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Dynamic – Behind the scenes Click – Click the left mouse button once. Double-Click – Click...

Date post: 08-Jan-2018
Author: judith-lindsey
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 You know how, when you learn a foreign language, there are two types of learning.
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Dynamic Behind the scenes Click Click the left mouse button once. Double-Click Click the left mouse button twice, quickly Click click! Highlight/Drag and Drop Hold down the left mouse button and drag until the area you want is highlighted. (When done, let up on the mouse button) Right Click Click the right mouse button which generally opens menus. There are more terms that youll need to know but well discuss them as we go. You know how, when you learn a foreign language, there are two types of learning. Theres Conversational or Advanced Conversational, French, Spanish, German, etc. means that you simply learn how to speak the language. The Advanced style of learning a language includes learning syntax, alphabet, grammar, etc. Conversational MS Word is the same. It simply teaches you how to use Word, no advanced features. (I will be teaching an advanced beginner course if anyone is interested). Lets start at the beginning The example above shows what some of the Microsoft Word Icons look or looked like. Boot up is a term you may want to learn. If you are waiting for MS Word to display so that you can use it, you are waiting for it to Boot up. These Icons could represent the Microsoft Word program. Move your mouse pointer over the Icon (as it sits on your desktop) and double-click on it. Wait for Word to Boot Up When you double-click the MS Word icon on your desktop, the example, or something similar, is what appears. Earlier or later versions of MS Word look a little different but the concepts are the same. There are several basic parts of the Word Interface. The Title Bar contains four parts It contains the Microsoft Office button in the upper left corner of the interface. It contains the Quick reference tool bar to the right of the Office button. It contains the Document Title portion in the top center of the WORD interface. Document1 is the default name for this document. When you save, you would save with a different name And Document Navagation in the upper right corner of the interface The MENU BAR is a set of tabs that allows you to perform different operations with MS Word The menu bar is actually a set of Tabs. Like the tabs in a file drawer. The Home tab is selected right-now so you can see all the quick formatting options available to you on the Home Tab. The Menu bar has 7 regular tabs and 1 other that can be setup if you need it. The seven regular tabs are : And the View Tab The Home Tab Page Layout Tab The Insert Tab Reference Tab Mailings Tab Review Tab Each Tab has its own Quick Format area. You are looking at the Quick Format section of the HOME tab The Home Tab Tool Bar has five sections The Clipboard Section Copy, Paste, Cut The Font Section Font Name & Size The Paragraph Section Justification, Spacing, Indenting The Styles Section Automatic Formats The Editing Section Find, Replace, Select 1.The Clipboard Section Which contains the: 1.Paste icon 2.The Cut icon 3.The Copy icon 4.And the Format Painter icon In the Clipboard portion of the Word Tool Bar, you have a control button called Paste. But you cant Paste until you Copy So lets talk about Copying first. Of course well use MS Word as an example The Copy button. - In order to Copy something you must first Highlight what you want to copy. Notice in the example below, that the first paragraph is in a blue-ish tint. Thats because the first paragraph is highlighted. Click the Copy Icon. While the paragraph is highlighted, click the copy button. This dynamically places what youve copied on to the Clipboard. Now you will need to open a new document. In order to do this, go to the Microsoft Office button in the upper left corner of your screen and click. When you click the MS Office button, the main Word menu appears. Move your mouse down slightly to highlight the NEW button at the top left of the menu. Well come back to this menu. Click the NEW button. When you click the NEW button in the main Word menu, another window appears called the New Document window. - As you can see, there are many options in this window Were only concerned with the BLANK DOCUMENT button at this time. Here you have to double-click the Blank Document button (or click it once and then click Create When you click the New Document button, a brand new document appears. It is completely separate from your original document. If you were to save this document, Word would assume that the document was a new file and give you options accordingly. Notice that the Cursor automatically appears on a new document (flashing) so that you know that the document is ready for you to begin typing. Now click the PASTE button. When you click the Paste button (icon), the paragraph that that you highlighted in your original document is copied and pasted into your new document. Note: The paragraph that you copied is still on the Clipboard dynamically. Cutting is the same as Copying, accept that when you cut, the object or paragraph that you highlighted disappears. It is completely removed from the document. The CUT button is the small pair of scissors that you see. Review: After you have cut the object or paragraph, you can open a new document and paste it in. When working with the Insert Tab, there are things youll use and things you wont but well demonstrate most of the tools so that you have an idea of what you can do. The FORMAT