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Providing solutions for all your planning needs…
Convention and Workshop
on
Enhance Learning and Teaching
of
“Edukasyon sa Pagpapakatao (EsP) “
on
K to 12 Curriculum
Presented to:
Ms. MAYBELLE S. CABCABANCourse Adviser
College of Hospitality ManagementFoundation University
Prepared by:
DHORVIC CHOI T. PACARDOLLOYD KEITH CALDERA
KERR NEIL GARCIA
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RENZE JAMES P. BATO
March 18, 2013
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I. VisionWe want to be widely recognized as the best event planner in the locality. We want our clients to be happy by providing an exceptional customer service satisfaction in each events we serve in order to project good reputation and identity of what we do. Providing more opportunities to our team to be excellent in the field of catering services and provide optimum return of investment to our company in order to expand to other areas of interest.
II. MissionWe aim to satisfy and delight our guest by making a difference in every occasion we serve. We are committed to continue to get better in order to keep us the best of what we do.
III. ObjectivesCompany
To be competitive in the field of catering conventions and other group events. We want to be widely recognized as one of the best event planners in the city. Attain our goal to be productive in this field of catering business and to expand to
other areas of interest which caters the service we offer. Further enhance our employee’s performance through good work ethics and to
boost company morale. Our dedicated team of full service event specialists will identify our client’s goals
and objectives and offer creative and economically feasible solutions to all aspects of their program.
We will take ownership of the program from the initial point of contact to the successful conclusion; with the intent of high client satisfaction and to build continuing professional relationships.
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Event
Provide the participants with a better understanding of the K to 12 Curriculum: its intended results, assessment and the design of the teaching-learning materials.
Orient them on the Framework and Core Elements of Edukasyon sa Pagpapakatao as laid out in the K to 12 Curriculum.
Equip them with skills in designing and executing instructional learning plans based on the K to 12 Teaching Guides in EsP.
Enhance their skills in the preparation of assessment tools which will measure the knowledge, skills and transfer of student learning in EsP.
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IV. Overview Of The Study
Events Solutions PRO is a company aims to provide competitive service in the field of catering conventions and other group events. We want to be widely recognized as one of the best event planners in the city which is known to have a dedicated team of full service event specialists that identify our client’s goals and objectives and offer creative and economically feasible solutions to all aspects of their program. We take ownership of the program from the initial point of contact to the successful conclusion. Our intentions to provide high client satisfaction and to build continuing professional relationships which brings out a reputable name of the company over the other planners in the locality.
V. Background of the Study
Events Solutions PRO will offer a dedicated service that identifies our client’s goals and objectives and offer creative and economically feasible solutions to all aspects of their program. We cater conventions as our main event provided we are equipped with talented team of event planners that provides service for food catering, accommodations for the event; Hotel rooms and Function Halls, transportation of guests, Audio Visual Equipments, Invitation letters, Certificates, and Gifts and giveaways for the participants. We make sure that events catered will be successful and safe for everyone who take part of it.
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VI. Services
Within the agreement of the event team and the suppliers, we provide the event brief and event directory to everyone involved in the preparation process in order for the suppliers to give an appropriate proposal for a specific event, and for us to provide the necessary budget planning and as well as the contract for each suppliers that take part of the event process. The following are specific services offered by our event team:
We cater conventions as our main event provided we are equipped with talented
team of event planners that provides service for food catering, accommodations
for the event; Hotel rooms and Function Halls, transportation of guests, Audio
Visual Equipments, Invitation letters, Certificates, and Gifts and giveaways for the
participants. Budget planning
To assist in the conceptualization of the event concept
Help in the process of important documents
Sets a time table for the clients
Prepare program for the event
Provide contract for the deal agreed upon the event team and to the suppliers of
the event as well as to our clients itself.
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VII. Policies
AGREEMENT FOR PERSONAL SERVICES
This agreement is entered into this _____ day of ___________________, 20___, between Event Solutions PRO management and _________________ (hereafter “Contractor”). For and in consideration of the mutual promises set forth below, the parties agree:
1. Contractor shall perform specific duties to _____________________________________________________________________as part of completion of the event catered.2. Contractor acknowledges that all services rendered under this agreement are provided as an independent contractor on a work-for-hire basis. Copyright in any work resulting from the performance of the services under this agreement shall vest and be held in the name of Event Solutions PRO terms.3. Event Solutions PRO shall pay to Contractor the total amount of Php.__________ for [his/her] services as follows: [describe the timing of payments and other relevant payment terms].4. Contractor agrees that all work under this Agreement shall be completed on or before _____________. In the event that Contractor fails to complete the work by that date, Event Solutions PRO may, at its option, extend this agreement for a fixed period of time it determines to be appropriate. In the alternative, Event Solutions PRO may obtain the services of another contractor to perform the work described in paragraph 1, in which case the Contractor shall provide Event Solutions PRO with all work produced to the date of Event Solutions PRO discretion under this paragraph.5. Contractor warrants that all materials furnished and used under this Agreement are his/her own original works or materials for which s/he has obtained ownership of the copyright. Contractor further warrants that the materials do not infringe on any copyright, common law right, or proprietary right of any third party.6. Event Solutions PRO will acknowledge Contractor’s contribution to any copyrighted work resulting from the performance of services under this Agreement.7. To the extent permitted by Wisconsin law, the parties agree to save, hold harmless and defend each other and their respective agents, employees, and officers against any and all liability claims and costs of whatever kind or nature, for injury to or death of any person or persons, and for loss or damage to any property or property interest or loss of personal or financial interests occurring in connection with or in any way incidental to or arising out of the actions or any activities associated with the terms of this Agreement.
_______________________ ___________________________Contractor Event Solutions PRO Management
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Catering Contract
Effective Date: ____/____/______
Client: [Legal Name], AKA (The Client)Located at: [Address]
[City], [State] [Zip Code]Contact Number: (___)___-____Email: email@yourwebsite.com&The Caterer: Event Solutions PROLocated at: Dumaguete City,
Negros Oriental, Philippines 6200
Contact Number: +639067120307(Dhorvic Choi T. Pacardo) +639323750804(Lloyd Keith Caldera)
+639154774580 (Kerr Neil Garcia) +639351074277(Renze James P. Bato)
Catering Services for the following date(s) and time(s):____/____/______ - ____/____/______
____:____ AM / PM - ____:____ AM / PM
The Client hereby agrees that the Caterer will provide the following catering services:Catering Event will take place on: ____/____/______-____/____/______Location of catered event: Address: ______________________________________________________________________City: ______________________ State: ____________________ Zip: ______________
Approximate number of people at the catered event: _250_. All prices that are quoted in this Catering Contract and the amount of food that will be prepared are for 250 number of people.
The Caterer hereby reserves the right to make small adjustments to the menu if certain ingredients are not available due to reasons that are beyond the Caterer’s control.The Client shall pay the Caterer Php.1,228_ per person in attendance at the event.The contract is inclusive of the following:
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Menu:
PESO VALUE PER PERSON: MAXIMUM: MINIMUM:
SPECIAL REQUEST (CLIENT): SPECIAL REQUEST (CATERER): TYPE OF SERVICE & SET-UP: BAR SET-UP: BAR STOCK REQUIRED: OTHER REQUIREMENTS: DOWN PAYMENT: FLOWERS & TABLE SETTING: COLOR SCHEME: OTHER SERVICES: TOTAL PESO VALUE: VALIDITY PERIOD OF QUOTATION:
The Client also agrees to pay the Caterer any additional services that are not included in this Catering Contract. The Caterer will not be held liable for any loss that results from not fulfilling any terms or conditions of this Catering Contract. If the Caterer is prevented or delayed from fulfilling in part or whole this Catering Contract due to war, riot, strike, and flood or by any other act or condition that is not within the Caterers control and which could not be prevented the Caterer will not be held liable.
A deposit of fifty percent (50%) is required fifteen days before the function. The remaining fifty percent (50%) should be paid three (3) days before the said event.
