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IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
PowerPoint Without Bullets
Charlotte CowtanAnnette Marquis
Gini CourterTRIAD Consulting
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Just another boring PowerPoint Presentation
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
and other large corporations
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
The Charges Against PowerPoint
• Presenters use slides as a teleprompter (reading slides)
• Presentations focus on the presenter instead of the audience
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
7%
12%
32%
46%
56%
63%
91%
0% 25% 50% 75% 100%
Hearing
Reading
Hearing + Reading
Seeing + Reading + Hearing
Seeing + Reading
Seeing
Hearing
Percent Increase in Learning(Compared With No Instruction Between Pre and Post Tests)
Instructional Methods
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Edward R. Tufte
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
http://www.edwardtufte.com/tufte/powerpoint
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
300,000,000
3,000,000
Number of People in the United States
Number of PowerPoint Presentations Given Every Day
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Elements of a Presentation
Handouts
Notes Slides
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Presenter
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Audience
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Demo
PowerPoint’s Bad Press
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
PowerPoint’s Bad Press
• PowerPoint is the current scapegoat for:– poor business practices– bad speakers– sloppy thinking– inadequate information – boring presentations
• Some large corporations, like 3M, are actually banning the use of PowerPoint presentations
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Charges Against PowerPoint?
• Presenters use slides as a teleprompter (reading slides)• Focuses on the presenter instead of the audience• Designs boring and (often) annoying presentations• Discourages creative thinking (makes us stupid)• Over simplifies complex material • Fragments coherency of information • Discourages questions and/or discussion• Impedes learning
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Just another boring PowerPoint Presentation
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
and other large corporations
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
The Charges Against PowerPoint
• Presenters use slides as a teleprompter (reading slides)
• Presentations focus on the presenter instead of the audience
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
DEMO
Study of Effective Learning
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Study of Effective Learning
• 91% more learning: Hearing spoken text and looking at graphics
• 63% more learning: Looking at graphics alone• 56% more learning: Reading printed text plus looking at
graphics• 46% more learning: Listening to spoken text, reading
text, and looking at graphics• 32% more learning: Hearing spoken text plus reading
printed text• 12% more learning: Reading printed text alone• 7% more learning: Hearing spoken text alone
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Most Effective Means
• Verbal presentation with supporting graphics
• Combining printed text with the graphics produced 45% less learning
• Replacing graphics with printed text produced 59% less learning!
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Create Chart in Excel
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
7%
12%
32%
46%
56%
63%
91%
0% 25% 50% 75% 100%
Hearing
Reading
Hearing + Reading
Seeing + Reading + Hearing
Seeing + Reading
Seeing
Hearing
Copy and Paste Chart into PowerPointFormat Chart as needed (Double Clicking opens
the Chart in Excel)
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Add Effect Entrance Wipe
Right Click Chart Custom Animation
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Click arrow to open the drop down menu Effect Options
Chart Animation Tab Group chart by element in series Clear Animate grid Check Box OK
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
7%
12%
32%
46%
56%
63%
91%
0% 25% 50% 75% 100%
Hearing
Reading
Hearing + Reading
Seeing + Reading + Hearing
Seeing + Reading
Seeing
Hearing
Percent Increase in Learning(Compared With No Instruction Between Pre and Post Tests)
Instructional Methods
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
DEMO
Five Elements of a
Presentation
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Notes
• Created for the speakers’ use• Only the speaker should see them during a presentation• Available to other speakers showing the same
presentation, but were never intended to be seen by the audience
• Ideally, Notes contain all of information a speaker needs for a dynamic presentation
• Notes may contain:• the full script of the presentation• detailed supporting information• anecdotes• presentation hints and cues
• May be included in handouts for the audience to read after the presentation
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Handouts
• Created for the audience’s use
• May contain:– detailed information for the audience to read
after the presentation– An outline of the presentation with
suggestions for further reading
• Should never duplicate or interfere with the delivery of the presentation
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Slides
• Visual media: created to visually enhance the audience’s experience
• Are audience support, not speaker support• Should never be used as a speaker’s crutch (or
teleprompter)• Should contain little or no text on slides • Words may appear on a slide, but should never be
presented or experienced as written text• If slides contain enough information to be self
explanatory, they should be presented without a speaker (Kiosk, CD or Web)
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Presenter
• A presenter’s job is to present – not to read slides
• If the audience is reading text on slides or handouts, they are not listening to the presenter
• Communal reading of prepared text is neither an effective method of communication nor an effective teaching tool
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Audience
• The audience is the only reason for a presentation to exist
• Every aspect of a presentation must be created with the audience foremost in mind– What concerns or needs do they have? – How will this information (product) address these
needs? – What presentation style will be most effective for
these people? – How will you engage the audience in the
conversation?
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Elements of a Presentation
Handouts
Notes Slides
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Presenter
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Audience
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Keys to High Quality Bullet Free Presentations
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Demo
Budget Presentation
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
2005 Unrestricted Income
• Bequests – $450,000
• Friends Campaign - $1,000,000
• Administrative Fees - $731,566
• Other Services - $2,849,607
• Investment Income - $2,110, 312
• APF contributions - $6,124,121
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Total Expenditures
• Board and Leadership - $1,623,363.00
• Infrastructure - $4,807,741.05
• Administration - $1,233,003.97
• Programs - $12,512,664.68
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Unrestricted Income
Bequests3%
Friends8%APF
46%
Admin. Fees6%
Investment Income
16%
Other Services21%
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Total Expenditures
Program62%
Board & Leadership
8%Infrastructure
24%
Admin6%
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Demo
Development Life Cycle
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Development Life Cycle
• Define
• Design
• Develop
• Test
• Deploy
• Evaluate
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Define
Develop Test
Deploy
Evaluate
DesignDevelopment Life Cycle
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Demo
BizTalk
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Using BizTalk
• Some projects are using BizTalk incorrectly• No more “point to point” communication• Don’t use BizTalk in “small chunks” between
each module• BizTalk uses a new paradigm• Use BizTalk throughout your project• Have each module of your project interface
directly with BizTalk
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
to Use BizTalk Not to Use BizTalk How
BizTalk
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
BizTalk – workflow visibility
A single BizTalk orchestration provides visibility for the entire workflow
Check with BizTalk at any point to see the current status of the jobs in the workflow
BizTalkBusiness rules in BizTalk
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
$$
BizTalk and Human Workflow
BizTalk for application to application integration
HWS for manual process integration and visibility
A human workflow system (HWS) provides the same visibility for manual processes as BizTalk provides for application workflows
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
Demo
Red States/Blue States
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
2000 Presidential Election
AlabamaAlaskaArizonaArkansasColoradoFloridaGeorgiaIdahoIndianaKansasKentuckyLouisianaMississippiMissouriMontana
NebraskaNevadaNew HampshireNorth CarolinaNorth DakotaOhioOklahomaOregonSouth CarolinaSouth DakotaTennesseeTexasUtahVirginiaWest VirginiaWyoming
Bush States
CaliforniaConnecticutDelawareHawaiiIllinoisIowaMaineMarylandMassachusettsMichiganMinnesotaNew JerseyNew MexicoNew YorkPennsylvania
Rhode IslandVermontWashingtonWashington, D.C.Wisconsin
Gore States
IAAP ConventionWashington, DC, 2004
TRIAD Consulting, LLC© All Rights Reserved, 2004
2000 Presidential Election
Source: NYTimes.com 2004 Election Guide