltheCardEnrollToolonthesamecomputerinwhichtheserversoftwareisinstalled.

2 ToentertheICcardIDmanually,proceedtostep3.ToentertheICcardIDfromtheICcard,attachanICcardreadertothecomputerinwhichtheserversoftwareisinstalled.

8 Click[Editcardtable].

9 TheCardEnrollToolstarts.TherecordlistoftheICcardcompatibilitytablecreatedbytheserversoftwareisdisplayedinthewindow.

ToaddanICcardIDmanually,double-clicktheICcardIDfieldsotheIDcanbeentered.Inthisstate,entertheICcardIDusingthekeyboard.

WhenenteringtheICcardIDfromtheICcard,checktheICcardIDrecordercheckmark,andplacetheICcardovertheICcardreader.TheICcardIDisautomaticallyenteredintothecheckedrecorder.

Click[Send].

WhenthewindowconfirmingwhethertosendtheICcardcompatibilitytableisdisplayed,click[YES].

TheupdatedICcardcompatibilitytableissaved,andtheICcardcompatibilitytableisregisteredtotheprinter.

Note! TheICcardcompatibilitytablecannotberegisteredtoaprinterwhoseICcardcompatibilitytableregistrationsettingsarenotenabled.FordetailsonhowtoenabletheICcardcompatibilitytableregistrationsettings,see"SettingtheprintertowhichtheICcardcompatibilitytableisregistered"(page127).

Memo TheCardEnrollToolcanbeinstalledinadifferentcomputertothatinwhichtheserversoftwareisinstalled,andtheICcardIDcanbeaddedtotheICcardcompatibilitytablecreatedbytheserversoftware.

FordetailsonaddingICcardIDstotheICcardcompatibilitytablecreatedwiththeserversoftwarefromaCardEnrollToolinstalledonadifferentcomputer,seetheUser'sManualfromtheICcardauthenticationkit.

WhenaddingICcardIDstotheICcardcompatibilitytablecreatedwiththeserversoftwarefromaCardEnrollToolinstalledonadifferentcomputer,thefollowingsettingsarerequiredonthecomputerinwhichtheserversoftwareis installed.

1 SetthefolderinwhichtheICcardcompatibilitytableexistsasasharedfolder,andsettheaccesspermissionstoallowchangesfromthecomputeronwhichCardEnrollToolisinstalled.

2 Checkthatthe[RemoteRegistry]serviceisstarted.Whenthe[RemoteRegistry]serviceisstarted,the[Con-trolPanel]>[AdministrativeTools]>[Services]>[RemoteRegistry]sta-tusisdisplayedas[Started].Ifitisnotdisplayedas[Started],[Start]isdisplayedontheleftside.Clickittostartthe[RemoteRegistry]service.

Registering the IC card compatibility table to the printer ThecreatedICcardcompatibilitytablecanbemanuallyregisteredtotheprinter.

6 Click[Sendcardtable].

7 WhenthewindowconfirmingwhethertoregistertheICcardcompatibilitytableisdisplayed,click[YES].

8 Whenthewindownotifyingthatsendingiscompletedisdisplayed,click[Close].

WhenautomaticallyupdatingregisteredActiveDirectoryusers,theupdatedICcardcompatibilitytableisautomaticallyregisteredintheprinter.FordetailsonautomaticallyupdatingregisteredActiveDirectoryusers,see“Settingtheautomaticupdateservice”(page137).

Note! TheICcardcompatibilitytablecannotberegisteredtoaprinterwhoseICcardcompatibilitytableregistrationsettingsarenotenabled.FordetailsonhowtoenabletheICcardcompatibilitytableregistrationsettings,see"SettingtheprintertowhichtheICcardcompatibilitytableisregistered"(page127).

Displaying error messages at server software startup IftheICcardcompatibilitytablecannotberegisteredtotheprinter,anerrormessagecanbedisplayedatserversoftwarestartuptonotifyyouoftheerror.

4 Checkthe[Displayamessageatstartupofthisutility]checkbox.

5 Click[OK].

Sending an error notification mail to the administrator IftheICcardcompatibilitytablecannotberegisteredtotheprinter,amailthatcontainstheerrordetailscanbesentonceadaytotheadministrator.

4 Checkthe[Notifyadministratorbye-mail]checkbox.

5 Click[OK].

Note! Theoutgoingmailserver,sender'se-mailaddress,andadministrator'se-mailaddressneedtobeconfiguredinadvanceaccordingtothe"Settingtheoutgoingmailfunction"(page220).

Permitting alternative authentication to IC cards ThesettingsfortheICcardalternativeauthenticationmodeoftheprintercanbeconfigured.

7 ToenabletheICcardalternativeauthenticationmode,checkthe[Allowalternativeauthenticationforcard]checkbox.TodisabletheICcardalternativeauthenticationmode,uncheckthe[Allowalternativeauthenticationforcard]checkbox.

8 Click[OK].

9 Clickthe[Option]tab>[OK].

Whenthewindownotifyingthechangedsettingitemsisdisplayed,click[Yes].

Setting the automatic update service

TheActiveDirectoryuserinformationcanbeperiodicallymonitored,andchangestoregistereduserorgroupinformationcanbeupdated.Monitoringinordertoautomaticallyupdateregisteredusersorgroupsissettoenabledbydefault,butsettingssuchasthemonitoringschedulesettings,andwhichusersandgroupsaretargetformonitoringcanbechanged.

Note! WhenanewuserthatbelongstoagroupthatistargetformonitoringintheActiveDirectoryisadded,userscanberegisteredtotheprinteruntilthemaximumnumberofusersthatcanberegisteredtotheprinterisreached.Afterthemaximumnumberofusersthatcanberegisteredisreached,subsequentusersarenotregisteredtotheprinter.

3 Click[Setup].

4 Click[SetUpRefreshService]inthe[ActiveDirectoryUser/GroupSettings].

5 Settheautomaticupdatetiming.

SpecifyTime

Automaticupdatecanbeperformedatasettime.

Thiscanbesetindayunits.

SpecifyInterval

Theautomaticupdateintervalcanbesetin

minute units.

6 Settheuser/grouptomonitorforupdates.

7 Checktheusers/groupstomonitorforupdatesontheActiveDirectory.Whenagroupischecked,theusersthatbelongtothegrouparealsomonitored.

8 Click[OK].

Immediately updating user settings Updatescanbeperformedimmediatelyaswellasthoseperformedattheautomaticupdatetimingsetinthe[SetUpRefreshService]window.

3 Click[Setup].

4 Click[RefreshNow]in[ActiveDirectoryUser/GroupSettings].

Selecting the users to apply settings to

Click[Apply]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]windowandtheusers/groupstoregisteredtotheprintercanbeselected.

1 Selecttheprinterfromtheprinterlistinthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window.

2 Click[Selectuser].

3 Checktheusers/groupstoregisterintheprinterinthe[Selectuserwhichisregistered]window.

4 Click[OK].

Note! Usersthatbelongtogroupsarenotdisplayedinthe[Selectuserwhichisregistered]window.

7. Saving managed data to the database

Configuringthedatabasesoftwaresettings ......... 142

Settingsforconnectingtothedatabase ......... 143

Settingtheprinterforrecordingmanageddata to the database ......... 144

Exportingthefeestothedatabase ......... 146

Deletingfeesfromthedatabase ......... 147

Exportingthelogtothedatabase ......... 149

Deletinglogsfromthedatabase ......... 150

Exportingtheprinteruserstothedatabase ......... 151

Registeringdatabaseconnectionusers ......... 152

Changingthepermissionsfordatabase connectionusers ......... 154

Changingthepasswordfordatabase connectionusers ......... 156

Deletingdatabaseconnectionusers ......... 157

Updatingthedatabasetothenewestversion ......... 159

Displayingerrormessagesatserversoftware startup ......... 160

Sendinganerrornotificationmailtothe administrator ......... 161

Creatingawebsite[MicrosoftWindows7] ......... 162

Creatingawebsite[MicrosoftWindows Server2008] ......... 165

Creatingawebsite[MicrosoftWindowsVista] ......... 167

Creatingawebsite[MicrosoftWindowsServer 2003,XP,2000] ......... 171

7.Savingmanageddatatothedatabase

7. Saving managed data to the database Thissectionexplainshowtoexportthelog,JobAccountID,andfeechargedefinitiontothedatabase,andhowtobrowsethelog,JobAccountID,andfeechargedefinitionfromawebbrowser.Thelogcanbeexportedtothedatabasefromthepointatwhichitisobtainedfromtheprinter.TheJobAccountIDcanbeexportedtothedatabaseatthepointwhenitisregisteredtoordeletedformtheprinter,orwhenthesettingsarechanged.Toexportthemanagedinformationtothedatabase,thefollowingsettingsneedtobeconfigured.

•Databasesoftwaresettings(page132)

•Settingsforconnectingtothedatabase(page143)

InordertoexportthemanagedlogandJobAccountIDinformationtothedatabase,thefollowingsettingsalsoneedtobeconfiguredinadditiontothesettingslistedabove.

•Settingsforrecordinginformationtothedatabaseoftheprinterthatyouwanttoexportmanagedinformationtomustbeenabled(page144)

Configuring the database software settings

Connecting using Microsoft SQL Server or Microsoft SQL Server Express WhentheserversoftwareisinstalledintheWindows2000operatingsystemandconnectstoMicrosoftSQLServerorMicrosoftSQLServerExpress,itisnecessarytoinstallversion2.7orhigherofMDAC(MicrosoftDataAccessComponents)totheWindows2000operatingsystem.MDACcanbedownloadedfromtheMicrosoftwebsite.

Connecting to MySQL Database WhenusingMySQLonadifferentcomputertothatwhichcontainstheserversoftware,libmysql.dllneedstoexistintheserversoftwareinstallationfolder.

1 Copylibmysql.dllfromthe"bin"folderor"lib"folderoftheinstallationfolderoftheMySQLinstallationtobeused

2 Pastethefileintotheinstallationfolderoftheserversoftware.DependingontheMySQLversion,theadministrator"root"permissionsmaynotbesufficient.Inthiscase,increasethepermissionlevel.

1 Start[MySQLServerInstanceConfigWizard]andcheckthe[IncludeBinDirectoryinWindowsPATH]checkboxtocompletethesettings.

2 StartthecommandpromptinWindowsOS.

3 Executethefollowingcommand.Mysql–uroot–p

4 Entertheadministrator"root"passwordthatwassetwhenMySQLwasinstalled.

5 Executethefollowingcommand.grantallprivilegeson*.*to'root'@'%'withgrantoption;

Settings for connecting to the database

2 Clickthe[Option]menu>[Setup].

3 Displaythe[Database]tab.

4 Checkthe[Recordlogsindatabase]checkbox.

Note! If[Recordlogsindatabase]isdisabled,itisnotpossibletoconnecttothedatabase.

5 Configurethesettingsforthedatabasetoconnectto.

Database

Selectthetypeofdatabasetoconnectto.The

typesofdatabasethatcanbeselectedare

MicrosoftSQLServer,MicrosoftSQLServer

ExpressEdition,MicrosoftAccessandMySQL.

Authentication

Selecttheauthenticationmethodusedwhen

connectingtothedatabase.

Windowsauthentication

AuthenticatedconnectionusingtheWindows

userpermissionregisteredinthedatabase.

ThiscanonlybeselectedinMicrosoftSQL

ServerorMicrosoftSQLServerExpressEdition.

Userauthentication

Authenticatedconnectionusingtheuser

permissionforUserauthenticationregisteredin

the database.

Access

Specifywhethertheconnecteddatabaseisa

locationconnectionornetworkconnection.

Localdatabase

Connecttoadatabasethatexistsonthis

computer.

Networkdatabase

Connecttoadatabasethatexistsonadifferent

computeronthisnetwork.

ServerName

SpecifytheIPaddressorcomputernameof

thecomputeronwhichthedatabaseexists.A

maximumof270canbeentered.

