GODORT Comm Minutes 2015 AnnualCOL GIS Sat., Jun. 27, 2015 NIKKO – NIKKO BR 3 1:00 – 2:30 pm...

transcript

GovernmentDocumentsRoundtable(GODORT)

MinutesofGODORTCommittees&TaskForcesAnnualConferenceJune26-29,2015

SanFrancisco,California

TheAdHocCommitteereportsonGODORTReorganizationandonVirtualMeetingsareattachedattheendoftheminutes.

AwardsCommitteeSun.,June28,2015MAR–PacificSuiteD10:30-11:30amThecommittee’sworkculminatedintheGODORTReception&AwardCeremony,Sun.,June28,2015attheCartoonArtMuseum,655MissionSt.from6:30-8:30p.m.Theypresentedthefollowingawards:Recipients AwardJohnA.Stevenson JamesBennettChildsAwardFreeGovernmentInformation

ProQuest/GODORT/ALA“DocumentstothePeople”Award

SteveBeleu BernadineAbbottHoduskiFoundersAwardProfessorsWalterClarkWilsonandWilliamCurtisEllis

MargaretT.Lane/VirginiaF.SaundersMemorialResearchAward

LyndaKellam NewsBank/Readex/GODORT/ALACatharineJ.ReynoldsResearchGrant

KelseyCheshireandShellyGilliam

WDavidRozkuszkaScholarship

Respectfullysubmitted,CatherineMorse,Chair________________________________________________________________________BylawsCommitteeFri.,June26,2015MCC-220(S)3:00-4:00pmBylawsmetonFriday,June26thattheMosconeConventionCenter.Themaintopicofdiscussionwasvirtualmeetings.Intheshortterm,BylawswilladdalinktoALA'sOpenMeetingPolicy,whichvirtualmeetingsfallunder,intheGODORTPPM.Inthelongterm,Bylawswillworkwiththead-hocre-organizationcommitteeandthead-hocvirtualmeetingscommitteetoensurethatthePPMisupdatedtoreflectany

futureorganizationalchanges.Withtheorganizationalchanges,amorein-depthpolicyforvirtualGODORTmeetingswillbedeveloped.AlsodiscussedwasthetransitionbetweentheincomingandoutgoingBylawschairs.Respectfullysubmitted,GretchenGould________________________________________________________________________CatalogingCommitteeSun.,June28,2015MAR–PacificSuiteI10:30–11:30amSixoutofninecommitteemembersattended.Therewereanadditionalthirteenguests.TheCatalogingcommitteeheardseveralreportsfromvendorsandliaisons.TheseincludedreportsfromGPO(StaceyKinsel),MARCIVE(JimNoel),HathiTrust/MetadataRegistryforU.S.FederalDocuments(ValerieGlenn),theState/LocalDocumentsTaskForce(SimonHealey),andtheFederalDocumentsTaskForce(MarieConcannon).Thecommitteediscussedaprojecttoreview/update/reviseitsmissionandgoals/tasksforthenextfiveyears.ItwillworkonthisprojectoverthenextsixmonthsandreporttoGODORTontheresultsbyMidwinter2016.Inaddition,itdiscussedplanstocontinueupdatingtheToolboxesforProcessingandCatalogingFederal,International,andState/LocalGovernmentDocumentsontheGODORTwiki,aswellaspursuingideasforapossibleprogramproposalforAnnual2017oncataloging/metadataissuesrelatedtodocuments.Respectfullysubmitted,EllenCaplan,ChairConferenceCommittee-Notmeeting.________________________________________________________________________DevelopmentCommittee–NoreportEducationCommittee–Noreport GovernmentInformationforChildren(GIC)Sat.,June27,2015

HIL-SutterRoom8:30–10:00amGovernmentInformationforChildrenmet27Juneanddiscussedthefollowing:A.ExpansionoftheConstitutionDayPosterContesthttp://www.constitutionfacts.com/constitution-poster-design-contest/toincludelandgrantcollegesandstatelibraryagenciesaskey2015populationtargets.

B.Continuationandintegrationof2015EmergingLeadersGovernmentInformationforChildren(GIC)Clearinghousehttp://govdocs4kids.weebly.com/intotheGICClearinghouseLibGuidesplatform,hostedbytheUniversityofCentralFlorida-http://guides.ucf.edu/gic.

C.NationalHistoryDayconnectionwithJohnShuler’sVirtualReferenceDesk-http://fcw.com/articles/2005/04/04/virtual-reference-desk-is-open.aspx?admgarea=TC_ExecTechandtheNoodleToolsSupportCenter’sticketsystemhttp://www.noodletools.com/helpdesk/index.php?action=submitwherebyGODORTlibrarianscouldassiststudents/teacherswithquestions.

D.NewsthatJaneCanfield,Bibliotecaria/LibrarianatPontificiaUniversidadCatolicadePuertoRico,willbeprovidingaccesstoSpanishlanguageFederaldocumentsviatheGICClearinghouse-http://guides.ucf.edu/gic

E.HeardreportsfromLibraryofCongress’DwightPowellandRichardYarnellonpossibleGIC/LCconnections.

F.InformedattendeesthatrepresentativesoftheFederalCitizenInformationCenter(FCIC)areinterestedinpartneringwiththeGIC/GODORTtopromoteawarenessofKids.govhttps://kids.usa.gov/.

G.DiscussedhowtheGICwouldanalyzeandfurtherrefineitsmission,vision,andvaluesstatementstocontributetotheGODORT5-yearStrategicPlanInitiativeledbyincomingGODORTChairStephenWoods.

H.NotableGODORTattendeesincludedStephenWoods,currentGODORTChairHelenSheehy,andGODORTFoundingMemberBernadineAbbottHoduski.

Respectfullysubmitted,TomAdamich,Co-ChairLegislationCommitteeCOLGISSat.,Jun.27,2015NIKKO–NIKKOBR31:00–2:30pmWelcomeandIntroductionsCompetencies–10minutesALAcorecompetencies-lookingtoaddsuggestionsforgovdocscompetencies.LegCommandGISagreedtoaccepttheadditionstoALAcorecompetenciestoincludegovernmentinformationintheInformationSources,OrganizationofrecordedknowledgeandReferenceanduserservicessections.Addnewcompetenciestoincludetheuniquenatureofgovernmentinformation.

CoalitionBrainstormingmeeting–10minutesPlanningtoholdabrainstormingmeeting.Howtopulltogetherdiversevoices(particularlywithinALA)?ThethoughtissomethingliketheCopyrightalliance.HowcanwecoordinatebetterwithinALA?Thethoughtistopickupthecompetenciesthread,buildingonGPO’strainingwork.ThiswouldbringinGODORT,RUSA,PLA,ACRL,ALCTS.Reactions?“Greatwaytogetstarted.”“Educationisacommonthread.”“GODORTisalreadyreachingouttoschoollibrarianswithGOVDOCS4KIDS.”“Wouldliketoalsoincludeapieceonadvocacy.”Jessicawilllookforaspaceatmidwinter.LegCommandthePreservationWorkingGroupareworkingonamessageaboutthevalueofgovernmentinfoexpertsandpreservingcollections.Privatesectorrepsontheworkinggroupareinterestedinbothofthesepieces–theyseethevalueofgovernmentinfospecialists(whobuytheirproducts)andpreservationofcollections(theymayneedtogobackandre-digitizesomayneedphysicalcopies).FDLPEducationBrief–15minutesFDLPinformationsheet–tobehandedoutbyALAWOtostaffersonthehill.ThisoriginallycameoutofGODORT(ThanksJillVassilakos-Long!).BroughtittoCOLtohaveitadoptedALAwide.COLdeferredittoGIS.Discussionensued.SomeeditingoccurredandJillandothersagreedtoworkonthedocumentafterthemeeting.Newtitle"Gettinggovernmentinformationtoyourconstituents:theFederalDepositoryLibraryProgram".GPOUpdate(MaryAliceBaish,GPO’sSuperintendentofDocuments)–15minutesMaryAliceBaishandCindyEtkin.Announcements:FIPnetcameoutofthe2012FDLPsurvey.NAPAwrotereportaboutallthebusinessunitswithinGPO.StaffarenowworkingtoingestPanamaCanalcommissionreportsintoFDsysfromUFL.TheywillhavetheGPOauthenticationsymbol.Afteringest,UFLwilltakedowntheircopiesandlinkinsteadtotheauthenticatedversionsinFdsys.LCalmostfinisheddigitizingboundhistoricCongressionalRecord.Notimeframeyet.LSCMisgoingtodigitizetheentirerunoftheFederalRegister.

CindyEtkinonFIPnet:WhatisFIPnetandhowdoesitrelatetotheFDLP?(www.gpo.gov/PreserveFedInfo)DavidWall:permanentpublicaccessdoesn’thappenwithoutpreservation,andpreservationneedstohappenincollaboration.MapthelandscapetobuildapatchworkquiltofpreservationFIPnetisastrategicinitiative.GPOisintheoutreachphase.Webharvestingisatoppriority.NTIS–10minutesPendinglegislationthatwouldcauseharmtoNTIS.Thoseforcesarequiet.DeptofCommercehasdoneaninternalassessmentandreviewthatisn’tpublic.NIST,NTIS’managingunitwithinCommerce.Thehopeisforthenegativebuzztojuststayquiet.DiscussanycurrentresolutionsAnythinghappeningonthisfront?JamesbroughtforwardadraftALAresolutiononfugitivegovernmentpublications.TheresolutionwastabledandsentbacktoLegCommformorediscussion.Respectfullysubmitted,BernadineAbbottHoduski,ChairJamesJacobs,RecorderLegislativeCommitteeMeetingIISun.,Jun.28,2015MAR–PacificSuiteC1:00–2:00pmAttendees:BernadineAbbottHoduski(chair),FrankLester,HelenSheehy,KayCassell,BrettCloyd,JamesJacobs

• Programforlibraryschoolprofessorsatmidwinter2016.KayisworkingtoputtogetheraprogramforALSCbeforeALAmidwinter2016.DebbieRabina,CassHartnettandHelenSheehyweresuggestedaspossiblepeopletopresent.

• Goalsofcommittee• NationalPreservationofGovernmentPublicationsPlan• Discussedafewissuesthatneedtobeaddedtothedocument.Stillindraft

stageandnotreadyforSteering.• Papersonsmalldepositorylibraries,staffing,andonprocessinggovernment

publications

• Discussedtheideatohaveagoalsstatementatthebottomofeachsothatthepapersarenotsimplyproblemstatements,butstatementsongoalsandidealssurroundingeachoftheseissues.

Respectfullysubmitted,BernadineAbbottHoduski,ChairJamesJacobs,Recorder

MembershipCommitteeSun.,June28,2015MAR–PacificSuiteH3:00-4:00pmIThe GODORT Membership Committee held its inaugural orientation session, called the GODORT Kick-Off, on Friday June 26, 2015. It was well attended by folks who were new to GODORT as well as veterans. We shared personal stories of why we are active members of GODORT, what we get out of membership and how we got involved in government information librarianship. The informal session highlighted GODORT events at this conference including the programs and awards reception. Afterwards, we moved to the Press Club, a local restaurant, for the GODORT Happy Hour. Being successful in its first year, the orientation session will hopefully become an annual event. Other Membership Committee activities included publishing a revised brochure and attending the ALA Membership Promotion Task Force meeting. One of the ideas for the next Kick-Off will be to create GODORT trading cards featuring pictures of GODORT members and some facts about them. These collectibles will help folks get to know key players as well as new members, sparking conversations and encouraging networking. Membership Committee did not hold a business meeting at the conference. Respectfullysubmitted,SaraErekson,Chair_______________________________________________________________________NominatingCommittee–Noreport

ProgramCommitteeSun.,June28,2015MAR–PacificSuiteD1:00–2:00pmThecommitteediscussedthepre-conferenceondatavisualizationthatwasapprovedprovisionallybytheSteeringCommitteeinSteering1.IncomingmembersoftheProgramCommitteewillworkwithMAGiRTtofinalizebudgets,presentersandcontent.Updateswillbepostedonthe2015datavisualizationprogramsitemagirtgodortwordpress.com.Thecommitteeconsideredfourprogramproposalsthatweresubmitted.TheywillrecommendtwooftheproposalstobeapprovedatSteering2.Oneoftheproposalsfocusesongovernmentdatacentersandtheotheroncontinuingeducationfocusingongovernmentinformation.Respectfullysubmitted,StephenWoods,ChairPublicationsCommitteeSun.,June28,2015MAR–PacificSuiteC3:00–4:00pmAttending:ShariLaster,VickiTate,StephenWoods,JimChurch,MarkAnderson,ValerieGlenn,MikeSmith,ElizabethPsyck,KarenHogenboom.Committeetransitions:KevinMcLurehasresignedfromthecommittee,leavingavacancyatChair.ValeriehasagreedtoserveasChairimmediatelyfollowingthisconferenceandwillbeChairforthenexttwoyears.MariannewillserveasImmediatePastChairthisyear,andKarenhasagreedtostayonthecommitteeasamember.Treasurer'sreport:MikeindicatedthatthebudgetisontrackasfarasprintingandsubscriptionsforDttPgo.He'sreceived$560inroyaltiesfromtheSerialSetbook,buthassomequestionaboutouragreementwithProQuest.KarenwillemailMikewithcontractdetailssohecaninvestigate.Notabledocuments:MarkwillpostthefullreporttotheGODORTwiki.ItwillincludethelinktotheNotableDocumentsarticlefromtheMay15,2015issueofLibraryJournal.Thisyeartherewere50stateandlocaldocumentsnominees,and30eachforfederalandinternationaldocuments.NextweekMarkwillsendmessagestothecurrentpanelmembersaskingifthey'rewillingtocontinue,andwillthenlooktofillanyvacancies.Therewilllikelybeatleasttwo-LindaJohnsonandDavidGriffithwillberotatingoffofthepanel.