PAINTER button is the small paint brush in the Clipboard section of the Tool Bar. Looking at the document below, notice that the first sentence in the first paragraph is: small, italicized, and bolded. Again, notice the first sentence of the first paragraph. It is: smaller, italicized, and bolded. But you want to change that sentence to look the same as the rest of the document. First, move your mouse pointer over an area of the two paragraphs that you like. Then, click the FORMAT PAINTER button. (The little paint brush). Click anywhere here then highlight the area you want to change When using word for anything you will want to know how to copy and paste. After you click the FORMAT PAINTER button and highlight the area you want to change, that area changes conforming to what you wanted it to be. Word There are fourteen icons in the Font section of the Tool Bar 1.The Font (type) selection box. 2.The Font Size box. 3.The Font enlarge button (icon) 4.The Font reduction button (icon) 5.The Font Erase button 6.The Font Bold button 7.The Font Italic button 8.The Font Underline button 9.The Font Cross Out button 10.The Subscript Lower button 11.The Subscript Higher button 12.The Change Case Button 13.The Font Background color button. 14. The Font Color button. 15. Other Font functions. In the following examples Im only going to show you Buttons 1,2,6,7,8,9,11,12 The FONT TYPE box, is a box not a button or icon. And its actually what we call a Dropdown Menu. This is kind of a neat attribute. Start by highlighting the area you want to change. Times New Roman Is the type of Font you are using now. When you click anywhere in the first paragraph, you will see the name of the font in the Font Type box. (Select a Font from the Menu) You have all these fonts to choose from. Note: Some of the fonts are wing dings. (symbols). Not sure what symbols are for but (Choose Lucida Handwriting) Notice the when you selected Lucida Handwriting the menu closed and the paragraph that was highlighted changed to the Font type that you chose If you highlight that paragraph again then you can change the Font Size. I went from a size 14 to a size 22 font. -You will use all four of these if you want to change the appearance of your text. Emphasize! Get the reader to PAY ATTENTION! Bold Italic Underline Strike Through BOLD ITALISIZED UNDERLINED STRIKE THROUGH NORMAL Again, all these changes were made by highlighting the text first and then clicking the emphasis wanted. With the CHANGE CASE button, you will get a menu. Notice the word using is highlighted. Were going to change it to all Uppercase We click the UPPERCASE list item The word using changed to USING. Again, the text that you want to change will have to be highlighted. Then you can either click the Highlight button as shown in green Or the Font Color button to change the color of the actual font. 1.Lists (Auto Format) 2.Indenting 3.Sorting 4.The Paragraph Status Show Hide button 5.Alignment (Alphabetize) 6.Line Spacing 7.Shading (Color the shade behind the letters 8.Borders buttons (Put borders around the lettering) There are basically seven parts to the paragraph section of the Word Tool bar. I always knew this as Outlining but the designers of Microsoft programs call them LISTS. All you have to do is start typing your outline. Put a number one, a period, and a space and Word knows you want to start Outlining (Listing). Or type a hyphen and a space and Word knows that you want to Outline using a bulleted format. Tab key to indent Shift-Tab to un-indent Some of the buttons in the MS Word tool bar are to speed up the things you type. One of those things is the INDENT buttons. None of the paragraphs in this example are indented. And thats fine if thats what you want. But if you need to type something up fast, you can indent later. Simply place your cursor in front of the first word of each paragraph and click the right button to indent. The left button Out dents, or take away the Indent. The bad news The INDENT button indents the entire paragraph The good news If your typing a letter of sorts and you start by indenting (using your Tab button) MS Word detects that and indents each paragraph after that automatically. The ORDERING button allows you to highlight certain text and put it in alphabetical order. In the example, neither list is in alphabetical order. If you highlight one of the lists Click and drag from upper left to lower right. Then click the Order Button Notice that the list numbers are not highlighted. THEN you get a Sort Text Dialog box that allows you to Sort in different ways This shows default Click the OK button and your list is The SHOW HIDE button displays some of the markings that are normally dynamic that format each of your paragraphs. NOTE: You dont have to highlight anything to use this feature. The ALIGNMENT buttons 1.Left Align 2.Center Align 3.Right Align 4.Justify Here you will need to put your cursor in the paragraph that you want to align. Click somewhere in the paragraph you want, then click the alignment type. Left Align - Normal Center Align Right Align Justify Left Align - Normal Center Align Right Align Justify Left Align Thats pretty normal, most documents you see are left aligned. Center Align For titles or addresses. Right Align To be creative. Justify Aligns each side of the text with its margins. You would see this if your read a paper-back book or other things. If you highlight a paragraph and click the LINE SPACING button you will see a dropdown menu. This menu allows you to choose how much space you want between each line. 1.0 is normal In the example on the right, I highlighted the first paragraph. I clicked the Line Spacing button and selected 1.5 from the menu. 