11th Edition 2016
Philippine Academy of Family Physicians
2244 Taft Avenue, Malate, Manila, Philippines
Tel/Fax Nos.:
00632 5162900; 00632 4050140;
00632 2545646
Cellphone Nos.:
GLOBE - # 0917-5486550
SMART - # 0908-8666124
SUN - # 0932-8528743
Email: [email protected]
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TABLE OF CONTENTS
President’s Message 2
Foreword 3
PAFP Vision Mission 4
PAFP Seal 4
PAFP Hymn 5
Responsibilities of the chapter 5
Procedure for Organizing a Chapter 6
Criteria for Active and Inactive Chapter 6
Merging of Chapters 7
Chapter Election and Induction 8
Functions of Chapter Officers 9
Administration and Finance
Financial Report 12
Accomplishment Reports 13
Chapter Funds 18
Implementing Rules and Regulation Membership 19
Continuing Medical Education 33
Pakikiramay Plan 37
Awards 42
Midyear Convention 50
World Family Doctors Day 63
Primary Health Care Activities 64
Quality Assurance 65
Practice-based Program 65
Operational Plan 67
Protocol 67
Code of Ethics 74
Appendices Template for Operational Plan 80
Quality Assurance Forms 81
Self Assessment Checklist of Audit and Governance 84
PAFP Officers and Board of Directors 89
PAFP Standing Committees and Commissions 95
Assignments of PAFP Staff 103
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MESSAGE
The different chapters play a major role in the growth of our organization. Coupled with
this is good governance and leadership.
To be a leader… is like climbing the alps. You reach a snow crowned summit, and see
behind you the deep valley stretching miles and miles away… which you may have the
strength to climb, or may not.
Our dream in PAFP is to enhance the leadership structure, to attain our vision and
mission. As leaders, we are accountable to our members and the Filipino families.
As such, the manual of procedures of the City and Provincial chapters can serve as a
guide for the chapter officers to pursue your task. It includes the policies and mechanics,
format of various reports, forms, protocol and directory.
We hope that you can disseminate its content to your members.
Your commitment and dedication is vital to the success of our specialty.
EVA IRENE YU-MAGLONZO, M.D.
National President
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FOREWORD
The health needs of the Filipinos are continuously evolving together with a growing
population and greater demand for better and more accessible services.
In our quest to improve the lives of our people, we have consistently called upon our
members to embolden themselves to address these challenges and to effectively safeguard
the health of the nation.
The PAFP is confident that you shall do your best to serve the Filipino families with the
skills and knowledge you have accumulated over the years.
Hopefully you find the City and Provincial Manual useful in carrying out your task as
members of the Academy.
Best wishes and good luck.
POLICARPIO B. JOVES, JR., M.D.
National Vice-President
Chair, City & Provincial Chapters
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PAFP VISION MISSION
VISION
We look forward to achieving the unifying vision of a “Filipino Family Physician for every
Filipino Family”.
MISSION
The PAFP commits to…
C omprehensive, patient-centered, family-focused quality care.
A dvocacies for the rights and welfare of families & communities
R esearch and evidence-based practice
E xcellence in education and training in Family Medicine and its subspecialties
S ervice for its members
PAFP SEAL
The innermost green circle with a sun has within it is a drawing of an intertwined
stethoscope, with an injection placed over a book and bounded on the right and left with the
letters M and D. An outer circle colored green with yellow lining on its inner and outer
periphery has the name PHILIPPINE ACADEMY OF FAMILY PHYSICIANS (in all capital and
bold letters) written inside the space along with the year 1960, the year PAFP was established.
The letters are in yellow color.
When the PAFP partners with an organization, all streamers or stage backdrops should bear
the PAFP seal on the left and the partner organization's seal on the right, facing the stage.
Both seals should be placed at the same level. If in case, however, there are several
organizations involved in the program or activity where the PAFP is the host, then the seal of
the PAFP should be situated at the center. During international conferences where the PAFP
is host, the seal and the PAFP banner or flag should be likewise at the center.
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(LYRICS)
With firm hope, we make the journey
to pathways of the great and wise,
certain of our destination
and the deeper meaning of our mission.
We answer an appeal for help,
have compassion for our brother’s pain;
with happy hearts, we pave the way
for better health of the family.
Move onward family physicians,
keep striving for excellence.
Let’s work with concern and serve with commitment
for we are the keystone to a healthy nation.
Move onward family physicians,
keep striving for excellence.
Let’s work with concern and serve with commitment
for we are the keystone to a healthy nation…
PAFP HYMN
The PAFP Board of 2007-2008 approved to revised the tempo of the hymn to a faster
beat. All PAFP Chapters and accredited training programs must sing the PAFP Hymn in all of
its official functions. It is sung after the Philippine National Anthem.