Cancellation of the above function two weeks before the said event will subject the client to pay 20% of the total costs of the function and shall pay 80% on the day or one week before the event. The Caterer will maintain a general liability insurance policy during the term of this Catering Contract and the Client agrees to hold the Caterer harmless for any damage, theft or loss of the Caterer’s equipment, plates and utensils including any motor vehicles that may occur at the catered event by anyone attending the event.
If either party brings a suit or other action against the other to enforce this Catering Contract or seek for damages with respect to the default of above listed obligations. The
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party that is ruled in favor shall be due the recovery of all costs and reasonable attorney fees applicable by Law.
This contract shall be governed by the laws of the City of _Dumaguete_ in _Negros Oriental, Philippines_ and any applicable Federal Law.
____________________ _____________________Signature of The Client Signature of The Caterer
Date____________ Date_________________________________________________________________________________
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Event Manager
Finance & Administration
Appetite
Activities
Anticipation &AtmospherAmenities
& Documenta
tion
Dhorvic Choi T. Pacardo
Lloyd Keith Caldera
Renze James P. Bato
Kerr Neil Garcia
VIII. Organizational Chart
IX. Job Descriptions
Dhorvic Choi T. Pacardo- performs the duties of the event team manager which is responsible for the overall research, designing,
planning, coordinating, and evaluation of the event process.
Lloyd Keith Caldera- in charge for budget planning, finance administration, and format of the event, design, and atmosphere of the event that
relates to the theme.
Kerr Neil Garcia- Prepare the program of the event which includes the guest speakers, performers and the needed materials for the program. Look for reliable food caterers that prepare food and set-up for tables
and chairs for the participants. Perform meeting with food caterer and discuss appropriate meal for the participants which includes food tasting to ensure guest satisfaction.
Renze James P. Bato- Ensure well treats for the participants which includes gifts and giveaways, token and certificates for the guests
speakers and participants. Prepare the supplies of the needed materials for the participants of the event.
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X. Event Stakeholders
A. Host Event Team of
B. Guest The target participants to this activity are the students, teachers,
principals, supervisors, department heads, coordinators from both public and private elementary and secondary schools.
C. Financer The Department of Education Budget and Finance Unit, Ma. Fe V.
Pinili- OIC Dumaguete DivisionD. Supplier
Lalaine New Mandarin Catering Service restaurant Openas Pension House & Restaurant Bethel’s Guest House Go Hotels Hotel Essencia Jelly’s Flower Shop Bunch In Dozen Flower Shop La Maison De Fleurs Power Prints Real Print Shop Cha’da Photo Video Services Dacapo Music And Media Productions
E. Externals
XI. Creating The Event Vision
Why?Since K to 12 is a new educational program of the government there is a need of teachers, student, principals and supervisors with a better understanding to the new curriculum in response to the new program, the theme “ Enhance, Learning, Teaching Of ESP” K To 12 Curriculum is formulated.
Who?The attendees are students, teachers, principals, supervisors, from both private and public schools in elementary and high school.
What?The event will talk about the k to 12 curriculum in order to provide the participants with a better understanding and to enhance their skills in the preparation of assessment tools which will measure the knowledge and skills of student learning in ESP.
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When?The event will be on April 18-19, 2013 and starts at 8:00am until 5:00pm for two days.
Where?The event will be held at Lalaine New Mandarin at Spanish Heritage, Dumaguete City, Negros Oriental.
How?The success will be measured through the response of invitation letters we have sent to our target audience principal, teacher, students and supervisor in both private and public schools in Dumaguete City.
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XII. Event Experience
• InvitationThe invitation will be in form of a memorandum which will be sent to the principals of different schools in Dumaguete City both public and private, where the K to 12 curriculum will be implemented. The memo will be formally signed by Hon. Bro. Armin A Luistro, FSC Secretary, Dept. Of Education, and the event manager of the convention.
• RegistrationAfter the letter has sent and being approved by each principals from every
schools in the province. The event team will conduct a pre-registration in different schools, so that the team will have enough time to prepare the materials that will be needed during the event, it can also provide easy access during the scheduled event registration.
• AtmosphereThe venue will be filled with student exhibits from their different school projects in line with the K to 12 programs. These exhibits will provide a clear view for the attendees of the new curriculum. The tables and chairs will be in clustered and in a classroom format with water goblets, pen and notepads are typically placed on the tables.
• TreatsGiveaways is a sort of thanksgiving tokens to the participants of the event to make the event more memorable wherein a coffee mug printed with the theme of the event and its sponsors and the event team icon will be given to all the participants of the event.
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[Date of Event Letter Approval]
Ramir B. UyticoDepEd Dumaguete Division Superintendent, OIC
Recaredo G. BorgoniaDirector IVDepED Region VIISudlon, Lahug, Cebu City
Sir:
The Pambansang Samahan sa Edukasyon sa Pagpapahalaga, PSEP Inc. will hold its Annual DepEd Dumaguete Division Convention and Seminar-Workshop on Enhance Learning and Teaching of “Edukasyon sa Pagpapakatao (EsP) “ on K to 12 Curriculum.” On April 18-19, 2013 at LaLaine New Mandarin at Spanish Heritage, Dumaguete City.
The Convention and Seminar-Workshop aims to: (a) provide the participants with a better understanding of the K to 12 Curriculum: its intended results, assessment and the design of the teaching-learning materials; (b) orient them on the Framework and Core Elements of Edukasyon sa Pagpapakatao as laid out in the K to 12 Curriculum; (c) equip them with skills in designing and executing instructional learning plans based on the K to 12 teaching guides in EsP; and (d) enhance their skills in the preparation of assessment tools which will measure the knowledge, skills and transfer of student learning on EsP.
In line with the event, there will also be interschool competition for Poster-making and Quiz Bowl for the first forty schools in elementary and secondary level both private and public. Likewise, we shall be awarding the winners of the 2013 interschool contest.
In view of the significance of this undertaking, we would like to request your good office to facilitate a regional letter and/or memorandum informing the Dumaguete City Division to conduct of a convention and seminar-workshop for the new K to 12 curriculum program of DepEd.
Enclosed herewith are the necessary documents which you may need in facilitating our request which includes the expected event program, the audience profile, service providers, possible guest speakers, and major local sponsors prepared by the event host, Event Solutions PRO of Dumaguete City.
Thank you and we hope to hear from you soon.
Truly yours,
Ramir B. Uytico_______DepEd Dumaguete Division Superintendent,OIC
Major Sponsors:
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[Date of the Letter Approved]
Dear Filipino Learners and Educators,
Once again the pambansang samahan (PSEP Inc) para sa edukasyon sa pagpapakatao (ESP) , Inc. takes pleasure in inviting you in its Annual DepEd Dumaguete Division Convention and Seminar-Workshop on Enhance Learning and Teaching of “Edukasyon sa Pagpapakatao (EsP) “ on K to 12 Curriculum.” On April 18-19, 2013 at LaLaine New Mandarin at Spanish Heritage, Dumaguete City.
The convention and workshop aims to (a) provide the participants with a better understanding of the k to 12 Curriculum: its intended results assessment and the design of the teaching learning materials; (b) orient them on the framework and core elements of the Edukasyon Sa Pagpapakatao as laid out in the k to 12 Curriculum: (c) to equip them with skills in designing and executing instructional learninf plans based on the k to 12 teaching guides in EsP and (d) enhance their skills in the preparation of assessment tools which will measure the knowledge, skills and transfer of student learning in EsP.
In line with the event, there will also be interschool competition for Poster-making and Quiz Bowl for the first forty schools in elementary and secondary level both private and public. Likewise, we shall be awarding the winners of the 2013 interschool contest. Please come early for the registration of participants for the interschool contest in order to be on the list of the first forty students to compete for the two category. Along with this event, breakfast, snacks, and lunch will be provided. Meal coupon will be distributed during the registration of the first day of the convention.