1.5 inches You can experiment with the SHADOW button. I never use it. But it might add some cool effects to your document. The BORDER button you might use, you would have to highlight the text you wanted a border around. You would use this more in MS Excel. Take my course in MS Excel to learn more. Dont worry about the Style format section right now. I think its complicated and Im not sure what use it is. When you move your mouse pointer over the Change Styles button it highlights and turns orange. DONT CLICK move your mouse pointer over one of the menu items and another menu will appear. Then click. As you move your mouse pointer over one of the Change Styles menu items another menu appears. You do not have to highlight anything in your document, these options effect the entire document. By simply moving your mouse pointer up and down over the new menu items, your documents format will change. Click when you have the style you want. I have selected the Elegant style option so my document has changed accordingly. The last section of your MS Word tool bar is the EDITING section. The Editing section has three options 1.Find 2.Replace 3.Select FIND When you click the down arrow, a menu displays. Here you have a choice between Find or Go To. Find is helpful in locating a word or phrase in your document. The F5 (the same as Go To) key brings up the page locator window. Enter a page number, click OK and you will be taken to that page in you document. When you click Find, the Find Window appears. If you type a word or phrase into the Find what box, then click Find Next this feature will take you to that word or phrase in your doc. Very useful when you have many pages in your document. Notice, when I typed feature off and clicked the Find Next button, the Find feature located that phrase. Now I can click Cancel, close the Find window and continue on. When I click the Replace button the Find and Replace window opens. This is handy Find and type in a phrase, then below it, type the phrase I want to replace it with I typed feature off in the Find box and I want to replace it with item off, so I typed that into the Replace With box and hit the Find button, then the Replace button. It found the phrase I was looking for and replaced it with the phrase I wanted. And thats all for the HOME tab Pages Portion Tables Portion Insert Illustrations portion Links Portion Header & Footer Portion Text Portion Symbols Portion Pages Portion Tables Portion Insert Illustrations portion Links Portion Header & Footer Portion Text Portion Symbols Portion The Cover Page is often something you would use for a resume, fax, or Query Letter. The Cover Page portion of the Pages section is a dropdown menu box Word is nice, as are many of the Microsoft products. It comes with what are basically page formats. Each format is designed for you to use in what ever manor you like. Simply open a blank MS Word document click the design you want and wa-la, your cover page appears allowing you to edit in the Name of the Document, Type, Date and it automatically enters your first name. You can edit that also. Then you can begin typing your document. Notice that a blank document automatically follows the Cover Page. In the Table section of the Insert Tab you only have one option. - Tables When you click the Tables button a dropdown menu appears Notice, the tables dropdown menu has a grid. You can drag your mouse pointer over the grid to display the amount of rows and columns you want in your table. Simultaneously the table forms where your cursor is. In order to do this, place your mouse pointer over the upper left square in the grid. Hold down your left mouse button and drag to the right and down highlighting the rows and columns you want in your table. When you let up on your mouse button, the menu closes, your table is visible and you get a new tab at the top of the interface that allows you to change the format of your table The Illustrations section of the Insert tab gives you five choices. 1.Pictures 2.Clip Art 3.Shapes dropdown menu 4.SmartArt 5.And Chart I use the Insert Picture option all the time. I used it in designing these PowerPoint presentations. When you click the Picture option of the Insert tab, an Insert dialog box appears. Simply click on the picture that you want and click the Insert button. When you click the Insert button, the image or picture that you selected appears where ever your cursor was when you last looked at the document. If the image you selected isnt in the right place, you can click on the image and move it or re-size it. Here I have selected the AllComponentsConne file. In order to see pictures you want to insert, you may have to drill down through files and folders to the folder that contains the file/picture you want. What do I mean about drilling down? To Drill down through Folders to get to files When you click the Picture option, an Insert Dialog box will appear. You will need to click on the drive you want from the Main Dropdown Menu. Sometimes you may want to change the way you view files. As in the example below, highlighted in red, is the File Type menu that appears when you click the far right icon. I like using Thumbnails when Im searching for a specific pictures especially when there are a lot of files in the folder. Here you can kind of see that when I selected Thumbnails from the Files of Type menu, the files in the Insert dialog box changed to an actual view of what each file is. Again, here I have selected the AllComputerConn file by single-clicking on the file itself to make it the active selection. If you click the Insert button at the bottom right of the dialog box that file/picture is inserted into your Word Document Follow