TherewerenoactionitemsfromliaisonstoFDTF,IDTF,andSLDTF.DttP:Elizabethhasrecruitedseveralnewcolumnists,andtheircolumnswillprobablystartappearingin2016.GODORTmemberswillsoonhaveaccesstoDttPthroughALAConnectassoonastheelectronicissuesareavailable.VickiaskedaboutsendingDttPissuestotheALAarchives.ElizabethwillcontactTimatALApublishingtoseeifcurrentissuesarebeingsent.Karenwillcheckwiththearchives.ElizabethwillpursueopeningupDttPissuesinHathiTrust.Shehasverifiedthatthiscanbeaneditor'sdecisionbutwantedtocheckwiththecommittee.Thecommitteeapproved.IndexingofDttP:DttPisindexedbyWilson,buthasn'tbeenindexedinthepastyear.Elizabethwillinvestigatefurthertofindreasonsforthedelay.Oldbusiness:ThecommitteeapprovedchangestothePPM.ThenewlanguageupdatesthePPMwiththenewcommitteeleadershipstructure(Chair-elect,Chair,andImmediatePastChair).ThesechangeswillbesenttotheBylawscommittee.TherewasalsodiscussionabouthowtorecruitsubmissionsfortheOccasionalPapers-we'vehadseveralinquiries,butthosehaven'tresultedinsubmissions.Thisturnedintoabroaderdiscussionaboutrecruitingforpublications,andincludedsomedistinctionsbetweenDttParticlesandOccasionalPapers.Respectfullysubmitted,MarianneRyan,ChairValerieGlenn,RecorderRareandEndangeredGovernmentPublicationsSat.,June27,2015HIL–SutterRoom)10:30-11:30amTheRare&EndangeredGovernmentPublicationscommittee(REGP)hostedadiscussionfocusedonthenewly-formedFederalInformationPreservationNetwork(FIPnet),whichisacomponentoftheGovernmentPublishingOffice’sNationalPlanforAccesstoU.S.GovernmentInformation.CindyEtkin(GPO)andRobbieSittel(UniversityofNorthTexasLibraries)providedanoverviewofFIPnet,whichwasfollowedbyalivelyquestion-and-answersession.

REGPwillholdavirtualbusinessmeetingonTuesday,July7th.DetailsareavailableonALAConnect.Respectfullysubmitted,ShariLaster,ChairFederalDocumentsTaskForceSun.,June28,2015MCC,200-212(S)8:30–10:00amAgendaacceptancemovedbyMaryProphet,2ndbyShariLaster.ApprovalofMinutesfromMidwinter2015

• MovedbyJillVassilakos-Long,2ndbyJamesJacobs.GPOUpdateSuDoc’supdate

• Travelapprovedfor9GPOmemberstoattend• Havebooth2104inSouthbuildingthisyearinexhibithall• Callfornominationsfordepositoryoftheyear(1regionaland1selective)

o July31stdeadline• TribalcollegelibrariescomingintotheFDLP

o Handoutonbenefitsofbeingadigitalfederaldepository• DePaulwillbeadigitalFDLPlibrary

LaurieHall• WorkingwithFederalRegister

o 1936-1994digitizationproject• PanamaCanalcollectionfromUF

o GettingreadytoingestintoFDSys• BoundCongressionalRecord

o Additionalmetadata• Catalogingpartnershipforforestservicedocs–completed• Colorado&SchoolofminesonUSGSdocs• ProvidingCIPdata

o 200-300publicationsperyear• NewBen’sGuide

o Workedwithschoollibrariansonlessonplans• Newmarketingcampaign“onthegoandontheshelf”• Digitalprojectsregistry

DavidWalls–preservationlibrarian• Webarchive

o GPOreachedouttoNARAandLoC–nocoordinationofefforto Formedworkinggroup,workingonunderstandingwhatarchivingandwhyo Actuallynotmuchoverlapinwhatharvesting

• GPOwillhavegrant-fundedresidentgradstudenthelpingwiththeTrustedDigitalRepositoryproject

o Workingoninternalaudit

• FipNet(FederalInformationPreservationNetwork)o Supportspermanentpublicaccesstogovernmentinfoo Buildpeoples’localpreservationactivitiesintoanationalefforttogether

CindyEtkin–FipNetpreservationnetwork• Lookingatnaminga“nationalcollection”that’sbroaderinscopethanFDLP• FipNetactivities–harvesting,cataloging&indexingthingsthatarewithinscopeof

theFDLPo Willgrowtheinfoavailablethroughtheprogram

JamieHuaman–FDLPcoordinatorcertificateprogram• Webinars“FDLPAcademy”• Certificateprogram

o Programwouldhelpnewcoordinatorsunderstandrules&regso 8weekprogram,totallyvirtualo Cohort-style(20-25participants)

LiaisonReports• Cataloging–meetsafterFDTF• Education–noreport• Legislation–

o Movingforwardwithone-pagebriefingdoctogivetonewmembersofcongress

o Workingwithpreservationworkinggroupondoctoeducationpeopleonvalueofdocslibrariansandwhythesecollectionsareimportant

• Program–noreport• Publications–

o Discussionofoccasionalpapersseries• Rare&Endangered–

o Businessmeetingwillbeheldvirtuallyo HostedpanelonFipNethereatALA

• SLDTF–o Heldbusinessmeetinglastweeko Identifiedtheirgoalsforthefive-yearplan

FugitiveDocumentsProject(JamesJacobs)

• WorkflowcomplicationswithZotero• Draftresolutiononfugitivedocs

o UrgefederalagenciestoworkwithGPOtogettheirdocsanddataintoFDSys,soalloftheirinfocanbeinthenationalbibliography

o HopingALAresolutioncouldgetmorefederalagenciesinterestedinworkingwithGPO

• IdeaforFDTFo Re-instituteliaisonprogramwithfederalagencieso ReachouttoagenciesthatGODORTisinterestedinworkingwithto

encouragethemtogettheirdocstoGPOo BernadineAbbottHoduski–ALA/COLwouldpreferthatGODORTasagroup

notspeakdirectlytogovernmentagencies–wantustogothroughALA/COL§ SuggestionthatFDTFChairshouldworkonthis

One-pagebriefinghandoutonFDLPforLegislators

• Suggestion–includeURLforFDSys,CGP

Announcements

• ValerieGlenn–FDTFliaisontoad-hoccommitteeo Reportonre-orgwillbediscussedatmembershipmeetingtomorrow

• ShariLaster–liaisontoad-hoccommitteeonvirtualmeetingso Reportavailable

Five-YearPlanideas

• VisionforFDTFoverthenextfiveyearsTimDodge–

Tofurthereducation/trainingoflibrariansandotherswhoworkwithfederalgovernmentinformation. Tocontinuetodevelopmoreeffectivemeasuresofbibliographiccontroloverfederalgovernmentinformationsourcesincludingborn-digitalfugitivedocuments. Tobroadenpublicknowledgeoffederalgovernmentinformation. TodevisemoreeffectiveadvocacymeasurestoCongressonbehalfofFDLP,GPO,etc.thatadheretoGODORT,ALA,andALAWOrequirements.LoriSmith– Attempttocatalogdifferentseriesofdocuments-relatedwebinarsandtrainingvideosavailableandputwithannotatedlistwithlinksonGODORTWiki.

o ShariLaster–supporttheideaofFDTFhavingfocusedapproachtoadvocacy

§ Peoplecouldusesupportandguidanceonhowtoreachouttolegislators

§ Buildadvocacyprogramsowecanspeakonbehalfofourselveso Moveforwardonthefugitivedocsproblem(Jill)o Uniformstatementforlibrarydirectorsonimportanceofgovernment

documentsintheirlibrary(advocacywithinourorganizations)o GODORThasaLibguidesaccount

§ HelenSheehyistheadministrator§ CanuseforGODORTinformationdissemination§ Couldbeusedfor“CatalogofWebinars”

• Spotlightoncollectionsandrepositoriesfromgovernmentagencies(publicizing

Respectfullysubmitted,TimDodge,CoordinatorJustinOtto,Coordinator-Elect,Recorder________________________________________________________________________InternationalDocumentsTaskForceSun.,Jun.28,2015MAR–PacificSuiteI4:30–5:30pmJimChurchcompletedhisfirstterminIFLAandisupforasecondfive-yearterm.ThenextmeetingisinCapeTown,SouthAfrica.TheIFLAGovernmentPublicationSection(GPS)

focusesonpreservationofgovernmentinformationanddocuments.ChurchurgedparticipationintheGPS.MaritinaPaniagua,OutreachandProfessionalDevelopment,DagHammarskjöldLibrary,gaveanoverviewoftheframeworkofthenewprogramforUNdepositories.ThemissionistoensurelocalaccesstoUNinformation,documentsandknowledgewiththefollowinggoals:

• Toshareknowledge,informationanddatageneratedsoitiseasilyavailable.• ToprovidetransparencyfortheactivitiesoftheUN.• ToensurethesecurityofUNdocuments(multiplecopiestoreducetheriskofloss

ortampering).ALOCKSSmodelwillbeexplored.•

Componentsofthenewprogramare:1)Adigitalrepository("DAGDigitalLibrary").Apilotversionwastestedwithasampleof42Depositorylibrariesworldwide.Thepilotwassuccessful.Thepilotwillbeextendedtoallmembersoverthenext12-18months.Itshouldevolvetoafullservicewithin2years.

2)DSpacecurrentlyisbeingused.TheyareintheprocurementprocessforamorerobustsystemandarelookingforanewsystemthatwilluseMARC.• StageI:providedigitalaccessofmaterialsthatwerereceivedinprint.• StageII:expandaccess.Embargosmaybeenforcedforsomecollections.DepositorylibrarieswillbegrantedaccesstofullUNpublicationsbyIPorpassword.MetadatawillbeexposedtoworkwithZoteroandotherbibliographiccitationmanagers.ItwilltaketimetoimplementalloftheUIsuggestionsgivenbytheUNDepositoryLibrarycommunity.

3)Training–Thevalueofdepositorylibrarians(localhumanguidance)iscritical.OnepersonwillberequiredtobenamedastheUNinformationexpertateachdepositorylibrary.Continuingeducationwillbeprovidedonanongoingbasis.Workshopswillbeheldforlibrariesinthetri-statearea.AUNworkshopwillbeheldatIFLAinCapeTown.Outreach:TheywanttoraiseawarenessofUNdepositoriesandwillexpandthedirectoryofUNdepositoriesonun.org.LegaldocumentreUNDepositoryLibraries(lastupdatedin1995)willbeupdated.Thedepositorylibrarywebsitewillberevamped.Thename"UNDepositoryLibraries"willremain.MaritinawillberetiringinAugustafter36yearsofservice!VendorReportsWorldBankdidawebinarwithBrettCloyd.TherecordingisavailableviaYouTubeathttps://www.youtube.com/watch?v=cgs_rlZNvw4.AlsodiscussedwasthereviewoftheWorldBank’selibrary,“AgainsttheGrain.”WorldBankhaspublishedthefirstvolumeofadiseasecontrolprojectthatwillbea9-volumework.Bernangaveareminderthattherearetwosalesgoingonnow(a35%offsummersaleonallbooks;forIDTFa20%discountfortherestoftheyear).IMFdiscussedanewcollaborationsiteaspartofanenergyandclimatepolicymicrosite.Theywillunrollanewdatafeaturethatwillprovideworldmapsforeconomic

indicators.Thoseshouldbeoutinthefall.ThereisadelayeffectingGovernmentFinanceStatistics.IMFDatawentfree(!)inJanuary.Anewplatformwillbereleasedbeforetheendof2015.Aforthcomingtitle"CollapseandRevival",thefirstIMFmultimediabookwillbeavailableinSeptember.OECD:TobyGreenisvisitingfromParis.InJanuarytheylaunchedanewdataportalwith250indicatorsupalready.IthasopenAPIfordatarollingout.About30%ofthedatasetsarenowavailableviaAPIwithmostavailableviaAPIbytheendof2015.TheyareupdatingtheiLibraryplatformattheendof2016(manymorevisualizationsofdata).CommonwealthandotherIGOsarebeingloadedintotheiLibraryplatform.UNPublications:TheyaregoingtoleasetheOECDiLibraryplatformandwillgoliveatFrankfort(?)withasmallnumberoftitles.Therewasalsoapresentationaboutanonlineexhibitcelebratingthe70thAnniversaryoftheUNRespectfullysubmitted,StephanieBraunstein,CoordinatorJamesJacobs,RecorderStateandLocalDocumentsTaskForceProgram:StateGovernmentInformationandtheCopyrightConundrumMon.,Jun.29,2015MCC–2000W1:00–2:30pmSLDTFVirtualMeetingSummary

June16,2015AnnouncementTheStateandLocalDocumentsTaskForcewillbehostingaprogramatAnnualinSanFranciscoentitledStateGovernmentInformationandtheCopyrightConundrum.TheprogramwillincludeadiscussionofstategovernmentInformationandcopyright,issuesthatlibraries,digitalrepositoriesandstateagencies,specificallystatelibraries,facewithcopyrightambiguityandanoverviewoftheworkFSGI:FreeStateGovernmentInformationisdoingtoaddressthislittlediscussedbutmajorissue.PleasejoinusMondayJune29thfrom1-2:30pmintheMosconeConventionCenter,Room2000(W)forthisgreatprogram.AshortSLDTFbusinessmeetingwillbeheldattheendoftheprogram.BrainstormingandVisioningThegroupmettobeginworkonSLDTF’spieceofGODORT’sstrategicplanninginitiative.Memberscollaboratedtocreate4statementsthatcapturethespiritofthetaskforce’smission.Thewordingwillbepolishedbyasub-committee,andanewmissionstatementwillbepostedforreviewinthenearfuture.

Thegroupselectedthreegoalstofocusoninourbrainstormingsession:• Promoteandspeakfortheinterestsofdocumentslibrarianshiprelatingtostate,

regionalandlocalinformation.Improvebibliographiccontrolfortheseresources• Identify,explore,fostercommunicationandactonproblemsandissuesfacing

librariansandstate/localdepositories,includinginterstateandintergovernmentalagencies

• Sponsorandencourageopportunitiesforstateandlocaldocumentslibrarianstoupdateexistingcompetencies,learnrequisitenewskills,andgainawarenessofthestateoftheart,basedonmemberneedsassessment

AlistoftheactionitemsproposedinthebrainstormingsessionwillbepostedontheSLDTFwikiforreviewandthenallmemberswillbeinvitedtovoteonwhich5projects/taskstopursueinthenextfiveyears.(http://wikis.ala.org/godort/index.php/State_%26_Local_DocumentsRespectfullysubmitted,SamanthaHager,Coordinator

StatisticalSourcesontheWebGuideWorkingGroupReport

Aworkinggroupwasformedinfall2014.ItsmandatewastoexplorethefeasibilityofDIG,GODORTand/orLPSStoadopt,updateandmaintainGraceYork’sStatisticalSourcesontheWebGuide.ApproachesTheworkinggroupdiscussedavarietyofapproachesthatmeetandexpandtheoriginalmandateandarenotseenasbeingmutuallyexclusive:UtilizationofadatabaseforStatisticalSourcesontheWebGuidecontentTheworkinggroupidentifiedtwosimilarresourcesthataresimilartotheWebGuide,butfocusoninternationalstatistics—theNorwegianSocialScienceDataCenter’sMacroDataGuideandtheUniversityofAucklandLibrary’sOFFSTATS.WealsoselectedtheACRLInstructionSection’sPeerReviewedInstructionalMaterialsOnline(PRIMO)DatabaseasasuccessfulALA-affiliatedeffortthatutilizedadatabaseandcommitteestructuretomaintainaconstantlyupdatedproduct.Wecontactedthethreeeffortsabouttheirexperiencesandheardbackfromtwo.Weaskedabout(1)selectioncriteria,(2)identificationofnewsources,(3)sitemaintenance,(4)ifandhowdatabaseswereutilizedtopresenttheinformationand(5)advicebasedontheirexperiences.Tosummarizetheresponses:MacroDataGuide1) GeographicalfocuswasinitiallyonEuropewithcomparable,highquality

socioeconomicdata;therewaslaterexpansiongeographicallyandthematically.2) Sourceswereidentifiedprimarilythroughexaminationofjournalliterature;

approximatelythreetofourwereaddedonaquarterlybasis.3) Initiallywasagroupofthreetofourpeoplewithafocusonthequarterly

updates,buteventuallydiminishedtooneperson.4) ContentisinanSQLdatabasethatwasdevelopedin-house.5) Theysuggestedlimitinginitialthematicscopeandexpandinggradually.

