WORKING WITH

OPENING MS WORD 2007Microsoft Office Word is a powerful word processing program

that is used to produce professional-looking documents. It is also used to make publications such as newsletters and books.

1. Click Start button.2. Click All Programs.3. Click Microsoft Office folder.4. Click Microsoft Office Word 2007.

PARTS OF MS WORD 2007

TABS OF THE RIBBON• In MS Word 2007, the menus are replaced by ribbons.

These are the contents of the ribbon tabs you can use to create your documents:

1. Home – includes some of the most commonly used buttons like, cut, copy, paste, etc.

TABS OF THE RIBBON2. Insert- lets you add tables, graphics, charts, hyperlinks, textbox and WordArt.

3. Page Layout-allows you to setup margins, paper orientation, and other page settings.

TABS OF THE RIBBON4. References-enables you to cite references, bibliography, footnotes and other citations you need to attach in your document.

5. Mailings-lets you add mailing attachments for your document.

TABS OF THE RIBBON

6. Review-includes offices proofing tools like spell checker. It also has buttons that lets you add comments to a worksheet and manage revisions.

7. View-lets you switch on and off a variety of viewing options.

TABS OF THE RIBBON8. Contextual Tab-Whenever an object such as a chart, a picture or a table is selected, specific tools for working with that object will appear in the Ribbon.

You can collapse the ribbon by double-clicking any tab or right-clicking the tab, and then clicking Minimize the Ribbon.

Or press Ctrl+F1.

CREATING A SIMPLE DOCUMENTLet’s create a simple letter document. Follow the instructions

below:

1. Click on the document sheet and type your address and date as illustrated below.

2. Press the Enter key twice and type your salutation.3. Press the enter key and type the body of your letter.4. Press the Enter key thrice and type the closing of your letter.

FREQUENTLY USED TOOLS AND COMMANDS

A. The “Go To” Command-helps you navigate to a specific page number, line number, footnote, table, comment or other object.

1. On the Home tab, in the Editing group, click the arrow icon beside Find button.

2. Click Go To.3. On the Go to what box, click an item you want to go to.4. Enter the value on the Enter Box.5. Click Go to button.

FREQUENTLY USED TOOLS AND COMMANDSB. Page Break- If you want a page to end at a particular point in your text, you

can insert a Page Break.

1. Click on the point in your document that you want to add a page break.

2. Click the Insert tab.3. On the Pages group, click Page Break.

C. Drag and Drop4. Select the text you want to move. Example: Chris5. Click the highlighted text then drag it to the location where you

want to place it.

FREQUENTLY USED TOOLS AND COMMANDSB. Page Break- If you want a page to end at a particular point in your text, you

can insert a Page Break.

1. Click on the point in your document that you want to add a page break.

2. Click the Insert tab.3. On the Pages group, click Page Break.

C. Drag and Drop4. Select the text you want to move. Example: Chris5. Click the highlighted text then drag it to the location where you

want to place it.

FREQUENTLY USED TOOLS AND COMMANDSD. Zooming In and Out- To view the zoom tools, click the View tab. On the zoom group

are the tools you can use in zooming in and out your document.

1. To view the document in a normal view, click 100% button.2. To specify the zoom level, click the Zoom button.3. Enter the zoom percentage.4. Click Ok button.

E. Using the Scroll Bars- To move to different part of your document, use the scroll bar

on the right side of the Word window.

1. To do this, click the up and down arrows to move one line at a time.

FREQUENTLY USED TOOLS AND COMMANDS2. To move up or down the page one at a time, click the double-arrows under the down arrow of the scroll bar.3. To show or hide the ruler, click the View ruler button on top of the up arrow of the scroll bar.

F. The Undo and Repeat Command-You can undo your actions in your document by clicking the Undo button located at the Quick Access Toolbar or you can press Ctrl+Z on your keyboard.

DISPLAYING THE THUMBNAIL VIEW• In the Show/Hide group under View tab, check Thumbnails.

SAVING A FILE1. Click the Office button at the top left side of the window.2. Click Save or Save As.If you want to save your file on other format, point your

mouse to Save As then click among the available saving options.

3. The Save As window will appear. Find the folder where you want to save the file.4. Type the filename of your document.5. Click Save.

PRINTING A DOCUMENT1. Click the Office button on the top left corner of the

window.2. Click Print.3. Choose a printer where you want to print your

document.4. Type the number of copies you want to print.5. Choose the pages you want to print.6. Click the Ok button.

CLOSING A DOCUMENT7. Click the Office button on the top left corner of the

window.8. Click Close.

EXITING MS WORD 20071. Click the Office button on the top left corner of the window.2. Click Exit Word.Or you can just click the Close button at the top right corner

of the window.

