Referral Tracking through a Smart Phone AppAMANDA HUGHES, GRANT PROJECT DIRECTOR

BERLIN AREA SCHOOL DISTRICT, BERLIN, WISCONSIN

How this idea started…Referral Tracking Is there a more immediate way to record a referral at the moment it happens?

Would this help our referral data collection?

Paper Copy of Local Resource Guide Booklet for YMHFA Participants Is the paper copy the most useful in a crisis?

Recommending Training to Others Can we make it easy for certified first aiders to recommend and even register others

for a future course?

Answer – there’s an app for that!Wanted to create an in-hand resource for certified first-aiders to provide real-time referrals, information, and advertisement.

Online app-building platforms allow for drag-and-drop app creation similar to website building.

Visit http://mashable.com/2013/12/03/build-mobile-apps/#qLB9v13rsqqR for more examples of mobile app builders.

Appy Pie(I am not affiliated with this company; I am not receiving any compensation for sharing this information)

Easy-to-use

Available on all smart phone operating systems (different tiers of subscription)

One-time Lifetime Educational Pricing available (ex: at the time we signed up, $500 for iOS and Android)

Assists with app submission to App and GooglePlay store

DashboardWhere to edit the app, create directories, manage users, send push notifications, etc.

DashboardWhere to edit the app, create directories, manage users, send push notifications, etc.

DashboardWhere to edit the app, create directories, manage users, send push notifications, etc.

DashboardWhere to edit the app, create directories, manage users, send push notifications, etc.

Editing ScreenSelect your “template” and background images under Style and Navigation

Create the individual pages from templates and customize content.

Editing ScreenSelect your “template” and background images under Style and Navigation

Create the individual pages from templates and customize content.

Directory –Crisis NumbersYMHFA-ers might be in a crisis situation without their paper resource guide—so we thought that putting county crisis numbers in the app would be helpful.

Manage the directory on the dashboard side.

ALGEE Action PlanHave steps listed as a reminder for YMHFA-ers

“Interactions” – Referral TrackingLocally, we are encouraging dialogue with youth as well as encouraging family involvement with youth.

Each submission represents one youth referral/interaction.

Editing the Form ScreenIndicate the email address that will receive form submissions.

Similar to GoogleFormcreation, select the type of field and edit each item.

Interaction Type

Referral Type

Editing the Form ScreenIndicate the email address that will receive form submissions.

Similar to GoogleFormcreation, select the type of field and edit each item.

Interaction Type

Referral Type

Editing the Form ScreenIndicate the email address that will receive form submissions.

Similar to GoogleFormcreation, select the type of field and edit each item.

Interaction Type

Referral Type

Editing the Form ScreenIndicate the email address that will receive form submissions.

Similar to GoogleFormcreation, select the type of field and edit each item.

Interaction Type

Referral Type

Receiving ReferralsEmail sent immediately with information.

Can download a .csv or .xlsreport from the dashboard for a specified time period.

Receiving ReferralsEmail sent immediately with information.

Can download a .csv or .xlsreport from the dashboard for a specified time period.

Upcoming EventsLink an online calendar to display upcoming YMHFA events.

Registration FormEmbed online registration form for signing up for YMHFA events.

Could embed a GoogleForm for referral tracking as well.

YMHFA ContactsInstructor information – set up another directory in the dashboard

About UsProject Information

Social Media IntegrationNew feature for us – wanted to share relevant articles, videos, etc. with YMHFA-ers.

User Log-InWe added the feature of user log-in. This helps us see who has downloaded the app from our courses (downloadable; can be exported to MailChimp).

Auto Approval allows users to create accounts without having to be verified.

I’ve made an app…now what?Determine which iOS you would like to “sell” it on (most likely for free)

Create Developer accounts for that iOS Apple Developer yearly fee is about $100

GooglePlay Developer fee is about $25

Share Developer account information with AppyPie/app builder (if they will submit it to the store for you) or submit it yourself (a bit technical, but manuals are available)

SuccessesPositive feedback from YMHFA participants

Easy, accessible way to get crisis information

We’d like to think it provides a seamless way to talk about YMHFA!

ChallengesWi-fi access in training rooms for easy download

Walking people through the “create an account” user log-in process

Encouraging YMHFA-ers to use it after the training is done We still send out a monthly GoogleForm for referrals to catch all

YMHFA-ers

Willing to ShareIf you’d like to use our template, I can share a duplicate app that you can customize (only if using AppyPie—they can share the app internally).

Amanda Hughes

Grant Project Director

ahughes@berlin.k12.wi.us

920-361-5459