11 MME Update: Materials Shipment, Handling, and Return MME Update: Materials Shipment, Handling,...

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MME Update:MME Update:Materials Shipment, Materials Shipment,

Handling, and ReturnHandling, and Return

Presented by:Presented by:Michigan Department of EducationMichigan Department of Education

ACT, Inc.ACT, Inc.Measurement, Inc.Measurement, Inc.

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Welcome and IntroductionsWelcome and Introductions

MDE Office of Educational MDE Office of Educational Assessment and Assessment and

AccountabilityAccountabilityEmily TaylorEmily Taylor

ACT, Inc.ACT, Inc.

(MME Day 1 and Day 2)(MME Day 1 and Day 2) Diane WeyerDiane Weyer

Measurement, Inc.Measurement, Inc.

(MME Day 3)(MME Day 3)

Tom JenkinsTom Jenkins

Kathy PalmerKathy Palmer

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Questions during the Webcast

● Email: [email protected]

● Fax: 734-334-1857

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Design of the MMEDesign of the MME

● ACT Plus Writing – Day 1-ACT, Inc.ACT Plus Writing – Day 1-ACT, Inc.

● WorkKeys – Day 2- ACT, Inc.WorkKeys – Day 2- ACT, Inc.

● Michigan Components – Day 3 – Michigan Components – Day 3 – Measurement Inc.Measurement Inc.

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MME Testing ScheduleMME Testing Schedule

● Initial Testing Spring 2010Initial Testing Spring 2010

● March 9: Day 1 ACT Plus WritingMarch 9: Day 1 ACT Plus Writing● March 10: Day 2 WorkKeys March 10: Day 2 WorkKeys ● March 11: Day 3 Michigan ComponentsMarch 11: Day 3 Michigan Components

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● Makeup Testing Spring 2010Makeup Testing Spring 2010

● March 23: Day 1 ACT Plus WritingMarch 23: Day 1 ACT Plus Writing● March 24: Day 2 WorkKeys March 24: Day 2 WorkKeys ● March 25: Day 3 Michigan ComponentsMarch 25: Day 3 Michigan Components

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● Accommodations Testing Spring 2010Accommodations Testing Spring 2010● Two-week windowTwo-week window

● Day 1 - March 9 – March 23Day 1 - March 9 – March 23● Day 2 - March 10 – March 24Day 2 - March 10 – March 24● Day 3 - March 11 – March 25Day 3 - March 11 – March 25

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Testing Contractor –Testing Contractor – ACT, Inc. ACT, Inc.

● ACT, Inc. – Day 1 and Day 2ACT, Inc. – Day 1 and Day 2● Two distinct assessments – ACT and Two distinct assessments – ACT and

WorkKeysWorkKeys● Separate administrationsSeparate administrations● Separate packagingSeparate packaging● Separate answer folder scoringSeparate answer folder scoring● Iowa City, IAIowa City, IA

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Testing Contractor – Testing Contractor – Measurement, Inc.Measurement, Inc.

● Measurement, Inc. – Day 3Measurement, Inc. – Day 3● Michigan componentsMichigan components● Separate administrationSeparate administration● Separate packagingSeparate packaging● Separate answer document scoringSeparate answer document scoring● Durham, NCDurham, NC

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MME MME Day 1: Day 1: ACT Plus WritingACT Plus Writing

&&

MME Day 2: MME Day 2: WorkKeysWorkKeys

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Non-Secure Materials Non-Secure Materials Day 1 and Day 2Day 1 and Day 2

● Arrive in schools by February 9Arrive in schools by February 9● Separate shipmentsSeparate shipments● Sent to Test SupervisorsSent to Test Supervisors

● Packing ListsPacking Lists● Manuals (standard time only)Manuals (standard time only)● Answer Folders (blank)Answer Folders (blank)● Barcode Labels (pre-printed and blank)Barcode Labels (pre-printed and blank)

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Non-Secure Materials Non-Secure Materials Day 1 and Day 2Day 1 and Day 2

● Answer Folder SupplementsAnswer Folder Supplements● Information not in manualsInformation not in manuals● Unique to MichiganUnique to Michigan● Day 1 and Day 2Day 1 and Day 2