PathName

Specifythepathnamewherethedatabaseto

connecttoexists.Amaximumof270canbe

entered.ThiscanonlybeenteredwhenMicrosoft

Accessisused.

UserName

Specifytheusernameofthedatabaseto

connectto.Amaximumof80canbeentered.

WhenWindowsauthenticationisselectedfor

[Authentication],specifyavalidWindowsaccount

thatcanconnecttothedatabaseusingWindows

authenticationfromtheobtainlogservice.For

example,thecomputeradministrator.

Password

Specifythepasswordofthedatabaseto

connectto.Amaximumof80canbeentered.

WhenWindowsauthenticationisselectedfor

[Authentication],specifythepasswordforthe

Windowsaccountname.

6 Click[OK].Connecttothesetdatabase,andthesettingsarecompletewhentheconnectionissuccessfullyestablished.

Setting the printer for recording managed data to the database

5 Checkthe[Option]tab>[Recordlogsinadatabase]checkbox.

Note! Ifthesettingsforconnectingtoadatabase(page143)arenotimplemented,[Recordlogsinadatabase]isgrayedout.

6 Click[OK].

7 Whenthewindownotifyingthechangedsettingitemsisdisplayed,click[Yes].

8 AwindowinquiringwhetherornottoexportthedatabasetotheJobAccountIDregisteredintheprinterisdisplayed.Click[YES]toimmediatelyexportthedatabase.Click[NO]tonotexportthedatabase.

9 Whenthewindownotifyingthatthesettingchangesarecompleteisdisplayed,click[Close].

Exporting the fees to the database

Themanagedfeedefinitionsareexportedto the database.

Fordetailsonthesettingsoftheconnecteddatabase,see"Settingsforconnectingtothedatabase"(page143).

6 Click[Fee].Connecttothesetdatabase,andwhentheconnectionissuccessfullyestablishedthefeeexportwindowisdisplayed.

7 Selectthefeechargesfrom[Fee],andclick[Add].

Note! •Feesthatalreadyexistinthedatabaseareoverwritten.

•Singlequotationmarksthatexistinthecharacterstringarereplacedwithspacecharacters,andtheinformationissavedinthedatabase.

Deleting fees from the database

Deletethefeedefinitionsfromthedatabase.

6 Click[Fee].Connecttothesetdatabase,andwhentheconnectionissuccessfullyestablishedthefeeexportwindowisdisplayed.

7 Selectthefeechargesfrom[Database'sfees],andclick[Delete].

Exporting the log to the database

Theobtainedlogiswrittentothedatabase.Inordertochangethelogitemswrittentothedatabase,see"Changingthelogitemstobeexported"(page208).

2 Clicktheplusmarkontheleftsideof[Log]intheselectedwindow.Thelogtreeopens.

3 Usingthesameoperationasstep2,openthetreefor[Printer]or[Date].

4 Selectthelogtoexport,andselectthe[Log]menu>[Exportlogsintothedatabase].

Note! •Singlequotationmarksthatexistinthecharacterstringarereplacedwithspacecharacters,andtheinformationissavedinthedatabase.

•Logsofprinterswhosedatabaserecordingsettingsaredisabledarenotexported.Fordetailsonenablingthedatabaserecordingsettings,see"Settingtheprinterforrecordingmanaged data to the database" (page144).

Deleting logs from the database

Deletealogfromthedatabase.

2 Clickthe[Log]menu>[Deletelogsfromthedatabase].

3 Displaythedatabaselogsusingeitherthe[Byprinter]or[Bymonthandyear]method.

Byprinter

Justtheloggedmonthandyearoftheprinter

selectedin[Listofprintersbeinglogged]are

drawnfromthedatabaseanddisplayed.

Bymonthandyear

Justtheloggedmonthsandyearsselectedin

[Listofdatabase-loggedmonthsandyears]are

drawnfromthedatabaseanddisplayed.

4 Selectthelogthatyouwanttodeletefrom[Listofloggedmonthsandyears].

5 Click[Delete].

Exporting the printer users to the database

ThemanagedJobAccountIDsareexportedtothedatabase.

6 Click[PrinterUser].

7 Whenconnectiontothesetdatabaseissuccessfullyestablished,amessageconfirmingwhetherornottoexporttheJobAccountIDtothedatabaseisdisplayed.Click[YES].

Note! •JobAccountIDsthatalreadyexistinthedatabaseareoverwritten.

•JobAccountIDsofprinterswhosedatabaserecordingsettingsaredisabledarenotexported.Fordetailsonenablingthedatabaserecordingsettings,see"Settingtheprinterforrecordingmanageddatatothedatabase"(page144).

•Singlequotationmarksthatexistinthecharacterstringarereplacedwithspacecharacters,andtheinformationissavedinthedatabase.

Registering database connection users

Registerdatabaseconnectionusers.

6 Click[Databaseuserregistration]. Whenconnectiontothesetdatabaseissuccessfullyestablished,the[Registusertoconnectwithdatabase]windowisdisplayed.

7 Click[Add].

8 Specifythe[UserName],[Authentication],[Password],[RepeatPassword]andpermissions,andclick[Add].

Note! Iftheusersandusernamesduplicatethosethatarealreadyregisteredinthedatabase,theycannotbeadded.

9 Click[OK].

Whentheregistrationresultsnotificationwindowisdisplayed,click[Close].

Note! UsersregisteredtoaMicrosoftAccessdatabaseonlyuseauthenticationtobrowsethedatabasefromawebsite.

Changing the permissions for database connection users

Changethepermissionsforregistereddatabaseconnectionusers.

6 Click[Databaseuserregistration].Whenconnectiontothesetdatabaseissuccessfullyestablished,the[Registusertoconnectwithdatabase]windowisdisplayed.

7 Selecttheuserswhosepermissionsyouwanttochangein[Listofusers],andclick[ChangePrivileges].

8 Selectthepermissions,andclick[OK].

9 Whenthepermissionchangeresultsnotificationwindowisdisplayed,click[Close].

Changing the password for database connection users

Changethepasswordforregistereddatabaseconnectionusers.

6 Click[Databaseuserregistration].Whenconnectiontothesetdatabaseissuccessfullyestablished,the[Registerusertoconnectwithdatabase]windowisdisplayed.

7 Selecttheuserswhosepermissionsyouwanttochangein[Listofusers],andclick[ChangePassword].

8 Enterthe[Password]and[RepeatPassword],andclick[OK].

Deleting database connection users

Deleteregistereddatabaseconnectionusers.

6 Click[Databaseuserregistration].Whenconnectiontothesetdatabaseissuccessfullyestablished,the[Registusertoconnectwithdatabase]windowisdisplayed.

7 Selecttheuserswhosepermissionsyouwanttodeletein[Listofusers],andclick[Delete].

8 Whenawindowconfirmingwhetherornottodeletetheuserisdisplayed,click[YES].

Updating the database to the newest version

Ifanewformatofdatabasecanbeusedduetoanupdatetotheserversoftware,thedatabaseformatcanbeupdatedtothenewestversion.Datathatalreadyexistsinthedatabaseisretained.

5 Configurethesettingsforthedatabasetoconnectto.Fordetailsonthesettingsoftheconnecteddatabase,see"Settingsforconnectingtothedatabase"(page143).

6 Click[Updatethedatabasetable].Whentheconnectiontothesetdatabaseissuccessfullyestablished,awindowinquiringwhetherornottoupdatethedatabasetothenewestversionisdisplayed.Click[YES].

Displaying error messages at server software startup

Amessagecanbedisplayedatstartupifadditions to the log database fail.

6 Checkthe[Displayamessageatstartupofthisutility]checkbox,andclick[OK].Whenconnectiontothesetdatabaseissuccessfullyestablished,thesettingsaresaved.

Sending an error notification mail to the administrator

Ifadditionstothelogdatabasefail,amailthatcontainstheerrordetailscanbesentonceadaytotheadministrator.

6 Checkthe[Notifyadministratorbye-mail]checkbox.Whenconnectiontothesetdatabaseissuccessfullyestablished,thesettingsaresaved.

Note! Theoutgoingmailserver,sender'se-mailaddress,andadministrator'se-mailaddressneedtobeconfiguredinadvanceaccordingtothe"Settingtheoutgoingmailfunction"(page220).

Creating a website [Microsoft Windows 7]

ThissectionexplainshowtocreateawebsitewhenMicrosoftWindows7isusedasthesoftware.

Installing the internet information service Inordertocreateawebsite,internetinformationserviceneedstobeinstalledinthecomputer.

1 Select[ControlPanel]>[ProgramandFeatures],andselect[TurnWindowsfeaturesonoroff].

2 Checkalloftheitemsin[InternetInformationServices]>[WebManagementTools]>[IIS6ManagementCompatibility],andcheckthe[IIS6ManagementConsole]checkbox.

3 Checkthe[ASP]and[ISASPExtensions]in[InternetInformationServices]>[WorldWideWebService]>[ApplicationDevelopmentFeatures].

4 Check[WindowsAuthentication]in[InternetInformationServices]>[WorldWideWebService]>[Security].

5 Click[OK].

Configure settings for browsing a Microsoft Access database InordertobrowseaMicrosoftAccessdatabasefromawebsite,"AuthenticatedUsers"needtobeaddedtothe[Properties]and[Security]tabinthefollowingfolder,andthe"AuthenticatedUsers"permissionsneedtoberaisedtofullcontrol.(Systemdrive)Windows\temp\

Configure settings for browsing a MySQL database TobrowseaMySQLdatabasefromabrowser,MySQLConnector/ODBC5.1needstobeinstalled.MySQLConnector/ODBC5.1canbedownloadedfromtheMySQLwebsite.

Checking the version of Microsoft SQL Server or Microsoft SQL Server Express TobrowseaMicrosoftSQLServerdatabaseorMicrosoftSQLServerExpressEditiondatabasefromawebsite,thedatabaseversionneedstobeMicrosoftSQLServer2005ServicePack2orhigher,orMicrosoftSQLServer2005ExpressEditionServicePack2orhigher.

Creating a website

6 Checkthe[Accessingdatabasefromwebsite]checkbox,enterthe[Titledisplayedonwebsite],andclick[OK].

7 Whentheconnectionisestablishedsuccessfullytothesetdatabase,the[SelectionofWebsite]windowisdisplayed.Selectthewebsite,andclick[OK].

Setting the website Configurethesettingsforaccessingthecreatedwebsitefromawebbrowseronthecomputer.ThesettingmethodsdifferbetweenwhentheWindowsauthenticationmethodisusedfromthewebbrowser,ortheUserauthenticationmethodisusedtoaccessthewebsite.

Accessing using the Windows authentication method

1 Select[ControlPanel]>[AdministrativeTools],andopen[InternetInformationService(IIS)Manager].

2 Whenthewindowisdisplayed,selectthe[JALogDB]website,andclick[Authentication].

3 Disable[AnonymousAuthentication],andenable[WindowsAuthentication].

Note! Becarefulwhenchecking[AnonymousAuthentication],asanyusercanbrowsethe database.

Accessing using the User authentication method

1 Select[ControlPanel]>[AdministrativeTools],andselect[InternetInformationService(IIS)Manager].

3 Disable[WindowsAuthentication].

Creating a website [Microsoft Windows Server 2008]

ThissectionexplainshowtocreateawebsitewhenMicrosoftWindowsServer2008isusedasthesoftware.

1 Select[AdministrativeTools]>[ServerManager],andselect[roles]>[Addroles].

2 Select[WebServer(IIS)],andcheckallofthe[AdministrativeTools]and[IIS6ManagementCompatibility]items.

3 Select[WebServer(IIS)],andcheckallofthe[ASP]and[ISASPExtension]itemsin[AdministrativeTools]and[ApplicationDevelopmentFeatures]items.