We are counting on your attendance and participation as we work hand –in- hand in keeping our commitments and continuing effort to share the responsibility for the holistic development of our Filipino learners and educators. Important formation relevant to the conduct of this activity will be facilitated by the authorized event host of the convention which is the Event Solutions PRO of Dumaguete City which could be reached at this no. +639067120307, look for Dhorvic Choi T. Pacardo-Event Team Manager.
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To be able to attend the program please send us the copy of each participant’s School ID for students teacher/principal of the school through this email add:
Please send us the needed requirements on or before [Date of submission] -2013 . We would like to inform you that we can only accommodate two chaperones either be a school principal or senior teacher and two students that will compete for the interschool competition for poster making and quiz bowl in line with the theme: Enhance Learning and Teaching of “Edukasyon sa Pagpapakatao (EsP) “ on K to 12 Curriculum for the two-day convention.
Thank you and see you there!
Truly yours,
Ramir B. UyticoDumaguete Division Superintendent, OIC
Major Sponsors:
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Invitation Letter for the Guest Speakers
[Name of the Speaker]
[Profession]
[Name of Employer]
[Company Address]
Dear [Name of Speaker]:
We are pleased to invite you to the Convention and Workshop On Enhance Learning
and Teaching Of “Edukasyon sa Pagpapakatao (EsP) “ on K to 12 Curriculum
scheduled from 18-19 April 2013 in Lalaine New Mandarin at Spanish Heritage,
Dumaguete City, Negros Oriental. This Convention will be a joint effort of Department of
Education Division of Dumaguete and Event Solutions PRO as the event host with our
major sponsors Qualfon Dumaguete, Globe Telecommunications, and Jollibee
Dumaguete.
The Office of the Schools Division Superintendent of Dmgt. OIC, Ramir B. Uytico, will inaugurate the Convention and Hon. Bro. Armin A Luistro, FSC Secretary, Department Of Education is expected to address the Closing Ceremony.
The Convention will have the following content:
Overview Of The Theme, Enhance Learning And Teaching On K To 12 Curriculum (Hon. Bro. Armin A Luistro ,Fsc Secretary, Dept Of Education.
Speach For The Framework Of Edukasyon Sa Pagpapakatao by: Dr Fe .A Hidalgo
Speech On Proper Guidance In Teaching The Module Of “Esp” By: Ms Marevic .R Loreno, Es1 Department Of Education Curriculum Writer
Speech For Learning And Good Practices Of The “Esp” Program By: Dr Carnelia .C Sotto, Chair Education Department Of Ateneo De Manila University
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Student Activity: Interschool Quiz Bowl and Poster Making Contest In Relation to the Theme Enhance Learning And Teaching Of “Edukasyon Sa Pagpapakatao (Esp) “ On K to 12 Curriculum Elementary and High School Category
It is an honor and privilege to invite you to participate in this Conference as Speaker for
the Workshop on [“Title of Speech”]. We believe that your contribution to this field is
unparalleled and a workshop on this topic will be of great benefit.
We look forward to a positive confirmation, it is an honor for us indeed. Kindly RSVP
by [Date of Reservation] to the program director, Kerr Neil Garcia at +639154774580 in
your earliest convenience.
Thank you and hope to see you soon.
Yours Faithfully,
Dhorvic Choi T. Pacardo
Event Solutions PRO Manager
Major Sponsors:
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Convention and Workshop onEnhance Learning and Teaching of “Edukasyon sa Pagpapakatao (EsP) “on K to 12 Curriculum
April 18 and 19 2013Lalaine New Mandarin at Spanish HeritageDumaguete City, Negros Oriental
Registration form
Name School/address Designation Contact no. Signature1.
2.
3.
4.
5.
6.
7.
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9.
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11.
Major Sponsors:
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Convention and Workshop onEnhance Learning and Teaching of “Edukasyon sa Pagpapakatao (EsP) “on K to 12 Curriculum
April 18 and 19 2013Lalaine New Mandarin at Spanish HeritageDumaguete City, Negros Oriental
Registration for Interschool Quiz Ball Contest Elementary Category
Name School Year Level Contact no. Signature1.
2.
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4.
5.
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Major Sponsors:
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Convention and Workshop onEnhance Learning and Teaching of “Edukasyon sa Pagpapakatao (EsP) “on K to 12 Curriculum
April 18 and 19 2013Lalaine New Mandarin at Spanish HeritageDumaguete City, Negros Oriental
Registration for Interschool Quiz Bowl Contest Secondary Category
Name School Year Level Contact no. Signature1.
2.
3.
4.
5.
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9.
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Major Sponsors:
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Convention and Workshop onEnhance Learning and Teaching of “Edukasyon sa Pagpapakatao (EsP) “on K to 12 Curriculum
April 18 and 19 2013Lalaine New Mandarin at Spanish HeritageDumaguete City, Negros Oriental
Registration for Interschool Poster-making Contest Elementary Category
Name School Year Level Contact no. Signature1.
2.
3.
4.
5.
6.
7.
8.
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Major Sponsors:
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Convention and Workshop onEnhance Learning and Teaching of “Edukasyon sa Pagpapakatao (EsP) “on K to 12 Curriculum
April 18 and 19 2013Lalaine New Mandarin at Spanish HeritageDumaguete City, Negros Oriental
Registration for Interschool Poster-making Contest Secondary Category
Name School Year Level Contact no. Signature1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Major Sponsors:
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Program
Convention and Workshop
on
Enhance Learning and Teaching
of
“Edukasyon sa Pagpapakatao (EsP) “
on
K to 12 Curriculum
April 18 and 19 2013Lalaine New Mandarin at Spanish Heritage
Dumaguete City, Negros Oriental
Day 1: April 18, 20137:00am-8:00am – Registration of Participants and Interschool Contest first 40 Students/
Distribution Of Coupons/ Packed Breakfast8:00am-9:00am - Convention Starts
(Program MC: Mrs. Ma. Lina S.Paloma- English Instructional Leadership and Supervision Unit Dep.Ed. Dmgt. )
Doxology- students of St. Paul University Philippine anthem- Music Video provided by Event Solutions
PRO Welcome address by Office of the Schools Division
Superintendent Dmgt. OIC, Ramir B. Uytico
9:00am-10:00am – Start Of Convention, Overview Of The Theme, Enhance Learning And Teaching On K To 12 Curriculum (Hon. Bro. Armin
A Luistro Fsc Secretary, Dept Of Education.10:00am-11:00am
Intermission Number By The Students City Central School Of Dumaguete
Speach For The Framework Of Edukasyon Sa Pagpapakatao By:Dr Fe .A Hidalgo
Distribution Of Snacks
11:00am-1:00pm – Lunch Break1:00pm-2:00pm – Student Activity: Interschool Poster Making Contest In Relation To
The Theme Enhance Learning And Teaching Of “Edukasyon SaPagpapakatao (Esp) “ On K To 12 Curriculum2:00pm-3:00pm
Intermission Number: Don Bosco Elementary Choir
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Speech On Proper Guidance In Teaching The Module Of “Esp” By: Ms Marevic .R Loreno, Es1 Departmen Of Education Curriculum Writer
3:00pm-5:00pm Distribute Of PM Snacks Interschool Quiz Bowl
Day 2: April 19, 2013
7:00am-8:00am – Fill Up Of Attendance For The Participant And Collection Of Breakfast And Lunch Coupons
8:00am-9:00am – Convention Starts Doxology Philippine anthem Welcome address for the second day participants and a brief
review on the first day activities9:00am-10:00am
Energizer Video presentation related to the theme of the government
and upcoming new plans of the government for the k to 12 curriculum
10:00am-11:00am Speech For Learning And Good Practices Of The “Esp”
Program By: Dr Carnelia .C Sotto, Chair Education Department Of Ateneo De Manila University
Distribution Of Snacks
11:00am-1:00pm – Lunch Break
1:00pm-3:00pm Instrumental Performance By The Catherina Cittadini School
Band Introduction Of The Afternoon Activities Giving Of The Certificates And Tokens For The Judges And
Participants Of The Event Awarding The Winners Of The Interschool Poster Making
And Quiz Bowl Competitions For The “Esp” Theme3:00pm-4:00pm
Distributions of afternoon snacks Closing Remarks by Hon. Bro. Armin A Luistro, FSC
Secretary, Dept Of Education
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XIII. Event Logistics
The Event Brief:Convention and Workshop on Enhance Learning and Teaching of “Edukasyon sa Pagpapakatao (EsP) “on K to 12 Curriculum
April 18 and 19 2013Lalaine New Mandarin at Spanish HeritageDumaguete City, Negros Oriental
Event objectives:
Provide the participants with a better understanding of the K to 12 Curriculum: its intended results, assessment and the design of the teaching-learning materials.
