Welcome toWelcome to

Accounts Payable Accounts Payable SolutionSolution

IntroductionsIntroductions

Presenters:Presenters:

Ray EmirzianRay Emirzian

Tom FranceskiTom Franceski

docSTARdocSTAR

Robust Document Management SolutionsRobust Document Management Solutions

First commercial release in June 1996First commercial release in June 1996

Over 6,000 customers and 100,000 usersOver 6,000 customers and 100,000 users

Broad range of industry experienceBroad range of industry experience

Customer-centric value systemCustomer-centric value system

Easiest to learn and use = fast payoff!Easiest to learn and use = fast payoff!

User ForumsUser Forums

Accounts Payable Solution BenefitsAccounts Payable Solution Benefits

Reduce CostsReduce Costs

Eliminate the PaperEliminate the Paper

Electronic Invoice Approval... Anytime, Electronic Invoice Approval... Anytime, Anywhere Anywhere

Administrative Workload ManagementAdministrative Workload Management

Robust Audit Support/ComplianceRobust Audit Support/Compliance

Document Lifecycle ManagementDocument Lifecycle Management

Document Security Document Security

Typical Paper-based ProcessTypical Paper-based Process

Paper mail arrives

Invoices are placed in mailboxes

Typical Paper-based ProcessTypical Paper-based Process

AP processor enters invoices for

distribution and approval

Invoices are returned to mailboxes

Typical Paper-based ProcessTypical Paper-based Process

Manager receives invoices for approval

Invoices are forwarded for 2nd approval

Typical Paper-based ProcessTypical Paper-based Process

CFO/GM receives invoices for 2nd

approval

Invoices are forwarded back to AP Processor

Typical Paper-based ProcessTypical Paper-based Process

AP Processor pays invoices

Invoices are filed

docSTAR Accounts Payable WorkflowdocSTAR Accounts Payable Workflow

Paper mail arrivesAP Processor routes invoices

for approval

Invoices are scanned

docSTAR Accounts Payable WorkflowdocSTAR Accounts Payable Workflow

CFO/ GM Provides 2nd approval and forwards back to

AP Processor

Manager approves invoice and forwards

for 2nd approval

docSTAR Accounts Payable WorkflowdocSTAR Accounts Payable Workflow

Invoice is filed permanently

AP Processor pays invoice

Instant Retrieval in Seconds, Anytime…Anywhere!Instant Retrieval in Seconds, Anytime…Anywhere!

Instant Retrieval in Seconds, Anytime…Anywhere!Instant Retrieval in Seconds, Anytime…Anywhere!

Instant Retrieval in Seconds, Anytime…Anywhere!Instant Retrieval in Seconds, Anytime…Anywhere!

Easily view documents

docSTAR 3ten Scanning DocumentsdocSTAR 3ten Scanning Documents

docSTAR 3ten Scanning DocumentsdocSTAR 3ten Scanning Documents

Mail Sorter Selects Invoice Template and presses the

scan button

docSTAR 3ten Processing DocumentsdocSTAR 3ten Processing Documents

AP Processor views invoices to

be processed

docSTAR 3ten Routing for ApprovaldocSTAR 3ten Routing for Approval

AP Processor routes invoice to Dept. Manager

docSTAR 3ten Route Multiple DocumentsdocSTAR 3ten Route Multiple Documents

AP Processor can also route

multiple invoices quickly

& easily

docSTAR 3ten Notification of Pending DocumentsdocSTAR 3ten Notification of Pending Documents

docSTAR 3ten Approving DocumentsdocSTAR 3ten Approving Documents

docSTAR 3ten Approving DocumentsdocSTAR 3ten Approving Documents

docSTAR 3ten Approving DocumentsdocSTAR 3ten Approving Documents

docSTAR 3ten Routing to AP ProcessordocSTAR 3ten Routing to AP Processor

docSTAR 3ten Routing to AP ProcessordocSTAR 3ten Routing to AP Processor

docSTAR 3ten Filing DocumentsdocSTAR 3ten Filing Documents

AP Processor uses dual screens to enter invoices into accounting system

AP Processor clicks the

‘Run Template’ button

docSTAR 3ten Workload ManagementdocSTAR 3ten Workload Management

Accounting Manager can

quickly re-assign

workload.

docSTAR 3ten Integrated RetrievaldocSTAR 3ten Integrated Retrieval

docSTAR 3ten Integrated Retrieval – Results ListdocSTAR 3ten Integrated Retrieval – Results List

docSTAR 3ten Integrated Retrieval - ViewingdocSTAR 3ten Integrated Retrieval - Viewing

Easily view documents

Accounts Payable Solution SummaryAccounts Payable Solution SummaryCurrent Process docSTAR AP Solution Benefit

Reduced Processing Costs

Electronic Invoice Approval…Anytime, Anywhere

Administrative Workload Management

Audit Support/Compliance

Document Lifecycle Management

Document Security

Invoices sit on Manager’s desk

Documents could be lost, misplaced, or stolen. No backups

Loss of payment discounts and increased late fees

Streamline process reduces time required to complete tasks

Document access electronically governed, automatic electronic backups

Office Staff tied up searching for and shredding documents

Automatically enforce document retention policies

Invoices sit on AP Processor’s desk

Instantly re-distribute invoices for processing & manage productivity

Email notification of approvals needed

Office Staff tied up looking for documents

Auditors can find documents own their own quickly and easily

QuestionsQuestions

Session Name Date

docSTAR 3ten October 28th

GIS and docSTAR MapConnect November 4th

Business Document Packages November 18th

docSTAR 101 Demo with Dan Thomson

Wednesdays 11am

*Schedule subject to change

Upcoming* Solution SessionsUpcoming* Solution SessionsUpcoming* Solution SessionsUpcoming* Solution Sessions

Visit www.docstar.com/dou for Visit www.docstar.com/dou for session informationsession information

Visit www.docstar.com/dou for Visit www.docstar.com/dou for session informationsession information

● ● 2165 Technology Drive ● 2165 Technology Drive ● Schenectady, NY ● 12308Schenectady, NY ● 12308

518-836-2700 ● 518-346-1644 (fax)518-836-2700 ● 518-346-1644 (fax) ● www.docSTAR.com ● ● www.docSTAR.com ●

Contact docSTAR today!

Sales@docstar.com

Or Dan Thomson at 518-836-2712

Contact docSTAR today!

Sales@docstar.com

Or Dan Thomson at 518-836-2712