4 Select[WebServer(IIS)],andcheckthe[Security]and[WindowsAuthentication]checkboxes.

5 Click[Install].

Configure settings for browsing a Microsoft Access database InordertobrowseaMicrosoftAccessdatabasefromawebsite,"AuthenticatedUsers"needtobeaddedtothe[Properties]and[Security]tabinthefollowingfolder,andthe"AuthenticatedUsers"permissionsneedtoberaisedtofullcontrol.(Systemdrive)Windows\temp\

Creating a website

7 Whentheconnectionisestablishedsuccessfullytothesetdatabase,thewebsiteselectionwindowisdisplayed.Selectthewebsite,andclick[OK].

Setting the website Configurethesettingsforaccessingthecreatedwebsitefromawebbrowseronthecomputer.ThesettingmethodsdifferbetweenwhentheWindowsauthenticationmethodisusedfromthewebbrowser,ortheUserauthenticationmethodisusedtoaccessthe website.

Creating a website [Microsoft Windows Vista]

ThissectionexplainshowtocreateawebsitewhenMicrosoftWindowsVistaisusedasthesoftware.

1 Select[ControlPanel]>[ProgramandFeatures],andselect[TurnWindowsfeaturesonoroff].

2 Checkalloftheitemsin[InternetInformationServices]>[WebManagementTools]>[IIS6ManagementCompatibility],andcheckthe[IIS6ManagementConsole]checkbox.

3 Checkthe[ASP]and[ISASPExtensions]in[InternetInformationServices]>[WorldWideWebService]>[ApplicationDevelopmentFeatures].

4 Check[WindowsAuthentication]in[InternetInformationServices]>[WorldWideWebService]>[Security].

5 Click[OK].

Configure settings for browsing a Microsoft Access database InordertobrowseaMicrosoftAccessdatabasefromawebsite,"AuthenticatedUsers"needtobeaddedtothe[Properties]and[Security]tabinthefollowingfolder,andthe"AuthenticatedUsers"permissionsneedtoberaisedtofullcontrol.

WindowVista

Select[ControlPanel]>[FolderOptions]>

[View]tab,andwhenthe[Showhiddenfiles,

foldersanddrives]checkboxischeckedinthe

detailedsettings,thefollowingfolderisdisplayed.

(Systemdrive)Windows\ServiceProfiles\

NetworkService\AppData\Local\

WindowVistaSP1andsubsequentversions

(Systemdrive)Windows\temp\

Creating a website

Creating a website [Microsoft Windows Server 2003, XP, 2000]

ThissectionexplainshowtocreateawebsitewhenMicrosoftWindowsServer2003,XP,or2000isusedasthesoftware.Inordertocreateawebsite,internetinformationserviceneedstobeinstalledinthecomputer.

Creating a website

2 Whenthewindowisdisplayed,selectthe[JALogDB]website,right-click,andclick[Properties].

3 Whenthe[DirectorySecurity]tabisdisplayed,click[Anonymousaccessandauthenticationcontrol]>[Edit]button.

4 Whenthewindowisdisplayed,uncheckthe[Anonymousaccess]checkbox,andcheckthe[WindowsComprehensiveauthentication]checkbox.

Note! Becarefulwhenchecking[Anonymousaccess],asanyusercanbrowsethedatabase.

2 Whenthewindowisdisplayed,selectthe[JALogDB]website,right-click,andclick[Properties].

3 Whenthe[DirectorySecurity]tabisdisplayed,click[Anonymousaccessandauthenticationcontrol]>[Edit]button.

4 Whenthewindowisdisplayed,uncheckthe[WindowsComprehensiveauthentication]checkbox.

Browsing the database from the website

1 ConnecttothewebsiteURLfromawebbrowser.ThefollowingmethodscanbeusedtospecifytheURL.

Whentheserversoftwareisinstalledonthecomputer http://localhost/JALogDB/

Whentheserversoftwareisinstalledonadifferentcomputer http://(ComputerIPaddress)/JALogDB

2 Whenthewebsiteisdisplayed,selecttheauthenticationmethod.Thefollowingauthenticationmethodsareavailable.

WindowAuth

ThisistheWindowsauthenticationmethod.This

canbeusedwhenconnectingtoMicrosoftSQL

ServerorMicrosoftSQLServerExpressEdition.

When[WindowAuth]isselected,thePCinwhich

theserversoftwareisinstalledandPCinwhich

thedatabaseisinstalledneedtoberegisteredto

the same domain.

UserLogin

Thismethodauthenticatesusersthatare

registeredinthedatabase.Enterthe[Account]

and[Password].

3 Clickthe[Login]button.

4Thedisplaywindowofthelogregisteredinthedatabaseisdisplayed.Thefollowingoperationscanbeperformedinthelogdisplaywindow.

Displayingaspecificprinterlog

Whentheprintername(IPaddress)isclickedin

the[Printer]sectionoftheselectionwindow,the

logoftheprinterwhoseIPaddressisselectedin

thedetailswindowisdisplayed.

Displayingalogfromaspecificobtaindate

Whenthedateisclickedinthe[Date]section

oftheselectionwindow,thelogfromtheobtain

dateselectedinthedetailswindowisdisplayed.

Aggregatingdisplayedlogsbyprinter

Click[Printer]inthe[Exportby]sectionof

thedetailwindow,andthedisplayedlogsare

aggregatedaccordingtotheprinter.

AggregatingdisplayedlogsbyJobAccountIDs

Click[UserID]inthe[Exportby]sectionof

aggregatedaccordingtotheJobAccountIDs.

Aggregatingdisplayedlogsbyusername

Click[Username]inthe[Exportby]sectionof

aggregatedaccordingtotheusername.

Aggregatingdisplayedlogsbydate

Click[Date]inthe[Exportby]sectionofthe

detailwindow,andthedisplayedlogsare

aggregatedaccordingtothedate.

Displayinguserinformation

When[Userinformation]isclickedinthe

selectionwindow,theuserinformationrecorded

inthedatabaseisdisplayed.

Displayingfeeinformation

When[Costinformation]isclickedinthe

selectionwindow,thefeeinformationrecordedin

thedatabaseisdisplayed.

8. Fees

Creatingfeechargedefinitions ......... 176

Changingfeechargedefinitions ......... 182

Deletingfeechargedefinitions ......... 182

8.Fees

8. Fees Feesareusedtorequestcostburdensfromtheuseraccordingtothestatusofuse.InthePrintJobAccouting,feescanbedefinedinfinedetail,suchasthenumberofprints,printpapersize,andlengthofpossession.

Creating fee charge definitions

Creating a definition

2 Select[Printer]menu>[DefineFees].

3 Click[Add].

Memo Theinitialsettingsdefinitionshowsaroughguidetotherunningcostscalculatedfromthestandardpricesofvariousconsumablesandthenumberofprintsoverthelifetimeforeachmodel.

4 Enterthenameofthedefinitiontobecreatedin[Name].

5 Clickthetabsoftheitemsthatyouwanttoset,andconfigurethesettings.

Pagetab

Thefeesforoneprintbasedonthethetotal

numberofprintsandprintpagescanbeset.In

theprintpages,colorprintingandmonochrome

printingcanbesetseparately.

1 Check[Page],andthenenterthefeesfor[Color]and[Mono].

2 Check[Sheet],andenterthefees.

8.Fees

Toneruseamounttab

Settoapplyfeesfortheamountoftonerused.

Toapplyfeesfortheamountoftonerused,check

the[Toneruseamount]checkbox,andsetthe

feechargesfortheamountoftonerusedateach

levelperpage.

Tosetthefeechargesperpageforeachlevel,

selectthelevelthatyouwanttosetfromthelist,

clickthe[Change]button,enterthefeecharge

perpageinthe[ColorFee]fieldand[MonoFee]

fieldinthecostchangewindow,andclick[OK].

Toautomaticallycalculatethefeecharges,select

theprinterinwhichautomaticcalculationwill

beusedfrom[Aprinterusedforfeeautomatic

calculation],andenterthecolortonerpriceinthe

[ColorPrice]fieldandmonochrometonerpricein

the[MonoPrice]field.Whentherearetwotypes

oftonerandthelargecapacitytypeoftoneris

used,checkthe[LargeCapacity]checkboxand

click[Automaticcalculation].

Accordingtothetypeofprinter,the[Setting

life]checkboxisdisplayedinsteadofthe[Large

Capacity]checkbox.Tosetthetonerlifespan

andautomaticallycalculatethecost,checkthe

[Settinglife]checkbox,andenter[Colorlife]and

[Monolife].When[Settinglife]isnotchecked,

the[Doyouwanttoacquiretheinformation

ofthetonerinstalledintheprinter?]message

isdisplayed.Checkthattheprinterpoweris

ON,andclick[Yes].When[No]isclickedorif

informationcannotbeobtainedfromtheprinter,

tonerinformationfromwhentheprinterwas

registeredisusedfortheautomaticcalculation.

Whenlargecapacityandstandardtonersare

mixed,calculationsarebasedonthelarge

capacitytoners.

Fordetailsonthetonerusagelevel,see[Items

thatcanbeaggregated]-[Toner].

8.Fees

Drumuseamounttab

Settoapplyfeesfortheamountofdrumused.

Toapplyfeesfortheamountofdrumuse,check

[Drumuseamount],andenterfeesforcolor

drumuseper1A4sizepageinthe[ColorFee]

field,andenterfeesforthemonochromedrum

useper1A4sizepageinthe[MonoFee]field.

Toautomaticallycalculatethefees,selectthe

printertousefrom[Aprinterusedforfee

automaticcalculation],enterthecolordrum

priceinthe[ColorPrice]fieldandmonochrome

drum(or4-colorcombinedunitdrum)price

inthe[MonoPrice]field,andclick[Automatic

calculation].For4colorcombinedunitdrum,the

[ColorFee]and[ColorPrice]fieldscannotbe

entered.

Belt,fuseruseamounttab

Settoapplyfeesfortheamountofbeltandfuser

Toapplyfeesfortheamountofbeltandfuser

use,check[Belt,fuseruseamount],andenter

feesforbeltuseper1A4sizepageinthe[Belt

Fee]field,andenterfeesforthefuseruseper

pageinthe[FuserFee]field.

Toautomaticallycalculatethefees,selectthe

printertousefrom[Aprinterusedforfee

automaticcalculation],enterthebeltpriceinthe

[BeltPrice]fieldandfuserpriceinthe[Fuser

Price]field,andclick[Automaticcalculation].

8.Fees

Finishertab

Whentheoptionalfinisherisinstalled,setthefee

foreachtimethatthestaplerisused.

1 Check[Staple],andenterthefees.

Sizetab

Feescanbesetfor1pageofeachpapersize.

Feescanalsobeappliedjusttospecificsizes.

1 Check[Size],andclick[Change].

2 Inthe[Detailedsettingforfees]window,selectthesizetoapplyfeestofrom[Size],andenterthefeecharges.

3 Click[Add].

4 Repeatsteps2 and 3,andaddthesizesthatrequirefees.

5 Whenallrequiredsizesareadded,click[OK].

Note! A4,B5,letter,16K184×260mm,16K195×270mmand16K197×273mmaredifferentpapersizeswithlongitudinalfeedandcrossfeed.Whencrossfeedisused,addA4horizontal,B5horizontal,A5horizontal,letterhorizontal,16K184×260mmhorizontal,16K195×270mmhorizontal,and16K197×273mmhorizontal.

8.Fees

Traytab

Feescanbesetfor1pagefromeachusedtray.

Feescanalsobeappliedjusttospecifictrays.

1 Check[Tray],andclick[Change].

2 Inthe[Detailedsettingforfees]window,selectthetraytoapplyfeestofrom[Tray],andenterthefeecharges.

3 Click[Add].

4 Repeatsteps2 and 3,andaddthetraysthatrequirefees.

MediaTypetab

Feescanbesetfor1typeofeachpapersize.

Feescanalsobeappliedjusttospecificpaper

types.

1 Check[Media],andclick[Change].

2 Inthe[Detailedsettingforfees]window,selectthepapertypetoapplyfeestofrom[Mediatype],andenterthefeecharges.

3 Click[Add].

4 Repeatsteps2 and 3,andaddthepapertypesthatrequirefees.

6 Click[OK].

7 Click[End].

8.Fees

Setting printer fee definitions

4 Selectthefeechargesdefinitiontobeusedfromthe[Option]tab>[Fees],andclick[OK].

8.Fees

Deleting fee charge definitions

Note! •Initialsettingdefinitionscannotbedeleted.