PRIMO1) Aselectioncriteriawasdevelopedbyaninitialtaskforce.2) Acallissenttwiceayearfornominationsandsubmissions.

Nominated/submittedprojectsareevaluatedbyPRIMOCommitteemembersutilizingaselectioncriteriarubric.

3) MaintainedbythePRIMOCommittee.4) TheCommitteereceivedfundingfromtheACRLBoardofDirectorstohaveasite

developedbyaprogrammerutilizingMySQL.5) ThePRIMOCommitteeisnotonlytaskedwithcoordinatingtheevaluationof

submissions,italsohasasubstantialoutreachcomponentforattractingsubmissionsandpublicizingadditionstotheDatabase,includinginterviewswiththeSitesoftheMonthwinners.

CustomSearchEngineGoogleprovidesacustomsearchenginetooltoeasilycreateasearchableindexandsearchengineofspecifiedwebsites—additionalJavaScriptsnippetsofcodearealsoavailabletoembedthesearchengineintoothersites.Thecustomsearchengineisconfiguredtolimitthescopeofasearchtoaparticularsetofwebsitesthatcanbecuratedtorepresentaspecifictopic.AgroupoflibrarianscouldbuildalistofwebsitesanddomainsinspiredbyGraceYork’swork,andcreateacustomsearchengineforthesesites.Alternately,acustomsearchenginecouldincludeLibGuidesandotherwebfindingaidsinordertotakeadvantageofthedescriptionsalreadydevelopedandmaintainedbylibrarians.Forexamplesofcustomsearchengines,pleaseseeGODORT’sIGO/NGOcustomsearchengines.TopicalLibGuidestoDataandStatisticalSourcesAnefficientwaytoprovidecuratedandupdatedaccesstogovernmentinformationonthewebisthroughexistinglibraryguides,manyofwhicharehousedontheLibGuidesplatform.Whilethequalityandcurrencyofindividualguidescanvarywidelybasedontheworkloadanddedicationofindividuallibrarians,thereareoutstandingguidescuratedbylibrariansthatfocusongovernmentinformationsourcesaswellasfreelyavailabledataandstatisticalresourcesthatincludegovernmentdata.OneoptiontoleveragingthisexistingworkistouseacentralizedLibGuidessite,possiblyhostedbyGODORT,tobringinmodulesalreadydevelopedbylibrariansusingSpringshare’sexistingfunctionality.Asmallgroupcouldseekoutexceptionalcontent,requestpermissiontobringitintothesite,andthenmaintainorupdateitonaconsistentbasis.ProfessionalDevelopmentforLibrariansLibrariansinpublicserviceroleswouldbenefitfromtrainingandguidancerelatedtolocatinggovernmentdata.Afeworganizationsprovidefreewebinarsandmakerecordingsavailable,includingGPOthroughtheFDLPAcademyandNCLA-GRS.Thesetrainingsarehighlyuseful,butarenotveryefficienttouseatthepointofneed,whenalibrarianisstrugglingtoansweraspecificreferencequestion.Atopicalguide,customsearchengine,orotherwebportalwouldallowlibrariansofallkindsahandywaytoquicklyaccessthegovernmentstatisticalinformationtheyareseeking.FundingTheWorkingGroupalsoidentifiedpossiblesourcesoffundingforfutureefforts:RequestfundingfromtheACRLBoardofDirectorsThisapproachworkedsuccessfullyforthePRIMODatabase’smovetoamorestabledatabaseplatform.TheabilitytorequestfundingisnotedbyACRLPolicy3.8and6.12.b.AccordingtoACRLPolicy6.8,byOctober,“ACRLunitsanticipatingspecialfundingneedsshouldworkwiththeACRLstafftoensurethattheirbudgetrequestsareincludedinthebudgetdevelopment.TheACRLunitsmustalsosubmitaseparateactionitemtotheACRLBoardforapprovalofthespecialfundingrequest.”Grantfunding

Carnegie-WhitneyGrant–Grantsupto$5,000areawardedannually“forthepreparationofpopularorscholarlyreadinglists,webliographies,indexesandotherguidestolibraryresourcesthatwillbeusefultousersofalltypesoflibrariesintheUnitedStates.”DeadlineforgrantproposalistypicallyNovember.NewsBank/Readex/GODORT/ALACatharineJ.ReynoldsResearchGrantAward–Grantsupto$2,000areawardedannuallytodocumentslibrariansto“supportresearchinallareasofgovernmentinformation,U.S.,foreign,international,state,regional,orlocal.Thegrantcanbeusedtofinanceresearchcosts,suchascomputertimeorincludingtravel.Recipientsareselectedonthebasisofawell-definedproposal,potentialabilitytocompletetheproject,promiseoffuturecontributionstotheprofession,financialneed,andactivitytotheprofession.”DeadlineforgrantproposalistypicallyDecember1.RecommendationsProceedwithanefforttoadopt,updateandmaintainGraceYork’sStatisticalSourcesontheWebGuide.Createatimecertain,workinggroup/taskforcesupportedbyDIG,GODORTandLPSS.Thebenefitsofsharedexpertise,combinedmembershipandmulti-unitattractivenesstofundingeffortswilloutweighbureaucratichurdlesthatmayoccurduetothecoordinationofmultipleALA-affiliatedunits.Thetaskforcewouldbetaskedwiththefollowingefforts:

• EstablisharelationshipwithGraceYork.• Developthefollowing:

o PrepareaproposalforacustomGooglesearchengineoraspecially-designeddatabasetocontainthecontentoftheWebGuideandnewU.S.Governmentstatisticalsources.

o DevelopaprocessandtimelineforupdatingandingestingexistingWebGuidecontentintothecustomsearchengine/database,aswellasaprocessforaddingnewcontent.

o Ifneeded,preparefundingproposalsforfallsubmissionstotheACRLBoard(October),Carnegie-WhitneyGrant(November)and/ortheCatharineJ.ReynoldsGrant(December).Fundingcouldbeutilizedfortechnicalassistancewithdatabaseorotherinformationtechnology-relatedneeds;hostingfees;and/orpreparationandtransitioncosts.

o DevelopacustomsearchenginewidgetthatwillallowsearchingcapabilitiestotheWebGuidetobeeasilyintegratedintoLibGuidesandotheronlinesites.

o ProposeintegrationoftheseeffortsintotheGODORTLibGuideslocation.TheLibGuidewouldbeutilizedtoprovideaccesstothedatabase,provideinformationonhowtoutilizethecustomersearchenginewidgetandpublicizeoutreachefforts.

o WorkwithALAtocreateamulti-unitcommittee,basedonthePRIMOCommitteemodel,whichwouldhavepermanentresponsibilityto

maintaintheWebGuidedatabase,thesectionontheGODORTLibGuideanddevelopoutreachefforts,suchaspublicizingimportantadditionstothedatabaseandhighlightingexceptionaldataandstatisticalsourceLibGuidesbylibrarians.

RespectfullysubmittedbytheStatisticalSourcesontheWebGuideWorkingGrouponJune19,2015-RebeccaHyde-JamesJacobs-ChadKahl,chair-LyndaKellam-ShariLaster

GODORTAdHocCommitteeonReorganizationPreliminaryReportforALAAnnualConference2015

CHARGES:AtALAMidwinter,twoAdHocCommitteeswerecreatedtogatherdataforandstudythepossibilitiesofmakingsomesubstantivechangestoGODORT’sstructure.ThesetwocommitteesweretheAdHocCommitteeonReorganizationandtheAdHocCommitteeonVirtualMeetings.ThefollowingreportisfromtheAdHocCommitteeonReorganization.

AdHocCommitteeonGODORTReorganizationMEMBERSHIP:Thecommitteewillbecomposedof[6]members.EachTaskForceshalldesignate1membertorepresenttheirmembers,thecurrentChairofNominating(Selby),theGODORTCouncilor(Sudduth).TheCurrentChair(Sheehy),Chairelect(Woods)andincomingChairelect(tobevotedonthisspring)ofGODORTshallbeex-officiomembers.

Currentmembersare:StephanieBraunstein,ChairandIDTFdesignee;BarbieSelby,Nominating;BillSudduth,Councilor;ValerieGlenn,FDTFdesignee;BarbaraMiller,SLDTFdesignee;HelenSheehy,GODORTChair;StephenWoods,GODORTChair-elect;SarahErekson,incomingChair-Elect(willreplaceHelenSheehyafterHelenrotatesoff).

DURATION:ThecommitteewilldissolveatthecloseofALAMidwinter2016unlessextendedbytheGODORTSteeringCommittee.MEETINGS:Allmeetingsofthecommittee--inpersonorvirtual--shallbeheldunderALAOpenMeetingRules.PURPOSE:Thecommitteeischargedtospecificallyaddressthefollowingquestions,butitisnotlimitedtothesequestions:

1. ReviewthehistoryofGODORTorganizationandpastproposalstorestructure(SeeAppendixI).

2. ExaminethecurrentstructureofGODORTandevaluateitseffectivenessinmeetingthemissionandgoalsoftheorganization.Specificallythefollowingquestionsshouldbeaddressed:

a. Givencurrentmembershiplevelsisthecurrentcommitteeandtaskforceorganizationsustainable?

b. Cantheorganizationalstructurebestreamlinedtorequirefewerelectedandappointedpositions,whilestillaccomplishingtheworkneeded?

c. WouldadifferentorganizationalstructuresupportmorevirtualmembershipandincreasememberparticipationinGODORTactivities?

3. Thecommitteewillproducetworeports.Apreliminaryreportwithrecommendationsforcontinuationofthecurrentstructureoralternativestructure(s)tobeconsideredbyGODORTmembershipatAnnual2015.A

finalreportwithrecommendationsandadraftimplementationplanatMidwinter2016.

OUTCOMES:TheCommitteeshallpresentapreliminaryreporttoGODORTSteeringandtheGeneralMembershipmeetingatALAAnnual2015andafinalreportwithrecommendationsatMidwinter2016.ACTIONS:MajorReorganizationCommitteeActionsasofJune21,2015:

§ Selectedchair§ Discussedgoalsforcommittee(All)§ LookedathistoricaleffortstomakechangestoGODORT(All)§ LookedatorganizationalschemesofotherALARoundTables(Glenn/Selby)§ Setupasurvey(All)

o GoalwastogetmoreinformationonfactorscontributingtoGODORTparticipation(aswellasinformationonwhatmembers/potentialmemberswantfromtheGODORTexperience)andtoanswerthethreequestions(2a-c)inthecharge.

§ BeganwithoriginaldraftsurveycreatedbyBillSudduth§ WorkedwithotherAdHocCommitteeondevelopingand

refiningsurveyquestions(All/Laster)§ FormattedsurveyasaQualtricsSurvey(Glenn)§ SentsurveyoutviaListservsandALAConnect(Braunstein)§ Heldtwomeetingsviatelephone(heldinaccordancewithOpenMeeting

Policy)§ Communicatedviatelephone,email,andGoogleDrivetoanalyzesurvey

responsesandtodraftPreliminaryReport(All)

OverviewofGODORTmembershipandstructure(forfullhistory,seeAppendixI)

§ Membership“AccordingtoLoisMills,GODORTreachedmembershipof1,000in1976.Theapparentpeakwas1,132personalmembersin1989(Thisnumberexcludeslibraryandcorporatemembers).Sincethen,GODORThasexperiencedasmallbutcontinuingdeclineofmembershipeachyear.OnAugust31,2001,personalmembershipwas845(p.[33]).AroughestimatebasedontheMay2014GODORTmembershiprosterputsthecurrentmembershipatabout600personalmembers.

§ AnalysisofthecurrentGODORTStructure(http://wikis.ala.org/godort/images/c/c6/GODORT_Structure-2015.pdf)showsthatapproximately115peopleareneededeachyeartofillalltheoffices,committeerosters,andspecifiedliaisonroles.ApproximatelyoneofeverysixmembersofGODORTmustbe“active”inthismodel.

§ FromaninformalcomparisonbetweenGODORTandotherRoundTables,itappearsthatGODORTaveragestwicethenumberofelectedpositionsastheotherRoundTables.