Orient them on the Framework and Core Elements of Edukasyon sa Pagpapakatao as laid out in the K to 12 Curriculum.
Equip them with skills in designing and executing instructional learning plans based on the K to 12 Teaching Guides in EsP.
Enhance their skills in the preparation of assessment tools which will measure the knowledge, skills and transfer of student learning in EsP.
The target participants to this activity are 200 guests of selected students, teachers, principals, supervisors, department heads, and coordinators from both public and private elementary.
Likely program content or activities: Overview Of The Theme, Enhance Learning And Teaching On K To 12
Curriculum (Hon. Bro. Armin A Luistro ,Fsc Secretary, Dept Of Education. Speach For The Framework Of Edukasyon Sa Pagpapakatao by: Dr Fe .A
Hidalgo Speech On Proper Guidance In Teaching The Module Of “Esp” By: Ms
Marevic .R Loreno, Es1 Department Of Education Curriculum Writer Speech For Learning And Good Practices Of The “Esp” Program By: Dr
Carnelia .C Sotto, Chair Education Department Of Ateneo De Manila University Student Activity: Interschool Poster Making Contest In Relation to the Theme
Enhance Learning And Teaching Of “Edukasyon Sa Pagpapakatao (Esp) “ On K to 12 Curriculum Elementary and High School Category
Student Activity: Interschool Quiz Bowl Contest In Relation to the Theme Enhance Learning And Teaching Of “Edukasyon Sa Pagpapakatao (Esp) “ On K To 12 Curriculum Elementary and High School Category
Video presentation related to the theme of the government and upcoming new plans of the government for the k to 12 curriculum
Instrumental Performance By The Catherina Cittadini School Band
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And selected intermission numbers from Students of City Central School Of Dumaguete and Don Bosco Elementary Choir Dumaguete.
Giving Of The Certificates And Tokens For The Judges And Participants Of The Event
Awarding The Winners Of The Interschool Poster Making And Quiz Bowl Competitions For The “Esp” Theme
Product specifications or expected roles and responsibilities of the supplier will be based on the request proposal letter from Event Solutions PRO to selected suppliers and service providers of the event.
Event Solutions PRO will evaluate the following: Format of the proposals of each suppliers and service providers that fits the
event program.
Budget guidelines of each suppliers and service providers in accomplishing each tasks needed for the event.
Deadline for submission of the proposals :
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Convention and Workshop onEnhance Learning and Teaching of “Edukasyon sa Pagpapakatao (EsP) “on K to 12 Curriculum
April 18 and 19 2013Lalaine New Mandarin at Spanish HeritageDumaguete City, Negros Oriental
Event Directory:
Service Provider
Name Of Supplier Contact Person
Contact Numbers Specific Roles And Responsibilities
Ingress And
EgressDate
Catering Food Services
Lalaine New Mandarin Catering
Othay and Lalaine
(035) 225-9594
To provide breakfast pm snacks, lunch,
pm snack, table set-up, conference table
set-up 10:00am-1:00pm
April 18-19
Openas Pension House & Restaurant
Mrs. Barbie 035-2252752
Bethel Guest House Wendy Lou D. Marquez
035-4228000225-2000 loc. 204
Fax.+63 (35) 4228003
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Hotel Room Accommodatio
n
Hotel Essencia Wilcon Consha
+639186783381 Provide room
accommodation for
the six guest speakers from
Manila for two nights and three days
1:00pm-12:00pm
April 18, 19, 20
Bethel Guest House Wendy Lou D. Marquez
035-4228000225-2000 loc. 204
Fax.+63 (35) 4228003
Go Hotels Dumaguete Ms. Calumpang
+63(035) 5221100 or 02
Audio Visuals Coordinator
Dacapo Music And Media Productions
Rigel Dela Cruz Suarez (035)-2253947
To provide sound system to the event 6:00am-
5:00pmApril 18-
19
Flowers
Bunch In DozenLa Maison De Fleurs
Carlo Torres 035-22591081 To decorate the event and add style
5:00am-7:00pm
April 18-19
Jelly’s Flower Shop Gigi Dguia +639179625513
Venue
Bethel Guest House Wendy Lou D. Marquez 035-4228000
225-2000 loc. 204 Fax.+63
To bring the event to life
5:00pm April 18-19
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Lalaine New Mandarin Catering
Othay and Lalaine
(035) 225-9594
Hotel Essencia Wilcon Consha
+639186783381
Host Ded-ED Ramil Uytico +639067120307 To make sure the event will be successful.
7:00am– 5:00pm
April 18-19
Decorations Event Solutions Pro Kerr B. Neil Garcia
+639154774580 To make the event presentable
5:00am– 9:00pm
April 17, 18, 19
Musicians And Entertainers
City Central School Mrs. Ester C. Tayko
Mr. Roger K. Kinilitan
(035) 421-0300
To entertain the guest with student
performances.
9:00am– 12:00pm
12:00pm-3:00pm
April 18
Catherina Cittadini School Band
Ma. Isabel Palomar
+63 35 225-0399
225-5582
April 19
Photo And Video
Cha’da Photo & Video Services
Maria Christine Silot
Abugan (035)4226217
To provide pictures
and videos of the event.
7:00am– 5:00pm
April 18, 19Real Print Shop Genesa R.
Sendiong(035)4225602
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Mug and Coupon Printing.
Power Prints Zanette F. Catan
+639173220800(035)4210800
Service Provider Name Of Supplier Contact Person
Contact Numbers Specific Roles And Responsibilities
Ingress And Egress Date
Catering Food Services
Lalaine New Mandarin Catering
Othay and Lalaine
(035) 225-9594
To provide breakfast pm
snacks, lunch, pm snack, table set-up, conference
table set-up
10:00am-1:00pm
April 18-19Openas Pension
House & Restaurant Mrs. Barbie 035-2252752
Bethel Guest House Wendy Lou D. Marquez
035-4228000225-2000 loc. 204
Fax.+63 (35) 4228003
Hotel Room Accommodation
Hotel Essencia Wilcon Consha
+639186783381 Provide room
accommodation for
the six guest speakers from Manila for two
nights and three days
1:00pm-12:00pm
April 18, 19, 20
Bethel Guest House Wendy Lou D. Marquez
035-4228000225-2000 loc. 204
Fax.+63 (35) 4228003
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Go Hotels Dumaguete Ms. Calumpang
+63(035) 5221100 or 02
Audio Visuals Coordinator
Dacapo Music And Media Productions
Rigel Dela Cruz
Suarez(035)-2253947
To provide sound system to the
event6:00am-5:00pm
April 18-19
Flowers
Bunch In DozenLa Maison De Fleurs
Carlo Torres
035-22591081 To decorate the event and add
style 5:00am-7:00pm
April 18-19
Jelly’s Flower Shop Gigi Dguia +639179625513
Venue
Bethel Guest House Wendy Lou D. Marquez 035-4228000
225-2000 loc. 204 Fax.+63
To bring the event to life
6:00am-5:00pm
April 18-19
Lalaine New Mandarin Catering
Othay and Lalaine
(035) 225-9594
Hotel Essencia Wilcon Consha
+639186783381
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Host Ded-ED Ramil Uytico
+639067120307 To make sure the event will be successful.