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Non-Secure MaterialsNon-Secure Materials● Conduct Pre-test Sessions with Conduct Pre-test Sessions with

StudentsStudents● Conduct Training Session for Conduct Training Session for

Testing StaffTesting Staff● Room Supervisors and ProctorsRoom Supervisors and Proctors● Anyone involved in MME test Anyone involved in MME test

administrationadministration

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Day 1 and Day 2 Additional Day 1 and Day 2 Additional OrdersOrders

● Call ACT to place additional Call ACT to place additional orders for Day 1 and Day 2orders for Day 1 and Day 2● ACT State Testing:ACT State Testing:

(800) 553-6244 ext 2800(800) 553-6244 ext 2800

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Pre-Test SessionsPre-Test Sessions

● In-school sessions, supervisedIn-school sessions, supervised● Required before test dayRequired before test day● Complete Non-cognitive and Complete Non-cognitive and

Demographic InformationDemographic Information● Barcode Labels affixed---Day 1 and Barcode Labels affixed---Day 1 and

Day 2 Answer FoldersDay 2 Answer Folders

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Barcode LabelsBarcode Labels● Labels will be white in colorLabels will be white in color● Affix to the designated space on the Affix to the designated space on the

Answer FolderAnswer Folder● All students must grid identifying All students must grid identifying

information and address—for Day 1information and address—for Day 1● Make certain label corresponds to Make certain label corresponds to

correct studentcorrect student

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Day 1 Answer FolderDay 1 Answer Folder

● Sections to be completed in pre-Sections to be completed in pre-test session – about 60-90 test session – about 60-90 minutesminutes

● Benefit to studentsBenefit to students● Barcode LabelBarcode Label

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Day 2 Answer FolderDay 2 Answer Folder● Sections to be completed in pre-test Sections to be completed in pre-test

session – about 15 minutessession – about 15 minutes● Required itemsRequired items in Day 2 Answer in Day 2 Answer

Folder SupplementFolder Supplement● Not all sections are required to gridNot all sections are required to grid● Barcode LabelsBarcode Labels

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Collect and OrganizeCollect and Organize● Completed Answer Folders following Completed Answer Folders following

Pre-Test Pre-Test ● Collect folders (keep secure)Collect folders (keep secure)

● Student remindersStudent reminders● Organize and Plan redistributionOrganize and Plan redistribution

● After the pre-test session, give Answer After the pre-test session, give Answer Folders for all Accommodated students to Folders for all Accommodated students to TACTAC

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Collect and Organize Collect and Organize (cont.)(cont.)

● Prepare Rosters for standard time Prepare Rosters for standard time test roomstest rooms● Create Rosters BEFORE Test DayCreate Rosters BEFORE Test Day● Name of students SCHEDULED to testName of students SCHEDULED to test● Prepare for Day 1; copy for Day 2 if samePrepare for Day 1; copy for Day 2 if same

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Staff Training SessionStaff Training Session

● BEFORE Test DayBEFORE Test Day● Staff Training Checklists/OutlineStaff Training Checklists/Outline● Administration Manuals Administration Manuals

● Verbal Instructions verbatimVerbal Instructions verbatim

● Directions to Room SupervisorsDirections to Room Supervisors

● 1 copy of each applicable manual1 copy of each applicable manual

● MME webpageMME webpage

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Day 1 and Day 2 Standard Day 1 and Day 2 Standard Time Secure MaterialsTime Secure Materials

● Ship week of March 1Ship week of March 1● To Test SupervisorTo Test Supervisor

● TEST BOOKLETS—Standard Time OnlyTEST BOOKLETS—Standard Time Only● Supervisor’s Report FormSupervisor’s Report Form● Return Packing instructionsReturn Packing instructions● Return Envelopes/Polymailer BagsReturn Envelopes/Polymailer Bags

● Spring Break ConflictSpring Break Conflict● KEEP BOX(es) for returnKEEP BOX(es) for return

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Day 1 and Day 2 Day 1 and Day 2 Accommodations Secure Accommodations Secure

MaterialsMaterials● Ship week of March 1Ship week of March 1● To Test Accommodation CoordinatorTo Test Accommodation Coordinator