•Whenthedefinitionsetinthecurrentprinterisdeleted,itisreplacedwiththeinitialsettingsdefinition.

3 Selectthedefinitionnamethatyouwanttodelete,andclick[Delete].

4 Click[End].

Changing fee charge definitions

3 Selectthedefinitionnamethatyouwanttochange,andclick[Properties].

4 Changethesettingsinthe[DefineFees]window,andclick[OK].

Fordetailsonthesettingitems,see"Creatingfeechargedefinitions"(page176).

Memo Whenthenameischanged,itisregisteredasanewdefinition.Theprevioussettingsremainundertheformerdefinitionname.

5 Click[End].

9. Operating the Log

WhatistheLog? ......... 184

AcquiringtheLog ......... 184

DisplayingtheLog ......... 193

DeletingtheLog ......... 196

OutputtingtheLogasaCSVfile ......... 196

Exitinglogacquisition ......... 198

9.OperatingtheLog

9. Operating the Log Thissectionexplainssettingsforacquiringthelog,andoperationssuchasdisplayingordeleting the log.

What is the Log? InPrintJobAccouting,variousinformationaboutprintjobssuchaswho,when,andwhichprinterwasusedforprintjobsisstoredontheprinterbuilt-inharddiskorflashmemory.Thisinformationiscalledthelog.Theserversoftwareacquiresthelogfromtheprinteraccordingtoasetschedule.Byloggingthisinformation,itispossibletocheckhowmuchindividualsareprinting,andhowmuchaspecificprinterisbeingused.

Note! •Alogentryismadewhenoneormoresheetsareprinted.Furthermore,logentriesaremadewhenprintingisrejected,orwhenajobiscancelledbecausecolorprintingisrejected.

•However,logentriesarenotmadewhentheprinterpoweristurnedOFFduringprocessingorprinting,orifprintingcannotbeperformedbecausetheprinterhasanerror.

Acquiring the Log

Information that can be acquired Informationthatcanbeacquiredasalogisasshownbelow.

Note! Theinformationthatcanbeacquireddiffersdependingontheprintermodelorwhetheroptionsareused.

Item Details

Printer Theprinternameandconnectiondestinationdisplayedinthelog.Thisisdisplayedwhenallprinterlogsaredisplayed.

Date Thedateofthedisplayedlog.Thisisdisplayedwhenlogsfromalldatesaredisplayed.

LogNo.*1 Thelognumber.Assignedforeachmonthstartingfrom1.

JobAccountID TheJobAccountIDsetintheclientcomputerthatexecutedtheprintingjob,orthePINIDenteredintothecontrolpanel.

User Usernamesetintheclientcomputerthatexecutedtheprintingjob.

LoginName Loginnameoftheclientcomputerthatexecutedtheprintjob.

DocumentName Nameoftheprinteddocument.Ifthedocumentnamecontainsa"symbol,the"symbolisreplacedwithaone-bytespace.Insomecases,thecorrectdocumentnamecannotbeacquired.

Application Nameoftheapplicationusedtoexecutetheprintjob.

9.OperatingtheLog

Item Details

Fees Feesincurredfortheprintjob.

HostName Nameoftheclientcomputerthatexecutedtheprintjob.

Port Nameoftheportusedforprinting.Whenusingoveranetwork,theIPaddressoftheclientcomputerisdisplayed.

TotalSheets Numberofsheetsprinted.

Pages Numberofpagesprinted.Whenduplexprintingisused,onesheetiscountedastwopages.Thisnumberistheactualnumberofprintedpagesasopposedtothedocumentpagenumber.Forexample,whena6pagedocumentisprintedusing2-UPprinting,thenumberofpagesis3pages.

Status Thejobprocessingresult.•Completed:Jobcompletednormally.•Canceled:Jobcancelledbyuseroperation.(Forprinting,whenoneormoresheetsareprinted)•Aborted:Jobcancelledbyareasonotherthantheuseroperation.•AbnormalCompleted:Jobcompletedabnormally.

DetailedStatus •LogBufferFull: Jobcancelledbecausetheprinterlogbufferisfull.

•AccessControl:Jobcancelledbyuserestrictions.

•MemoryOverFlow: Jobcancelledbymemoryoverflow.

•ColorControl: Jobcancelledbyuserestriction(DisableColorPrinting).

•MonoPrinting(Colorlimited): Jobprintedinmonochromeduetouserestriction(DisableColorPrinting).

•LipError: Jobcancelledbyliperror.

PaperSize*1 Sizeoftheprintedpaper.Ifatherearemultiplepapersizesusedinthesameprintjob,thisitemisdisplayedoveranumberoflines.

MediaType*1*2 Typeoftheprintedpaper.Ifatherearemultiplepapertypesusedinthesameprintjob,thisitemisdisplayedoveranumberoflines.

MediaWeight*1*2 Thicknessoftheprintedpaper.Ifatherearemultiplepaperthicknessesusedinthesameprintjob,thisitemisdisplayedoveranumberoflines.

Duplex*1 Thisdistinguishesbetweensingle-sidedorduplexprinting.Ifbothsingle-sidedandduplexprintingusedinthesameprintjob,thisitemisdisplayedoveranumberoflines.

9.OperatingtheLog

Item Details

Sheets*1 Whenoneprintjobisdisplayedoveranumberoflines,thenumberofprintedsheetsisdisplayedoneachline.

Color*1 Numberofcolorpagesprinted.Whenoneprintjobisdisplayedoveranumberoflines,thenumberofpagesisdisplayedoneachline.

Mono*1 Numberofmonochromepagesprinted.Whenoneprintjobisdisplayedoveranumberoflines,thenumberofpagesisdisplayedoneachline.

N-up Displayshowmanypagesofdataarereducedandprintedwithintheprintingrangeof1page.

Toner Theleveloftoner(tonerusagedensityforeachA4sizepage)usedforeachcolorisdisplayedasoneofthefollowing6levels,from0to5.

Level Densityoftheamountoftonerused

0 0%1 ~5%2 ~15%3 ~30%4 ~60%5 61%~

Drum Amountofdrumusedforeachcolor(convertedtoamountofdrumusedforeachA4sizepage).Theamountofdrumuseofa4-in-1colordrumunitisdisplayedisdrum(K).

Belt Amountofbeltused(convertedtotheamountofbeltusedforeachA4sizepage)

Fuser Amountoffuserused(amountoffuserusedforeachpage)

Staple Whentheoptionalfinisherisinstalled,thisshowsthenumberoftimesthestaplerisused.

LogAcquireTime*2 Thetimeatwhichtheserversoftwareacquiredthelog.

StartTime*2*3 Timeatwhichtheprinterreceivedthejob.

ProcessStartTime*2*3 Timeatwhichtheprinterstartedprocessing.

ProcessEndTime*2*3 Timeatwhichtheprinterendedprocessing.

PrintStartTime*2*3 Timeatwhichtheprinterstartedprinting.

EndTime*2*3 Timeatwhichtheprinterendedprinting.

ProcessingOff-lineTime*2 Thetimeduringwhichprinterprocessingstoppedduetoanerrorsuchasapaperjamduringprocessing,papersizeerror,ornopaper,ortheamountoftime(seconds)theprinterissettoofflineonthecontrolpanel.

9.OperatingtheLog

Item Details

PrintingOff-lineTime*2 Thetimeduringwhichprinterprocessingstoppedduetoanerrorsuchasapaperjamduringprinting,papersizeerror,ornopaper,ortheamountoftime(seconds)theprinterissettoofflineonthecontrolpanel.

Tray1*2 Numberofsheetssuppliedfromtray1.

Multi-purposeTray*2 Numberofsheetssuppliedfromthemulti-purposetray/manualfeedingtray.

Multi-purposeFeeder*2 Numberofsheetssuppliedfromtheoptionalmulti-purposefeeder.

300dpi*2 Numberofpagesprintedat300dpi.

1200×600dpi*2 Numberofpagesprintedat1200x600dpi.

2400×600dpi Numberofpagesprintedat2400x600dpi.

ColorScanPage Numberofpagesscannedincolor.

MonoScanPage Numberofpagesscannedinmonochrome

ScanPagePrintStatus Indicateswhetherthescannedpagesareprinted.•ScanJobPrint: Numberofscanjobsthatareaccompaniedwithprinting.

•ScanJobNoPrint: Numberofscanjobsthatarenotaccompaniedwithprinting.

JobID Numberusedtoidentifythejob.Whenmultiplelogsaregeneratedforthesamejob,theIDnumberisthesame.

9.OperatingtheLog

Item Details

Function •Print:Printjob.•Faxreceiveprint:Faxreceiveprintjob.•PCScan:PCscanjob.•PushScan:Pushscanjob.•ScantonetworkPC: ScantonetworkPCjob.•Scantoe-mail: Scantoe-mailjob.•Faxsend:Faxsendjob.•Copy:Copyjob.•ScantoUSBmemory: ScantoUSBmemoryjob.•ScantoInternetFax: ScantoInternetfaxjob.•ScantoFaxServer: ScantoFaxServerjob.•SendFaxfromPC:SendFaxfromPCjob.•PrintingfromasavedFax: PrintingjobfromasavedFax.•E-mailreceiveprinting:Printingjobforareceivede-mail. •PrintingfromUSBMemory:PrintingjobfromUSBmemory.•PrintingfromControlPanel: Printingjobfromthecontrolpanel.•Otherscans:Otherscanjobs.

Service Nameoftheservice.•Print:Printprocessinglog.•Scan:Scanprocessinglog.•Fax:Faxprocessinglog.•PCScan:PCscanprocessinglog.•PCFax:FaxsendfromPCprocessinglog.•E-mail:Receivingorsendinge-mailprocessinglog.•Server: LogoffilesaveprocesstonetworkPC.•USBmemory: LogoffilesaveprocesstoUSBmemory.

ScanPageSize Sizeofthescanneddocument.

CommunicationTime Timerequiredtosendorreceiveafax.

Destination WhentheserviceisFaxorPCFax,thisisoneofthefollowing:TelephonenumberoftheFaxsourceordestination,recipientID,orequipmentinformation.Iftheserviceisaserver,thisisthefilesavedestinationfolder.WhentheserviceisaUSBmemory,thisisfixedasUSBMEM01.Whentheserviceisane-mail,thisisthee-mailaddressofthesenderorreceiver.

9.OperatingtheLog

Item Details

CommunicationMode Thisisthetypeofcommunication,Faxore-mail.•Send:Faxsendjob.•Receive:Faxreceivejob.•Sendtomultiplerecipients:Faxsendjobtomultiplerecipients.•SendfromPC:FaxsendjobfromaPC.•SendtomultiplerecipientsfromaPC:

FaxsendjobtomultiplerecipientsfromaPC.•E-mailsend:E-mailsendjob.•Sende-mailtomultiplerecipients: E-mailsendjobtomultiplerecipients.

Manual Turns"ON"whenafaxistransmittedmanually.

TimeSpecified Turns"ON"whenthetimeisspecifiedinafax.

Polling Turns"ON"whenpollingtransmissionisusedinafax.

F-Code Turns"ON"whenFcodetransmissionisusedinafax.

Call/Receipt Call:Indicateswhenthereceiveriscalledbyfax.Receipt:Indicateswhenacallisreceivedfromthesenderfax.

FaxForwarding Turns"ON"whenafaxisforwarded.

Communicationpage Numberofpagessentorreceivedbyfax.

ServiceCode Faxtransmissionerrorcode.

*1 Whenmultiplelinesaredisplayed,itemsotherthanthismainitemaredisplayedasblankspacesinthesecondandsubsequentlines.

*2 Thisitemisnotdisplayedinthedefaultsettings.*3 Ifthetimeisnotnotifiedtotheprinter,thisremainsblank.

