IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 PowerPoint...

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IAAP ConventionWashington, DC, 2004

PowerPoint Without Bullets

Charlotte CowtanAnnette Marquis

Gini CourterTRIAD Consulting

Just another boring PowerPoint Presentation

and other large corporations

The Charges Against PowerPoint

• Presenters use slides as a teleprompter (reading slides)

• Presentations focus on the presenter instead of the audience

0% 25% 50% 75% 100%

Hearing

Reading

Hearing + Reading

Seeing + Reading + Hearing

Seeing + Reading

Seeing

Hearing

Percent Increase in Learning(Compared With No Instruction Between Pre and Post Tests)

Instructional Methods

Edward R. Tufte

http://www.edwardtufte.com/tufte/powerpoint

300,000,000

3,000,000

Number of People in the United States

Number of PowerPoint Presentations Given Every Day

Elements of a Presentation

Handouts

Notes Slides

Presenter

Audience

PowerPoint’s Bad Press

• PowerPoint is the current scapegoat for:– poor business practices– bad speakers– sloppy thinking– inadequate information – boring presentations

• Some large corporations, like 3M, are actually banning the use of PowerPoint presentations

Charges Against PowerPoint?

• Presenters use slides as a teleprompter (reading slides)• Focuses on the presenter instead of the audience• Designs boring and (often) annoying presentations• Discourages creative thinking (makes us stupid)• Over simplifies complex material • Fragments coherency of information • Discourages questions and/or discussion• Impedes learning

Just another boring PowerPoint Presentation

and other large corporations

The Charges Against PowerPoint

• Presenters use slides as a teleprompter (reading slides)

• Presentations focus on the presenter instead of the audience

Study of Effective Learning

• 91% more learning: Hearing spoken text and looking at graphics

• 63% more learning: Looking at graphics alone• 56% more learning: Reading printed text plus looking at

graphics• 46% more learning: Listening to spoken text, reading

text, and looking at graphics• 32% more learning: Hearing spoken text plus reading

printed text• 12% more learning: Reading printed text alone• 7% more learning: Hearing spoken text alone

Most Effective Means

• Verbal presentation with supporting graphics

• Combining printed text with the graphics produced 45% less learning

• Replacing graphics with printed text produced 59% less learning!

Create Chart in Excel

0% 25% 50% 75% 100%

Hearing

Reading

Hearing + Reading

Seeing + Reading

Seeing

Hearing

Copy and Paste Chart into PowerPointFormat Chart as needed (Double Clicking opens

the Chart in Excel)

Add Effect Entrance Wipe

Right Click Chart Custom Animation

Click arrow to open the drop down menu Effect Options

Chart Animation Tab Group chart by element in series Clear Animate grid Check Box OK

0% 25% 50% 75% 100%

Hearing

Reading

Hearing + Reading

Seeing + Reading

Seeing

Hearing

Percent Increase in Learning(Compared With No Instruction Between Pre and Post Tests)

Instructional Methods

Five Elements of a

Presentation

• Created for the speakers’ use• Only the speaker should see them during a presentation• Available to other speakers showing the same

presentation, but were never intended to be seen by the audience

• Ideally, Notes contain all of information a speaker needs for a dynamic presentation

• Notes may contain:• the full script of the presentation• detailed supporting information• anecdotes• presentation hints and cues

• May be included in handouts for the audience to read after the presentation

Handouts

• Created for the audience’s use

• May contain:– detailed information for the audience to read

after the presentation– An outline of the presentation with

suggestions for further reading

• Should never duplicate or interfere with the delivery of the presentation

Slides

• Visual media: created to visually enhance the audience’s experience

• Are audience support, not speaker support• Should never be used as a speaker’s crutch (or

teleprompter)• Should contain little or no text on slides • Words may appear on a slide, but should never be

presented or experienced as written text• If slides contain enough information to be self

explanatory, they should be presented without a speaker (Kiosk, CD or Web)

Presenter

• A presenter’s job is to present – not to read slides

• If the audience is reading text on slides or handouts, they are not listening to the presenter

• Communal reading of prepared text is neither an effective method of communication nor an effective teaching tool

Audience

• The audience is the only reason for a presentation to exist

• Every aspect of a presentation must be created with the audience foremost in mind– What concerns or needs do they have? – How will this information (product) address these

needs? – What presentation style will be most effective for

these people? – How will you engage the audience in the

conversation?

Elements of a Presentation

Handouts

Notes Slides

Presenter

Audience

Keys to High Quality Bullet Free Presentations

Budget Presentation

2005 Unrestricted Income

• Bequests – $450,000

• Friends Campaign - $1,000,000

• Administrative Fees - $731,566

• Other Services - $2,849,607

• Investment Income - $2,110, 312

• APF contributions - $6,124,121

Total Expenditures

• Board and Leadership - $1,623,363.00

• Infrastructure - $4,807,741.05

• Administration - $1,233,003.97

• Programs - $12,512,664.68

Unrestricted Income

Bequests3%

Friends8%APF

Admin. Fees6%

Investment Income

Other Services21%

Total Expenditures

Program62%

Board & Leadership

8%Infrastructure

Admin6%

Development Life Cycle

• Define

• Design

• Develop

• Test

• Deploy

• Evaluate

Define

Develop Test

Deploy

Evaluate

DesignDevelopment Life Cycle

BizTalk

Using BizTalk

• Some projects are using BizTalk incorrectly• No more “point to point” communication• Don’t use BizTalk in “small chunks” between

each module• BizTalk uses a new paradigm• Use BizTalk throughout your project• Have each module of your project interface

directly with BizTalk

to Use BizTalk Not to Use BizTalk How

BizTalk

BizTalk – workflow visibility

A single BizTalk orchestration provides visibility for the entire workflow

Check with BizTalk at any point to see the current status of the jobs in the workflow

BizTalkBusiness rules in BizTalk

BizTalk and Human Workflow

BizTalk for application to application integration

HWS for manual process integration and visibility

A human workflow system (HWS) provides the same visibility for manual processes as BizTalk provides for application workflows

Red States/Blue States

2000 Presidential Election

AlabamaAlaskaArizonaArkansasColoradoFloridaGeorgiaIdahoIndianaKansasKentuckyLouisianaMississippiMissouriMontana

NebraskaNevadaNew HampshireNorth CarolinaNorth DakotaOhioOklahomaOregonSouth CarolinaSouth DakotaTennesseeTexasUtahVirginiaWest VirginiaWyoming

Bush States

CaliforniaConnecticutDelawareHawaiiIllinoisIowaMaineMarylandMassachusettsMichiganMinnesotaNew JerseyNew MexicoNew YorkPennsylvania

Rhode IslandVermontWashingtonWashington, D.C.Wisconsin

Gore States

2000 Presidential Election

Source: NYTimes.com 2004 Election Guide

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 PowerPoint...

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