SURVEY:SeeAppendixIIforSurveyInstrument.SURVEYRESULTS:TheresultswerecalculatedbytheQualtricssoftwareandputintoExcelspreadsheetsbyValerieGlenn.SeeAppendicesIIIandIVPRELIMINARYREPORTSECTIONI:SELECTEDSURVEYINTERPRETATIONSANDRECOMMENDATIONS:(Thecommitteewillproducetworeports.Apreliminaryreportwithrecommendationsforcontinuationofthecurrentstructureoralternativestructure(s)tobeconsideredbyGODORTmembershipatAnnual2015.)Variousresponsesweredeterminedtobemostusefulintermsofhowthosespecificresponsesmightguidesuggestionsforchanging/notchangingGODORT.Thelistingofquestionsbelowdoesnotreflectanyjudgmentastowhichquestionsaremostimportant;instead,thelistispresentedinnumericalorderascorrespondingtothesurveyinstrument.Question6:Electedpositionscameoutverymarginallyaheadofappointedonesinimportance.Elected–4.17,Appointed–4.04.Presentingwasratedhigherthaneither–4.32. Thisresponseseemstoindicatethatserviceintermsofholdingoffices/positions,whileimportantforPromotion/Tenure/Advancementatone’sinstitution,arenotasimportantasactuallypresentingatconferences.Itisnotablethatthedifferencebetweenwhetherthepositionwaswonbyelectionortakenbyappointmentwasnotsignificant.Thus,commentsmadelaterbyrespondentstoquestion26abouthavingtoomanyelectedofficesinGODORTcouldbeaddressedsimplybyhavingfewerofficesintotoorbychangingsomeoftheofficestoappointedpositionsratherthanelectedpositions—orsomecombinationoftheabove.Whatthisquestiondoesindicate,however,isthatapositionisnotasimportantasapresentation.Intermsoflookingtowardmorevirtualmembership,thatdifferencecouldpossiblymakevirtualmembershiplessattractive.WhileitisquiteeasytoholdpositionsonVirtualCommittees/TaskForces,itislesseasytodopresentationsvirtually.Ofcourse,presentationscanbemadeviaAdobeConnectoranumberofothersoftwareoptions;buthavingafullcomplementofpresentationsforameetingheldentirelyonlineisabittrickier.Beinginaphysicalmeeting/conferencespaceallowsmemberstogofromoneconcurrentpresentationtoanotheriftheysowish;and,truthfully,notallmembershaveaccesstothetechnologyrequiredtopresentvirtually(northecomfortlevel/skillstodoso).Questions13&14:While13%ofrespondentsreportedthattheyhadbeenaskedtorunforanofficeoraskedtoacceptacommitteeappointmentinthepasttwoyearsandcouldnotacceptthenominationnortheappointment,87%oftherespondentsreportedthattheyhadnothadtheseexperiences.The13%represents

28/208responses.WithoutcomparabledatafromotherALARoundtables,itisnotpossibletojudgeif13%shouldbeconsideredhigh.Nevertheless,itisimportanttonotethereasonsforthat13%toanswerintheaffirmative.Themostcommonreasonwassimply“Toobusywithmyjob”(58%).GODORTwouldnotbeabletosolvethatproblem,ofcourse;butthesecondmostcommonreasoncouldbeaddressedbyGODORT,thatreasonbeing“Unabletotraveltomeetings/conferences”(42%).Inthisinstance,then,itcouldbesaidthatonepossibleremedyfortheperceivedproblemofnotfindingenoughpeopletotakeonresponsiblepositionsinGODORT(orpossiblysayingitdifferentlyasin“notfindingenoughNEWpeopletotakeonresponsiblepositions”)ishavingamorevirtualenvironmentinwhichphysicaltravelisnotanecessityforinvolvement.Question15:56%sayGODORThasabouttherightnumberofcommittees,etc.41%saymaybetoomany.3%sayweneedmore.

Outof181responsestothequestionofhowmanyunits/committeesseemedappropriate,101(56%)indicatedthatthecurrentnumberistherightnumber.Only75(41%)thoughtfewerunits/committeeswouldbebetter(asbackedupbysomeofthenarrativecommentsfromQuestion26).Sixrespondents(3%)actuallywantedmoreunits/committees.Whilethisresponsedoesnotscreamout“makeGODORTleaner”intermsofunits/committees,itcouldbeusedtoeliminateafewunits/committees—butcautiouslyandwithfeedbackfromallmembership.Questions16&17:17%ofrespondentshaveservedasaninternalGODORTliaison.27%thinktheinternalliaisonsareuseful;16%thinknotuseful.58%aren’tsure. Whileitwouldbesatisfyingtoassumethatthe16%ofrespondentswhothinkthatinternalliaisonsarenotusefulcorrespondedtothe17%whohaveservedasinternalliaisons(thusprovingthattheexperiencewasnotparticularlyrewarding),thatassumptioncannotbeprovenwiththeresultsaswecurrentlyhavethem.Itistemptingtogobackandre-askthatquestionsothatanycorrespondencecouldbetracked,butthefactthatmorethanhalfoftherespondents(58%)werenotsurewhethertheinternalliaisonswereusefulornotworksagainsttheentirenotionofprovinganythingconclusivewiththisparticulardata.If,however,weweretofollowsomeofthesuggestionsgiveninQuestion26,andeliminatesomecommittees/taskforcesormerelycombinesome,therewouldthenbefewerinternalliaisonsneeded.Thus,ifoneislookingforinstantsimplification,combiningwouldbealogicalroute.Questions20-25:Fordetailsonthesequestions,refertothePreliminaryReportoftheAdHocCommitteeonVirtualMeetings.Question26:BarbieSelbycreatedacategoricalgridforthenarrativeresponsestoquestion26(IfyoucouldreorganizeGODORThowwouldyoudoit?).Hercategoriesimplyingsuggestionsforchange/nochangeareasfollows:

Category NumberofResponses

StaytheSame 3

ReduceNumberofCommitteeMembers

StreamlineNumberofCommittees

ReduceElectedCommittees/Positions/Offices

DoAwaywith/SimplifyInternalLiaisonProcess

RelyonaMoreVirtualVersionofGODORTParticipation

NEXTSTEPS:TheCommitteehasdeterminedthatinordertodeveloprecommendationsandamethodologytoimplementthem,aprocesssimilartotheonestartedbyincomingChairStephenWoodstodeterminestrategicplanningwillbeimplementedduringthesixmonthsbetween2015Annualand2016Mid-winter.Thisprocesswillinvolvecommitteechairsandtaskforcecoordinators,requestingthattheinformationreportedtoChairWoodsbeutilizedbytheAdHocCommitteeonReorganizationinsuchawayastoprovideadditionalguidancetotheAdHocReorganizationCommitteeMembers.Thus,twogoalswillhopefullybeaccomplished:first,theinformationonstrategicplanningattheindividualunitlevelswillbeusedfordual,butveryintegrated,purposes;i.e.,renewal/revisionofmissionandcreationofapossibledesignforreorganizationofarchitecture.Thesecondgoalwillbetoaugmenttheinformationgleanedfromthesurveyandgivethatinformationadditionalcontext.Supplementaryquestionsmaybeasked,includingthosethatattempttodeterminemorespecificallywhatGODORTmemberswantfromtheirorganizationinthefuture.FurtherinformationabouttimelinesandspecificeventswillbeannouncedimmediatelyafterAnnualinSanFrancisco.AllinformationabouttheprocesswillbemadeavailabletomembersviathewikiandALAConnect.ReportRespectfullySubmittedbytheALAGODORTAdHocCommitteeonReorganization,2015-2016:StephanieBraunsteinValerieGlennBarbaraMillerBarbieSelbyBillSudduth&ExOfficioMembers:HelenSheehyandStephenWoods

AppendixI:HistoryofGODORTOrganizationandPastProposalstoRestructure

AverybriefoverviewofGODORTorganizationalhistorybasedonhttp://www.ala.org/godort/sites/ala.org.godort/files/content/godortcommittees/godortpublications/GODORT_history_final.pdfandpersonal(BarbieSelby)knowledge:

§ 1972--GODORTwasofficiallyformed.Itsgenesiswassomewhatcontroversial:

§ “Inresponsetothisinterest,[Margaret]Lane,thenchairofthePublicDocumentsCommittee,arrangeda“non-program”forthe1970annualmeetingoftheCommittee.Sheinvitedeighty-fivedocumentslibrarians,includingthirty-sixregionallibrarians,tocometothismeetingandgroupthemselvesforfree-rangingdiscussionsaccordingtotheirparticulardocumentsinterest.”

§ 1984-5--“Bythemid-1980s,taskforces,workgroups,andadhocandspecialcommitteeshadsoproliferatedandthemeetingschedulesweresobusythatCarolTurner,1984-85GODORTchair,appointedanAdHocCommitteetoStudyGODORTStructure.”

§ “Therecommendationthatelicitedthemostdiscussionwastoappoint,ratherthanelect,almostallmembersofbothstandingandspecialcommitteesaswellasthesecretariesofthetaskforces.“

§ 1985--ThentherewasasecondAdHocCommitteetoStudyGODORTStructure.

§ “ThesecondcommitteesaidthattheoriginalcommitteewasdirectedtofindwaystostreamlinethescheduleofGODORTmeetingsandtocutdownthenumberofvolunteersneededtorunforoffice.Thesecondcommitteefeltthatthefirstcommitteehad,indeed,foundwaystoaccomplishtheseobjectives,butthatthemembershiphadvotedagainstthem.Thesecondcommitteeexplainedthatthesemembershipvotesdidnotmeanthefinaldefeatofthesuggestedamendments.Thatwouldoccuronlywhenthechangesnecessarytoimplementtherecommendationswerenotapprovedwhen,andif,theydidappearasamendmentstotheconstitutionandbylaws.“(p.[13])

§ 1987–MergedConstitutionandBylaws§ “In20yearsGODORThasgrownfromanunstructured,free-

wheelinggroupintoahighlystructuredorganizationwithmanyrulesandacomplexformulafortermsofoffice,whichassignsgreatpowerstoahandfulofpeople.”(p.[14])

§ 1992-1998–AdHocCommitteeonGODORTOrganization§ “TheCommitteeproposedanorganizationalstructurethat

includedaSteeringCommittee,fourmaindivisions(Education

andTraining,InformationAccess,InformationPolicyandGovernmentRelations,andReferenceServicesandTechnology),andfourspecialstandingcommittees(Awards,Bylaws,MembershipandNominations).Followingdiscussionatthe1993AnnualConference,theproposalwasfurtherrevisedandpublishedagain….TheAdHocCommitteeinvestigatedthefeasibilityofbecominganALADivision,butcametotheconclusionthatfinanciallyitwasnotanoption….Theconsensusreachedattheconferencewastopostponefurtherdiscussionofreorganizationuntilaftersomeoftheschedulingchangessuggestedattheforumhadbeenimplemented.”(p.[28])

§ 1995–ConsideredmergerwithAssociationofSpecializedandCooperativeLibraryAgencies(ASCLA)“InamailballottoallGODORTmembersin1998,theproposalfailedbyavoteof86percentopposedto14percentinfavor.”(p.[29])

§ 1999–GODORTgotanALACouncilor

§ Membership

o “AccordingtoLoisMills,GODORTreachedmembershipof1,000in1976.Theapparentpeakwas1,132personalmembersin1989.(Thisnumberexcludeslibraryand

o Corporatemembers.)SincethenGODORThasexperiencedasmallbutcontinuingdeclineofmembershipeachyear.OnAugust31,2001,personalmembershipwas845.”(p.[33])

o AroughestimatebasedontheMay2014GODORTmembershiprosterputsthecurrentmembershipatabout600personalmembers.

§ AnalysisofthecurrentGODORTStructure(http://wikis.ala.org/godort/images/c/c6/GODORT_Structure-2015.pdf)showsthatapproximately115peopleareneededeachyeartofillalltheofficers,committeerosters,andspecifiedliaisonroles.ApproximatelyoneifeverysixmembersofGODORTmustbe“active”inthismodel.

APPENDIXII:SurveyInstrument(notethatthisisformattedinWordandmayhavebeenslightlyrevisedinordertoworkwiththeQualtricssoftwarebefore

sendingout).

PROPOSEDSURVEYQUESTIONSFORREORGADHOCCOMMITTEE(rev.3SGB4/24/15)

1) AreyouamemberofALA?2) Areyou,orhaveyoueverbeen,amemberofGODORT?

Yes______ NO______

3) Ifyouranswerto#2was“yes,”howlonghaveyoubeen(wereyou)a

memberofGODORT?a.<5yearsb.5-10yearsc.10-20yearsd.>20years

4) Whattypeoforganizationdoyouworkin?a.Academic(ARL)b.Academic(Masters/Comprehensive)c.Academic(4yearliberalarts)d.Academic(Community/Technical/JuniorCollege)e.PublicLibraryf.FederalAgencyg.StateAgencyh.LawLibraryi.Other

5) Ifyouworkinanacademiclibrary,isyourpositiontenure-trackor

professionalwiththepossibilityofpromotion? Yes______ NO______

6) Ifyouranswerto#5was“yes,”ranktheimportanceofthefollowingrequirements,with1beingtheleastimportantand4beingthemost:

NotImportant VeryImportant 1 2 3 4 5

a. GeneralPublishingb. PeerReviewedPublishing c. Participationinworkgroups/taskforces

d. Participationinworkgroups/taskforceswithpublishedresultse. ElectedLeadershippositionsf. AppointedLeadershippositionsg. Presentationsatconferencesandotherprofessionalgatherings

7)Doanyofthefollowingcollectionsfallunderyoursupervision?

a.U.S.Federalgovernmentinformationb.Stateandorlocalgovernmentinformationc.Internationalgovernmentalinformation(IGOs)d.Foreigngovernmentinformatione.Mapsf.GISg.Datah.Microformsi.Newspapers/Journalsj.Other_____________________________________

8) Whatdutiesdoyouhavewithinyourorganization(markasmanyasapply)?

a.Generalreferenceb.Libraryinstructionc.Acquisitionsd.Cataloginge.Digitizationf.Preservationg.Supervisionofprofessionalstaffh.Supervisionofparaprofessionalstaffi.Supervisionofstudentassistants,interns,orvolunteersj.Administrationk.Subjectliaisonl.Archives/SpecialCollectionsm.Other_________________________________

9)HaveyoueverrunforanofficeinGODORT?10)WhichelectedGODORTofficeshaveyourunfororheld? a.GODORTChair b.GODORTSecretary c.GODORTTreasurer d.GODORTCouncilor e.PublicationsCommitteeChair f.FederalDocumentsTaskforceCoordinator

g.StateandLocalDocumentsTaskforceCoordinatorh.InternationalDocumentsTaskforceCoordinatori.AwardsCommitteememberj.Bylaws&OrganizationCommitteemember

k.NominatingCommitteememberl.Other____________________________

11)HaveyoueverbeenappointedtoapositioninGODORT? Yes______ NO______12)Ifso,whichone(s)?

a. CatalogingCommitteeb. ConferenceCommitteec. DevelopmentCommitteed. EducationCommitteee. GovernmentInformationforChildrenCommitteef. LegislationCommitteeg. MembershipCommitteeh. ProgramCommitteei. PublicationsCommitteej. Rare&EndangeredCommitteek. Archivistl. WebAdministratorm. Other__________________________________

13)HaveyoubeenaskedtorunforaGODORTofficeoracceptacommitteeappointmentinthepasttwoyearsandbeenunabletodoso? Yes______ NO______14)Ifyouranswerto#13was“yes,”pleasetelluswhyyouwereunabletorunorserve(Selectasmanyasapply):

a.Toobusywithmyjobb.Governmentdocumentsnolongermyprimaryfocusc.AlreadyservedonseveralGODORTcommitteesd.Moreinvolvedinotherprofessionalactivitiese.Notinterestedinproposedassignmentorofficef.Unabletotraveltomeetings/conferencesg.Other_____________________________________

15)LookingattheGODORTCommitteeStructureChartfoundathttp://wikis.ala.org/godort/index.php/PPM(selectchart#1forpdf)doyouthinkthatGODORT:

a.Hastherightnumberofunitsandcommittees?b.Needsfewercommitteesandunits?

c.Needsmorecommittees?