OPENING AN EXISTING DOCUMENT1. Click the Office button on the top left corner of the window.2. Click your file on the Recent Document box.3. If you cannot find your file on the Recent Document box,

click Open on the Office drop down menu.4. The Open window will appear. Find the file you want to

open.5. Once found, select it and click the Open button.

EDITING A TEXTThe Home tab is where all the important text formatting tools

are placed. The tools are organized into groups and one of the important groups is the font group wherein you can change and choose your font, style, size, color, text background, and many more.

MS Word can also automatically opens a mini-formatting toolbar once you have selected/highlighted a text in your document.

How to edit a text:1. Select the text you want to edit. Click and drag from the first

character of the text to the last. This will highlight the text.2. Type the new text.

FORMATTING A TEXT1. Select the text you want to format.2. Click the arrow on the Font Menu to view font list. Use the

Scroll Bar to view and select the available fonts.

FORMATTING A TEXT

3. Click the font of you choice. Example: Algerian4. To change the font size, enter the value on the Font size Box or click the arrow beside the box to view the font sizes list available. Then, click to select the font size you want. Example: 24

5. To add font style, choose between the three font style icons. 6. To change alignment, click on the Paragraph group. Example: Click center7. Click anywhere on the document sheet to deselect the text.

COPYING TEXT1. Select the text you want to copy.2. On the Clipboard, click the Copy button.

3. Click on the area where you want to insert the copied text.4. On the Clipboard group, click the Paste button.

CHANGING TEXT’S CASE1. Select the text you want to change case.2. Click the Change Case button on the Font group.3. Click on the available selections. Example: uppercase

ALIGNING A PARAGRAPH

1. To align a paragraph, select the paragraph you want to align.2. Select an alignment option on the paragraphs group.

CHECK SPELLING AND GRAMMARAs you type your text, MS Word will automatically check the

spelling of the words you type. The following clues will show if you have some errors in your document:

-Wavy Red Underlines- indicate possible spelling problems-Wavy Green Underlines-indicate possible grammatical fragmentsYou can fix these errors by right-clicking the word with the error

then click the right word for your sentence. Or you can also click the Proofing Error button on the status bar.

The corrections lists when an error word is right-clicked.

CHECK SPELLING AND GRAMMARThe Proofing Error button on the status bar.

Autocorrect features correcting only obvious typographical mistakes. When there are several possible spelling alternatives, MS Word suggests several options.

TURNING OFF GRAMMAR FEATURE

1. Click the Office button.2. Click Word Options.3. A dialog box will appear, click Proofing.4. Uncheck the Mark grammar errors as you

type checkbox and check grammar with spelling checkbox.

FORMATTING A PARAGRAPH

1. Select the paragraph you want to format. Or click to place the insertion point inside the target paragraph.

2. On the Home tab, in the Paragraph group click the Line Spacing button. Or right-click the paragraph then click Paragraph.

3. The Paragraph dialog box will appear. On the General Options, click Justified for the Alignment.

4. On the Indention Options, in Special box click First Line by 0.5”.

5. Click Double on the Line Spacing box.6. Click OK.

KEYWORD SHORTCUTS FOR FORMATTING A PARAGRAPH

SET LINE SPACINGCTRL+1 Single-space lines

CTRL+2 Double-space lines

CTRL+5 Set 1.5 line spacing

CTRL+0 (zero) Add or remove one line space preceding a paragraph

KEYWORD SHORTCUTS FOR FORMATTING A PARAGRAPH

ALIGN PARAGRAPHCTRL+E Center a paragraphCTRL+J Justify a paragraphCTRL+L Left align a paragraphCTRL+R Right align a paragraphCTRL+M Indent a paragraph from

the leftCTRL+SHIFT+M Remove a paragraph indent

from the leftCTRL+T Create a hanging indent

CTRL+SHIFT+T Reduce a hanging indentCTRL+Q Remove paragraph

formatting

INSERTING A NEW PAGE1. Click on where you want to insert a new page.2. On the Insert tab in the Pages group, click Blank Page.

FORMAT DOCUMENTS IN COLUMNS3. On the Editing group under the Home Tab, click Select.4. Click Select All.5. Click the Page Layout tab. On the Page Setup group, click

Columns.6. Select the column type you want. Example: Two7. If you want to view more columns, click More columns. The

column dialog box will appear.8. To change the number of columns, enter the value on the

Number of Columns box.9. If you want to put division of columns, click the Line between

checkbox.10. Click Ok button.

ADDING BORDERS AND SHADINGS

1. Select the text or paragraph where you want to add border.2. On the Home tab, in the Paragraph group, click the border

button and then click Borders and Shading.3. A dialog box will appear on the Setting options click 3-D.

4. On Width option, click 3 pt.5. Select a color in the Color Box. Example: Light Blue

ADDING BORDERS AND SHADINGS6. Clicking the Shading tab.7. Select a color in the Fill box. Example: Yellow8. Click Ok button.