● TEST MATERIALSTEST MATERIALS● Day 1 in Kits by StudentDay 1 in Kits by Student● Day 2 not in KitsDay 2 not in Kits

● Return Packing instructionsReturn Packing instructions

● KEEP BOX(es) for returnKEEP BOX(es) for return

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Security of Test MaterialsSecurity of Test Materials

● Check-in immediatelyCheck-in immediately● Use enclosed packing list to inventory Use enclosed packing list to inventory

secure materials for each shipmentsecure materials for each shipment● Problems: Day 1 or Day 2Problems: Day 1 or Day 2

● call ACT 800-553-6244 x 2800 call ACT 800-553-6244 x 2800 ● or x 1788 (Accommodated Testing)or x 1788 (Accommodated Testing)

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Security of materialsSecurity of materials

● ““Two Lock Rule”Two Lock Rule”● Treat as you would a large Treat as you would a large

sum of sum of $ MONEY $$ MONEY $● Documented “Chain of CustodyDocumented “Chain of Custody””

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Test Day Test Day Preparation/PlanningPreparation/Planning

● Review roomsReview rooms● Organize answer folders Organize answer folders ● Prepare rostersPrepare rosters● Assign staff—staff trainingAssign staff—staff training● Prepare test day materialsPrepare test day materials● Practice verbal instructionsPractice verbal instructions● Student remindersStudent reminders

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Test Day Briefing SessionTest Day Briefing Session

● Required Required eacheach test day test day● Room Supervisors and Proctors Room Supervisors and Proctors

arrivalarrival● At leastAt least 30 minutes prior to student 30 minutes prior to student

check-incheck-in

● Review proceduresReview procedures

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Test Day Briefing SessionTest Day Briefing Session

● Last-minute detailsLast-minute details● Test Supervisor hand-delivery of Test Supervisor hand-delivery of

test materials to Room Supervisor(s)test materials to Room Supervisor(s) ● Document with Test Booklet Count Document with Test Booklet Count

FormForm● Required FormsRequired Forms

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Responsibilities After Responsibilities After TestingTesting

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Room Supervisor Room Supervisor ResponsibilitiesResponsibilities

● Account for all test booklets and answer Account for all test booklets and answer documents before dismissing studentsdocuments before dismissing students

● Verify that you have an answer document Verify that you have an answer document for for eacheach student who tested student who tested

● Validate correct student Validate correct student barcode labelbarcode label applied to each answer documentapplied to each answer document

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Room Supervisor Room Supervisor ResponsibilitiesResponsibilities

● Verify each answer document hasVerify each answer document has ● Form numberForm number● Complete school use only sections Complete school use only sections

● Highlight absent students on Testing Roster – Highlight absent students on Testing Roster – need Makeup testneed Makeup test

● Return all materials and completed testing Return all materials and completed testing documentation forms to Test Supervisordocumentation forms to Test Supervisor

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School Use Only Sections School Use Only Sections – Day 1 Answer Folder– Day 1 Answer Folder

● Completed by Testing Staff, not Completed by Testing Staff, not examineeexaminee● Critical for Accommodations—Critical for Accommodations—

Questions 3-9Questions 3-9

● Use Day 1 Answer Folder SupplementUse Day 1 Answer Folder Supplement● School Use ONLY questions, Section VSchool Use ONLY questions, Section V

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School Use Only Sections School Use Only Sections Day 2 Answer FolderDay 2 Answer Folder

● Completed by Testing Staff, not Completed by Testing Staff, not examineeexaminee

● Use Day 2 WorkKeys Answer Folder Use Day 2 WorkKeys Answer Folder SupplementSupplement

● School Use Only sections:School Use Only sections:● Block 17—Report CodesBlock 17—Report Codes● Block 26—Local ItemsBlock 26—Local Items

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Test Supervisor Test Supervisor ResponsibilitiesResponsibilities

● Account for all materials returned by each Room Account for all materials returned by each Room Supervisor:Supervisor:

● Test materialsTest materials● Answer documents to be scoredAnswer documents to be scored● Documentation formsDocumentation forms