7:00am– 5:00pm
April 18-19
Decorations Event Solutions Pro Kerr B. Neil
Garcia
+639154774580 To make the event presentable
5:00am– 9:00pm
April 17, 18, 19
Musicians And Entertainers
City Central School Mrs. Ester C. Tayko
Mr. Roger K. Kinilitan
(035) 421-0300
To entertain the guest with student
performances.
9:00am– 12:00pm
12:00pm-3:00pm
April 18
Catherina Cittadini School Band
Ma. Isabel Palomar
+63 35 225-0399
225-5582
April 19
Photo And Video
Cha’da Photo & Video Services
Maria Christine
Silot Abugan
(035)4226217To provide pictures and videos of the
event.
Mug and Coupon Printing.
7:00am– 5:00pm
April 18, 19
Real Print Shop Genesa R. Sendiong
(035)4225602
Power Prints Zanette F. Catan
+639173220800(035)4210800
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Service Provider Name Of Supplier Contact Person
Contact Numbers Specific Roles And Responsibilities
Ingress And Egress
No. Of Personnel
Of The Event
Catering Food Services
Lalaine New Mandarin Catering
Othay and Lalaine
(035) 225-9594
To provide breakfast pm
snacks, lunch, pm snack, table set-up, conference
table set-up
8:00am– 5:00pm
Openas Pension House & Restaurant
Mrs. Barbie 035-2252752
Bethel Guest House Wendy Lou D. Marquez
035-4228000225-2000 loc. 204
Fax.+63 (35) 4228003
Hotel Room Accommodation
Hotel Essencia Wilcon Consha
+639186783381 Provide room
accommodation for the six guest
speakers from Manila for two
nights and three
days
12:00pm-7:00am
Bethel Guest House Wendy Lou D. Marquez
035-4228000225-2000 loc. 204
Fax.+63 (35)
4228003
Go Hotels Dumaguete Ms. Calumpang
+63(035) 5221100 or 02
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Audio Visuals Coordinator
Dacapo Music And Media Productions
Rigel Dela Cruz
Suarez(035)-2253947
To provide sound system to the
event
8:00am– 5:00pm
Flowers
Bunch In DozenLa Maison De Fleurs
Carlo Torres
035-22591081 To decorate the event and add
style
8:00am– 5:00pm
Jelly’s Flower Shop Gigi Dguia +639179625513
Venue
Bethel Guest House Wendy Lou D. Marquez 035-4228000
225-2000 loc. 204 Fax.+63
To bring the event to life
8:00am– 5:00pmLalaine New Mandarin
CateringOthay and
Lalaine(035) 225-9594
Hotel Essencia Wilcon Consha
+639186783381
Host Event Solutions Pro Dhorvic Choi T. Pacardo
+639067120307 To make sure the event will be successful.
8:00am– 5:00pm
Decorations Event Solutions Pro Kerr Neil Garcia
+639154774580 To make the event presentable
8:00am– 5:00pm
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Musicians And Entertainers
City Central School Mrs. Ester C. Tayko
Mr. Roger K. Kinilitan
(035) 421-0300
To entertain the guest with student
performances.
8:00am– 5:00pm
Catherina Cittadini School Band
Ma. Isabel Palomar
+63 35 225-0399
225-5582
Photo And Video
Cha’da Photo & Video Services
Maria Christine
Silot Abugan
(035)4226217To provide pictures and videos of the
event.Mug and Coupon
Printing.
8:00am– 5:00pm
Real Print Shop Genesa R. Sendiong
(035)4225602
Power Prints Zanette F. Catan
+639173220800(035)4210800
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Sponsorship Letter
Date:
Name :
Address:
Dear :
I am writing to see if you and (name of company) would be interested in sponsoring our prizes for the upcoming interschool poster making and quiz bowl competition in relation to the theme; Enhance Learning and Teaching of “Edukasyon sa Pagpapakatao (EsP) “ on K to 12 Curriculum. This will be a convention and workshop on April 18 & 19 2013, 8:00 AM To 5:00 PM at Lalaine New Mandarin at Spanish Heritage, Dumaguete City, Negros Oriental. We would like to invite Regina Clark, an expert on Developing Process Excellence Leaders to present a program on_______________.
The objectives for the program are:
Provide the participants with a better understanding of the K to 12 Curriculum: its intended results, assessment and the design of the teaching-learning materials.
Orient them on the Framework and Core Elements of Edukasyon sa Pagpapakatao as laid out in the K to 12 Curriculum.
Equip them with skills in designing and executing instructional learning plans based on the K to 12 Teaching Guides in EsP.
Enhance their skills in the preparation of assessment tools which will measure the knowledge, skills and transfer of student learning in EsP.
Your generous sponsorship would be highlighted in announcements to our members, during the introduction at the event itself, and in an article about the workshop to be published in our newsletters afterwards in each elementary and secondary schools in Dumaguete City both public and private schools. You and a representative of (name of company) would be most welcome to attend so that we could thank you personally for your support.
The estimated audience of 250 would benefit tremendously from your generosity. The cost to sponsor the prizes for the interschool competition would be Php. 12,000 for the six winners of poster-making and quiz bowl competition.
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I would be most appreciative if you could phone me to let me know of your interest. My contact number is +639067120307 . I look forward to hearing from you.
Thank you for considering this request.
Sincerely yours,
Dhorvic Choi T. Pacardo
Event Team Manager
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Request for Proposals
For: [Title of RFP Project] [RFP ID #] Issued: [Date] Submission deadline: [Time/Date] Bidders Meeting: [Day/Date] Deadline for final submission of questions: [Day/ Date/ Time] Questions: Questions can be submitted prior to the Bidders Meeting on [Date]; however, no answers will be provided and/or circulated prior to that date.ALL QUESTIONS PERTAINING TO THIS RFP MUST BE SUBMITTED BY[Day/Date/Time] .No interpretation of the meaning of the Bid Documents (drawings, specifications, et. al.) will be made to any bidder. Questions may be submitted, in written form, to: Dhorvic Choi T. Pacardo, Event Solutions PRO Manager , [Company Address] [Contact details] (___)___-____ , or emailed to .Questions will be answered by the appropriate individuals and answered within 2 business days via email with a return reply acknowledging receipt of the email requested. Questions and answers will be shared with all bidders.
IntroductionEvent Solutions PRO invites proposals for [RFP work description]. Based on previous workexperience, your firm has been selected to receive this RFP and is invited to submit a proposal to produce the exhibition experiences described herein.
Note:BIDDERS SHOULD NOTE THAT ANY AND ALL WORK INTENDED TO BESUBCONTRACTED AS PART OF THE BID SUBMITTAL MUST BE ACCOMPANIED BYBACKGROUND MATERIALS AND REFERENCES FOR PROPOSED SUBCONTRACTOR(S) - -NO EXCEPTIONS.
Bidders MeetingThere will be an opportunity for prospective Bidders to meet with Event Solutions PRO manager for a Question and Answer session at [place] on [date].
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Bidders Meeting details:
Date:Time:Location:
Participation at the Bidders Meeting is not mandatory, however, it is limited to two (2) people perfirm. The purpose of this meeting is to give vendors the opportunity to ask [Institution] questionsabout the exhibition(s). If you are intending to send representatives to this meeting please send a RSVP to Dhorvic Choi T. Pacardo, who can be reached at +639067120307. Please provide us names and titles of those attending by [date] . Each bidder will be responsible to provide detailed minutes and notes of the meeting within two (2) business days of the conclusion of the conference including detailed description of any changes made to the scope of work. These should be forwarded to Event Solutions PRO[contact info] as Microsoft Word documents. Event Solutions PRO will then create a master meeting record that will be distributed to Bidders within the following two (2) days. The minutes will serve as the (only) official record of the items discussed and resolutions made during the meeting. All modifications noted in these minutes will be shared with all bidders
Exhibition(s) included in this RFP:Please refer to the attached [Title of List] for the complete roster of exhibit experiences included in this RFP package. The experiences listed on this roster are part of the following exhibition(s) in development, slated to open [date]: .
