Office 2010Software Applications in Office 2010 & Files

Software ApplicationsSpreadsheet (Excel)-organizes data

and makes calculationsWord Processor (Word)-write, edit and

format textPresentation Application(PowerPoint)-

Electronic Presentation with Graphics, video clips or sound

Audio Editing Application-edit, record, play audio files◦Examples: podcasts, MP3 editors

Excel CellsMust type text in one cell and

numerical data in anotherAuto format Column Width to see

all textNumerical data will not create a

chart if text is included

Common FormulasUse the formulas tab on RibbonSumAverageMin. Max

Selecting DataMultiple data that is not

connected hold down the Ctrl button and drag the mouse.

This will allow you to tie in the titles with the numerical data

ChartsCharts use numerical data

collected in a spreadsheet Multiple charts can be made from

1 spreadsheetMust have data highlighted to

insert in a chart◦Pie Charts-parts to a whole◦Line Charts-show progress over time◦Bar Charts-compare sets of

quantities

WordWord is used most often to

create:LettersMemosLabelsEnvelopesTemplates

PowerPointElectronic media presentation Home Tab

New slideChange Layout Reset

ViewsSlide ShowReading ViewSlide SorterNormal View

SlidesPrevious SlideNext Slide

PowerPointDesign

◦Theme-allows you to change the background

◦Right Click-to apply to one or all slides

Customize◦Colors◦Fonts◦Effects

PowerPointTransitions-moving to a new slide

◦Sound◦Duration (time)◦Apply to All

PowerPointAnimation-how your text enters

the screen◦Timer less is best◦Limit number of animations◦Avoid clicking mouse several times

Audio Editing SoftwarePublishing a Podcast

◦Plan content of podcast◦Set up recording software◦Record ◦Edit and Save◦Publish podcast

Most Commonly used is Audacity

File Extensions File extension-an extension to a name of a file that

helps identify the file in operating systems such as Microsoft Windows

Microsoft Office Extensions◦ Word-.docx◦ Excel-.xls◦ PowerPoint-.ppt

Mp3 extension-MPEG audio stream, compressed audio files generally used to record audio tracks and store them in a decent sized file available for playback. ◦ .mp3

jpeg or .jpg extension-Graphic commonly used on the Internet and capable of being opened by most modern image editors◦ .jpg

Communications Discussion Board or Message Board-A listing of messages and

discussions in a central location stored on web pages 

Blog-A weblog or blog, is a listing of text, images, or other objects that are arranged in a chronological order that first started appearing in 1998.

 

Podcasts-an audio broadcast that is often listened to on a computer or downloaded to a MP3 player such as an iPod

Wiki-open editing database allowing any user to add and update information, and create new pages

 

Chat Room-text-based communication that is live or in real-time. You can talk to the person and they can receive the message and respond in a matter of seconds.

 

Simulation-In general, refers to a computerized imitation of a real object or real action