the same procedure for inserting a clip art file. This is also a nice feature because you have a multitude of clip art pictures to choose from to spice up your Word Document. When you click the Clip Art option from the Insert Section, a Clip Art window opens. (There are tons of Clip Art photos to choose from) not just the eight displayed in this example. You can even choose a Theme. Click in the Search For: box and enter your idea for the type of Clip Art that you would like to see. The Shapes option in the Illustration section works almost the same way. Notice that there is a small arrow at the bottom of the Shapes option button. When ever you see that small arrow, either on the bottom or the right side of a button or menu, that means that there is a menu or another menu available. In this example I have selected the Rectangle shape simply by clicking on it. For Illustration purposes I have chosen a document that will be explained later in the presentation. Lets say that we want to put a border around the image on this page. Weve already selected the rectangle from the shapes menu. Thats the first step When you move your mouse pointer over the page it changes from an arrow to a cross, indicating that your next move is to draw a rectangle. You create a rectangle by putting your mouse pointer over the upper left corner where you want to start your rectangle, hold down the left mouse button and drag to the right and down Youve created the rectangle but the middle of the rectangle is white. So, remove it Move your mouse pointer anywhere over the edge of the shape, RIGHT-CLICK. You will get a menu that should be the same as the one in the example. Click on the Format AutoShape button. You have many different options to choose from. - A Tab menu - The Fill option that allows you to choose the type and color of your shape. - The Line option that allows you to choose the type, size and color of the border of your shape. - And if you have them, Arrows. You can choose the type, style and size for your Arrows. Then Click OK Were almost there. We need to give it a border. I think red at a line width of about 6 pixels A Format AutoShape dialog box will appear Now you have a red, 6 pixel border around your image. When you click the SMART ART button a Smart Art dialog box appears. Here you can choose from several Smart Art Themes 1.All 2.List 3.Process 4.Cycle 5.Hierarchy 6.Relationship 7.Matrix 8.And Pyramid Here I have chosen the List theme which displays Smart Art example that you can choose from. When you click on one of the Smart Art option, the option will display larger like the example below. A smaller window opens with it that actually allows you to type in the text that you want as topics. You can close the Text Window when your done with it and resize the Smart Art option to display on your page as you desire. Another thing you can do with MS Word Complete with a Thesaurus THIS HAS TO BE ADDED LATER. IT IS FOR DEVELOPING VISUAL BASIC COMPUTER CODE SO YOU PROBABLY WONT NEED IT. You might want to learn how to SAVE you work. If you do, stay tuned, If you dont Youre done You can go If you dont Youre done You can go. SAVING If you want to SAVE your work, there are several ways to do this I will show you two quick ways Click the Microsoft Button in the upper left corner of the MS Word Program. You might have something you want to save. Lets say, you just typed a letter. You want to SAVE it to look at it again later, or maybe even change (edit) it later. (Well show you how to do that to). When you click the MS Office Button, a menu appears. Like the one that is displayed here. In the menu are several options. Right now were just interested in the SAVE option. When you click the SAVE option in the menu, the menu closes and a SAVE dialog box opens. Like the one displayed here If youve already Saved the file once, the file will simply be saved with its current changes, no dialog box will appear. So here, youre going to give your file a name. I gave my file the name LetToDad LetToDad Type it in the box Im pointing to Where it says File name: Now, lets clear some things up 1 st is a FOLDER A FOLDER was designed as a way to organize your FILES. 2 nd A FILE Is the actual name you will give your letter before you SAVE it. So theres FOLDERS And inside folders are FILES You can initiate a FOLDER. FOLDERS can reside within FOLDERS Or you can go to the Hardrive (which is represented by a letter C: or something to that effect. By going to the Hardrive (C:) you can see all the FOLDERS and FILES that are within that Drive and how theyre SAVED. By Double- clicking on the FOLDER you want, you open it and SAVE the file there or just enter a FILE name and hit the SAVE button in the lower right corner of the SAVE dialog box This is not a folder but an actual FILE SAVE button you have SAVED the FILE to the computer. You can just click the File Save Button at the top of the program. (Usually located near the upper left side) Keep in mind that if this is the first time youve saved a document, clicking the File Save Button will open the SAVE dialog box. There are two ways of opening a file. But 1 st you have to have the Word program booted up. Word has an auto- save feature but it is wise to SAVE often Click the Microsoft Button in the upper left corner of the MS Word Program. In the menu are several options. Right now were just interested in the OPEN option. The menu automatically gives you your last 17 or so files that you can click on to OPEN them. QUICK file OPEN option. Select the FILE you want to OPEN by clicking on it to highlight it and Click the OPEN Button in the lower right corner. Select the FILE you want to OPEN by double-clicking on it to WORD