● Verify each answer document has:Verify each answer document has:● Correct Barcode labelCorrect Barcode label● Form numberForm number● Completed school use only sectionsCompleted school use only sections

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Test Supervisor Test Supervisor ResponsibilitiesResponsibilities

● Account for all standard time Account for all standard time materialsmaterials

● Make copies of completed test Make copies of completed test documentation for your school filesdocumentation for your school files

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Post-Test Requirements - Post-Test Requirements - TACTAC

● Answer Folder SupplementsAnswer Folder Supplements● Complete Section V on Day 1 Answer Complete Section V on Day 1 Answer

FoldersFolders● Complete Admin Codes; Local Items; Complete Admin Codes; Local Items;

and School Use only on Day 2 and School Use only on Day 2 Answer FoldersAnswer Folders

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Post-Test Requirements - Post-Test Requirements - TACTAC

● Supervisor’s Manual ACT Plus Writing State Supervisor’s Manual ACT Plus Writing State Special TestingSpecial Testing

● Day 2 Instructions in Day 2 Instructions in WorkKeys WorkKeys Administration Manual State Special TestingAdministration Manual State Special Testing

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Day 1 and Day 2 Day 1 and Day 2 Standard TimeStandard Time

Materials ReturnMaterials Return

● Thursday, March 11Thursday, March 11● Scheduled FedEx pick up for Initial Test Scheduled FedEx pick up for Initial Test

Materials for Day 1 and Day 2 for return Materials for Day 1 and Day 2 for return to ACT in Iowa City, Iowato ACT in Iowa City, Iowa

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Scheduled PickupScheduled Pickup

● Pick up Time: 8:00 am – 5:00 pm ETPick up Time: 8:00 am – 5:00 pm ET● Place boxes in FedEx pick up spacePlace boxes in FedEx pick up space● Keep record of tracking number(s)Keep record of tracking number(s)● Do Do not not call FedExcall FedEx● Keep materials separateKeep materials separate

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Day 1 Standard Time Day 1 Standard Time Materials ReturnMaterials Return

● REDRED Ink Envelope Ink Envelope● Administrative FormsAdministrative Forms

● GREENGREEN Ink Envelope Ink Envelope● Supervisor’s Report FormSupervisor’s Report Form● Used Answer Folders for processingUsed Answer Folders for processing

● PolymailerPolymailer● Test Booklets - ALLTest Booklets - ALL

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Day 1 Standard Time Materials Day 1 Standard Time Materials ReturnReturn

ACT2727 Scott Blvd

Iowa City, IA 52243

Polymailer ____ of ____

RETURN ADDRESS LABEL

RED ENVELOPE

GREEN ENVELOPE

ACT Answer Documentsand Admin Forms

ACT Test Bookletsand Manuals

To ACTTo ACT

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Day 2 Standard TimeDay 2 Standard TimeMaterials ReturnMaterials Return

● ORANGEORANGE Ink Envelope Ink Envelope● Administrative FormsAdministrative Forms

● BLACKBLACK Ink Envelope Ink Envelope● WorkKeys Supervisor’s Report FormWorkKeys Supervisor’s Report Form● Used Answer Folders for processingUsed Answer Folders for processing

● PolymailerPolymailer● Test Booklets – ALLTest Booklets – ALL

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Day 2 Standard Time Materials Day 2 Standard Time Materials ReturnReturn

Black Envelope

Orange Envelope

ACT2727 Scott Blvd

Iowa City, IA 52243 Polymailer ____ of ____

Wo

rkK

ey

s


To ACTTo ACT

WorkKeys TestBookletsand Manuals

WorkKeys Answer Documentsand Admin Forms

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Order Makeup MaterialsOrder Makeup Materials

● Order materials on OEAA Secure SiteOrder materials on OEAA Secure Site● Standard time only Standard time only

● Day 1 and Day 2 – Order March 11 by 11:59 p.m.Day 1 and Day 2 – Order March 11 by 11:59 p.m.● Log into the OEAA Secure Site:Log into the OEAA Secure Site:

● www.michigan.gov/oeaa-secure

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Day 1 and Day 2 Makeup Day 1 and Day 2 Makeup MaterialsMaterials