16)GODORThas“internal”liaisonsfromthethreetaskforcestoGODORTcommittees.HaveyoueverservedasataskforceliaisontoaGODORTcommittee?17)Whatisyouropinionofthe“internal”liaisonmodel? Useful____________ NotUseful_________18)Howfrequentlyhaveyouparticipatedinvirtualmeetingsorinteractivetrainingsessionsforanyorganizationduringthepast2years?

a.Atleast1permonthb.Atleast1perquarterc.Atleast1peryeard.Rarelyornever

19)Whattechnologydoyouhaveavailableinyourtypicalworkenvironmenttoparticipateinvirtualmeetings?(checkallthatapply)

a.Headphonesb.Microphonec.Webcamd.Landlinetelephonee.Mobilephoneorsmartphonef.Other_______________________________________________

20)WhichofthefollowingALAconferencesdoyouusually(i.e.,allelsebeingequal)plantoattend?

a.Annualb.Midwinterc.Bothd.Neithere.Other______________________________________________

21)WhichofthefollowingfactorsmoststronglyaffectyourdecisionofwhetherornottoattendALAconferences?(selectallthatapply)

a.Costand/orfundingavailablefromsupportingorganizationb.Abilitytotravel(e.g.,healthorfamilyreasons)c.Abilitytogetawayfromtheoffice(e.g.,shortstaffedortravel

approvalprocess)d.Opportunitytoparticipateincommitteemeetingse.Opportunitytoparticipateintrainingsessionsandworkshopsf.Opportunitytoparticipateinorganizationalgovernance(i.e.,ALAor

asubunit)g.Opportunitytonetworkwithotherprofessionalsh.Locationofconference

i.Other__________________________________________________22)WouldyouparticipateinvirtualGODORTmeetingsiftheywereoffered?

a.DuringMidwinterb.DuringAnnualc.DuringMidwinterandAnnuald.Noneoftheabovee.Notsure

23)IfGODORThasmorevirtualcommitteeparticipationoptions,howwouldthisaffectyourinterestinservingonacommittee?

a.Morelikelytoserveb.Lesslikelytoservec.Thiswouldnotchangemycurrentinterestincommitteeservice

24)IfGODORThasmorevirtualcommitteeparticipationoptions,howwouldthisaffectyourinterestinattendingMidwinter?

a.Morelikelytoattendb.Lesslikelytoattendc.ThiswouldnotchangemycurrentinterestinattendingMidwinter

25)IfGODORThasmorevirtualcommitteeparticipationoptions,howwouldthisaffectyourinterestinattendingAnnual?

a.Morelikelytoattendb.Lesslikelytoattendc.ThiswouldnotchangemycurrentinterestinattendingAnnual

26)IfyoucouldreorganizeGODORThowwouldyoudoit?

APPENDIXIII:ResponsestoQuestions#1-#25ofSurvey

1.AreyouamemberoftheAmericanLibraryAssociation(ALA)?

Answer Bar Response %

1 Yes 0.68636364

151 69%

2 No 0.31363636

69 31%

Total 220 100%

Statistic Value MinValue 1 MaxValue 2 Mean 1.31 Variance 0.22 StandardDeviation 0.47 TotalResponses 220 2.Areyou,orhaveyoueverbeen,amemberoftheALAGovernmentDocumentsRoundTable(GODORT)?

1 Yes 0.75909091

167 76%

2 No 0.24090909

53 24%

Total 220 100%

Statistic Value MinValue 1 MaxValue 2 Mean 1.24 Variance 0.18 StandardDeviation 0.43 TotalResponses 220 3.Howlonghaveyoubeen(wereyou)amember?

1 0.29268293

48 29%

2 5-10years

0.25 41 25%

3 10-20years

0.29268293

48 29%

4 >20years

0.16463415

27 16%

Total 164 100%

Statistic Value MinValue 1 MaxValue 4 Mean 2.33 Variance 1.14 StandardDeviation 1.07 TotalResponses 164 4.Whattypeoforganizationdoyouworkin?

Answer Bar Response

1 AcademicLibrary(ARL)

0.34101382

74 34%

2 AcademicLibrary(Masters/Comprehensive)

0.24423963

53 24%

3 AcademicLibrary(4yearliberalarts)

0.07834101

4 Academic(Community/Technical/JuniorCollege)

0.01843318

5 PublicLibrary 0.06912442

6 FederalGovernmentAgency

0.03686636

7 StateGovernmentAgency

0.0875576 19 9%

8 LawLibrary 0.05069124

9 Other 0.07373272

Total 217 100%

Other STATELIBRARY Vendor Academic,nonARL,PhDgranting retired AcademicDoctoral/notARLlibrarymember

RegionalLibrarySystem Stateestablishedlibraryconsortium Retiredlibrarian,workingasonline(virtual)libraryvolunteer

HighSchoolLibrary

LawSchoolLibraryANDAcademicLibrary(ARL)

AcademicLawLibrary ResearchInstitute Statistic Value MinValue 1 MaxValue 9 Mean 3.39 Variance 7.44 StandardDeviation 2.73 TotalResponses 217 5.Ifyouworkinanacademiclibrary,isyourpositionatenure-trackorprofessionalwiththepossibilityofpromotion?

Answer Bar Response

1 Yes 0.54418605 117 54%2 No 0.20930233 45 21%3 Donotworkin

anacademiclibrary

0.24651163 53 25%

Total 215 100%Statistic Value MinValue 1 MaxValue 3 Mean 1.7 Variance 0.71 StandardDeviation 0.84 TotalResponses 215 6.Ranktheimportanceofthefollowingtenureand/orpromotionrequirements:Question Unimportant OfLittle

Importance

ModeratelyImportant

Important VeryImportant

Noopinion

TotalandMean

1 Publishinginpeer-reviewedpublication

3 6 27 21 54 2 113

2 Electedleadershippositions

0 1 19 53 38 1 112

3 Appointedleadership

0 3 26 50 31 3 113

positions4 Participat

einworkgroupsortaskforces

0 2 26 54 27 2 111

5 Publishinginnon-peer-reviewedpublication

2 18 48 26 15 3 112

6 Participateinworkgroupsortaskforceswithpublishedresults

0 8 26 48 28 1 111

7 Presentatconferencesandothergatherings

1 3 11 42 56 0 113

Statistic

Publishinginpeer-reviewedpublication

Electedleadershipposition

Appointedleadershipposition

Participationinworkgroupsortaskforces

Publishinnon-peer-reviewedpublications

Participationinworkgroupsortaskforceswithpublishedresults

Presentationsatconferencesandotherprofessionalgatherings

MinValue

1 2 2 2 1 2 1

MaxValue

6 6 6 6 6 6 5

Mean 4.09 4.17 4.04 4.01 3.38 3.89 4.32 Variance

1.24 0.56 0.72 0.63 1.1 0.81 0.68

StandardDeviation

1.11 0.75 0.85 0.79 1.05 0.9 0.83

TotalRespo

113 112 113 111 112 111 113

nse7.Whatdutiesareyouresponsibleforwithinyourorganization?(Selectallthatapply.)

Answer Bar Response

1 GeneralReference 0.60663507

128 61%

2 LibraryInstruction 0.54976303

116 55%

3 SubjectLiaison 0.44075829

93 44%

4 Acquisitions 0.28909953

61 29%

5 Catalogingand/orMetadata

0.25592417

54 26%

6 CollectionManagement 0.58767773

124 59%

7 Digitization 0.10900474

23 11%

8 Preservation 0.08530806

9 Supervisionofprofessionalstaff

0.1943128 41 19%

10 Supervisionofparaprofessionalstaff

0.41232227

87 41%

11 Supervisionofstudentassistants,interns,and/orvolunteers

0.37914692

80 38%

12 Administration 0.23222749

49 23%

13 Archives/SpecialCollections

0.07109005

14 Other 0.08530806

15 GovernmentInformation

0.8056872 170 81%

Other WebServices consultant/trainer Stafftraining Multimedia projectmanagement publicinformation,websitemaintenance

Periodicals InformationTechnology

emergingtechnologies ElectronicResources dataservices Retired,butcollectionmanagement,G.R.,G.I.andsubjectliaison

Circulation unofficiallyIlinkto.govsites webarchiving,digitalcollectiondevelopment

LegalReferenceCollection Statistic Value MinValue 1 MaxValue 15 TotalResponses 211 8.Doanyofthefollowingcollectionsfallunderyoursupervision?(Selectallthatapply.)

Answer Bar Response

1 U.S.Federalgovernmentinformation

0.855 171 86%

2 Stateand/orlocalgovernmentinformation

0.65 130 65%

3 Internationalgovernmentinformation(IGOs)

0.265 53 27%

4 Foreigngovernmentinformation

0.185 37 19%

5 Maps 0.46 92 46%6 GIS(Geographic

InformationSystems)

0.145 29 15%

7 Data 0.245 49 25%8 Microforms 0.425 85 43%9 Newspapers/Journa

ls0.265 53 27%

10 Other 0.125 25 13%Other law Law,Genealogy none Notatthistime

Curriculum,videoandCDcollections nosupervisionresponsibilities severalothers,actually PatentsandTrademarks;LegalReference

subjectsrelatedtogovernmentinformation,likepoliticalscience

nowretired,butU.S.federalgovernment,Maps,federalmicrofichewereundermysupervision

businesslaw,geographybooks. universityarchives SpecialCollections allcollections Somesubjectcollectionresponsibilities mytinycollectioncoverswhatisneededforteachinghighschool

legal/legislative Subscriptiondatabases NA Statistic Value MinValue 1 MaxValue 10 TotalResponses 200

9.HaveyoueverrunforanofficeinGODORT?

1 Yes 0.25714286 54 26%2 No 0.74285714 156 74% Total 210 100

%Statistic Value MinValue 1 MaxValue 2 Mean 1.74 Variance 0.19 StandardDeviation 0.44 TotalResponses 210 10.WhichelectedGODORTofficeshaveyourunforand/orheld?(Selectallthatapply.)

Answer Bar Response

1 GODORTChair 0.18518519

10 19%

2 GODORTSecretary 0.16666667

3 GODORTTreasurer

0 0 0%

4 GODORTCouncilor 0.05555556

5 PublicationsCommitteeChair

0.11111111

6 FederalDocumentsTaskForceCoordinator

0.12962963

7 StateandLocalDocumentsTaskForceCoordinator

0.2037037 11 20%

8 InternationalDocumentsTaskForceCoordinator

0.11111111

9 AwardsCommitteemember

0.22222222

12 22%

10 Bylaws&OrganizationCommitteemember

0.2962963 16 30%

11 NominatingCommitteemember

0.31481481

17 31%

12 Other 0.07407407

Other CatalogingCommitteemember Sect’y Taskforcesecretary IDTFSecretary Statistic Value MinValue 1 MaxValue 12 TotalResponses 54 11.HaveyoueverbeenappointedtoapositioninGODORT?

Answer Bar Response

1 Yes 0.37914692

80 38%

2 No 0.62085308

131 62%

Total 211 100%

Statistic Value MinValue 1 MaxValue 2 Mean 1.62 Variance 0.24 StandardDeviation 0.49 TotalResponses 211 12.Whichposition(s)haveyoubeenappointedto?(Selectallthatapply.)

Answer Bar Response

1 CatalogingCommittee

0.20253165

16 20%

2 ConferenceCommittee

0.17721519

14 18%

3 DevelopmentCommittee

0.05063291

4 EducationCommittee

0.36708861

29 37%

5 GovernmentInformationforChildrenCommittee

0.02531646

6 LegislationCommittee

0.29113924

23 29%

7 MembershipCommittee

0.21518987

17 22%

8 ProgramCommittee

0.17721519

14 18%

9 PublicationsCommittee

0.17721519

14 18%

10 Rare&EndangeredGovernmentPublicationsCommittee

0.18987342

15 19%

11 Other 0.24050633

19 24%

Other State&LocalDocuments recordingsecretary GODORTAdHocStrategicPlanningCommittee

GITCO GITCO earlyinternetcommittee,gitco GITCO

gitco;parliamentarian;severaladhoccommittees

FedDocsTaskForce GITCO webmaster dttpadvertisingmanager GITCO NotableDocuments smalltemporarytaskforces Atthetime,MembershipdidConferencealso

godortreorg GITCO Statistic Value MinValue 1 MaxValue 11 TotalResponses 79 13.HaveyoubeenaskedtorunforaGODORTofficeoracceptacommitteeappointmentinthepasttwoyearsandbeenunabletodoso?

Answer Bar Response

1 Yes 0.13461538

28 13%

2 No 0.86538462

180 87%

Total 208 100%

Statistic Value MinValue 1 MaxValue 2 Mean 1.87 Variance 0.12 StandardDeviation 0.34 TotalResponses 208 14.Ifyouarecomfortabledoingso,telluswhyyouwereunabletorunoraccept.(Selectallthatapply.)

Answer Bar Response

1 Toobusywithmyjob 0.57692308

15 58%

2 Governmentdocumentsisno

0.11538462

longermyprimaryfocus

3 AlreadyservedonseveralGODORTcommittees

0.30769231

4 Moreinvolvedinotherprofessionalactivities/organizations

0.11538462

5 Notinterestedinproposedassignmentoroffice

0.15384615

6 Unabletotraveltomeetings/conferences

0.42307692

11 42%

7 Other 0.23076923

Other GODORTisahugetimecommitment(comparedtoworkinACRLcommitteesorIASSIST).Travellingto2conferencesisahugeburdenforme.Also,IthinkGODORTfocusestoomuchondiscussionsofprintretention.GODORT'spositionagainstlettingregionalsdiscardevenwithGPOapprovalreallymademequestionwhyIwouldputtimeintothisorganization?Whynotfocusonanothercommitteethatisdoingmoreinnovativeworkandismorehighlyvaluedbymycolleagues?simultaneouslynominatedforDLC

Ipaidoutofpocketandtakeannualleavefromworktoattendthelast5ALAconferencesanddecidednottocontinuethat,atleastfornow.

Toobusywithjobandpersonallifetoaccept/runforpositionwithalotofresponsibility,butacceptedacommitteeappointmentinstead.NotbeingsureifIwillbeabletoattendbothmeetingwasafactor.Statistic Value MinValue 1 MaxValue 7 TotalResponses 26 15.LookingattheGODORTCommitteeStructure,doyouthinkthatGODORT:

Answer Bar Response

1 Hastherightnumberofunitsandcommittees?

0.55801105

101 56%

2 Needsfewerunitsandcommittees?

0.41436464

75 41%

3 Needsmorecommittees?

0.02762431

Total 181 100%

Statistic Value MinValue 1 MaxValue 3 Mean 1.47 Variance 0.31 StandardDeviation 0.55 TotalResponses 181 16.GODORThas"internal"liaisonsfromthethreetaskforcestoGODORTcommittees.HaveyoueverservedasataskforceliaisontoaGODORTcommittee?