9.OperatingtheLog

Changing the log acquisition interval and time Theintervalandtimeatwhichtheserversoftwareacquiresthelogcanbechanged.

4 Inthe[Option]tab,change[AcquireLogs].

Note! AlwayssetatimewhenthecomputerinwhichtheserversoftwareissetupandprinterpowerarebothswitchedON.ThelogcannotbeacquiredifthepowerisnotON.

Interval

Settheintervalwhenthelogisacquiredovera

fixedtime.Themaximumintervaltimethatcan

besetis24hours.Thedefaultsettingissetas

anoptimizedvaluedetectedfromthestateof

theprinter.Iftheintervalissettoatimethatis

longerthanthedefaultsettings,someofthelogs

maynotbeacquired.

Setthespecifictime.Click[ChangeTime],and

addthetimetothe[ChangeTimeToAcquire

Logs]window.Upto5acquisitiontimescanbe

added.Afteradding,click[OK].

5 Click[OK].

9.OperatingtheLog

Changing the deadline Thedeadlinedateonwhichthelogiscollectedcanbeset.Thelogcontentsuptothesetdeadlinedatearecountedforthemonth.E.g)Ifthedeadlineissetforthe15th,thecontentsfromthe16thofthepreviousmonthto

the15thofthismontharecollectedinthelog.

1/15 2/15 3/15For February For March

When[Countlogsaftertheclosingdatesaslogsforthismonth]ischecked,thelogsforthedayafterthesetdeadlinearecountedinthecurrentmonth.E.g)Whenthedeadlineissetforthe15thand[Countlogsaftertheclosingdatesaslogsfor

thismonth]ischecked,logsfromthe16thofthismonthtothe15thofthefollowingmontharecollectedinthelogforthismonth.

1/15 2/15 3/15For FebruaryFor January

1 Select[Option]menu>[Setup].

2 Clickthe[Changetheclosingdata]tab.

3 Enterthedatethatyouwanttosetasthedeadlinedate.

4 Click[OK].

9.OperatingtheLog

Immediately acquiring the log Thelogcanbeacquiredimmediatelyirrespectiveofthelogacquisitionschedule.

4 Selecttheprinter,andthenselectthe[Printer]menu>[AcquireaLog].

5 Click[Close]intheacquisitionresultswindow.

Memo Whenthelogisbeingdisplayed,selectthe[Log]menu>[RefreshDisplay]torefreshthelogdisplay.

Notifying the printer of the time Assomeprintermodelsdonothaveabuilt-inclock,theserversoftwarenotifiestheprinterofthetimeeveryhourwhenthelogisacquired.Therefore,whentheprinterpoweristurnedOFF/ON,thetimeinformationcannotbeloggeduntiltheprinterisnotifiedofthetime.Inthiscase,thetimecanbenotifiedmanuallytotheprinter.Thetimenotifiedtotheprinteristhetimeinthecomputerinwhichtheserversoftwareissetup.

4 Selecttheprinter,andthenselectthe[Printer]menu>[SettingtheTime].

5 Click[OK]inthecompletedwindow.

9.OperatingtheLog

Changing the log save location Thefolderinwhichtheacquiredlogissavedandthefoldertowhichthelogisautomaticallywrittencanbespecified.

3 Clickthe[LoginStorage]tab.

4 Click[Browse].

6 Click[OK].

Displaying the Log Thelogcanbedisplayedaccordingtoprinterordate.Onelogisdividedbyeachcategoryanddisplayed,soyoucandisplayordeletelogsaccordingtorequirements.Whenprintersaremanagedingroups,thelogcanbedisplayedasagroup.

Displaying the Log

2 Clicktheplusmarkontheleftsideof[Log]intheselectedwindow.

Thelogtreeopens.

3 Usingthesameoperationsasinstep2,open[Printer]and[Date]inthetree.

Displaylogsbyprintergrouporbyindividualprinter

Displayinglogsby date

Displayinglogsofallprintersbelongingtoagroup

Displayingindividualprinterlogs

9.OperatingtheLog

4 Selectthelogthatyouwanttodisplay,andselectthe[Log]menu>[DisplayLogs].

⑤②

1 Displayingalllogsforallprinters

Intheselectionwindow,select[Log]>

[Printer]or[Log]>[Date]todisplay

the log.

2 Displayingalllogsforspecificprinters

[Printer]>[PrinterName]todisplaythe

3 Displayingalllogsforaspecificmonth

[Date]>[XXXX/YY](XXXXistheyear,

YYisthemonth)todisplaythelog.

4 Displayingalllogsforspecificprintersinaspecificmonth

[Printer]>[PrinterName]>[XXXX/YY]

(XXXXistheyear,YYisthemonth),or

select[Log]>[Date]>[XXXX/YY]>

[PrinterName]todisplaythelog.

5 Displayingalllogsforaspecificprintergroup

[Printer]>[GroupName]todisplaythe

6 Displayingalllogsforaspecificprintergroupinaspecificmonth

[Date]>[XXXX/YY](XXXXistheyear,

YYisthemonth)>[GroupName]to

displaythelog.

Memo •Logsthatareacquiredwhilealogisbeingdisplayedcanbedisplayedbyselectingthe[Log]menu>[RefreshDisplay].

•Atthetopofthedetailswindow,thedateandprinternameorgroupnameofthecurrentlydisplayedlogisshown.

•Whenthetitlesectionofeachitemisclicked,theorderissorted(changed)accordingtotheitemcontents.Whenclickedagain,theitemsaresortedinreverseorder.

Dateofthedisplayedlog

Printernameorgroupnameofthedisplayedlog

9.OperatingtheLog

Displaying all log items (detail display)

2 Selectthe[Log]menu>[DisplayDetails],andcheckthe[Log]checkbox.

Ifthelogisbeingdisplayed,thedisplayisupdatedandalloftheitemsaredisplayed.

Changing log items to be displayed

2 Selectthe[Log]menu>[Display/ExportItemSettings]>[LogDisplayItems].

3 Checktheitemsthatyouwanttodisplay,anduncheckitemsyoudonotwanttodisplay.

Thedisplayorderisthesameorderasthatinthedetailswindowlog.Youcanchangetheorderbyselectinganitem,andclicking[Up]or[Down].

4 Click[OK].

Whenthelogisdisplayed,thedisplayisupdated.

Note! Inthedetaileddisplay,alloftheitemsaredisplayedirrespectiveofthesesettings.

9.OperatingtheLog

Deleting the Log

Note! •Asonelogisdisplayedinboththeprinteranddatetrees,ifalogisdeletedfromaprintertree,thecorrespondingsectionisalsodeletedfromthecorrespondingloginthedatetree.

•Deletedlogscannotberecovered.

Thelogtreeopens.

4 Selectthelogthatyouwanttodelete,andselectthe[Log]menu>[Deletethelog].

Outputting the Log as a CSV file

Outputting as a CSV file TheacquiredlogcanbeoutputasaCSVformatfile,andusedincommerciallyavailablespreadsheetsoftware.

Thelogtreeopens.

4 Selectthelogthatyouwanttoexport,andselectthe[Log]menu>[ExportLogs].

5 Specifythefolderandfilenametobesaved,andclick[Save].

Memo Itemswithintheexporteditemsthatarenotnumbersareenclosedin""marks.

9.OperatingtheLog

Changing log items to be exported

2 Selectthe[Log]menu>[Display/ExportItemSettings]>[LogExportItems].

3 Checktheitemsyouwanttoexport,andunchecktheitemsyoudonotwanttoexport.

Theitemsareexportedinthedisplayedorder.Youcanchangetheorderbyselectinganitem,andclicking[Up]or[Down].

4 Click[OK].

Automatically outputting the Log as a CSV file TheacquiredlogcanbeautomaticallyoutputasaCSVfile.

Memo •Afolderoftheprinterconnectiondestination(IPaddressorportname)iscreatedinthefolderspecifiedin[logautoexportingfolder]explainedin"Changingthelogsavelocation"(page193),andthelogisexportedtoafilenamedokrptXXXXYY.csv(whereXXXXistheyearandYYthemonth)withinthatfolder.

•Theitemsexportedinthelogcanbechangedin"Changinglogitemstobeexported"(page197).

4 Inthe[Option]tab,change[AutoExportLogs]to[Automaticallyexportlogs].

5 Click[OK].

9.OperatingtheLog

Sending a mail to the log administrator AcquiredlogscanbeautomaticallyoutputtoCSVfiles,andtheoutputfilecanbesentasane-mailattachmenteverymonthtotheadministrator.

Note! Theoutgoingmailserver,sender'se-mailaddressandadministrator'se-mailaddressneedtobeconfiguredinadvanceaccordingtothe"Settingtheoutgoingmailfunction"(page220).

Memo •Themailissentofthedayafterthedeadline(defaultsettingisendofthemonth)setinthe"Changingthedeadline"(page191).

•Theitemsexportedinthelogcanbechangedin"Changinglogitemstobeexported"(page197).

4 Inthe[Option]tab,change[AutoExportLogs]to[Maillogstoadministrator].

5 Click[OK].

Exiting log acquisition Logacquisitioncanbeexitedandrestarted.

4 Selecttheprinter,andthenselectthe[Printer]menu>[Start/EndLog].

6 Whenthe"Pleaseentertheadministrator

9.OperatingtheLog

passwordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].

Note! Whenthefollowingwindowisdisplayed,aconnectioncannotbemadetotheprinter.

Inthiscase,alwaysclick[No]andconnecttotheprinterbeforetryingagain.

9.OperatingtheLog

10 . Aggregating logs

Aggregatinglogs ......... 202

OutputtingtheaggregationresultsasaCSVfile ......... 207

10.Aggregatinglogs

10. Aggregating logs Acquiredlogscanbeaggregatedbyprinter,userID,username,ormonth.Also,aggregationresultscanbeexportedasaCSVfile.

Aggregating logs

Items that can be aggregated Itemsthataredisplayedforaggregationareasshownbelow.

Note! Theitemsthatcanbeaggregateddifferdependingontheprintermodelorwhetheroptionsareused.

Item Details Printer Nameoftheaggregatingprinter.Thisisdisplayed

whenlogsareaggregatedbyprinter.

Address Theconnectiondestinationoftheaggregatingprinter.Thisisdisplayedwhenlogsareaggregatedbyprinter.

Name NameoftheaggregatinguserID.ThisisdisplayedwhenlogsareaggregatedbyuserID.

JobAccountID ThisistheaggregatinguserID.ThisisdisplayedwhenlogsareaggregatedbyuserID.

User Nameoftheaggregatinguser.Thisisdisplayedwhenlogsareaggregatedbyusername.

Date Dateofaggregation.Thisisdisplayedwhenlogsareaggregatedbydate.

Group Thenameofthegroupthattheaggregatingprinteroruserbelongsto.

Fees The total fees.

Jobs Thetotalnumberofjobs.

Sheets Thetotalnumberofsheetsprinted.

Pages Thetotalnumberofpagesprinted.

Color Thetotalnumberofcolorpagesprinted.

Mono Thetotalnumberofmonochromepagesprinted.

PrinterUseTime Thetotaltimetheprinterwasused.

Completed*1 Thetotalnumberofjobsthatcompletednormally.

Canceled*1 Thetotalnumberofjobscancelledbyuseroperation.(Forprinting,whenoneormoresheetsareprinted)

Aborted*1 Thetotalnumberofjobscancelledbyreasonsotherthanuseroperation.

Abnormalcompleted*1 Thetotalnumberofjobsthatcompletedabnormally.

10.Aggregatinglogs

Item Details DetailedStatus •LogBufferFull:

Thetotalnumberofjobscancelledbecausetheprinterlogisfull.

•AccessControl: Totalnumberofjobscancelledduetouserestrictions.

•MemoryOverFlow: Totalnumberofjobscancelledduetomemoryoverflow.

•ColorControl: Totalnumberofjobscancelledduetouserestrictions(DisableColorPrinting).

•MonoPrinting(Colorlimited): Totalnumberofjobsprintedinmonochromeduetouserestrictions(DisableColorPrinting).

