Post on 12-Nov-2014
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NetMeetingTutorial
Using technology collaboratively to improve your meetings and productivity!
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Main Menu
1. Setting up NetMeeting for the First Time on a Computer
2. Organizing a Netmeeting with Outlook
3. Selecting NetMeeting Options for Meeting
4. Using NetMeeting Features
5. Limitations
6. Further Information
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Setting up NetMeeting for the First Time on a Computer
• If this is the first time using NetMeeting on your computer, you will need to start using run from the start menu
• Left click Start, and then left click Run
• type in the following; C:\Program Files\NetMeeting\CONF.EXE into the dialogue box and click OK
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Setting up NetMeeting for the First Time on a Computer
• You will be prompted with the following dialog box
• Follow the numbered steps to set up NetMeeting on your computer
Click Next
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Setting up NetMeeting for the First Time on a Computer
• Enter your First and Last Name, Email Address and Location
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Click Next
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Setting up NetMeeting for the First Time on a Computer
• Change the Server name: to directory.lrc.gov.on.ca and select “Log on to a directory server when NetMeeting start
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Click Next
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Setting up NetMeeting for the First Time on a Computer
• Select Local Area Network
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Click Next
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Setting up NetMeeting for the First Time on a Computer
• Select “Put a shortcut to NetMeeting on my desktop”
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Click Next
• You will then be prompted with a number of dialog boxes for Audio and Video setup. Leave the default settings and Click Next on each screen until the end. Click on Finish to complete the setup.
• To start the NetMeeting application, Double Click on the Icon on the Desktop
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Organizing a Netmeeting with Outlook• Use your calendar to invite participants to a NetMeeting
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• Participants can use meeting reminder to launch NetMeeting
Organizing a Netmeeting with Outlook
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• Participants can also use Outlook calendar appointment to launch NetMeeting in two ways:
1. with a button from the standard toolbar
2. automatically launch with the meeting reminder
Organizing a Netmeeting with Outlook
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Selecting NetMeeting Options for Meeting
• Automatically accepting calls allows meeting organizer to continue without interruption
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Selecting NetMeeting Options for Meeting
• Sharing options determines level of collaboration
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Selecting NetMeeting Options for Meeting
• Sharing the desktop allows participants to see what programs are visible on your computer
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Selecting NetMeeting Options for Meeting
• Allowing control enables participants to collaborate on a document or run a PowerPoint presentation
• Organizer can choose to allow automatic control
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Using NetMeeting Features
• Participants can be called directly from NetMeeting
• Using the address book will provide a list of staff from the LRC directory that have NetMeeting open
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Using NetMeeting Features
• Chat allows participants to pose questions and discuss while a presentation is in progress
• Discussion can be saved
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Using NetMeeting Features
• Whiteboard allows organizer and participants to draw diagrams to illustrate for clarification
• Diagrams can be saved
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Using NetMeeting Features
• File sharing allows organizer and participants to share files while meeting is progress
• Files can be saved on participants computer
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Limitations
• Number of Participants – Related to bandwidth – LRC recommends no more than 30– Dial up concerns
• External Client Access– LRC directory limited to OPS– Firewalls– Can have external client host meeting using
Microsoft directory
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Further Information• NetMeeting Help
• Lands and Resource Cluster – http://intranet.lrc.gov.on.ca/
– (519) 826-4357
– it.helpdesk.lrc@ontario.ca
• Microsoft – http://www.microsoft.com/windows/netmeeting/