[List Exhibition(s)] :
The scope of work for each of these exhibitions is detailed in the Proposed Scope of Work section of this RFP. To bid on an exhibit, the Contractor must complete all scopes of work listed therein.
[Optional:]Bidders must bid on complete exhibitions. Bidders may bid on all of the exhibitions, or only select ones, but the bid(s) must incorporate all of the identified scopes for ALL of the exhibits described within each selected exhibition project.
Background[Provide background on Institution and project(s) relevant to the RFP.]
Submission ProcedureProposals conforming to the requirements set out below must be received by [Contact info] by US mail, courier or email [Contact info] no later than the deadline given above. All submittals must be received in PC - CD form along with hard copies. [X #] copies of each format are required. Text portions
41
of the submittals are acceptable in Adobe Acrobat® form by the deadline (including via email) but must be followed in CD and hard copy form within two (2) business days. All electronic Bid Sheets must be submitted as Excel documents, not PDFs. Proposals must state that they are valid for a period of at least ninety (90) days from the closing deadline. Physical proposals must be submitted in sealed opaque containers and marked, [RFP title]. The name and address of the bidder must also appear on the envelope and CD cover.
Event Solutions PRO reserves the right to waive irregularities and to reject any or all bids. The Owner also reserves the right to negotiate with the selected bidder in the event that the price exceeds available funds. Event Solutions PRO may consider informal any bid not prepared and/or not submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bidder may withdraw a bid within sixty (60) days after the actual date of the opening thereof.
Modification of BidsModifications to bids already submitted will be allowed if submitted in writing prior to the time fixed in the Request for Proposals. Modifications shall be submitted as such and shall not reveal the total amount of either the original or revised bids.
Standards, Documentation and TrainingThe Contractor (Fabricator) is required to review [insert and Institutional design/fabrication standards documents that might be applicable]. Any deviation from these standards must be approved by Event Solutions PRO.
[Optional:]These standards and other RFP documents will be made available on the web. Bidders will benotified via email once the RFP website is established.
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Acceptance of Proposal
Dhorvic Choi T. Pacardo
Event Team Manager
Event Solutions PRO
[Company Address]
Dumaguete, City
Negros Oriental 6200
[Supplier’s Name]
[Position Held in the Company]
[Company Name]
[Company Address]
[Date of RFP Acceptance]
Dear Sir/Ma’am:
I am writing this letter to you on behalf of the Event Solutions PRO team without much ado, I am pleased to inform you that the proposal sent by your company [Name of the Company/Supplier] has been accepted. This was based on the unanimous decision by members of the deciding committee of Event Solutions PRO after series of evaluation in line with the event requirements.
If you will recollect, your company sent in a very detailed and comprehensive business proposal concerning [RFP Project]. Apart from the fact that your proposal was the most comprehensive of all that we received, it was also the most cost-effective and realistic. We are ready to start the project as soon as you have signed our agreement of personal services contract and company policies applied for the event to be catered.
Thanking you in anticipation of your positive response.
Sincerely,
Dhorvic Choi T. Pacardo
Event Team Manager
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XIV. Contingency Plan
Safety:Provide enough security guards during the event to perform bag inspection, I.D’s
proper attire upon entering the convention venue.Security personnel will perform crowd control by guarding each and everyone to the registration area of the function hall.Regular team must secure all participants are all in the list of attendees for the said event to ensure that there will be no outsiders will interrupt the event.In selecting our venue we conduct walk through to the event area and make sure they have proper fire exits a fire extinguisher in case of fire.Before the event, we must secure contacts for emergency respondents that will perform first aid procedures in case emergency.
Security:We will assign security personnel to look after the belongings of the participants
of the event and the event committee.We will conduct space assignments to each service provider’s materials and equipments and belongings.
Problem Analysis:Audio visuals are essentials to the program. We will make sure that they are
present in the venue, the equipments are properly working in case of technical problems and they have standby technical trouble shooters to attain the problem.Speaker’s attendance is a concern to make the event fruitful because they are the ones who will deliver the concept of the event, we make sure our invitations and the event brief has been received by our prospects speakers in order for them to prepare the needed roles and responsibilities in the program.School memorandum for the convention should be forwarded to each public and private high school and elementary participants to ensure they can attend the event and they can prepare the requirements to attend the convention.Gifts and giveaways should be ready before the event date and make sure we have hired the appropriate printing press for the printed mugs to be given to each participants of the convention, we should check if they have printed the design concept of the theme and they can meet the deadline given.Tickets should be booked right after the confirmation better or reply of the prospects speakers of the event in order to secure tickets for the schedule event.Hotel accommodation for the speakers should be booked right after the confirmation letter or reply of the prospects speakers of the event. We should consider hotel location should be near the event venue, and can provide good service to our guest speakers and transportation going to the event site.
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Event Checklist
6 Months Before The EventCreate event concept, event format based on event theme and objectives
Determine event committee, assigned specific task to each member
Consider meeting with the possible service providers for the event and ask for their business proposal fitted to a specific task & requirements needed for the event to put into life.
Send request letter for business proposals to each service provider
Business proposal received
Select business proposal from each service provider that fit the event concept
Select service provider for food catering
Select service provider for venue
Select service provider for sound system
Select service provider for audio visuals equipments
Select hotel room accommodation for the 6 guest speakers
Select service provider for printed mugs giveaways
Seek possible event sponsor locally to provide prices for the competition
Finalize event concept and event format for the convention based on the approved business proposals of each service provider
Ask approval for the finalized event format to the event manager
Send proposed event format and budget to the OIC of Finance Department and Management (Dumaguete Division Dep ED ) for the convention
Send approval letter to the OIC of Finance Department and Management (Dumaguete Division Dep ED ) for initial payments for the services needed to prepare the event
Check the needed budgets requested to the financer of the event if ready
45
Budget for initial payments of the event service providers received
Divide the budget collected and allocate to each service provider for the initial payments of services acquired from each suppliers
Sign organizers / or service provider for service contract
Ask memorandum from DepEd to require each schools in Dumaguete to attend the convention
Send invitation letters to each participating schools in Dumaguete both private and public secondary and elementary schools
Select possible guest speakers for the convention
3 Months Before the Event:
Make the event program
Send invitation letters to the guest speakers and performers for the event
Ask approval for the proposed event program to the event manager
Approval of letter of sponsorship from the event manager
Send letter of sponsorship to the major sponsors of the event
Sponsorship collections completed
Check confirmations of the invitations from the guest speakers and performers of the event
Ask budget for down payments for the tickets and hotel room accommodations for the guest speakers
Booked tickets for the guest speakers
Booked hotel room accommodations for the guest speakers
Determine total audience and persons involved in the convention
Check the requirements sent by the participants attending the event
Make advertising posters, tarpaulins, banners ,and program guide for the event
Finalize the advertising materials and asked for approval from the event manager
46
Finalize media equipment and food catering needs
Insure that permits have been approved if there’s a need for the event
1 Month Before the Event:
Pay down payment to each service providers
Confirm speakers and performers of the updated program regarding part or role in the convention
Ask guest speakers and performers materials needs and other requirements for their performance in the program
Check video audio visuals from Dep Ed Dumaguete Division regarding the video presentation as part of the program
Finalize the audio visual presentation in the program
Finalize method of payment from each service provider
Set meetings with the event committee regarding logistical details of each suppliers and review schedule for the preparation before the event day
Check menu for the meals of the program and ask the food caterer for a food tasting schedule
Finalize adjustments for food catering