I. RESPONSIBILITIES OF THE CHAPTER
1. Provides, coordinates and assists CME opportunities for members
2. Coordinates with the National Organization (PAFP) and Regional Directors
activities of the chapters/ region
3. Assists members maintain active status of membership and acquire benefits
due to them
4. Organizes quality assurance workshops and other activities for the members
and monitors their participation
5. Inspires members to be promoted to next academic rank
6. Maintains active status of the chapter
7. Maintains smooth relationship with local component society of the PMA and
other local specialty and subspecialty organizations
8. Plans, implements and evaluates relevant community projects
9. Encourages the development of accredited residency program & assists in the
maintenance of its accreditation.
10. Documents all chapter activities and ensures submission of quarterly reports
(i.e. Jan-March, etc.) on time to the National Secretariat.
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II. PROCEDURE FOR ORGANIZING A CHAPTER
Requirements
15 active members of the Academy for the proposed chapter.
In areas where there is an already existing active chapter, creation of another
chapter is discouraged unless geographically indicated.
Resolution to organize a chapter sent to the National Organization, through
the Regional Director
Endorsement of the Regional Director.
Names and addresses of proposed chapter officers
Procedure
Resolution is passed through the Regional Director
Within a month, Regional Director makes a preliminary visit to the applying
chapter and conducts a dialogue with them
The Regional Director submits report/recommendation to the Committee on
City and Provincial Chapter
The Committee makes recommendation on its action to the National Board
National Board acts on the recommendation
The Executive Secretary informs the applying chapter of the National Board’s
Action, through the Regional Director
For the newly created chapter, inauguration is arranged. During
inauguration, the National President turns over the charter, Certificate of
Recognition and Banner and inducts the Chapter Officers
The Regional Director orients the chapter of their responsibilities and endorse
to the Chapter the Manual of Procedures for City and Provincial Chapters
III. CRITERIA FOR ACTIVE AND INACTIVE CHAPTER
The performance of the Chapter is assessed every year by the Regional Director. The
Regional Director makes recommendations on the status of the Chapter to the
Committee on City and Provincial Chapters. Evaluation covers the last 3 consecutive
years. Based on the Constitution and By-laws, a chapter is declared active or inactive
if:
Active
Conducts Board Meetings at least once a month and at least 2 CME
activities/year
Holds election every year
Maintains at least 50% of its members are active (CME and Fees) with a
minimum of at least 15 active members.
Submits quarterly report to the National Organization through the
Regional Director
Remits membership fee collected on or before December 15 of the fiscal
year
Inactive. After 3 consecutive years of evaluation, a chapter is considered
inactive when any two of the following exist
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No Board meeting held for one year
No CME activities for one year
No election for two years
No report submitted for one year
Members of Inactive Chapters can continue and transfer their membership in
nearest active chapter.
Procedure of Declaring Chapter Inactive:
First year of Inactivity –
Regional director visits and reminds the chapter of their status and possible
reasons for inactivity. Regional director dialogues with the chapter officers and
members and recommends actions to be taken so that chapter can improve their
performance. The Regional Director reports to the National Board of the observations.
Second Year of Inactivity –
Regional Director visits again and brings a written report of the observations to
the chapter standing for 2 years. Recommend an action plan to be carried out with the
officers to regain better status and prevent being declared inactive.
Third Year of Inactivity –
Failure of the chapter to comply with the agreed upon monitoring scheme will
result to declaring the chapter inactive. The regional director recommends this to the
board and the board will approve after deliberation. The Executive Secretary will then
inform the chapter of the board resolution.
Inactive Chapters can merge to the nearest active chapter according to the approved
guidelines.
IV. MERGING OF CHAPTERS
Chapters can merge according to the following guidelines:
a. Two to three (3) chapters can merge
b. The name of the merged chapter shall adopt the name of the active chapter
or as agreed upon
c. The handling of funds and properties shall be agreed upon by the involved
chapters
d. The merging of chapters shall be endorsed by the regional director and
approved by the National Board of Directors
e. Officers
- the president should come from the adopting chapter
- There should be 2 vice presidents, 2 treasurers represented by both
chapters
f. Members – membership status, if inactive, will be retained
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V. CHAPTER ELECTION AND INDUCTION
LOCAL COMELEC A Committee on Election shall be established in every component
Chapter. It shall be the duty of the Chapter President to appoint the members of the
Local COMELEC, composed of a Chairman, Vice-Chairman and Secretary; subject to
confirmation by the Local Board. They cannot run for office.
The Local COMELEC shall supervise the conduct of the election of the Officers and
Directors of the Chapter. This exercise will be held on any appointed day in January of
each year. A notice of forthcoming election shall be sent to all members one (1) month
prior to the date of election.