•LipError:Totalnumberofjobscancelledduetoliperror.

Totalprintnumberforeachpapersize.

Simplex*1 Thetotalnumberofsheetsprintedforsimplexprinting.

Duplex*1 Thetotalnumberofsheetsprintedforduplexprinting.

Toner(C) Totalnumberofpagesforeachlevelofusedcyantoner.

Toner(M) Totalnumberofpagesforeachlevelofusedmagentatoner.

Toner(Y) Totalnumberofpagesforeachlevelofusedyellowtoner.

Toner(K) Totalnumberofpagesforeachlevelofusedblacktoner.

Drum(C) Totalamountofuseofcyandrum.

Drum(M) Totalamountofuseofmagentadrum.

Drum(Y) Totalamountofuseofyellowdrum.

Drum(K) Totalamountofuseofblackdrumand4-in-onecolordrum.

Belt Total amount of use of belt.

Fuser Thetotalamountofbeltandfuserused.

Staple*1 Whentheoptionalfinisherisinstalled,thisshowsthenumberoftimesthestaplerisused.

Plain*1*2

LetterHeadTransparency

Totalprintnumberforeachpapertype.

10.Aggregatinglogs

Item Details Auto*1*2

LightMedium:

Totalprintnumberforeachpaperthickness.

Tray1*1*2 Totalnumberofsheetssuppliedfromtray1.

Multi-PurposeTray*1*2 Totalnumberofsheetssuppliedfromthemulti-purposetray/manualfeedingtray.

Multi-PurposeFeeder*1*2 Totalnumberofsheetssuppliedfromtheoptionalmulti-purposefeeder.

300dpi*1*2 Totalnumberofpagesprintedat300dpi.

600×1200dpi*1*2 Totalnumberofpagesprintedat600x1200dpi.

2400×600dpi*1*2 Totalnumberofpagesprintedat2400x600dpi.

ColorScanPage*1 Thetotalnumberofscannedcolorpages.

MonoScanPage*1 Thetotalnumberofscannedmonochromepages.

ScanJobPrint*1 Totalnumberofscanjobsthatareaccompaniedwithprinting.

ScanJobNoPrint*1 Totalnumberofscanjobsthatarenotaccompaniedwithprinting.

PCPrint*1

FaxToPrint*1

PCScan*1

Totallognumberforeachfunction.

Print*1

Scan*1

Totallognumberforeachservice.

CommunicationTime*1 Totaltimerequiredtosendorreceivefaxes.

Send*1 Totalnumberofjobssentbyfax.

Receive*1 Totalnumberofjobsreceivedbyfax.

Multi-castSend*1 Totalnumberofjobssentbyfaxtomultiplerecipients.

SendonPC*1 TotalnumberofjobssentbyfaxfromaPC.

Multi-castSendonPC*1 TotalnumberofjobssentbyfaxtomultiplerecipientsfromaPC.

EmailSend*1 Totalnumberofjobssentbye-mail.

Multi-castEmailSend*1 Totalnumberofjobssenttomultiplerecipientsbye-mail.

Communicationpage*1 Totalnumberofpagessentandreceivedbyfax.

*1Iftheaggregateresultforthisitemis0,itisnotdisplayed.*2Thisitemisnotdisplayedinthedefaultsettings.

10.Aggregatinglogs

Displaying the aggregate

Thelogtreeopens.

4 Selectthelogstoaggregate,andinthe[Log]menu>[DisplayTotal],select[ByPrinter],[ByJobAccountID],[ByUserName],[ByMonth],[ByPrinterGroup]or[ByUserGroup].

1 Aggregating all logs for all printers

Intheselectionwindow,select[Log]> [Printer]or[Log]>[Date]toaggregatethelogs.

2 Aggregating all logs for specific printers

Intheselectionwindow,select[Log]>[Printer]>[PrinterName]toaggregatethelogs.

3 Aggregating all logs for a specific month

Intheselectionwindow,select[Log]> [Date]>[XXXX/YY](XXXXistheyear,YYisthemonth)toaggregatethelogs.

4 Aggregating all logs for specific printers in a specific month

Intheselectionwindow,select[Log]>[Printer]>[PrinterName][XXXX/YY](XXXXistheyear,YYisthemonth),orselect[Log]>[Date]>[XXXX/YY]>[PrinterName]toaggregatethelog.

5 Aggregating all logs for specific groups

Intheselectionwindow,select[Log]>[Printer]>[GroupName]toaggregatethe logs.

10.Aggregatinglogs

Displaying all aggregated items (detail display)

2 Selectthe[Log]menu>[DisplayDetails],andcheckthe[Total]checkbox.

Iftheaggregateisbeingdisplayed,thedisplayisupdatedandalloftheitemsaredisplayed.

6 Aggregating all logs for specific groups in a specific month

Intheselectionwindow,select[Log]>[Date]>[XXXX/YY](XXXXistheyear,YYisthemonth)>[GroupName]toaggregatethelog.

①⑤

Memo •Thedatesandprinternamesofthecurrentlyaggregatedlogsaredisplayedatthetopofthedetailswindow.

•Whenthetitlesectionofeachitemisclicked,theorderissorted(changed)accordingtotheitemcontents.Whenclickedagain,theitemsaresortedinreverseorder.

Datesoftheaggregatedlogs

Aggregatedprinternames

10.Aggregatinglogs

Changing aggregate items

2 Selectthe[Log]menu>[Display/ExportItemSettings]>[TotalDisplayItems].

3 Checktheitemsthatyouwanttodisplay,anduncheckitemsyoudonotwanttodisplay.

Thedisplayorderisthesameorderasthatinthedetailswindowaggregateitems.Youcanchangetheorderbyselectinganitem,andclicking[Up]or[Down].

4 Click[OK].

Whentheaggregateisdisplayed,thedisplayisupdated.

Note! Inthedetaileddisplay,alloftheitemsaredisplayedirrespectiveofthesesettings.

Outputting the aggregation results as a CSV file

Outputting as a CSV file TheaggregatedresultscanbeoutputasaCSVformatfile,andusedincommerciallyavailablespreadsheetsoftware.

Thelogtreeopens.

4 Selectthelogswhoseaggregatesyouwanttoexport,andinthe[Log]menu>[ExportTotal],select[ByPrinter],[ByJobAccountID],[ByUserName],[ByMonth],[ByPrinterGroup]or[ByUserGroup].

5 Specifythefolderandfilenametobesaved,andclick[Save].

Memo Itemswithintheexporteditemsthatarenotnumbersareenclosedin""marks.

10.Aggregatinglogs

Changing the log items to be exported

2 Selectthe[Log]menu>[Display/ExportItemSettings]>[TotalExportItems].

3 Checktheitemsyouwanttoexport,andunchecktheitemsyoudonotwanttoexport.

Theitemsareexportedinthedisplayedorder.Youcanchangetheorderbyselectinganitem,andclicking[Up]or[Down].

4 Click[OK].

11 . Client Software

ChangingJobAccountingMode ......... 210

11.ClientSoftware

11. Client Software ThissectionexplainstheJobAccountingModesetbytheclientsoftware.

Changing Job Accounting Mode

JobAccountingModeisamethodofsettingtheusernameandJobAccountIDintheWindowsclientcomputer.Thereare4modes.

Note! TheJobAccountingModecannotbechangedinMacOSorMacOSX.

Memo JobAccountingModesettingscanonlybeconfiguredinaprintdriverthatsupportsPrintJobAccouting.

Types of Job Accounting Mode

ThetabforsettingtheUserNameandJob

AccountIDtotheprintdriverpropertiesis

displayed.

Itisusedbytheuserthemselvestosetor

changetheUserNameandJobAccountID.

Apop-upwindowforsettingtheUserNameand

JobAccountIDtobesentforeachprintjobis

displayed.

Itisusedwhen1computerisusedbymultiple

users.

Note! •DonotselectthiswhenusingtheWindowsXPsimpleuserswitchingfunction.

•Evenifprintingisperformedonthesharedprinterclientside,theinputwindowisnotdisplayed.Usethehidemodeforsharedprinters.

•[Popup]cannotbeselectedforWindows7/Server2008R2/Vista/Server2008.

Evenifprintingisperformedontheshared

printerclientside,theinputwindowisnot

displayed.Usethehidemodeforsharedprinters.

ThesystemadministratorcreatesanIDfilethat

containstheJobAccountIDandUserNamethat

correspondtotheWindowsloginuserinadvance.

Byspecifyingthisfilewiththeclientsoftware,the

userthatperformedtheprintingisidentified,and

thecorrespondingJobAccountIDisautomatically

acquired.Furthermore,thesameJobAccount

IDcanbesetforallloginusers.Theusersdo

notneedtoconfiguresettingsortoknowtheir

ownJobAccountID.WhenusingtheWindows

computerasaprintserverandtheprinterasa

sharedprinter,installandusetheclientsoftware

ontothecomputertobeusedasaprintserver.

Notsupported

Usersidentificationisnotperformed,andall

jobsarerecognizedasunregisteredID.TheUser

Nameistheusernameusedtologintowindows,

andtheJobAccountIDis0.Usedwhenuser

recognitionisnotneeded.

Note! Whentheprinterdriversareupdatedorreinstalled,themodereturnstounsupportedmode.Therefore,youneedtosettheJobAccountingModeagain.However,whenusingthefunctionthatsetsallprinterdriverstothesamemode,itisnotnecessarytore-setthemode settings.

11.ClientSoftware

Using Tab Mode

1 Select[Start]>[AllPrograms]([Programs]inWindows2000)>[OkiData]>[PrintJobAccountingClient]>[ChangeJobAccountingMode].

2 Selecttheprinterdriveroftheprinterthatwillacquirethelogfromthe[Driver]list.Tosetallprinterdriverstothesamemode,checkthe[Setthesamemodeforalldrivers]checkbox.

3 Select[Tab],andclick[Change].

4 Click[OK]inthechangenotificationwindow.

6 InWindows7/Server2008R2/Vista/Server2008,select[Start]>[ControlPanel],andclick[Printer].(ForWindowsXP/Server2003,select[Start]>[PrintersandFAX].InWindows2000,select[Start]>[Settings]>[Printer].)

7 Ontheprinterdrivericon,right-clickthemousebuttonandselect[Properties].

8 Inthe[JobAccounting]tab,entertheUserNameandJobAccountingID,andclick[OK].Inthedefaultsettings,theUserNameistheusernameusedtologintoWindows,andtheJobAccountIDis1.

9 Printfromtheapplication.

11.ClientSoftware

Using Popup Mode

1 Select[Start]>[AllPrograms]([Programs]inWindows2000)>[OkiData]>[PrintJobAccountingClient]>[ChangeJobAccountingMode].

3 Select[Popup],andclick[Change].

7 Whenthepopupwindowisdisplayed,entertheUserNameandJobAccountingID,andclick[OK].

When[Cancel]isclicked,theusernameisblankandJobAccountIDis0inthelog.Theprintjobisnotcancelled.

11.ClientSoftware

Switching each user for a Job Account ID in hidden mode

1 CreateanIDfileusingsoftwaresuchasNotepadorExceletc.<ForNotepad>

1 TheloginuserandJobAccountIDareincludedforeachuserindividuallyonaseparateline.TheloginusernameandJobAccountIDareseparatedwithacomma(,).

Login user name:

UsernameenteredwhenloggingintoWindows

Job Account ID:

JobAccountIDthatcorrespondstotheloginusername

User name:

UsernamesusedinPrintJobAccoutingTheusernamecanbeomitted.Whenomitted,theloginusernameisusedastheusername.

Loginusername UsernameJobAccountID

11.ClientSoftware

1 TheloginuserandJobAccountIDareincludedforeachuserindividuallyonaseparateline.2 SaveinCSVfileformat.

2 Select[Start]>[AllPrograms]([Programs]inWindows2000)>[OkiData]>[PrintJobAccountingClient]>[ChangeJobAccountingMode].Whenthe[Useraccountmanagement]windowisdisplayed,click[Continue]or[Yes].

