Click your mouse button to advance the frames.

transcript

Coaches/Team Moms

Getting Started

Coaches/Team Moms

• The coach/team mom section of the YSPN.NET website is where teams are built and managed.

• Head Coach – When a coach builds a team, they are automatically designated as the head coach.

• Assistant coach – The assistant coach has all of the capabilities as the head coach except the ability to create a team. Therefore, assistant coaches must be assigned to a team.

• Team Mom – The team mom has all of the capabilities as the head coach except the ability to create a team. Therefore, team moms must be assigned to a team.

Coaches/Team MomsRegistration

• Before a coach can create a team, they must register on YSPN.NET.

• Before assistant coaches and team moms can be assigned to a team, they must first register on YSPN.NET.

• Coaches and team moms complete the same online registration form.

• Registration on YSPN.NET is a FREE, one time process.

To register as a coach or team mom, go to the ‘Coach/Team Mom Registration’ page to create

your account. Inside your account you can

manage your teams.

To register as a coach or team mom, go to the ‘Coach/Team Mom Registration’ page to create

your account. Inside your account you can

manage your teams.

To register, go to the Coach/Team Mom Registration page and

complete the form. You must at least complete the required fields.

To register, go to the Coach/Team Mom Registration page and

complete the form. You must at least complete the required fields.

Once you register successfully, youwill be directed to a page confirming

your registration.

Once you register successfully, youwill be directed to a page confirming

your registration.

You will also receive a registration confirmation email with your login credentials.

You can then go directly to your account by clicking on the link,

or by logging in from the Coach/Team Mom

login form.

You can then go directly to your account by clicking on the link,

or by logging in from the Coach/Team Mom

login form.

The coach account has three areas.The coach account has three areas.

NavigationTab Menu

TeamInformation

ContentSection

Creating a Team

• The first step to managing your team on YSPN.NET is to create a team.

• Once your team is created, and your coaching assignment is verified, you will have access to all of the available functions.

Click the ‘Create A Team’ tab

Complete the ‘Create A Team’ Form

Click the ‘Create Team’ button

You will be directed to a page that will confirm registration of your team.

For security purposes, each team that is created must first be approved by an association administrator before the team can be accessed by the coach. The process is as follows:

1. Coach creates a team.2. Administrator is notified via

email that team is created.

3. Administrator approves coaching assignment.

4. Coach is notified via email that coaching assignment has been

approved. Coach has full access to team.

Coaching approval email

Build your team roster

• Building your team roster consists of adding players, assistant coaches, and team moms to the team roster.

• Creating rosters is quick and easy. Once a player, assistant coach, or team mom is added to a roster, they will have complete access to all of the information regarding the team.

NOTE: Players and assistant coaches/team moms must be registered on YSPN.NET before they can be added to a roster.

Adding players

Click the ‘Team Roster’

Make sure the team you want to manage is the one that is

currently selected.

If the team you want to manage is not the currently selected team, select it from the list of your available teams.

Click the ‘Add Player’ tab on the roster tab panel

1. Enter phone number or last name of player

2. Click the appropriate button

to find player

2. Click the appropriate button

to find player

3. Click link to add a player to the

roster

3. Click link to add a player to the

roster

NOTE: Player must be registered with YSPN.NET in order to be available for a roster

• Player will be added to roster.

• Continue this process until roster is complete

Adding Assistant Coach

NOTE: The coach that created the team is automatically designated as the Head Coach.

currently selected.

Click the ‘Add a Coach/Team Mom’ tab

1. Enter phone number of the

NOTE: Assistant Coach must be registered as a coach on YSPN.NET in order to be available for a roster

2. Click the button to find the coach

3. Click link to add coach to the

roster

3. Click link to add coach to the

roster

Adding Team Mom

NOTE: the coach that created the team is automatically assigned as the Head Coach.

currently selected.

Click the ‘Add a Coach/Team Mom’ tab

team mom

NOTE: Team Mom must be registered as a team mom on YSPN.NET in order to be available for a roster

2. Click the button to find the team

3. Click link to add team mom to the

roster

3. Click link to add team mom to the

roster

Build Team Schedule

• The team schedule can be managed by either the head coach, assistant coach, or team mom.

• When an event is added to the schedule, it immediately becomes available to the entire team.

• Events can be edited or removed from the schedule.

• Schedules can be emailed to the team.

Click the ‘Team Schedule’ tab

Select an event type

Select an event date

Select an event time

Select an event location

Enter any comments

Click to add the event to the schedule

The event will show up in the list in

chronological order

The event will show up in the list in

chronological order

You can remove an event from the

schedule

You can remove an event from the

schedule

You can also edit an event

At any time you can email a copy of the schedule to

your entire team

At any time you can email a copy of the schedule to

your entire team

Players view the schedule in calendar format with today's date highlighted

Team message board

The team message board is a tool that allows parents, coaches, and team moms the ability to communicate quickly with the entire team at once.

Click the ‘Message Board’ tab

Enter your message in the textbox

Click the ‘Submit Message’ button

The message appears in the list of messages for the entire

team to view

The message appears in the list of messages for the entire

team to view

Admin message board

• Association/league administrators can post messages to the admin message board when the want to communicate with all of the coaches at once.

• If applicable, the coach can then pass the message to their team message board with one click.

Click the ‘Admin Msg Board’ tab

The message appears in the list of messages on the

coach’s admin message board

The message appears in the list of messages on the

coach’s admin message board

The coach can then click the link on the appropriate

message to pass it onto the team message board

The coach can then click the link on the appropriate

message to pass it onto the team message board

Team communication console

• Each member of the team can send an email message to selected members of the team.

• By using this console, you can specify only certain families to receive the message.

Click the ‘Communicate’ tabClick the ‘Communicate’ tab

Select the families that will receive the message

Enter the text of your messageEnter the text of your message

Click the send message button and the message is emailed to

all selected families

Click the send message button and the message is emailed to

all selected families

Feedback

• The YSPN.NET site will evolve over time and the enhancements that it will contain will be primarily directed by the feedback offered by it’s users.

• As a coach it is important that you provide feedback to YSPN.NET so we can improve it’s functions to make team management easier for you.

Enter your feedback in the textbox provided.

Click the ‘Submit Feedback’ button

Features• One Time Registration• Create Teams• Edit Team Information• Build/Edit Player Roster• Build/Edit Assistant Coaches/Team Mom Roster• Create Schedule• Edit Schedule• Email Schedule to Team• View Coaching History• Unlimited Team Assignments• Multiple Association Assignments• Update Personal Information• Post Messages to Team Message Board• Receive Messages From Association• Team Email Console• View Other League Coaches• Coach Multiple Teams At One Time • Submit Feedback • Automatic Enhancements

Coaches/Team Moms

Click your mouse button to advance the frames.

Documents