Answer

Bar Response %

1 Yes 0.171875 33 17%2 No 0.828125 159 83% Total 192 100

%Statistic Value MinValue 1 MaxValue 2 Mean 1.83 Variance 0.14 StandardDeviation 0.38 TotalResponses 192 17.Whatisyouropinionofthe"internal"liaisonmodel?

Answer Bar Response

1 Useful 0.26701571

51 27%

2 Notuseful

0.15706806

30 16%

3 Unsure 0.57591623

110 58%

Total 191 100%

Statistic Value MinValue 1 MaxValue 3 Mean 2.31 Variance 0.75 StandardDeviation 0.87 TotalResponses 191 18.Howfrequentlyhaveyouparticipatedinvirtualmeetingsorinteractivetraining

Answer Bar Response

sessionsforanyorganizationduringthepast2years?1 Atleast

1permonth

0.28125 54 28%

2 Atleast1perquarter

0.40104167

77 40%

3 Atleast1peryear

0.14583333

28 15%

4 Rarelyornever

0.171875 33 17%

Total 192 100%

Statistic Value MinValue 1 MaxValue 4 Mean 2.21 Variance 1.08 StandardDeviation 1.04 TotalResponses 192 19.Whattechnologydoyouhaveavailableinyourtypicalworkenvironmenttoparticipateinvirtualmeetings?(Selectallthatapply.)

Answer Bar Response

1 Headphones

0.85340314

163 85%

2 Microphone

0.63874346

122 64%

3 Webcam 0.47643979

91 48%

4 Landlinetelephone

0.87958115

168 88%

5 Mobilephoneorsmartphone

0.38743455

74 39%

6 Other: 0.07329843

Other: skype,bluejeans iPad PC PC

WebEx Usemypctoparticipateinvirtualmeetings

ComputerusingMicrosoftworks,butnotMSOffice,oropensourceofficeproductivitysoftware

computer,speakerphone Computer computerwithwebmeetingsoftware usemypersonalMacBookbecauseit'seasierthanworkPCandbiggermonitor

Nomicrophoneandnospeakerphonemakelongvirtualmeetingswhereparticipatingbylandlineuncomfortableifnotimpossiblecomputersoftware Statistic Value MinValue 1 MaxValue 6 TotalResponses 191 20.WhichALAconferencesdoyouusually(allelsebeingequal)plantoattend?

Answer Bar Response

# 1 Annual

Conference

0.22513089

43 23%

2 MidwinterMeeting

0.0052356 1 1%

3 Both 0.23560209

45 24%

4 Neither 0.47120419

90 47%

5 Other: 0.06282723

Total 191 100%

Other: whenIcan--nofunding iftheyarenearby DependsonlocationandifIwillbepresentingorhavedutiesthatrequiremetobepresent

usedtoattendboth Bothifneededforacommittee,otherwisejustAnnual

Veryunsureduetochangingbudgetcircumstances

DependsonifIamchairingcommitteeornot

ACRL ACRL Statistic Value MinValue 1 MaxValue 5 Mean 3.14 Variance 1.62 StandardDeviation 1.27 TotalResponses 191 21.WhichofthefollowingfactorsmoststronglyaffectyourdecisionastowhetherornottoattendALAconferences?(Selectallthatapply.)

Answer Bar Response

# 1 Costand/orfunding

availablefromsupportingorganization

0.81675393

156 82%

2 Abilitytotravel(eg,healthorfamilyreasons)

0.30366492

58 30%

3 Abilitytogetawayfromtheoffice(eg,short-staffedortravelapprovalprocess)

0.34554974

66 35%

4 Opportunitytoparticipateincommitteemeetings

0.2617801 50 26%

5 Opportunitytoparticipateintrainingsessionsandworkshops

0.30366492

58 30%

6 Opportunitytoparticipateinorganizationalgovernance(ie,ALAorasub-unit)

0.15183246

29 15%

7 Opportunitytonetworkwithotherprofessionals

0.31937173

61 32%

8 Locationofconference 0.43979058

84 44%

9 Other: 0.08900524

Other:

opportunitytopresent Wefocusonseverallawlibraryorganizations

Requirementtoparticipateincommitteemeetings

Midwintertimingisterribleinrelationtocampusschedule

OurmajorassociationisAALL

LowtravelROIforme.BesidesthesmallGODORT,maps,andGISpieces,Iwouldhaveverylittlebenefitbyattending.IgiveandreceivemuchmoreatlocalGISevents.Climaticconditionsofconferencesite-won'tgoathothumidtimes-notworththemoney

MyopinionduringmycareerthattherewasverylittlevalueintheoverallALAconferenceormidwintermeetings

involvementnotsupportedbylibraryadministration

Subjectsarerelevanttomywork.

IdonotlikeALA relevantprogramming PositionsALAtakesonlibraryandnon-libraryissues

Notamember IattendSLAmeetings;ALAismysecondaryorganization

Statistic Value MinValue 1 MaxValue 9 TotalResponses 191 22.WouldyouparticipateinvirtualGODORTmeetingsiftheywereoffered:

Answer Bar Response

# 1 During

Midwinter?

0.06806283

2 DuringAnnual?

0.03664921

3 DuringMidwinterandAnnual?

0.4921466 94 49%

4 Noneof 0.0837696 16 8%

theabove 35 Notsure 0.3193717

361 32%

Total 191 100%

Statistic Value MinValue 1 MaxValue 5 Mean 3.55 Variance 1.38 StandardDeviation 1.17 TotalResponses 191 23.IfGODORThasmorevirtualcommitteeparticipationoptions,howwouldthisaffectyourinterestinservingonacommittee?

Answer Bar Response

1 Morelikelytoserve 0.53157895

101 53%

2 Lesslikelytoserve 0.02631579

3 Thiswouldnotchangemycurrentinterestincommitteeservice

0.44210526

84 44%

Total 190 100%

Statistic Value MinValue 1 MaxValue 3 Mean 1.91 Variance 0.97 StandardDeviation 0.99 TotalResponses 190 24.IfGODORThasmorevirtualcommitteeparticipationoptions,howwouldthisaffectyourinterestinattendingMidwinter?

Answer Bar Response

# 1 Morelikelytoattend 0.2421052

646 24%

2 Lesslikelytoattend 0.1894736 36 19%

83 Thiswouldnotchange

mycurrentinterestinattendingMidwinter

0.56842105

108 57%

Total 190 100%

Statistic Value MinValue 1 MaxValue 3 Mean 2.33 Variance 0.71 StandardDeviation 0.84 TotalResponses 190 25.IfGODORThasmorevirtualcommitteeparticipationoptions,howwouldthisaffectyourinterestinattendingtheAnnualConference?

Answer Bar Response

1 Morelikelytoattend 0.22105263

42 22%

2 Lesslikelytoattend 0.10526316

20 11%

3 ThiswouldnotchangemycurrentinterestinattendingAnnual

0.67368421

128 67%

Total 190 100%

Statistic Value MinValue 1 MaxValue 3 Mean 2.45 Variance 0.69 StandardDeviation 0.83 TotalResponses 190 Question#26—responsesinfree-text,canbefoundinAppendixIV

APPENDIXIV:TextResponsestoQuestion#26ofSurvey—Ifyoucould

reorganizeGODORT,howwouldyoudoit?(Pleasenotethattheonlyeditingdonetotheseresponseswasaspell-check.Formattingwastakenfromtheoriginalspreadsheet)26.IfyoucouldreorganizeGODORT,howwouldyoudoit?

TextResponse IwoulddefinitelyreducethenumberofcommitteeswithinGODORTandrelyontheliaisonstootherALAunitstoavoidturfwarsandduplicationofeffort.(Forexample,Idon'tseewhythereneedstobeacatalogingcommittee,whenotherALAunitsarefocusedoncataloging--letaliaisonfromGODORTtothoseunitsprovideourvoiceandexpertise;similarly,IfailtoseewhyGODORTneedsalegislationcommittee,whenthereisanALAlegislationcommitteesubcommitteeongovernmentinformation.)TherearetoomanyelectedofficesinGODORT.AwardCommitteeandNominatingCommitteealreadydomuchoftheirworkvirtuallyandareeffectivegroups.Havecommitteesmeetlessoftenatconferences-havemorevirtualmeetingstogettheworkofthecommitteedonebefore/betweenconferences.Theproblemisnotthenumberofcommittees,butthattheyallhavetomeetandhaveabusinessmeetingateveryconferencegivingGODORTmemberslesstimetoparticipateinandattendmeetingsandprogramsofotherALAunits.Somecommitteeswithsimilaroroverlappingchargescouldbecombined,forinstanceeducationandprogramming.

Combinesomeofthesmallercommitteesthatdon'tnecessarilyneedtoworkyear-round(NominatingandAwardsaregoodcandidates).RequireALLcommitteestomeetvirtuallybetweenconferences,andmakeanefforttoholdsomecommitteemeetingsvirtuallyrightbeforeMidwinterandAnnualsotheydon'thavetomeetinperson.Mostimportantly,committomovingtowardsamorevirtualGODORTanddon'tletthetechnophobes,dinosaurs,andothernaysayerskeepGODORTfrommovingintothe21stcentury.ExceptforChair,Secretary,Treasurer,andCouncilor,changeelectedofficestoappointedoffices.

Getridoftaskforcemodel...usecommitteestructureonly.CreateasingleupdateslotduringconferencewhereallGPOfolksandotherliaisonscangivetheirupdates.Thatwouldallowcommitteestobemorefocusedoncommitteework,ratherthanonsomanyliaisonandothertypesofreports.Unsure Forcommitteeswith6ormoremembers,Iwouldreduce,by1/4to1/3rdthenumberofpeopleonthecommittees(12justseemsliketoomany).Iwouldtrytoclarifywhethersomethingisinformationsharingorisacommitteetoaccomplishsomething(i.e.hasataskandisworkingtowardsresolution).Itstrikesmethatalotofthenon-administrativecommittees(e.g.Education,Cataloging,Rare&Endangered)don'tactuallyhaveatask,butgettogethertoshareinformation.Occasionallythereissomethingtodo,butmoreoftenthannot,itissharing(whichisalsovaluable,butmaybeitdoesn'ttakeacommitteetodothat?).Maybethatcouldbereplacedbyadifferentkindofgroupwithaconvener,ratherthananappointedcommittee.Itcouldalsobe,though,thatbymakingachangelikethat,GODORTlosesmembershipbecausepeopledon'tfeelasinvolved.

Iwouldtryveryhardtohavefewerelectedpositions.Electingcommitteemembersseemslikeoverkilltome.NominatingcouldhelptheChairfindgoodappointees,andnothavetotrytofindcommitteemembers.ImightconsidermakingBylawsanadvocatecommitteeratherthanastandingone.WecanchangethePPMbyvoteofSteering(notevensureittakesavote).Nowthattheactualbylawsareabitmorestraightforwarditmightnotbenecessarytohavethecommittee.I'dmakethelargecommitteessmaller-Educations,Cataloging,Publications,Legislation,govInfoforChildren.I'dprobablymake5themaxnumberonacommittee.I'ddoawaywiththeinternalliaisons.SincetheTaskforcesdon'treallyhave"members"assuchtheyjustseemredundant.IfpeopleupwhoareinterestedinFeddocsarealsointerestedincatalogingtheyshouldattendthemeeting,readtheminutes,etc.GODORTisn'tsolargethatitneedsinternalliaisonpositions.Basically,I'dtrytosimplifytheorganization-alot.That'saboutit.YoucantellIwantedtoventjustabit.ThisisBarbie,sothatwhatI'vesaidasyouwill.I'lljusttellyouthatNominatingisatoughcommittee-whichdoesmostofitsbusinessvirtuallyandwithonly4members.Shouldbeappointed,notelected!Thanks.

Allowstandingcommitteestobemuchsmaller&encouragenon-committeememberparticipationincommitteeactivities(likeREGP);createanAdvocacycommitteetoworkwithLegislationonissuesthatwouldbenefitfrommobilization;createaBorn-Digitalcommitteetolookatformat-relatedissuesforcollecting&preservingwebcontent;requirecorecommitteestoprovideeducationalprogrammingandin-depthdiscussionsatAnnual/Midwinter&conductbusinessbeforeorafterthemeetings;havecommitteechairsserveasliaisonstothetaskforcesratherthanseparatelyappointingpeople;eliminatethediscussiongroupstructuresinceit'snotclearhowtouseit;requireSteeringtomeet

virtuallybeforetheconferenceinadditiontofacetofacesincethosemeetingsarebrutalHooboy,Idon'thaveenoughexperiencereallyparticipatinginGODORTtosay.Inthequestionaboutnumberofcommittees,etc.,theorgchartlookstomelikeaLOTofcommitteesandunitstome,yetitmaybethatthey'reallimportant.I'mnotsureatthistimehowtoreorganizeit.IknowI'vebeenasupporterofreworkingthewholecommitteeliaisonaspect(perhapsacoregroup--onepersonfromeachcommitteeisresponsibleformakingsuretheothercommittees,taskforcesaremadeawareviaemail,connect,orinperson,oftheinfothatismostpertinenttothatgroup.Ratherthantryingtohavesomanyliaisons.NotsureifIdescribedthatverywell...EdCommwouldhaveoneliaisonpersonwhosejobitistoreachoutto,report,updatetoeachoftheothercommittees,taskforcesusingwhichevermodeismostappropriate.Afterattending1-2meetings,liaisonreportsgettoberedundant.AnotherissueI'vethoughtaboutistheamountofprocess,procedurediscussionthattakesplaceeveryyearatourmeetings.Dowereallyneedtodothis?IfthegoalofGODORTistoprovideourduespayingmemberwithprofessionaldevelopmentsupportandtools,I'mnotsurethesediscussionsareofhighvalueandmeetthatgoal.Iknowalotofpeopleneedtohaveprofessionallevelinvolvementfortheirpromotionandtenureorpeerreview-butisthisusefultothem?Idon'thaveanygreatsuggestionsforhowtochangethis...justyet.

Fewercommittees,reduceinternalliaisonprogram.Lessmeetingsandmorevirtual.

Greatlyreducethenumberofunitsbyconsolidatingresponsibilitiesamongfewerunits.Iwouldalsoreducethenumberofelectedpositionsandfillneededpositionsbyappointmentandconsidereliminationofthetaskforceliaisonappointmentstocommitteesiftheyareseenasnottowork.MakingGODORT'sstructuresmallerandlesscomplicatedwillbe

difficultbutisnecessary.Pleaseconsiderconsolidationofstandingcommitteesifpossible.