● Scheduled to arrive in schools by Scheduled to arrive in schools by March 18March 18

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Day 1 and Day 2 Standard Day 1 and Day 2 Standard TimeTime

Materials Return - MakeupMaterials Return - Makeup

● Thursday, March 25 Thursday, March 25 ● Fed Ex picks up Day 1 and Day 2 Fed Ex picks up Day 1 and Day 2

Makeup materials for return to ACT in Makeup materials for return to ACT in Iowa City, IAIowa City, IA

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Day 1 and Day 2 Day 1 and Day 2 Standard TimeStandard Time

Materials Return - MakeupMaterials Return - Makeup

● Keep materials separateKeep materials separate

● Your boxes must include:Your boxes must include:● Used and unused test bookletsUsed and unused test booklets● All testing materials – used and unusedAll testing materials – used and unused● Reverse the flaps on the boxesReverse the flaps on the boxes

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Returning Accommodation Returning Accommodation Materials – Day 1Materials – Day 1

● KEEP SEPARATEKEEP SEPARATE

● BLUEBLUE Ink envelope for ACT-Approved Ink envelope for ACT-Approved answer folders/formsanswer folders/forms

● BROWNBROWN Ink envelope for State-Allowed Ink envelope for State-Allowed answer folders/formsanswer folders/forms

● NO Polymailer BagNO Polymailer Bag

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Returning Accommodation Returning Accommodation Materials – Day 1 (cont.)Materials – Day 1 (cont.)

● Supervisor’s Report FormSupervisor’s Report Form● Accommodations RostersAccommodations Rosters● Administration ReportsAdministration Reports● Other formsOther forms

● Return to ACT in Iowa City, IowaReturn to ACT in Iowa City, Iowa

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Returning Accommodation Returning Accommodation Materials – Day 1 ACT-ApprovedMaterials – Day 1 ACT-Approved

Blue Envelope

To ACT

ACT Test Booklets,All Formats,and Manuals


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Returning Accommodation Returning Accommodation Materials – Day 1 State-AllowedMaterials – Day 1 State-Allowed

Brown Envelope

ACT Test Booklets, All Formats,and Manuals

To ACT


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● Your scorable boxes must include:Your scorable boxes must include:● PurplePurple-Ink Envelope-Ink Envelope● Supervisor’s Report FormSupervisor’s Report Form● Day 2 Answer DocumentsDay 2 Answer Documents● Accommodations RostersAccommodations Rosters● Administration ReportsAdministration Reports● PolymailerPolymailer

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Purple Envelope

ACT2727 Scott Blvd

Iowa City, IA 52243 Polymailer ____ of ____

Wo

rkK

ey

s


To ACTTo ACT

WorkKeysTest Booklets, All Formatsand Manuals

WorkKeys AnswerDocuments and Admin Forms

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Returning Accommodation Returning Accommodation Materials Day 1 and Day 2Materials Day 1 and Day 2

● Return Day 1 and Day 2 materials Return Day 1 and Day 2 materials to ACT, Inc. in Iowa City, IAto ACT, Inc. in Iowa City, IA

● Package Day 1 separately from Package Day 1 separately from Day 2Day 2

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Avoiding the Pitfalls –Avoiding the Pitfalls –

● ACT-Approved separate return from State-ACT-Approved separate return from State-AllowedAllowed

● Standard Time materials return separate from Standard Time materials return separate from Accommodations for Day 1 and Day 2Accommodations for Day 1 and Day 2

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Scheduled FedEx PickupsScheduled FedEx Pickups

● March 11 – Day 1 and Day 2 to ACTMarch 11 – Day 1 and Day 2 to ACT

● March 25 – Day 1 and Day 2 to ACTMarch 25 – Day 1 and Day 2 to ACT

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ACT Contact InformationACT Contact Information

For ACT and WorkKeys specific For ACT and WorkKeys specific questions – Day 1 or Day 2questions – Day 1 or Day 2

ACT State TestingACT State Testing● (800) 553-6244 ext 2800(800) 553-6244 ext 2800● [email protected]

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ACT Contact InformationACT Contact Information