11.ClientSoftware

4 Select[Hide],andclick[Change].

6 Select[HideMode]menu>[ImportIDFile].

7SpecifytheIDfilecreatedin1,andclick[Open].

8 If[HideMode]menu>[Setthesamemodeforalldrivers]checkboxischecked,uncheckit.

Printfromtheapplication.

Note! WhenprintingisperformedafterloggingintoWindowsasaloginuserthatisnotregistered,theusernameisthecurrentloginusername,andtheJobAccountIDis0inthelog.

Memo Select[DisplayregisteredJobAccountIDs]inthehidemodemenu,andyoucanauthenticateJobAccountIDsthathavealreadybeenregistered,deleteunneededJobAccountIDs,andimportIDfiles.

Acquiring user information from files in hide mode Userinformationcanbeacquiredfromaspecificfile.Thefilecreatedin"Exportingdataforclientsoftware"(page126)canbespecified.

1 Select[Start]>[AllPrograms]([Program]inWindows2000)>[Okidata]>[PrintJobAccountingClient]>[ChangeJobAccountingMode].Whenthe[UserAccountControl]windowisdisplayed,click[Continue]or[Yes].

11.ClientSoftware

5 Select[HideMode]menu>[Getuserinformationfromafile].

6 Checkthe[Getuserinformationfromafile]checkbox,andclick[Change].

7 Selectthefileusedtoobtaintheuserinformation,andclick[OK].

8 Click[OK].

Using the same Job Account ID for all users in hide mode

5 Inthe[HideMode]menu,checkthe[Setthesamemodeforalldrivers]checkbox.

11.ClientSoftware

6 Select[HideMode]menu>[SetupFixesJobAccountID.

7 EntertheUserNameandJobAccountID,andclick[OK].

Memo Whentheusernameisomitted,theloginusernameisusedastheusername.

Using in an unsupported mode

3 Select[NotSupported],andclick[Change].

11.ClientSoftware

12. Operation and Management

OperationandManagement ......... 220

Uninstallingsoftware ......... 233

12.OperationandManagement

12. Operation and Management Thissectionexplainshowtomovetheprinterorchangetheserver,andhowtodeletePrintJobAccouting.

Operation and Management

Setting the outgoing mail functionConfigurethesettingsforusingthemailsendfunction.Theoutgoingmailserver,outgoingmailformat,sendermailaddressandadministratormailaddresssettingscanbeconfigured.

2 Select[Option]menu>[Setup]. Configurethe[Mailsetup]tabsettings.

①②

④⑤

⑦⑥

1 Enterthemailserver(SMTP)usedbythejobaccountserver.Ifyoudonotknowtheservername,contactthenetworkadministrator.

2 Entertheportnumber.Thisisusually[25].

3 Checktoperformuserauthenticationwhensendingmail.

4 Whenuserauthenticationisused,entertheloginusername.

5 Whenuserauthenticationisused,enterthepassword.

6 Selectthecontenttosend.

Messagetobesentwithlogs

Thisisthecontentofthemailsentusingthefunctiontoe-mailthelogtotheadministrator.

MessagetobesentwhentheLimitValuewasexceeded

Thisisthecontentofthemailsenttotheuserorusergroupwhenthelimitvalueisexceeded.

Messagetobesentwhenprintingispermitted

Thisisthecontentofthemailsenttotheuserorusergroupwhenthelimitvalueisresetandprintingcanbeperformed.

Messagetobesentwithtotalresult

Thisisthecontentofthemailsentusingthefunctiontonotifytheaggregateresultsbye-mail.

Messagetobesentwithlogacquisitionstatus

Thisisthecontentofthemailsentusingthefunctiontonotifythelogacquisitionstatusbye-mail.

Messagetobesentwhenthesizeofattachmentfilesexceededlimitvalue

Thisisthecontentofthemailsentwhenthesizeof1attachmentfileexceedsthesizesetinthefunctionforlimitingthesizeofattachmentfiles.

Messagetobesentwhenfailinginlogpreservationto database

Thisisthecontentofthemailsentbythefunctionthatnotifieswhenthelogfailstobesavedtothedatabase.(OnlyEnterpriseedition)

Messagetobesentwhenfailingintransmittingcardtable

ThisisthecontentofthemailsentbythefunctionthatnotifieswhentheICcardcompatibilitytablecannotbesent.(OnlyEnterpriseedition)

Messagetobesentwhenthecardinformationdoesn'texistintable

ThisisthecontentofthemailsentbythefunctionthatnotifieswhenthereisnoICcardinformationintheICcardcompatibilitytable.(OnlyEnterpriseedition)

Messagetobesentwhenthecardinformationoverlapsintable

ThisisthecontentofthemailsentbythefunctionthatnotifieswhentheICcardinformationintheICcardcompatibilitytableisduplicated.(OnlyEnterpriseedition)

Messagetobesentwhenthenumberofusersincardtableexceededmaximumvalue

ThisisthecontentofthemailsentbythefunctionthatnotifieswhenthemaximumnumberofregisteredusersintheICcardcompatibilitytableisexceeded.(OnlyEnterpriseedition)

7 Enterthemailtitle.

8 Entertoincludeaheaderinthemailbody.

9 Entertoincludeafooterinthemailbody.

- 222 -

3 Configurethemailaddresstabsettings.

①②

1 Enterthenameofthemailsender.

2 Enterthemailaddressofthemailsender.

3,4 Setthenameande-mailaddressofthepersonyouwanttosendthelogtousingthefunctiontosendlogtotheadministrator.Entertherecipient'snamein3 and email addressin4,andclick[Add]. Tosendtomultiplerecipients,repeatthisoperation.

5 Checkthattherecipientisdisplayed,andclick[OK].

Sending print prohibited/permitted by mail When[Notifiesbye-mailwhenLimitValuewasexceeded]ischecked,usersarenotifiedbymailwhentheuselimitvalueisexceededandprintingcannotbeexecuted.

Also,usersarenotifiedbymailwhenthelimitvalueisresetandprintingcanbeexecuted.

Note! Theoutgoingmailserverandsender'se-mailaddressneedtobeconfiguredinadvanceaccordingtothe"Settingtheoutgoingmailfunction"(page220).

2 Clicktheplusmarkontheleftsideof[Printer]intheselectedwindow.

Theprintertreeopens.

3 Selecttheprinterorprintergroupthatyouwanttoconfigurefromtheselectionwindow,andthenselectthe[Printer]menu>[Properties].

4 Clickthe[User]tab.

5 Selecttheusertoset,anddouble-clickit.

6 Checkthe[Notifiesbye-mailwhenLimitValuewasexceeded]checkbox,andclick[OK].

Note! Usersarenotnotifiedwhenthemailaddressisnotentered.Enterthemailaddress.

Memo Tosetmultipleusers,repeatsteps5 and 6.

7 Click[OK].

8 Inthe[RegistrationofJobAccountID]window,click[OK].

9 Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK]toclosetheprinterproperties.

Notifying the log acquisition status by email Theadministratorcanbenotifiedofthelogacquisitionstatusbye-mailonceaday.

Note! Theoutgoingmailserver,sender'se-mailaddressandadministrator'se-mailaddressneedtobeconfiguredinadvanceaccordingtothe"Settingtheoutgoingmailfunction"(page220).

3 Inthe[Mailsetup]tab,checkthe[Notifieslogacquisitionstatustoadministratorbye-mail]checkbox.

4 Click[OK].

Limiting the size and number of attachments Thesizeandnumberofattachmentscanbelimited,andsentseparatelyindifferente-mails.

3 Clickthe[Maildetailsetup]tab.

4 Checkthe[Thesizeandthenumberofattachmentfilesarelimited]checkbox,andenterthe[Limitsize]and[Limitnumberoffiles].

5 Click[OK].

Note! Whenthelimitsizeisexceededfor1file,amailissentnotifyingthattheattachmentcannotbesent.

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Carrying over the unused print limit quantity

Whenthe[Carryoverunusedvaluetothenextvalidperiod]checkboxischecked,andtheprinteruselimitvalueisnotexceeded,theunusedamountcanbecarriedovertothenextvalidperiod.Intheexampleinthefigure,ifauserwhohasalimitof1,000sheetspermonthonlyprints500sheets,theycanthenprint1,500sheetsthefollowingmonth.

Currentmonth Nextmonth

Limitvalue 1,000sheets

Unusedvalue 500sheets

Printedvalue 500sheets

1,500sheets

3 Selecttheprinter/printergrouptobesetintheselectionwindow,anddouble-clickit.

4 Clickthe[User]tab.

5 Selecttheusertoset,anddouble-clickit.

6 Check[Carryoverunusedvaluetothenextvalidperiod],andclick[OK].

Memo Tosetmultipleusers,repeatsteps5 and 6.

7 Click[OK].

8 Click[OK]inthe[JobAccountIDregistration]window.

9 Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK]toclosetheprinterproperties.

Deleting a registered printerToremoveaprinterfrommanagementbyPrintJobAccoutingbecausetheprinteristobemovedorscrapped,deletetheprinterfromtheserversoftwarebeforemovingorscrappingit.

4 Selecttheprinterthatyouwanttodelete,andthenselectthe[Printer]menu>[Start/EndLog].

5Click[Yes]intheendlogacquisitionconfirmationwindow.

Note! Whenthefollowingwindowisdisplayed,aconnectioncannotbemadetotheprinter.

Inthiscase,alwaysclick[No]andconnecttotheprinterbeforetryingagain.

7 Checkthattheprinter[Status]fieldinthedetailswindowis[Notacquired].

8 Selecttheprinteryouwanttodelete,andselectthe[Printer]menu>[DeleteaPrinter/PrinterGroup].

9 Click[Yes]inthedeleteprinterconfirmationwindow.

Specifytheitemstodelete,andclick[OK].

IntheuserIDdeleteconfirmationwindow,click[Yes]todeletetheJobAccountIDfromtheregisteredprinter,orclick[No]tokeeptheJobAccountIDfortheregisteredprinter.

Todeletethelogsacquireduntilnowbytheserversoftware,click[Yes]inthelogdeleteconfirmationwindow,orclick[No]tokeepthelogsintheserversoftware.

Changing the printer connection destination or IP address TochangetheprinterconnectiondestinationorIPaddress,changetheserversoftwaresettings.

5 Inthe[Printer]tab,click[ChangeAddress].

6 Tochangetheconnectiondestination,selecttheconnectiondestinationfromthelistandclick[OK].

TochangetheIPaddress,enteranewIPaddress,andclick[OK].

Automatically reconnecting when the printer IP address is changed WhentheprinterIPaddressischanged,thenewIPaddresscanbeautomaticallyconnected,andthelogcanstillbeacquired.ThisiseffectivewhentheIPaddressisdynamicallyassignedintheDHCPenvironment,orwhentheadministratorchangestheIPaddress.

2 Clickthe[Ports]tab.

3 Checkthe[AutoReconnect]checkbox.

4 Entertheinterval(unit:hours)atwhichtheIPchangeischecked.

5 Click[OK].

Memo PerformthefollowingstepstochangetherangeinwhichaprinterwhoseIPaddressischangedissearchedfor.

1 Click[Scope].

2 Toaddasearchrange,enterthebroadcastIPaddressofthesearchrangeyouwanttoaddinto[NewScope],andclick[Add].

3 Todeleteasearchrange,selectthesearchrangethatyouwanttodeletefrom[Scope],andclick[Delete].

4 Tosearchthelocalsubnet,checkthe[Discoverthelocalsubnet]checkbox.

5 Click[OK].

To change the server to a different computer Tochangetheserverthatacquiresthecurrentlogtoadifferentcomputer,deletetheprinteronthecurrentserver,andthenre-addittothenewserver.Ifthecurrentservercannotbeusedduetoamalfunctionetc,performthefollowingoperationsonthenewserver.