LessmeetingsatMidwinter/Annual.HavetheSteeringCommitteeandbusinessmeetingheldvirtuallybeforeandaftertheMidwinter/Annualmeetingssothatmorememberscanattendotherprogramsofinterestattheconferencesandmoremembers,whoarenotabletoattendthein-personmeetingscanattendthemeetingsvirtually.Donothavecommitteereportsatbusinessmeeting-sendsynopsisoutafterMidwinter/Annual.Belessfocusedonproceduresandmoreonprocesses.IhavebeenamemberofthreeALAdivisionsandsectionswithinthesedivisionsandhaveneverseensomuchemphasisputontherulesoforderthatitdisruptsthebusinessasGODORTdoes.Also,liaisonsareneededtoACRL,RUSA,andLLAMAandsomanygovernmentinformationdepartmentshavebeenmainstreamedintoreferenceandotherservicepoints.Asanincreasinglylargepartofmypositiondealswithmeetingthedataneedsofstudentsandfaculty,IwouldliketoseeGODORTplaceagreateremphasisonhighlightingandpromotingtheavailabilityofgovernmentdataresources.ThetaskforcesseemtofunctionverysimilartointerestgroupsinotherALAunits-whynotcallthemthat?I'dalsoturncataloging,education,govinfoforkids,andregpintointerestgroups-fewerappointmentstomake&putsmoreonusontheChairofthegrouptoorganizesomethingworthwhileforconference.Somecommitteeworkseemslikeitcouldbefoldedintoonecharge-ie,conferenceandeitherprogramormembership.Re:virtualmeetings:Iwouldprefertotakepartinvirtualmeetingsoutsideofconferencetime,notduring.Iftheywereheldduringconferences,they'dlikelyconflictwithin-personsessionsIwanttoattend.

Itwouldbenicetosimplifythingsandcutsomeredtape,butalotofthatisrequiredbybeingpartofALA.UntilALAbecomesmorestreamlined,there'sonlysomuchchangethat

GODORTcandoonitsown.Thoughsomepeople(includingme)mightsaythattherearetoomanycommittees,I'msureeveryonewantstheirspecialinterestrepresented.Ihopeyoudon'tgetridoftheCatalogingcommittee.Weneedtoacceptthatmanygovernmentdocumentslibrariansdon'thavethefundingtoattendeveryconference.Plus,manyofushavemultipleresponsibilities(e.g.I'mthegovdocsperson,andasubjectliaison).BycommittingtotheGODORTofficesIcurrentlyservein,I'vegivenupbeingabletoattendanyconferencesotherthanAnnualandMidwinter,which,quitefrankly,isterribleformypersonalprofessionaldevelopment.ItmeansIcan'tattendACRL(whereI'vepreviouslypresentedonGovDocs)orLOEX,whereI'vedonealotofoutreachongovdocs.Solet'sswitchtomorevirtualmeetings,likemanyothergroupswithinALAhave,whichmayallowmorepeopletoserveinvariouspositions.Ifwehavetroublegettingenoughpeopletovolunteer,let'sreducethenumberofseatsandreimaginewhatGODORTcouldbeifitwasstartingover.Therewillbeafewveryloud/prominentvoiceswhosayweshouldn'tchangeanythingever(justlikethereareinallofthediscussionsabouthowthegovernmentinformationecosystemischanging),butweNEEDtochangebeforethosepeopleretireandleaveuswithnomembers.Noopinion Notsureaboutreorganization,butIwouldchangethecommitteemeetingtimes.Itseems,especiallythemembershipmeeting,shouldnotconflictwithALACouncilMeetingswhicharescheduledSunday,MondayandTuesdaymornings.Iwoulddoawaywithinternalliaisons.IwouldcombineBylaws,MembershipandNominating.IwouldcombineProgramandConference.IwouldchangeCataloging,Education,GovDocsforKidsandREGPtointerestgroups.AndIwouldtrytoestablishaformalrelationshipwithNumericandGeospatialDataServicesinAcademicLibrariesInterestGroupNocommentatthistime. Readjustthenumberofconferenceattendancerequirementsforallbutthetop4officessomorepeoplecanparticipateandchaircommittees.Budgetstodaydonotallowtravelandwearenotexactlyinthebestpayingfieldtouseourownpersonalmoney.IthinkmorevirtualopportunitiestoparticipateincommitteesandattendcommitteeandtaskforcemeetingswouldmeanthecurrentorganizationofGODORTwouldworkbetter(i.e.,allowingmoremembersopportunitiestoparticipate)andsocouldstandasis.Thecurrentorganizationisgood,allowingformanymemberparticipationopportunities(evenmorelikelyifvirtualparticipationisworkedout),andallowingforcollaborationwiththetaskforces,ALAcommittees,andotherorganizations.Thatreachingoutandinvolvementisimportant-Iwouldhatetoseereorganizationtakethataway.Granted,youneedalotofpeopletofillthoseslots,butvirtualparticipationshouldhelpwiththat.Myview-workonthevirtualopportunitiesandleavetheorganizationalstructureasisfornow.Usuallycommitteechairsserveoneortwoterms.Ifachairiswillingtoservelonger,itcouldhelpwithcontinuityofprojectstodoso.

IwouldhavetheGovernmentInformationforChildrencommitteedutiesbeapartoftheEducationcommittee.IwasalsowonderingifyoucouldmakeGITCOandtheRareandEndangeredcombinedtocreateanewaccess/preservationcommittee.Ifeelitisimportanttostillhavecommitteesthatareelectedforpeoplewhoareinjobsthatrequireaserviceelementforpromotion,butwehavesomanycommitteesandtaskforcesthatitishardtofindpeoplewillingtorun,especiallyfortheleadershippositions.Ourmembershipisalsogrowingsmaller,sothatmakesithardertofilloutcommittees.Itwouldbenicetomaybe

havetaskforcesorcommitteesthataretemporaryinnaturetoanswerneedsofthecommunity.Iwouldalsoliketoseetheoccasionalpaperspeer-reviewed,Iwouldliketopublishinthisdisciplinebutnonpeer-reviewedpublicationsarenotconsideredmuchatmyinstitution.IknowtheDTTPjournaldoeshavesomeediting,butiftheywouldmovetoatruepeer-reviewformatforthemainarticles,Iamsureyoucouldgetvolunteersforpeer-reviewinganditwouldhelpoutthoseindividualsneedtopublish.Idon'tknowenoughabouttheorganizationtocomment.

ContinuetofocusonGODORT'scoremissionasGovernment.Informationoversightandvalueasacollectioninacademiclibrariescontinuestometamorphosize.GODORTneedstocontinuetoreachouttonon-governmentinformationspecialistlibrarians,stressingthevalueandhistoricalsignificanceofgovernmentinformation.Donothavesuggestions. Idonothaveenoughexperiencewiththeorganizationtomakeanysuggestions.

Haveapromotion/marketingcommitteededicatedtohelpinglibrariesincreaseuseofdocuments,toadvocatingforgovdocservicesandcollections,andtohelpinglibraryadministratorsseetheworthofgovdocs.TheChristmasspiritmightneverlastallyearlong,butthegovernmentdocumentspiritcan.Fewerstandingcommittees,lessfocusonconferences-theycertainlyshouldn'tbemandatory,andfeelingliketheyareisalienating.WhatisthephilosophyofGODORT?Goaheadandaskthequestiontoyourself.Itshouldhaveone."Governmentdocuments"isaninherentlynormativeconcept,andpeoplewhoneeditthemostknowthatonlytoowell.Itisagrassrootsidea,somaybereturntoyourroots:)Developthematicallydefinedandprojectorientedonlinegroups.Morespotlightingofgoodandbadgovernmentinformationaccessforonlinecommunities,e.g.informationbehaviorresearchorientationwiththegoalofassistingcommunitiestoprotectandenhancetheirrelianceonqualitygovernmentinformation.

Iwouldn'torganizebyInternational/State/Federal,butmaybebytypeofinformation(i.e.statistical,legislativeandregulatory,etc...

IwouldremoveitfromALA,soIdidnotneedALAmembership.

Nochangesatthistime. flattentheorganization,shrinkthecommittees.FDTFshouldbeacommittee,notataskforce--taskforceimpliesshortterm.Removeinternalliaisonsasthechairsofthecommitteesshouldbehearingthebignewsthroughsteering.Createalistofdutiesthechairshouldperform.Fewercommitteeswhoseonlyjobistoself-perpetuatetheorganization(Bylaws&Organization;Conference;Membership;Nominating;Program)--surelysomeofthosecouldbecombined(Bylaws,Membership,andNominating;ConferenceandProgram)?AndI'dmakeallMWactivityvirtual.simplify IhaveoftenthoughtthatGODORTwouldbebetterbreakingawayfromtheAmericanLibraryAssociationandoperatingonitsown.IregularlyattendedtheGovernmentPrintingOfficeFederalDepositoryLibraryConferencesandskippedtheALAmidwintermeetingandAnnualConferencebecausetherewasFARMOREVALUEformydollartoattendingtheFDLCmeetingsthanhavingtopaytheBEYONDBLOATEDlevelcostsofALAregistrationfees,andtheBEYONDBLOATEDcostofbasicAmericanLibraryAssociationmembership.IrenewedmyALAmembershipforayearafterretirement,butchosetoonlyreceivethebasicAmericanLibrariesmagazine.Iconcludedthatforme,itwasnotworthspendingthemoneyaseitheraretiredlibraryemployeeorasaworkinglibraryemployeetopaymoneyforthemagazine.

SinceIhavenotbeeninvolvedinovereightyearsIdon'tfeelqualifiedtoanswerthis.

Idon'tknowthatI'dreorganizeasmuchasI'dhelpnewmembersunderstandthestructure.

Irecallbeingconfusedbytaskforces,committees,liaisons,Steering.Thebylawsalsoseemextremelycomplicated.Iwouldnot Unabletoanswerduetounfamiliarity Notsure. Keepsamenumberofcommittees,buthavereducenumberofparticipantsto5

SeparatefromALA. I'veneverbeenamemberofALAGODORT,soIdon'tknowhowwellthecurrentstructureworks.ButtheSteeringCommitteemusthave25+members.Thatseemstoobigtobeagile,whichisundoubtedlywhytheExecutiveCommitteeisempoweredtomakefastdecisions.TheSteeringCommitteejustseemslikeanunnecessaryextralayer.YoucouldgowithaslightlyexpandedExecutiveCommittee,similartotheNASIGmodel,withthecurrentexecpositionsandafewelectedmemberstorepresentthevariousunits(eachmemberrepresentingmultipleunits).AssignlotsofAd-Hoccommitteesforspecifictasks:draftvisionoffutureofgovinfo;developplanforworkingwithinALAsothattheywilllobbyonourissues;developnetworktolobbyforourissuesifALAseemsunableorunwillingtodoso;developmechanismtoprovidefeedbacktoGPOonwebtraining(coursebycourseandprogramasawhole);conductresearchonpromotinggovernmentinformationresourcesandpublishwhitepaperwithresults;createrecommendedLibGuideslistofLibGuidesthatprovideaccesstogovernmentinformationinaparticularlyusefulmanner;etc.Ad-hoccommitteesshouldcompletetheirworkbeforeannualconferenceandsendinareporttobeincludedintheMembershipMeetingMinutesPackage.Maybetherecouldbesomevirtualmeetingduringconferencewiththecommitteechairsincasepeoplehavequestions.MoreofanabilityforcreatorsanddisseminatorsofGovernmentInformation(thosewhoworkingovernmentagenciesandoffices)toparticipateindiscussionandactivities.CurrentfocusseemsalmostentirelyonDOCUMENTS(insteadofinformation)andthosewhoworkinFDLPoracademiclibrarieswithgovernmentdocumentscollections.Frankly,Ihaven'taclue.IwouldprobablyliketobeinvolvedbeforeIcouldanswerthatquestion.

focusonoutreachandrecruiting,then,whennewmemberscome,askTHEMwhattheywant.

notsure IwouldhaveamoresimplifiedstructuretoGODORT.Iwouldnotspendvaluablemeetingtimeonadministrativematters(suchasthewordingofaletter,etc.).ThetimeandexpenseofattendingaGODORTmeetingataremotelocationshouldberewardedwithmeetingsthatprovidevaluableinformationand/ornetworkingopportunities.Merge/collapsesomeofthestandingcommitteesthatalreadyworkcloselytogetherlikeDevelopment,Conference,andProgramcommittees.Determinewhichcommittees,liaisons,etc.areabsolutelycriticaltothesuccessandmissionofGODORT.PerhapsoutsourcethingslikeplanningtheannualGODORTreception.Capthenumberofgroups(committees,taskforces,interestgroups)andtheircompositiontorequiretheparticipationofamaximumnumberofpositions(e.g.,75),orapercentageoftotalmembers(e.g.,10%).IamnolongeractiveinGODORT,butwhenIwas--morethantenyearsago--therewassomeduplicationamongthegroupsbutmostlythereweremeetingswithlittleoutput.Notsure

NotjustGODORT,butALAingeneral,seemstohavetoomanycommitteesthatareredundanttosimilarcommitteescarryingoutthesameworkinotherpartsoftheorganization.Ifthepurposeofthesecommitteesistogiveasmanypeopleaspossibletheopportunitytoserveonacommittee,thecurrentstructuredoesaccommodatethatpurpose.However,ifthepurposeofcommitteesistocompletemeaningfulwork,therearewaytoomanycommittees,oftenwithconflictinggoals,soIwouldanalyzethechargeofeachcommitteeandtrytogetridoftheoverlappingchargesasmuchaspossible.Iwouldthinksomeofthecommitteescouldbecombinedorthemembershippareddown.Forexample12onEducation?GovernmentInformationforchildren--8.ohmy--nowyouhaveopenedtheboxagain...lesscommittees,moreadhoc--workswellforvirtual.NeedtorelatetoothergroupsoutsideofGodotmoreeffectively.activelyworkwithPLAandothergroupstobemorevisibleandcollaboratemoreeffectivelyoutsideofjustCOL.GODORTshouldunderstandthefinanciallimitsongovernmentagenciesandnotuncriticallysupportthrowingmoremoneyatgovernmentprogramsasawayofresolvingpublicpolicyproblems.GODORThasbeenabsolutelysilentonrestrictionstogovernmentinformationaccessoccurringunderDemocraticadministrationsbuthypocriticallydenouncessuchactionswhentheyoccurunderRepublicanadministrations.Ithinkitisorganizedwellenoughbutitwouldbenicetohaveadditional"birdsoffeather"optionswherelike-mindeddocslibrarianscoulddiscussconcernsbysubjectareas(forinstance,workingwithlegacydocuments,docsdigitizationprojects,teachingundergrads/gradwithdocsprimarysources).Iwouldmakeitmoreproject-basedinsteadofstandingcommitteesonly.Havefewerdefinedmembercommitteesandmorediscussiongroupsandprojectsthatgroupswillaccomplish.Notsure--shouldberenamed. Morediversefocusthanprimarilyfederal.MoreoutreachtootherALAunitsandbeyondwhilecontinuetodevelophighlevelofexpertise.