For ACT and WorkKeys For ACT and WorkKeys accommodations questions –accommodations questions –

Day 1 or Day 2Day 1 or Day 2

ACT State Special TestingACT State Special Testing● 800-553-6244 ext 1788800-553-6244 ext 1788● [email protected]

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● Email – [email protected]

● FAX: 734-334-1857

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DAY 3:MICHIGAN

COMPONENTS

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Receipt of Non-Secure Materials Shipment

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Day 3 Non-Secure Materials● Arrive in schools by February 9● Sent to Test Supervisors

● Packing list and Box lists● Barcode labels (pre-printed and blank)● Day 3 answer documents (packs of 10)● Day 3 admin manuals

● For students testing with accommodations (1 per 10 extended-time only students)

● Standard (1 per 15 students)

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● Packing List- contents of entire Packing List- contents of entire shipmentshipment

● Box List – contents of individual boxBox List – contents of individual box

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Day 3 Non-Secure Materials

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Day 3 Non-Secure Materials

● TS and TAC ● Work together to inventory materials● Ensure that there is a barcode label for

each examinee● Determine if additional non-secure

materials are required● Class/Group ID sheets: additional order

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Day 3 Additional Orders:Day 3 Additional Orders:Non-Secure MaterialsNon-Secure Materials

● Answer documents: 2/09 – 3/15Answer documents: 2/09 – 3/15● Admin manuals: 2/09 – 3/15Admin manuals: 2/09 – 3/15● Class/Group ID Sheet: 2/09 – 3/19Class/Group ID Sheet: 2/09 – 3/19

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Day 3 Additional Orders: Day 3 Additional Orders: Non-Secure MaterialsNon-Secure Materials

● Order using OEAA Secure Site:Order using OEAA Secure Site:

www.michigan.gov/oeaa-secure

DO NOT CALL MEASUREMENT INC.DO NOT CALL MEASUREMENT INC.

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Day 3 Pre-Test Session

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Day 3 Pre-Test SessionDay 3 Pre-Test Session

● Session takes about 15 minutesSession takes about 15 minutes● Verbal instructions in the MME Verbal instructions in the MME

Day 3 Administration ManualsDay 3 Administration Manuals● Pre-Test sections to be Pre-Test sections to be

completed are on front page of completed are on front page of answer documentanswer document

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Day 3 Pre-Test SessionDay 3 Pre-Test Session

● Optional Optional ● Research CodesResearch Codes● Class Group CodesClass Group Codes

● Collect answer documents from Collect answer documents from studentsstudents

● Staff affix barcode label in Box 1 on Staff affix barcode label in Box 1 on front pagefront page

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Day 3 Pre-Test SessionDay 3 Pre-Test Session● TS receives and stores completed TS receives and stores completed

answer documents answer documents ● After the pre-test session, TS gives After the pre-test session, TS gives

answer documents for all answer documents for all accommodated students to TACaccommodated students to TAC

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Receipt of Day 3 Secure Materials Shipment

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Day 3 Secure MaterialsDay 3 Secure Materials● Arrive in schools by March 2Arrive in schools by March 2● Sent to Test SupervisorsSent to Test Supervisors

● Day 3 Standard Time Test Booklets Day 3 Standard Time Test Booklets ● Day 3 Accommodated Test Booklets Day 3 Accommodated Test Booklets

- Extended Time Only- Extended Time Only● Accommodations KitsAccommodations Kits● Return Materials KitReturn Materials Kit

● KEEP BOX(es) for returnKEEP BOX(es) for return

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Day 3 SecureAccommodations Testing

Materials● Day 3 Form 12 - Standard Print

● All students testing with extended time only

● Accommodated Format Kits● Include manual● Include Form 12 test booklet (except

LP and Braille)

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● Packing List- contents of entire Packing List- contents of entire shipmentshipment

● Box List – contents of individual boxBox List – contents of individual box● Security List –each individual secure Security List –each individual secure

item in shipmentitem in shipment

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Day 3 Secure Materials

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Box List

● Use to “check in” secure materials received

● Use later to “check out” secure materials to RS and TAC.

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Day 3 Security Barcode Numbers

● Each secure item has a 10-digit barcode number.