2 Starttheserversoftwareonthenewserver.

4 Followtheinstructionsonthescreentoaddtheprinter.

5 WhentheserverIDinputwindowisdisplayed,entertheserverIDoftheserverthatacquiresthecurrentlog,andclick[OK].

6 Continuesetupbyfollowingtheinstructionsonthescreen.

Checking the server ID

2 Select[Help]menu>[ServerID].

3 ChecktheserverID,andclick[OK].

Installing/uninstalling a built-in hard disk or SD memory card to the printer

1 See"Deletingaregisteredprinter" (page226),anddeletetheprinterregisteredintheserversoftware.

2 Abuilt-inharddiskorSDmemorycardcanbeinstalled/uninstalledtotheprinter

3 Addtheprinteragaintotheserversoftware.

Prohibiting initialization of the built-in hard disk, SD memory card, or flash memory Whenthebuilt-inharddisk,SDmemorycard,orflashmemoryoftheprinterareinitialized,previouslogobtainedfromtheserversoftwareisdeleted.Also,asuserinformationisalsodeletedfromtheprinter,theserversoftwarecannotacquirethecorrectlog.WhenPrintJobAccoutingisused,itisnecessarytoconfigurethesettingssothatthebuilt-inharddisk,SDmemorycard,andflashmemorycannotbeinitialized.

5 Inthe[Option]tab,checkthe[InhibittheinitializationoftheHardDiskandFlashMemory]checkbox.

6 Click[OK]. Theprinterbuilt-inharddisk,SDmemorycard,andflashmemorycannolongerbeinitialized.

Operations when the log is full Theprocesseswhentheprinterlogbufferisfullbeforethelogisacquiredbytheserversoftwarecanbeset.

5 Inthe[Option]tab,change[OperationatLogFull].

Deleteoldlogs

Theoldestlogisdeleted,andthenewlogis

received.

Cancelthejob

Allsubsequentprintjobsarecancelled.

Donotacquirethelog

Thelogisnotobtainedforsubsequentprintjobs.

6 Click[OK].

Updating setting information when an option is installed (Only Enterprise edition)Whenanoptionisaddedtoaprinter,informationcanbeacquiredfromtheprinter,andthesettinginformationupdated.WhenanSDcardisinstalledintheprinterforreceivingtheICcardcompatibilitytableaftertheprinterisregisteredintheserversoftware,itisnecessarytoupdatethesettinginformationintheserversoftware.

5 Displaythe[Printer]tab,andclick[AcquireInformation].

6 Click[OK].Tobrowsetheupdatedsettinginformation,repeatthestepsfrom1 to 4.

Changing the number of printers connected at the same time Thenumberofprintersconnectedatthesametimecanbechanged.Whenthenumberofprintersconnectedatthesametimeissettoasmallvalue,theamountofprocessingdonebythecomputerforthissoftwareisreduced.

3 Displaythe[Ports]tab.

4 Change[Numberofprintersconnectedatthesametime].

5 Click[OK].

Uninstalling software

Uninstalling server software Whenuninstallingtheserversoftware,alwaysdeletetheregisteredprintersfirstbeforeuninstallingtheserversoftware.

1 See"Deletingaregisteredprinter" (page226),anddeletetheprinterregisteredintheserversoftware.

2 Exittheserversoftware.

3 Select[Start]>[AllPrograms]([Programs]inWindows2000)>[OkiData]>[PrintJobAccouting]>[UninstallPrintJobAccouting].Whenthe[Useraccountmanagement]windowisdisplayed,click[Continue]or[Yes].

Note! Whenthefollowingwindowisdisplayed,theprinterisnotdeleted.Alwaysclick[No]tocanceltheuninstallation,thendeletetheprintersbeforeuninstallingtheserversoftware.

4 Followtheinstructionsonthescreentouninstall.

5 Click[Finish].

Uninstalling the client software (Windows)

1 Iftheclientsoftwareisrunning,exitit.

2 Select[Start]>[AllPrograms]([Programs]inWindows2000)>[OkiData]>[PrintJobAccountingClient]>[UninstallPrintJobAccountingClient].Whenthe[Useraccountmanagement]windowisdisplayed,click[Continue]or[Yes].

3 Followtheinstructionsonthescreentouninstall.

4 Click[Finish].

Uninstalling plugins (MacOS) Whentheprinterdriversareuninstalled,thepluginsarealsouninstalled.

Uninstalling client software (Mac OS X) DeletethePrintJobAccoutingiconthatwascopiedtothedesiredlocationduringinstallation.

13. Troubleshooting

13.Troubleshooting

13. Troubleshooting ThischapterexplainssomeoftheproblemsthatcouldpossiblyoccurwhenusingPrintJobAccouting,andprovideshintstotheirsolutions.

Item Details

Cannotfindtheprinterevenwhensearchingusing[AddaPrinter].

•CheckthattheprinterpowerisON.•Checkwhethertheprinterisprocessingoroffline,orwhetheranerrorhasoccurred(nopaperetc).Checkthattheprinterisonline,andclick[Startnewsearch].•Click[Back],andcheckthatthecorrectsearchoptioncheckboxesarechecked.•Whenthesearchtargetis[TCP/IPNetwork],checkwhetherthebroadcastaddressiscorrect.Ifitisunknown,contactthenetworkadministrator.•TheprinterdoesnotsupportPrintJobAccouting.Checkthetypeofprinterconnectedtotheconnectiondestination.•Ifthe[Donotallowexceptions]checkmarkischeckedintheWindowsXPSP2/Server2003SP1orlaterfirewallsettings,printerscannotbesearchedbeyondtheroutersegments.Therefore,intheAddlogacquisitionprinterwizard,select[Specifytheprinterbyaddress],select[Address]>[TCP/IPNetwork],andentertheIPaddressdirectly.

Whenaprinterconnectiondestinationisspecifiedusing[AddaPrinter],theerror"Printerdoesnothavethelogacquisitioncapability"isdisplayed.

TheprinterdoesnotsupportPrintJobAccouting.Checkthetypeofprinterconnectedtotheconnectiondestination.

Whenaddingaprinter,"Thereisnosufficientcapacitytostorealog"errorisdisplayed.

Thereisnotenoughfreespaceintheprinterbuilt-inharddisk,SDmemorycardorflashmemory. Securetheappropriateamountoffreespace.

Whenaddingaprinterorchangingsettings,orwhenimmediatelyacquiringalog,the"Cannotconnecttotheprinter.Waitforawhileandtryagain.","Unabletocommunicatewiththeprinter.Pleasechecktheprinter."or"Theprinterisbusy.Waitforawhilethentryagain"messageisdisplayed.

•CheckthattheprinterpowerisON.•Checkwhethertheprinterisprocessingoroffline,orwhetheranerrorhasoccurred(nopaperetc).Checkthattheprinterisonlineandtryagain.

13.Troubleshooting

Item Details

WhencreatingaCSVfiletoregisterJobAccountIDsandNamesinabatch,"Anerrorwasfoundintheimportfile"errormessageisdisplayed.

•CheckwhethertheCSVfileformatiscorrect.•CheckthatthenamesandJobAccountIDsdonotexceedtheregistrationrange.TheJobAccountIDisregisteredfrom1to999999999,andtheUserNameswithin80characters.•Checkthatthe"symbolisnotincludedinnames.Namesthatinclude"cannotberegistered.

WhentheIDfileforsetting the hide mode intheclientsoftwareisimported,"Anerrorwasfoundintheimportfile"errormessageisdisplayed.

•CheckwhethertheCSVfileformatiscorrect.•CheckthattheUsernamesandJobAccountIDsdonotexceedtheregistrationrange.TheJobAccountIDisregisteredfrom1to999999999,andUserNamewithin80characters.•Checkthatthe"symbolisnotincludedinusernames.Namesthatinclude"cannotberegistered.

Whenprinting,theprintjobisautomaticallycancelledandcannotbeexecuted.

•CheckwhethertheJobAccountIDoftheprintjobis"DisablePrinting"or"DisableColorPrinting".•CheckwhetherthelimitvaluefortheJobAccountIDisexceeded,andcheckthelimitvaluesandvalidperiod.•Theoperationwhenlogisfullissetto"Cancelthejob",andtheprinterlogbufferisfull.Selecttheprinter,andthenselectthe[Printer]menu>[AcquireaLog]toacquirethelog.Next,resetthelogacquisitionscheduletoashortertime.

Thelogcannotbeacquiredaccordingtothesetschedule.

Selecttheprinter,andthenselectthe[Printer]menu>[AcquireaLog].Whenanerrorisdisplayed,checkthattheprinterpowerisON.Also,checkwhethertheprinterisprocessingoroffline,orwhetheranerrorhasoccurred(nopaperetc).Whenthelogisacquiredcorrectly,checkthelogacquisitionschedule.CheckthattheacquisitiontimeisatthesametimeaswhentheprinterandserverpowerareusuallyON.Iftherearenoproblemsintheabovesettings,restartWindows.

Notallofthelogsareacquired.

Theprinter'slogbufferisfullwhentheoperationforwhenthelogisfullissetto"Deleteoldlogs"or"Donotacquirethelog",Resetthelogacquisitionscheduletoashortertime.

Somelogsarenotdisplayedatthestarttimeorendtime.

Iftheprintermodeldoesnothaveabuilt-inclock,whentheprinterpowerisswitchedOFF/ON,timeinformationcannotbestoredintheloguntiltheprinterisnotifiedofthetime.Fordetailsonhowtonotifytheprinterofthetime,see"Notifyingtheprinterofthetime"(page192).Formodelsthathaveabuilt-inclock,thetimeneedstobesetintheprinter.

13.Troubleshooting

Item Details

Whenattemptingtodeleteaprinter,"Cannotdelete while log is being acquired"messageisdisplayed.

Aprintercannotbedeletedwhilethelogisbeingacquired.Selecttheprinterthatyouwanttodelete,selectthe[Printer]menu]>[Start/EndLog]toendacquiringthelog,andthendeletetheprinter.

When[AcquireaLog]isperformed,"Selecttostartlogbeforeattemptingtoacquirealog"messageisdisplayed.

Thelogisintheunacquiredstate.Selecttheprinterwhoselogyouwanttoacquire,andselectthe[Printer]menu>[Start/EndLog]tostartacquiringthelog.Logscanbeacquiredafterstarting.

When[AcquireaLog]isperformed,"Thistaskcannotbeperformedwhileacquiringalog"messageisdisplayed.

Thelogisacquiredaccordingtothelogacquisitionschedule. Waitforawhiletocheckwhetherthelogisacquired.If"Logacquisitionschedule..."isshownforalongtime,restartWindows.

Intheprinter[Log]fieldofthedetailswindow,[Acquirefromdifferentserver]isdisplayed.

Eitherthelogissettobeacquiredbyadifferentserver,ortheprinterflashmemorywasinitialized.Selecttheprinter,andthenselect[Printer]menu>[DeleteaPrinter/PrinterGroup]todeletetheprinter,andthenfollowthestepsin[Printer]menu>[AddaPrinter]tore-addtheprinter.Iftheprinterissettoacquirethelogfromadifferentserver,see"Tochangetheservertoadifferentcomputer"(page229).

Cannotperformmenuprintingordemoprintingfromthecontrolpaneloftheprinter.

•Checkwhetherthelocalprinterissettoprintingprohibitedorcolorprintingprohibited.•Checkthelimitvaluesandvalidperiodtoensurethatthelocalprintlimitvaluesarenotexceeded.

Cannotinitializetheflashmemoryfromtheprintercontrolpanel.Also,theharddiskorSDmemorycardcannotbeinitializedformodelsequippedwithaninternalharddiskorSDmemorycard.

WhenusingthePrintJobAccouting,checkthe[InhibittheinitializationoftheHardDiskandFlashMemory]checkboxintheserversoftware.Inthisstate,theflashmemory,built-inharddiskandSDmemorycardcannotbeinitialized.Follow"Deletingaregisteredprinter"(page226)todeletetheprinter,andtheninitializetheflashmemory,built-inharddiskorSDmemorycard.Afterinitializing,selectthe[Printer]menu>[AddaPrinter],andfollowthestepstore-addtheprinter.

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