ADDING BORDERS AND SHADINGSThe border and shading format was applied only on the

selected text. If you want to apply it to the selected paragraphs, click Paragraph on the Apply box in the Borders and Shading window.

To add border to entire page:1. On the Paragraph group, click the border button then click

Borders and Shading.2. Click Page Border tab.3. On the Setting, click the style you want to apply. Example:

Box4. On the Apply to click Whole Document.5. Click Ok button.

ADDING BORDERS AND SHADINGSTo add border style:You can also customize your page border style through art. To do this, click Art button and then select the border art you want.

INSERTING CLIPARTS

1. Click Insert tab.2. On the Illustrations group, click ClipArt.3. The ClipArt Toolbox will appear on the right side

of your document screen. On the Search for box, type the keyword of the clipart you are looking for.

4. Click Go.5. Click to select the ClipArt you want to insert.

INSERTING CLIPARTS• To resize the clipart, click and drag its transform handles.

INSERTING PICTURES

1. Click Insert tab.2. On the Illustrations group, click Picture.3. The Insert Picture box will appear. Browse and locate the file.4. Click Insert button.

CROPPING PICTURES1. Click the picture you want to crop.2. Having the picture selected, the Picture Tools will appear.3. On the Format tab, in Size group, click the Crop button.4. Drag the handles using your mouse pointer until you arrived

at your desired result.

EDITING GRAPHICSTo edit an image, click on the image to activate the controls.

By clicking it, eight handles will appear around the image then you can click and drag to adjust the size. The Picture Tools will also appear on the title bad, and then you will be able to have the controls for editing your image.

EDITING GRAPHICSA. Resizing an Image

1. Click to select the image you want to change the size. The handles will appear when the picture is selected.

2. Place the mouse over the sizing handle then drag it until the picture becomes the size you want.

Stretch the picture sideways to size it horizontally.

EDITING GRAPHICSStretch the picture downward to size it vertically.

EDITING GRAPHICSB. Applying Styles on a Picture

1. Click to select the picture.2. Under the Format tab, on Picture Styles group, click the

style you want. To view all styles, click the “more” button.

WRAPPING TEXT AROUND A PICTURE

1. Insert the picture on a document which contain some text.

2. Click to select the picture.3. The Picture Tools and Format tab will appear. On the

Arrange group, click Text Wrapping.4. Choose the text wrap you like. Example: Tight

You can also right-click the image, point to Text Wrapping, and then click Tight.

INSERTING A TABLE

1. Click where you want to insert a table in your document.2. Click the Insert tab and then click Tables button.

INSERTING A TABLE

3. Drag your mouse button along the grid to select your desired number of rows and columns for the table.

• If the number of column or rows of the grid table is not enough, click Insert Table option. Type the number of rows and columns of the table on the Table size box. Click OK button when done.

INSERTING FOOTNOTES AND ENDNOTES

1. To insert footnotes, click the References tab.2. On the Footnotes group, click the Insert Footnote button

3. The footnote will appear on the bottom part of the page. Type your footnote.

4. To insert Endnote, click the Insert Endnote button.5. The Endnote will appear on the very end part of your

document. Type your endnote.

CREATING WORDART• WordArt is another creative feature in Word you can use to

create artistic text styles just by selecting from the pre-designed patterns and effects. In this topic, you will learn how to make text effects using the WordArt Gallery. To format the WordArt text, click the Format tab under WordArt Tools. You can view the Format tab after you created or selected a WordArt text.

1. Click the Insert tab.2. On the Text group, click WordArt button and then choose

the style you want.

CREATING WORDART3. The Edit WordArt Text dialog box will appear. Type your desired text on the Text box.4. Select a font type and size above the text box.5. When finished, click OK button.

ADDING OR CHANGING A BACKGROUNDA. Creating a Texture Background

1. Click the Page Layout tab.2. On the Page Background group. Click the Page Color button.3. Click the Fill Effects.4. The Fill Effects window will appear. Click the Texture tab.5. Click on the available textures. Example: Water Droplets6. Click OK button.

B. Creating a Picture Background7. On the Fill effects window, click the Picture tab.8. Click Select Picture.9. The Select Picture window will appear. Locate your file in the

Look In box and click the picture that you want to be your background.

10. Click Insert button.11. Click OK button on the Fill Effects window.

ADDING OR CHANGING A BACKGROUNDC. Creating a Pattern Background

1. Click the Pattern tab in the Fill Effects window and then select on the available options.

2. Click OK when done.

D. Creating a Gradient Background3. Click the Gradient tab and then select on the available

options.4. Click OK when done.

CREATING A BULLETED LIST

1. Type an asterisk (*) and a space. As you press the space key, MS Word 2007 automatically makes a bullet for your list.

2. Enter the text for your list. Then press Enter key.3. After the last item, press Enter key twice to turn off

automatic bulleted list.