00001-01-00-7/SP-00001-01-00-7● Each shrink-wrap pack has a 10-digit barcode

number preceded by “SP.”

● Within a shrink-wrap pack, test book barcodes are in numerical sequence.

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Day 3 Security Barcode Numbers: Initial Forms

00001-01-00-7 / SP- 00001- 01 - 00 -700001-02-00-6 / SP- 00001- 01 - 00 -700001-03-00-4 / SP- 00001- 01 - 00 -700001-04-00-9 / SP- 00001- 01 - 00 -700001-05-00-8 / SP- 00001- 01 - 00 -700001-06-00-6 / SP- 00001- 01 - 00 -700001-07-00-3 / SP- 00001- 01 - 00 -700001-08-00-1 / SP- 00001- 01 - 00 -700001-09-00-2 / SP- 00001- 01 - 00 -700001-10-00-9 / SP- 00001- 01 - 00 -7

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00001-12 -00-7 / SP- 00001- 12 - 00 -700002-12-00-6 / SP- 00001- 12 - 00 -700003-12-00-4 / SP- 00001- 12 - 00 -700004-12-00-9 / SP- 00001- 12 - 00 -700005-12-00-8 / SP- 00001- 12 - 00 -700006-12-00-6 / SP- 00001- 12 - 00 -700007-12-00-3 / SP- 00001- 12 - 00 -700008-12 -00-1 / SP- 00001- 12 - 00 -700009-12 -00-2 / SP- 00001- 12 - 00 -700010-12-00-9 / SP- 00001- 12 - 00 -7

Day 3 Security Barcode Numbers: Form 12

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Day 3 Barcode Numbers:Accommodated Formats

● Each accommodated item has a 10-digit barcode number.

● Each accommodated kit has a 10-digit package barcode preceded by “SP”.

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Day 3 Barcode Numbers: Accommodated Formats

● Each kit cover sheet lists contents of package:

● Kit: SP - 00291 – 12 – 24 - 3Form 12 test booklet: 19628 – 12- 00 - 4

Session 1 DVD: 60291 – 12 – 24 - 3

Session 2 DVD: 60291 – 12 – 25 - 2

Session 3 DVD: 60291 – 12 – 26 - 1

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Security of Test MaterialsSecurity of Test Materials

● Problems: Day 3 Problems: Day 3 ● Call Measurement, Inc.Call Measurement, Inc.● 866-691-1423866-691-1423

● Additional Orders: Day 3Additional Orders: Day 3● Use OEAA Secure SiteUse OEAA Secure Site● Do not call Measurement, Inc.Do not call Measurement, Inc.

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Day 3 Additional Orders:Day 3 Additional Orders:Secure MaterialsSecure Materials

● Initial form test books: 2/25 – 3/4Initial form test books: 2/25 – 3/4● Form 12 test books: 2/25 – 3/15Form 12 test books: 2/25 – 3/15● Accomm Formats: 2/25 – 3/15Accomm Formats: 2/25 – 3/15

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Day 3 Initial Test Day

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Distribution of Test BooksDistribution of Test BooksDay 3Day 3

● After students are After students are seatedseated

● Only when prompted Only when prompted by verbal instructionsby verbal instructions

● In spiraled form orderIn spiraled form order● Only to those presentOnly to those present● Individually, one-by-Individually, one-by-

oneone

Form 1

X

Form 2

Form 5

Form 4

Form 3

X

Form 7

Start

End

Form 6

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Answer Document: School Use Only Sections

● Completed by Testing Staff● School Use Only sections:

● Page 4 of Answer Document—all boxes

● Blocks 13 & 14 all students as applicable

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Day 3 Timing Codes – Accommodated Testing

● Completed by TAC or Room Supervisor, not examinee

● Completed for each subject● Timing codes in Day 3 Manual

● Blocks 15-20 Accommodated students only

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Test Supervisor Responsibilities

● Receive all materials from RS and TAC

● Account for all secure materials Account for all secure materials using:using:● Test Booklet count formTest Booklet count form● Box list from secure shipmentBox list from secure shipment● Security listSecurity list

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Test Supervisor Responsibilities

● Verify each answer document has:●Correct Barcode label●Form number●Completed school use only sections

● Make copies of completed test documentation for your school files

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Return of Initial Test Day Materials

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Day 3 Scorable Materials ReturnDay 3 Scorable Materials Return

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1. School Header on top

2. Class/Group ID Sheets (if used)

3. Answer Documents

Use a separate school header for each form type.

