Post on 28-Dec-2015
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SOFTWARE PROJECT MANAGEMENT
MS PROJECT 2010
• Add tasks/Subtasks• Add resources (team members)• Add costs for resources• Assign resources to tasks• Establish dependencies• Refine and optimize• Create baseline• Track progress
The MS-Project Process
Task AreaGantt Chart Area
View Bar
Enter Tasks/Subtask here Tool Bar Time Scale
OVERALL SCREEN LAYOUT
Set the start date
Entering Major Tasks
Subtasks
Setting the task predecessors
Task Predecessor
Reading Gantt Chart
Task Information Form
Task Information Form
Task Information Form
Task Information Form
Task Information
Resource Sheet
Work (people)Material (expenditures)Cost (hourly rate or cost of hardware)
Critical Path
Critical Path
Logical Task Relationships
Constraint Type
• As Soon As Possible (ASAP) • As Late As Possible (ALAP) • Finish No Later Than (FNLT) • Start No Later Than (SNLT) • Finish No Earlier Than (FNET) • Start No Earlier Than (SNET) • Must Start On (MSO) • Must Finish On (MFO)
• As Soon As Possible (ASAP) With this constraint, Microsoft Project schedules
the task as early as it can • As Late As Possible (ALAP) With this constraint, Microsoft Project schedules
the task as late as it can • Finish No Later Than (FNLT) This constraint indicates the latest possible date
that you want this task to be completed
• Start No Later Than (SNLT) This constraint indicates the latest possible date
that you want this task to begin. • Finish No Earlier Than (FNET) This constraint indicates the earliest possible
date that you want this task to be completed • Start No Earlier Than (SNET)This constraint indicates the earliest possible
date that you want this task to begin
• Must Start On (MSO) This constraint indicates the exact date on which a
task must be scheduled to begin
• Must Finish On (MFO) This constraint indicates the exact date on which a
task must be scheduled to be completed
Resource Types
• WHAT -> WHEN -> WHO• There are three types of resources:
– Work– Material– Cost
Resource Types
What is Resource?
• A resource is the person(s), equipment, or materials used to complete a task in a project.
• The Resource Sheet is commonly used for entering the resources.
Resource Sheet View
Resource Sheet View
Using The Resource Information Dialog Box
• The Resource Information dialog box is a comprehensive collection of all of the data stored for a single resource.
• You can make changes to:– Email– Notes– Resource Availability Dates– Holidays– Costs– And many more!
Resource Information Dialog Box
Assigning Resources
views
• VIEWS– SINGLE– COMBINATION
• TABLES– CUSTOMS
• OVERALLOCATION
Single ViewPress New
Over Allocation
• Over Allocation is when a project calls for more time than a team member has.
• Over Allocation can be solved by number of ways for example:– Changing the relationships i.e. (SS, FS, SF, FF)– Changing lag to “zero” or change it to lead – Changing working time– Changing Units – Adding extra overtime hours to that particular
resource
Shortening Critical Paths
• Critical Path– the critical path is the sequence of tasks that is
nothing but back-to-back work, with no slack, which you can subtract to reduce the duration
• How to shorten the Critical Path
– Adding more resources– Changing relationship type
Splitting Tasks
• Either you want to interrupt some work with an other (By You)
• Or by leveling the resource to maintain the work balance (By the system) Split Button
Setting Public Holidays
Resource Levelling• Resource leveling can help project managers
resolve over allocations by delaying or splitting up tasks.
Resource Levelling
Resource Levelling
Resource Levelling
Resource Levelling
Baseline
• The baseline is nothing else than a frozen picture of your project at a certain point time.
• In Microsoft Project 2007 you are able to have up to 11 different baselines in a project.
• You should only re-baseline when you have major changes in your project such as; delays, overrun of budget or loss of key resources.
Baseline
Baseline
Tracking
Variance
Reports
KEY POINTS
1. Critical Path2. Slack3. Mile stone4. Task types5. Constraint types6. Relationship types7. Interim plan8. Summary Task9. Dependency types
KEY POINTS
10.Recurring task11.Deadlines12.Resources Type13.Cost Type14.Views15.Tracking16.Baseline17.Over allocation/ crashing
KEY POINTS
18.Resolving Scheduling Conflicts19.Accrual methods