Project Whispering

By Nicole LindSVP, Treehouse Agency

nlind@treehouseagency.com

Why this session?

Drupal is evolvingDrupal is moving into the

enterprise business and government space and it is forcing the increase in the number or Drupal projects running at the same time in any given organization

Why this session?

Drupal ComplexityMigrations from legacy

systems or integrations with non-Drupal systems is forcing the available resource pool to become more skilled, expensive, difficult to manage and retain

The goalsProvide a management framework to navigate the evolution and complexity of Drupal

Provide an organizational (cultural) framework in setting priority and making decisions

Management Framework

Project Management

Product Management

Program Management

Portfolio Management

Management Framework

Description:

Project management is the act of creating plans and managing resources in order to accomplish a project. A project is a scheduled undertaking for the purpose of creating a product or service

Project Management

Management Framework

Description:

A discipline that is responsible for the overall success of a product (not a project with very specific constraints like budget and schedule). Product managers remain to manage the product through the products entire lifecycle

Product Management

Management Framework

Description:

Program management is the act of creating and managing multiple projects, most of the projects are usually related to one another usually through dependency

Program Management

Management Framework

Description:

Project portfolio management is a management process designed to help an organization acquire and view information about all of its projects, then sort and prioritize each project according to certain criteria, such as strategic value, impact on resources, cost, and so on

Portfolio Management

Organizational Evolution

Project Management and Product Management

Program Management

Portfolio Management

Program Management

Project Management Office (PMO)

Dependencies

Project Templates

A deeper look

Project Management Office (PMO)

The PMO is the group or department within a organization that defines and maintains standards for project management. The primary goal is to achieve benefits from standardizing and following project management policies, processes and methods

PMO is usually based upon 3 models:Project repository, Project coaching,

and Enterprise

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Project Dependencies

Finish to start (FS) – Project B can’t start before A is finished (i.e. Foundations dug then concrete is poured)

Finish to finish (FF) – Project B can’t finish before A is finished (i.e. Last chapter written before entire book is finished)

Start to start (SS) – Project B can’t start before A starts (i.e. Project work started before project management activities started)

Start to finish (SF) – Project B can’t finish before A starts (i.e. New shifts starts after previous shift finishes)

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Important to know due to impact on resourcing

Project TemplatesBusiness Development

Contract/Statement of workKickoff DiscoverySprint 1 (including multiple milestones)Sprint 2 (including multiple milestones)TrainingQALaunchPost MortemSupport

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Idea is to standardize so project plans and lifecycles are not created from scratch each time

Project Portfolio Management

Business Objectives

Prioritization

Scoring and rating

Mechanism for checks and balances

A deeper look

Business ObjectivesExamples:We want our team to gain D7

experienceWe need more revenueWe want to start doing more

business in the educational sector

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PrioritizationWe want our team to gain D7

experience - Very importantWe need more revenue - Critical

We want to start doing more business in the educational sector – Nice to have

We want more repeat business

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Scoring and Rating

Potential Project

Total Budget

Profit Potential

Diversification

(technology)

Prestige (brand)

Loyalty Factor

Future Work Potential

Total Rating

Project A with D7

1 4 1 3 0 4 13

Project B at University

2 3 2 1 3 3 11

Project C with old client

1 3 2 1 2 2 9

Project D with D7 and University

4 3 3 2 0 3 12

Planning and trackingDEMO

Final thoughtsGrow your organizational project culture

Understand planning at this level is hard and EVERYONE is struggling with these concepts

The myth of the central system

Thank you

Questions?