Secure bundle with paper band.

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Day 3 Scorable Materials Return

● Test Administration Forms● GREEN ENVELOPE

● Irregularity Reports and supporting documentation

● YELLOW ENVELOPE

Day 3Admin Forms

Day 3 Irregularity

Reports

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● Place yellow and green envelopes in bottom of box.

● Place bundle of answer documents into box.

● Seal box and place “scorable” label and FedEx label on box

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Day 3 Non-Scorable Materials Return

● RETURN:● Initial Form Test Books● Accommodated formats, if accommodated testing is

complete

● RETAIN:● Answer docs for makeup● Admin manuals● All accommodated materials still in use● Unused materials return items (labels, envelopes,

etc.)

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● Pack all standard print test books.● If returning accommodated formats

also:● Pack LP or Braille next.● Place DVDs and cassettes in plastic bag.● Pack this plastic bag last.

Day 3 Non-Scorable Materials Return

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FedEx Pickup

Friday, March 12

● Pick up Time: 8:00 am – 5:00 pm

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FedEx Pickup

● Place boxes in FedEx pick up area

● Keep record of tracking number(s)

● Do not call FedEx

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FedEx Pickup

● By 5:00 pm ET, if FedEx has not made the scheduled pickup at your school, call:● Measurement, Inc.

●866/691-1423

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Order Makeup Materials

● Order materials on OEAA Secure Site

● Day 3 – order by 11:59 pm Eastern Time on March 15

99

Day 3 Makeup Materials Return

100

Day 3 Makeup & Accommodated Materials Return

● Scorable● Makeup Test Day answer documents● Accommodated testers’ answer documents

● Non-Scorable● All test booklets● All accommodated materials● All manuals, unused docs, etc

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Test Supervisor & TACTest Supervisor & TAC

● Test Supervisor receives all Test Supervisor receives all accomm materials from TACaccomm materials from TAC

● ““Chain of Custody”Chain of Custody”● Test Supervisor responsible for Test Supervisor responsible for

return materials return materials

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● School Header Sheet● Use separate school header for each form type

● Class/Group ID Sheets (if used)● Day 3 Answer Documents● Secure with paper band● Admin Forms & Irregularity envelopes

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Non-Scorable Materials Return - Makeup

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Scheduled Pickup Date

● March 26 – Day 3 to Measurement, Inc.

● Between 8:00 AM and 5:00 PM

● Makeup and Accoms in same shipment

105

Measurement, Inc. Contact Information

● For Measurement, Inc. – Day 3● 866-691-1423● [email protected]

106

ConclusionConclusion

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Avoiding the PitfallsAvoiding the Pitfalls

● Administer the Day 1 writing testAdminister the Day 1 writing test● READ THE MANUALSREAD THE MANUALS● Test materials are NOT to be shared Test materials are NOT to be shared

or transferred between schoolor transferred between school● Keep Day 1, Day 2, Day 3 materials Keep Day 1, Day 2, Day 3 materials

SEPARATE and SECURESEPARATE and SECURE

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Avoiding the PitfallsAvoiding the Pitfalls● Late return—answer document not scoredLate return—answer document not scored● Improper return packaging—no guarantee of Improper return packaging—no guarantee of

scoringscoring● No barcode label on student answer No barcode label on student answer

document--$50 processing fee per answer document--$50 processing fee per answer documentdocument

● No form number on student answer document No form number on student answer document – answer document not scored– answer document not scored

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Contact OEAAContact OEAA

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Email : Email : [email protected]

Or call 1-877-560-8378Or call 1-877-560-8378

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QuestionsQuestionsandand

AnswersAnswers

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● Email – [email protected]

● FAX: 734-334-1857

Date post:	05-Jan-2016
Category:	Documents
Upload:	deborah-goodman
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