Begin printing for the advertising materials
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2 Weeks Before The Event:
Send printed programs to each schools participants, performers and guest speakers
Final printed materials giveaways and advertising materials received
Make name tags for all participants
Conduct sight inspection of the event venue regarding set up, electrical connections lightings, sound system, microphones, projectors, and audio visual projectors
Agree ingress and egress time and specifics to each guest speakers, performers and supporting staffs of the program
Schedule rehearsals for the performers and supporting program committee to ensure smooth flow of the program
Recheck final venue set up, table and chair arrangements, stage set up, audio visual projectors and sound system properly functioning, and performers final rehearsal completed
Recheck giveaways, program materials for the competition, student exhibit for display received and delivered to the event venue
Day Of The Convention Arrive at least two hours prior to the convention
Set up registration forms
Set up tarpaulins in front of the convention hall
Banners in the stage of the hall
Check pack breakfast ready for distribution
Check giveaways are placed in each chairs inside the convention hall
Give instructions for registration volunteers for check in procedures for the participants
Post signage directing guest to the event location
Check documentation team ready to cover the event
Check final room set up
Provide greeters at key locations
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Assist guest speakers arrival from the airport going to the event venue
Escort all guest speakers throughout the day
Assist performers going to the backstage
Give final instructions to the performers and supporting staff of the event
Check meals ready throughout the event
Meet with the venue in charge for other things to highlight during the event
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Event Time Table
Tasks Person assigned
Weeks
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
Planning possible events to cater
Meet possible client for an event and gather info about company’s upcoming activities
Determine and set possible objectives and concept of a company event
Develop event concept by evaluating event format based on event objectives
Determine possible venue and appropriate team based on the requirements of the event
Select possible venue and appropriate team based on the proposals requested to each suppliers
Conference concept and format approved
Event organizer’s service contract signed
50
Tasks Person assignedWeeks
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
Program sequence approved
Budget approved fund raising target set
Sources of funds confirmed
Cash on hand accounted for
Souvenir program design approved
Sponsorship packages approved
Sponsorship letters released
Draft approved
Printed
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Tasks Person assigned
Weeks
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
Signed by president
Sponsor’s materials received
Sponsorship collections completed
Letters of invitation sent
Audience attendance
Souvenir program printing started
Artwork for posters done
Posters printed
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Tasks Person assignedWeeks
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
Posters posted
Attendees registered
Final number of attendees confirmed
Venue
Date and time booked
Contract signed
Menu selected
Room set up and venue provided equipment confirmed
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Tasks Person assignedWeeks
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
Program approved
Program sequence
Program sequence finalize
Letters of invitation for speakers sent
Speaker attendance confirmed
Onstage talents ready
Pre event briefing done
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Contracts signed
Tasks Person assignedWeeks
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
Scripts and materials ready
Call slips served
AVP ready
Script approved
Shooting done
Final editing approved
Master recieved
Technical requirements completed
Stage backdrop and set design
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Approved
Technical briefing done sounds and light CCTV projector
Ingress and egress scheduled
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Conference Evaluation Form
Please help us make this conference better next year by filling out this short questionnaire. You may turn in your questionnaire at the registration desk when you leave.
very satisfied
satisfied very dissatisfied
1. Please rate your overall satisfaction with the conference:
2. Please rate your overall satisfaction with the exhibits area:
3. Please rate your overall satisfaction with the format of the conference (i.e.- morning sessions, breaks, lunch, afternoon sessions/breakouts):
4. Please rate your overall satisfaction with the reception and breaks:
5. Please rate your overall satisfaction with the facilities:
6. Please rate your overall satisfaction with the location of the conference (Philadelphia, PA):
7. Overall, based on your total experience at the conference, will you attend or recommend someone else attend next year’s conference?
8. Please provide any comments you have on future conference locations, topics, speakers or general suggestions regarding the conference:
Thank you and God bless…
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XV. Understanding Event Budget
A. Sources of Revenue
• Ticket sales- this will be in the form of packages paid per head inclusive of food catering, hotel accommodation, venue rental,
certificates, giveaways and materials for the event marked up with the specific target profit percentage set by the caterer (Event Solutions PRO).
• Sponsorship- this are funds asked by the caterer (Event Solutions PRO) to selected companies which are known to give good economic contributions to the locality which has an exchange interest
to the event and the participants of the event for advertising, sales and charity work.
• Supplier discounts- these are privileges given by the supplier to the caterer in selecting their company to provide
service to a specific event which will be a set percentage of the supplier to deduct the whole bill in generous amount in order to gain good business relationship to the caterer for a future business repeat.
B. Revenue ForecastAmount/Pax Estimate Actual Comments
REVENUESRegistration Sales Php 4,125
X 250 pax1,031,250
Sponsorships 12,000.00 12,000.00Supplier Discounts 7,350.00 7,350.00
Total Revenues 1,050,600.00
The event revenue will be coming from the ticket sales of food coupon Php.1,341.988544 per head rounded off to Php.1,228.00 per head for convenience of payment in terms of billing denominations. Ticket sales will be added by sponsorships from Qualfon Dumaguete, Globe Telecommunication and Jollibee Dumaguete in the amount of 12,000 cash plus 5,550 cash accumulated discount from mug printing and hotel bookings which totals our expected revenue of Php.353,050.00 with regards to complete attendance of 250 participants in the event
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Amount/Pax Estimate Actual CommentsREVENUESRegistration Sales 325x250 81,250x 2 days
Buffer 10% 162,500Catering Food cost percentage 50%=2
178,750.00 x 2
Food Selling Price 357,500.00
Sponsorships 12,000.00 12,000.00Supplier Discounts 7,350.00 7,350.00
Total Revenues
EXPENSESHotel Room 1,200.00 x 2
Days=7,200.00 x
6 Guests=14,400.00
14,400.00
Invitations 13.50 x 47 Schools
634.50
Venue Rental (Package/head)
Package/head @ 325
Treats: Food:
Day 1Breakfast= 68.00 Chicken SausageAM Snack= 82.00 Yum w/CheesePM Snack= 82.00 PalabokTotal 232.00
Day 2Breakfast= 72.00 Burger Stake MealAM Snack=
232.00 x 250
229.00 x 250
58,000.00
57,250.00
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82.00 Jolly HotdogPM Snack= 75.00Chicken MushroomTotal 229.00
Total Food Treats
Printed Mugs Dinner out of
guest speakers
Total Treats
100.03,000.00
115,250.00115,250.00 x 2 Days
_________________230,500.00
25,000.003,000.00
__________28,000.00
258,500.00
Sound system Package/head @ 325
Projector Package/head @ 325
Activities: Certificates Special Paper Envelops Paper Bags Cartolina Mongol Pencil White board White board
Marker 1 Rim Bond
paper short
Total Activity Cost
2 x1825.006 x1815 x2505.00 x20 6.00 x25056.00 x2040.00 x20179.00
36.0025.00
108.003,750.00
100.001500.001,120.00
800.00179.00
_________________
7618.00Transportation:
Plane Ticket Round Trip
Bus/TaxiTotal
Transportation Cost
24,722.64
1,000.00
24,722.64
6,000.00
30,722.64
Total Expenses 311,875.14
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Food Selling Price +357,500.00Total Event cost 669,375.14
Labor (35%)Overhead expenses(10%)=Personal services 500.00Materials & Equipment used charge 500.00Delivery 500.00
Total
Projected profit 30%
12% VAT10% Service Charge
Total Gross Sales
/250 pax
Per Head Price C for 2 days
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XVI. Developing a Catering Business
Event Solutions PRO
Offer services for a total event planning. Allow our professional team to assist you in providing solutions for all your planning needs for the entire event. Whether you need specialty linens, decor, centerpieces, lighting or photographers, we can help you create special memories. No request is too large for Event Solutions PRO. That’s why we offer personal attention to detail like innovative décor themes and customized food and beverage menus.
Event Solutions PRO is owned and managed by young entrepreneurs, their enthusiasm and strive for perfection has indeed paved way for vibrant and fresh ideas which makes Event Solutions PRO one of the sought-after caterers soon in Dumaguete City.
Its primary goal is to provide Quality Food and Personalize Service at a Reasonable Price through worry-free Party, Wedding, Debut and Cocktail Packages, Events Solutions PRO will render its services to various satisfied corporate and individual clients.
