Webinars via NASA’s Webex

John EnsworthThe Institute for Global Environmental Strategies

www.strategies.org

Webex - NASA Contract at about 1/10th the cost

http://nasa.webex.com Thing to note: you pay per ‘seat’ per minute either way.Drawback: No audio link (we use NASA conferencing).Drawback: No archiving (solution at the end).Drawback: No CC (see below Relay Conference Captioning http://www.fedrcc.us/fedrcc/ )

http://www.fedrcc.us/fedrcc/

Scheduling with Webex

Two Options: simple and multi-options

You may also create a template to make this step faster in the future…

Tip! In the invitation – Ask NEW USERS to log in 20 minutes early

To make sure all plug-ins work and technical problems are solved. Experienced users can log on 5 minutes early or so.

For large audiences, you may need to invited them 30 minutes early.

WebEx contains many useful tools

We’ll take a quick survey…

Application/Desktop Sharing

Everyone can view the presenter’s applications/desktop (multiple applications)Participant may be given control over application/desktop on the presenter’s computer to try it outPresenter (+audience) can view any participant’s workPresenter can take control of a participant’s application/desktop and fix/diagnose a problem

Archiving

We found “Camtasia Studio” to be the best

I found many screen capture software packages exist out there the smoothest, Camtasia Studio www.camtasia.com for about $300 for one installation.

Recommended in “Don’t Make Me Think” – Web design book by Steve Kurg

Opening up to the world!

We had a custom built video archive/search utility installed on our site:http://video.strategies.org/search.php

Many formats possible for saving:

The most versatile = Flash interactive elements, quizzing, feedback, clickable hotspots - email and links.Windows Media Format (WMV)QuickTime (MOV)AVI videoiPod/iTunes video formatMP3 audioRealMedia streaming media (RMCamtasia for RealPlayer streaming mediaGIF Animation

Phone to computer:

Audio from phone: Dynametric : http://www.dynametric.com/ -

Usually the TMP-636 or TMP-636 CM - abt. $90

                 Audio can be shifted and edited with or separately from video

                  Two phone lines are needed - one for archiving, one for your moderating.

Eluminate and more…

The best of times…the worst of times…

Best/Worst Practices

Run practice sessions about a week before your presentation with your presenter to iron out any plug-in and OS version problems or firewall problems. Start your meeting BEFORE anyone might login (by 30 minutes or more before the NEW USER log in time).Good to get presenter in after your two (or more) computers are logged in. Control is passed on to the next to log in if your host computer locks or crashes.

Best/Worst Practices

Good to have two computers (or more) at your location as host. Monitor for screen lag (animations!) Mac and PC

Encourage participants to log in earlyDon’t use too many tools

Best/Worst Practices

Encourage presenters to put breaks for feedback in PowerPoint presentations (or other ‘long format’ presentation styles) Annotation for question answers Whiteboard +text for small audiences More than ‘is everyone out there’

over voice Other means?

Best/Worst Practices

Choose a note taker (notes may be shared afterward)Use chat for problem solving (individual mode possible) Mac users won’t see it easily

Audience Size- Interactive 15-20 or more? Presentation – unlimited (cost)