AlignwithotherRoundTables,MAGIRTandFAFLRT,inanewgovernancestructurethatreducesthenumberofofficerpositionsneeded.GODORTcouldretainthe3TaskForcesbutothercommitteescouldbemergedwiththoseofotherRoundTables.GivenhowmycolleaguestellmeallthetimethatGODORTisineffectiveandawasteoftimeandmoney,Ithinktherecouldbegreaterstrengthinalargerorganizationwithsimilarinterests.Ofthelast3committeesIservedonrecently,onlyonewasactivewhereallmembersdidsomework.Ontheothertwocommittees,almostallmembersdidnotwork,soIdon'tthinkreducingpositionswouldaffectworkoutput.Theneworganizationcouldcreateafive-yearplanwithconcretegoalsthatwillresultinhelpfulworkproductsforlibrariansinvolvedwithgovernmentinformation.Also,havinganactiveWeborwikipresencewithcurrent,usefulinformationwouldbeextremelyhelpful.

Reduceorstreamlinethenumberofcommittees;it'stoomanymovingpartstoorganize&manageeffectively.Forexample,thecommitteeonlegislation-seemslikethefactthatitalreadycoordinateswithALÅ'slegislativecommitteeongovinfoisenough.Theirfunctions,whileimportant,seemduplicative.GovInfoforChildrenseemslikesomethingthatshouldbeasubsetoftheEducationcommittee.Thetaskforcestructureisn'tcleartome,soIcan'tcommentonitotherthantosayIdon'tunderstandtheirpurpose.I'mgladtoseemovementonalternativestomidwinter.IcanbarelyaffordoneconferencesoamunabletoparticipateoncommitteesthatrequiremeetingatMidwinter.AvirtualmeetingorconferencecallheldaroundthetimeofMidwintermakesmoresense.

Perhapschangecomecommitteestointerestgroups,fewerinternalliaisons,moreinteractionwithotherroundtables

unsure-Iamattheretirementstageoflifeanddonotseemyselfparticipatingatthisstage.

morevirtual,fewercommittee,morestreamlined

Keepthetaskforces.Combinesomecommittees.HaveavirtualmembershipmeetingbeforemidwintertogatheropinionsandinputbutkeepmembershipmeetingattheALAmidwinterandannualmeetingsoresolutionsandotherissuescanbevotedon.Docspeoplestillneedfacetofacemeetings.Someworkcanbedonebeforethemeetingswithworkonthenetandoverthephone.Somecommitteeshavebeenverysuccessfulaslongasmembersknowthatwhentheycometothefacetofacemeetingtheyhavemettheirobligationsasmembersindoingsomeworkaheadoftime.(1)Drasticallysimplifythecomplexsystemofliaisons(bothinternaland,especially,external).(2)Reducethenumberofstandingcommitteesandthesizeofindividualcommittees.(3)Relymoreonpurposed(anddynamic)"workinggroups"(suchastheonesconductingthissurvey)inplaceofstandingcommittees,whichseemtogoonandon,andnever"sunset."(4)RelymoreontheSteeringCommitteetodirectlymanagethisdynamics.

(5)Utilizethegeneralmembershipmeetingsandtaskforcemeetingstofillinresultinglacunae.Alas,inthelast15(!!!)years,myothercommitmentswithinALAcombinedwiththefactthatIhavenotbeenagovernmentinformationlibrarianduringthattimehavemadeitallbutcompletelyimpossibletomaintaineventhelightestpossibleamountofinvolvementinGODORT.Ihaveneverletmymembershiplapse,though,andneverwill.Inanycase,IsimplydonotfeelqualifiedtoarguefororagainstthereorganizationofGODORT--thoughIbelieveitsexistenceiscrucial.Ithinkthebiggestthinkthatneedstochangeisthewaythecommitteesoperateratherthanhowmanythereare.Thereshouldbelesscommitteemeetingsatconferences,withmoreworkgoingonbetweenconferences.Ifcommitteesmeetatconferences,itwouldbebetteriftheyprovidedshortprogramsordiscussions.IthinkREGPisagoodmodel,becausesomuchoftheworkisdoneviavirtualmeetings.Educationisanothergoodmodelbecausetheysooftenprovideadiscussionorprogramduringtheirmeetingtime.Ithinkinpersonconferencesareimportant,andIgetalotoutofthem,butI'dratherspendmoreofmytimeataconferencedoingthingsthatIcan'tdovirtually,aswellasattendingprogramsandmeetingsofotherorganizationsthatI'mnotasinvolvedin,buthavesomethinginterestinggoingonattheconference.It'shardtogetinvolvedinanythingelseandstillbeinvolvedinGODORT-ontopofthatifyou'reonSteeringyouneedtoarriveearlierandstaylaterthanmostpeople.LessmeetingsmightmeanSteeringcanhappenearlieronMonday,orevenonSunday!Simplifyit.Reduceduplication/overlapwithotherALAunits.

Morevirtualmeetings I'msorry,butIamnotfamiliarenoughwiththecurrentorganizationstructuretoofferanysuggestionsthatwouldbeuseful.

Statistic Value TotalResponses 81

AdHocCommitteeonGODORTVirtualMeetingsPreliminaryReporttoGODORTSteeringandGeneralMembership:ALAAnnualConference2015Charge:MEMBERSHIP:Thecommitteewillbecomposedof6members.EachTaskForceshalldesignate1persontorepresenttheirmembers,threeadditionalmemberswillbeappointedbytheChair.Thesememberswillbechosenfortheirexperiencewithorganizingvirtualmeetingsandexpertiseinthetechnologiesthatmightbeused.DURATION:ThecommitteewilldissolveatthecloseofALAMidwinter2016unlessextendedbytheGODORTSteeringCommittee.MEETINGS:Allmeetingsofthiscommittee--inpersonorvirtual--shallbeheldunderALAOpenMeetingRules.PURPOSE:Thecommitteeischargedto:

1. SurveyGODORTmembershiponusefulnessandchallengesinholdingvirtualmeetings

2. BenchmarktheuseofvirtualmeetingsbyotherALAorganizations3. ConsultwithCommitteeChairsandTaskForceCoordinatorson

opportunitiesandchallengeswithconductingvirtualmeetingsintheircommitteeortaskforce.

4. ExaminechallengesthatexistinensuringthatthemaximumnumberofGODORTmemberscanparticipate,andrecommendtheplatform(s)andtrainingthatwouldbenecessary.

5. Recommendwhichofficers,committees,andtaskforcesmust,byvirtueoftheirworkandorinteractionswithotherALAunits,bepresentforface-to-facemeetingsatbothAnnualandMidwinter.

6. Determinebudgetaryimpactsofmovingtovirtualmeetings(e.g.additionaltechnologycostsatconferencestostreamsteeringorgeneralmembershipmeetings)

OUTCOMES:TheCommitteeshallpresentapreliminaryreporttoGODORTSteeringandtheGeneralMembershipmeetingatALAAnnual2015andafinalreportwithrecommendationsforimplementationatMidwinter2016.Roster:ShariLaster,convenerTimothyFranklinLyndaKellamLoriDriver(FDTF)BrettCloyd(IDTF)KarenCook(SLDTF)Accomplishments:

TheCommitteereceiveditschargefromGODORTChairHelenSheehyinMarch2015,andconductedtwoopenvirtualmeetings,oneinAprilandoneinJune,inordertodiscusspolicyandtechnologicalissuesrelatedtovirtualmeetings.TheCommitteeidentifiedthreeprimarypolicyandguidanceresourcesforvirtualmeetingswithinALA:

1. ALAPolicyManualA.7.4.1(Meeting):“Ameetingisanofficialassembly,foranylengthoftimefollowingadesignatedstartingtime,ofthemembersofanyboard,committee,taskforce,commission,etc.,duringwhichthemembersdonotseparateexceptforarecessandinwhichtheassemblyhasthecapacitytoformalizedecisions.Conferencecalls,Internetchatsessions(andtheirequivalents),andin-personmeetingsarerecognizedasmeetingsubjecttotheopenmeetingspolicy(ALAPolicy7.4.4).(Asynchronouselectronicdiscussionsbyelectronicmailorotherasynchronouscommunicationmethodsdonotconstitutemeetingsbecausetheyarenotanofficialassemblywithadesignatedstartingtime.)”

2. ACRL’s“FAQforVirtualMeetings”:http://www.ala.org/acrl/resources/policies/virtualfaq

3. RUSA’s“VirtualParticipationGuide”:http://www.ala.org/rusa/virtualmeetings

WhileonlythefirstoftheseisbindingonGODORTasanorganizedunitwithinALA,theCommitteefoundthatbothACRLandRUSAprovidethoughtfulguidancetotheirmembershipininterpretingtheALAPolicyandservingtheneedsofbothconvenorsandparticipants.ItwasagreedthatGODORThasatleastfourpotentialusesforsynchronousvirtualmeetings:committeebusinessmeetings,generalmembershipmeetings,webinarsortrainingsessions,andwebcastsofliveface-to-faceevents.BecauseoftheSteeringCommittee’sdecisiontosimultaneouschargeanAdHocCommitteeonGODORTReorganizationtoexamineGODORT’sstructure,muchoftheCommittee’sdiscussionfocusedonthebenefitsanddrawbacksforGODORTcommitteeandtaskforceactivities.IncollaborationwiththeAdHocCommitteeonGODORTReorganization,theCommitteeconductedasurveyofmembersandpotentialmembersofGODORT.ThefullsurveyisincludedinanappendixtothepreliminaryreportoftheReorganizationCommittee.Inbrief,thequestionspertainingtovirtualmeetingsexploredfourthemes:

● whetherrespondentsarealreadyusingvirtualmeetingplatformsandtechnologies;

● factorsaffectingthedecisiontoattendaface-to-facemeeting;● thepotentialeffectofvirtualmeetingsonattendanceatMidwinterand

Annual;and● thepotentialeffectofvirtualmeetingsonGODORTcommitteeparticipation.

Basedonthe194completedsurveys,68%ofrespondentsreportattendingvirtualmeetingsorinteractivetrainingsessionsatleastonceperquarter,with28%reportingattendanceonceamonthormorefrequently.Theprimaryvirtualmeetingtechnologiesavailabletorespondentsarelandlinetelephone(88%)andheadphones(85%),with64%ofrespondentsreportingthattheyhaveaccesstoamicrophone.Almosthalfoftherespondentshaveaccesstoawebcam.Whenpresentedwithfactorsthatmoststronglyaffecttheirdecisionofwhetherattendaface-to-faceconference,84%ofrespondentsselected“Costand/orfundingavailablefromsupportingorganization.”Thenextmostpopularresponseswere“Locationofconference,”selectedby44%ofrespondents;“Abilitytogetawayfromtheoffice(eg.,short-staffedortravelapprovalprocess),”selectedby35%ofrespondents;and“Opportunitytonetworkwithotherprofessionals,”selectedby32%ofrespondents.AboutaquarteroftherespondentstypicallyplantoattendALA’sAnnualConference,andnearlyaquartertypicallyplantoattendboththeAnnualConferenceandtheMidwinterMeeting.Nearlyhalfoftherespondentsdonotplantoattendeitherevent.Althoughthetwoquestionswerenotlinked,abouthalfoftherespondentsindicatedtheywouldparticipateinvirtualeventsheldduringbothAnnualandMidwinter.Intermsoftheeffectofvirtualmeetingsoncommitteeparticipation,resultsweremixed.53%ofrespondentsagreedthatmorevirtualcommitteeserviceoptionswouldmakethemlikeliertoserveonacommittee,while44%indicatedtheseopportunitieswouldnotchangetheircurrentlevelofinterest.Thismaybeduetoothercommitmentsoranalreadyhighlevelofinterestincommitteeservice.Also,whenaskedwhethervirtualcommitteeservicewouldchangetheirlevelofinterestinattendingface-to-facemeetings,only19%(Midwinter)and11%(Annual)reportedthattheywouldbelesslikelytoattend.Infact,24%(Midwinter)and22%(Annual)reportedthattheywouldbemorelikelytoattend.Fromatechnologicalperspective,educationaleventscanalreadybehostedwiththeexistingALAinfrastructure,andgeneralmembershipmeetingsoutsideofconferencescouldalsobeconductedusingALA’sexistingvirtualmeetingplatform,AdobeConnect.Forsmallerbodiessuchascommitteesandtaskforcesthatmaybeconductingvirtualmeetings,ALA’ssubscriptionisimpracticalduetologisticalissues.Additionally,theplatformisnotdesignedtosupportwebcasting.TheCommitteehasdevelopedapreliminarylistoftoolsandfunctionsthatshouldbeeasilyavailableformeetingorganizers:

1. Forvirtualcommitteemeetings:

a. Required:VOIP,telephonecall-incapability,textchat,documentsharing

b. Preferred:Webcamsupport,whiteboard,recordingfunctionalityc. MustbeabletoscheduleandhostmeetingswithoutALAassistance

2. Forwebcasts:a. Required:Audioandpresentationstreaming,textchat,registration

supportb. Preferred:Streaminglivevideo,recordingfunctionalityc. Mustincorporatestrategytoaddresswirelessconnectivitylimitations

atALAconferencesandmeetings,whetherthroughpurchaseofahotspotorschedulingofeventsattheprimaryconferencevenue.

Additionally,itshouldbenotedthataddingofficialwebcastsmaypresentadditionalschedulingchallenges:whileanall-virtualeventcanbescheduledtoaccommodateparticipantsinallfourmajorU.S.timezones,conferenceeventsarescheduledbasedonroomavailabilityandconflictswithothermeetingsinonetimezone,andfrequentlytakeplaceonaweekend.NextSteps:TheCommitteeexpectstotakethefollowingstepspriortoALAMidwinter2016:

1. CommunicatedirectlywithGODORTcommitteeandtaskforcechairsinordertoidentifycurrentvirtualmeetingpracticesandmemberexpectations;

2. Furtherevaluatetheneedsofvirtualparticipantsandaudiencesinordertoidentifycriteriaforthenatureofworkthatcanbeconductedinavirtualenvironment;

3. BasedontheGODORTbudgetandvendorpricequotes,proposeapotentiallistofplatformoptionsformeetingconvenors;and

4. DevelopaproposedinitialapproachforGODORTtotakewithrespecttovirtualmeetings,andsuggestfuturedirections.

WhiletheCommitteeanticipatespreparingrecommendationsforGODORTpolicyintheformofadraftPPMchapteronvirtualmeetingsandwebcasts,additionalconversationmaybeappropriatepriortothedevelopmentofpolicylanguage,includingcoordinationwiththeBylawsandOrganizationCommittee.Therefore,itisnotincludedasaCommitteeactionitemforthenextsix-monthperiod.ReportsubmittedbyShariLaster