As part of the company's continues pursuit for growth, the company will open its first office at Suarez Bldg. Cor. Sta. Catalina and Noblefranca Streets Dumaguete City Negros Oriental. Event Solutions PRO accepts Off-Premise Catering Service at any of the client's desired venue.
Event Solutions PRO catering makes sure that every occasion is seasoned with perfect cooking and garnished with service in style. Simply select from our packages that would fit your kind of celebration and budget. Then let us take care of everything for you.
XVII. Market Survey Information
A. CustomerEvent Solutions PRO Catering services is located Suarez Bldg. Cor. Sta. Catalina and Noblefranca Streets Dumaguete City Negros Oriental. in the urban downtown setting frequented by most potential tourist, in this way the people travel eat out. Also the areas itself are known for of what we are targeting for.
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B. CompetitionDumaguete City alone has many several catering company that sell food at similar prices. Although this presents an obvious challenge in terms of market share, it also indicates the presence of a large, strong potential market. The following are the current catering competitor of the company in Dumaguete City:
Direct Competitors-Lalaine New Mandarin Catering Services-Bethel Guest House- Lindai's Catering Services & Restaurant
Indirect Competitors- Weddings Exquisitely Designed- Palm & Pines Countryside Restaurant & Catering Services- Ta Mary's Resto Bar & Catering Services
The newest competitors have made their successful entry based on an innovative concept. Event Solutions PRO will offer an innovative product familiar style at a competitive price. Our plans for takeout and delivery will also give us the opportunity to good market share before the competition can adjust.
C. Community
The proposed catering business will be located at the heart of the city of Dumaguete, the business establishment will be structured at Suarez Bldg. Cor. Sta. Catalina and Noblefranca Streets Dumaguete City Negros Oriental. Where it is noticeable and accessible to the public as it is along the highway going to Robinson’s Place Mall and Ceres bus terminal.
D. Labor
The Event Solutions PRO will be managed by young entrepreneurs and will also hire service staffs to assist preparation and service of food. The Labor is allocated at 35% in the total bill of the event.
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XVIII. Catering Menu Program
A. Menu Formats
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B. Style of Service
Event Solutions PRO will be offering an American, Russian and French Style service which depends on the guest preference and type of event catered.
C. Menu- Item Selection
The menu of the food will be choices of three kinds of dishes from appetizer, soup, salad, main course, and dessert with choices of three beverages with each corresponding prices.
XIX. Menu and Sale Presentation
The Menu will be a choices of food from appetizer, soup, salad, main course, and dessert with choices of three beverages with each corresponding prices. The prizes are structured competitively on a supplier’s prize rate.
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XX. Catering Menu Pricing and Controls
Appetizers
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Soup
69
70
71
Salad
72
73
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Main Dish
75
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Dessert
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80
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XXI. PackagesPackage A
Amount/Pax Estimate Actual CommentsREVENUESRegistration Sales 325x250 81,250x 2 days
162,500Buffer 10% 16,250 178750
Catering Food cost percentage 50%=2
357,500x2
Selling Price 357,500Labor (35%) 125,125 482,625Overhead expenses(10%)= 35,750 518,375Personal services 500.00Materials & Equipment used charge 500.00Delivery 500.00
Total cost 519,875
EXPENSESHotel Room Package/head
@ 325Invitations 13.50 635.00Venue Rental (Package/head) Package/head
@ 325Treats:
Food: Breakfast
/AM/PM
Printed Mugs Dinner out of guest
speakers
Package115250.00
100.003,000.00
115,250.00
25,000.003,000.00
Sound system Package/headProjector Package/headActivities:
Cartolina Mongol Pencil White board White board Marker 1 Rim Bond paper short
5.00x20 6.00x25056.00x2040.00x20
179.00
100.001500.001,120.00
800.00179.00
Transportation: Plane Ticket Round Trip Bus/Taxi
24,722.64 1,000.00
24,722.64
6,000.00Total Expenses 178,306.64
Total Cost 519,875
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Total Event cost 698,181.64Projected profit 30% +209,454.492
907,636.13212% VAT +108,916.34
10% Service Charge +90,763.6132Total Gross Sales 1,107,316.10
Per Head Price /250 pax 1,107,316.10Php 4,429.26
Per Head Price A for 2 days Php 4,430
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Package B
Amount/Pax Estimate Actual CommentsREVENUESRegistration Sales 1340x250 81,250x2
162,500Buffer 10% 16,250 178,750
Catering Food cost percentage 50%=2
178,750x2
Selling Price 325,000Labor (35%) 113,750 438,750Overhead expenses(10%)=Personal services 500.00Materials & Equipment used charge 500.00Delivery 500.00
Total cost 440,250
EXPENSESHotel Room Package/head
@ 325Invitations 13.50 635.00Venue Rental (Package/head) Package/head
@ 325Treats:
Food: Breakfast
/AM/PM
Printed Mugs Dinner out of guest
speakers
Package115250.00
100.003,000.00
115,250.00
25,000.003,000.00
Sound system Package/head @ 325
Projector Package/head @ 325
Activities: Cartolina Mongol Pencil White board White board Marker 1 Rim Bond paper short
5.00x20 6.00x25056.00x2040.00x20
179.00
100.001500.001,120.00
800.00179.00
Transportation: Plane Ticket Round Trip Bus/Taxi
24,722.64 1,000.00
24,722.64
6,000.00Total Expenses 178,306.64
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Total Cost +440,250Total Event cost 618,556.64
Projected profit 30% +185,566.99804,123.63
12% VAT +96,494.8410% Service Charge +80,412.36
Total Gross Sales 981,030.83
Per Head Price /250 pax 981,030.83Php 3,924.12
Per Head Price B for 2 days Php 3,925
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Package CFood:
Name of Dish Raw Food Cost
Sizzling Gambas 8,849.14
Creamy Macaroni Chicken Soup 9,598.73
Beef Caldereta 10,506.78
Steamed Rice 1,937.50
Leche Flan 6,723.19
Total Raw Food Cost 37,615.34
Buffer Margin 10% +3,761.534
Catering Food Cost Percentage 50% 41,376.874 (x2)
Food Selling Price 82,753.748
Shirley Temple 1,230.00
Total Raw Food Cost 1,230.00
Buffer Margin 10% +123.00
Catering Beverage Cost Percentage 35% 1,353.00 (x2.8)
Drink Selling Price 3,788.40
Food 82,753.748
Drink 3,788.40
Total Selling Price Food & Drink 86,542.148
Labor (35%) 30,289.7518Overhead expenses(10%)= 1,654.2148Personal services 500.00Materials & Equipment used charge 500.00Delivery 500.00
Total Cost 157,601.45
EXPENSES
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Hotel Room 1,500.00 18,000.00Invitations 13.50 635.00Venue Rental (Package/head) Hotel Essentia 18,000.00Treats:
Food: Lunch Breakfast
/AM/PM
Printed Mugs Dinner out of guest
speakers
Package115250.00
100.003,000.00
115,250.00
25,000.003,000.00
Sound system Inclusive to Venue rate
Projector Inclusive to Venue rate
Activities: Cartolina Mongol Pencil White board White board Marker 1 Rim Bond paper short
5.00x20 6.00x25056.00x2040.00x20
179.00
100.001500.001,120.00
800.00179.00
Transportation: Plane Ticket Round Trip Bus/Taxi
24,722.64 1,000.00
24,722.64
6,000.00Total Expenses 214,306.64
Total Cost 157,601.45Total Event cost 371,908.09
Projected profit 30% +111,572.427483,480.52
12% VAT +58,017.662410% Service Charge +48,348.052
Total Gross Sales 589,846.23
/250 pax 589,846.23Php 2,359.38
Per Head Price C for 2 days Php 2,360
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XXII. Catering Equipment and Tools
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90
91
92
93
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XXIII. Documentations
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97
98
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Appendices:
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