Functions of the Local COMELEC
a. Review and disseminate rules/guidelines as to:
1. Those who are eligible to run for the Chapter’s Board of Directors
and Officers.
2. Those who can vote during the election of the Chapter’s Board of
Directors.
3. Election date, time and venue
b. Screen and approve the candidates for the Chapter’s Board of Directors
c. Present the candidates during the meeting of the Chapter members
d. Conduct election of the Chapter’s Board of Directors and Officers.
e. Supervise the tallying and canvassing of election results.
f. Validate results of the Chapter’s election.
g. Proclaim the winners of the Chapter’s election.
h. Submit to the National Secretariat the results of the just-concluded election.
i. Look into any complaints of Chapter election which can not be solved in the
Chapter level and refer it to the National COMELEC.
Conduct of Election
Chapter elections are held every January of each year. This is
conducted by the local COMELEC of the Chapter. If necessary, the
Chapter may invite the Regional Director or the National COMELEC to
observe the election.
Notice of the forthcoming election should be sent to all members one
month prior to the set date of election. The Regional Director and the
national Secretariat must be furnished a copy of such notice and the list
of those who have received such notices.
Candidates must file their certificate of candidacy, as required by
COMELEC.
The COMELEC must ensure the smooth conduct of election. Candidates
must be introduced to the voters. The COMELEC presents to the
assembly the mechanics for the election. Should they wish, the assembly
may suggest innovations in the conduct of the election provided it is
approved by 2/3 of the majority of those who are present.
The national COMELEC and the national organization must be informed
of the results of the election within 2 weeks of the election. . The national
secretariat must be notified of the results through the Regional Director.
The report on the election must also include the list of participants.
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Qualifications
Candidate:
a. Must be a regular member of good standing.
b. Candidate for Chapter President, must be at least a Certified Family
Physician (CFP) and active for at least 3 years.
c. Must be registered for the local Chapter convention.
d. Must have filed his Certificate of Candidacy.
e. Must have not incurred more than 50% absences from Board
meetings, if he is a member of the current Board.
f. An incumbent president who has served for two (2) terms
consecutively may run again after a rest period of at least one (1)
year.
g. Must not be an incumbent member of PAFP National Board of
Directors.
Voter
Active member of the Chapter may vote
Officers of the Chapter
a. Chapter with 15 Active Members shall elect at large, 7 members of
the Board of Directors.
b. Chapters with more than 15 Active Members shall elect at large, 7 to
15 members of the Board of Directors.
c. The Board of Directors shall elect from among themselves the
officers of the Chapter – the President, Vice President, Secretary
and Treasurer.
d. In City and Provincial Chapters covering large geographical areas,
the chapter may opt to elect additional officers as necessary subject
to approval of the National Board of Directors.
e. The Immediate Past President of the Chapter shall sit as an Ex-
Officio Member of the Board.
Functions of Chapter Officers
The term of office of chapter officers start in February and ends January of next
year. The chapter officers are the President, Vice President, Secretary and Treasurer.
The President does not stay for more than 2 consecutive years in the position. The
National President, Vice President or Regional Director inducts the Chapter Officers.
Attendance in the General Assembly, Leadership Dialogue for chapter officers
during the Annual Convention, Regional Assembly and Chapter Dialogue with the
National President.
During the closing ceremonies of the Annual Convention the National President
officiates the reaffirmation of commitment by Chapter Presidents.
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A. President
Responsibilities Privileges/
Rights
Qualification
Calls and presides chapter meetings
Coordinates with Chapter Secretary in
the preparation and submission of
Chapter reports
Prestige and honor
Waiver of
registration fee for
annual conventions
during his term of
office
Active member of
the chapter (CME
and dues)
Coordinates with the Treasurer in the
handling of the chapter funds and the
preparation and submission of audited
financial statements to the National
Organization
Calls annual election according to
COMELEC rules
Represents the chapter in Regional and
National Council of Presidents meetings
Ensures participation of majority of the
members in CME activities
Ensures that QA activities are sustained
Plans/Solicits for additional CME activities
for the chapter
Leads the chapter in various relevant
community projects
Complimentary copy
of the proceedings
One of criteria for
the title of Fellow
Opportunities to
represent the
chapter in various
for a
Self-fulfillment
At least Certified
Family Physician
for chapters more
than 5 years old
Elected by the
chapter according
to COMELEC rules
Taken his/her oath
of office
B. Vice President
Responsibilities Privileges/
Rights
Qualification
Takes over role of President in his
incapacitation
May be appointed Chair of either
membership Committee or CME
Committee
Alternate delegate to the Regional
Council , or National Council of
Presidents meeting
Prestige and honor
One of the criteria for
the title of Fellow
Self -fulfillment
Active member of the
chapter (CME and Dues)
For Chapter more than 5
years old, the Vice
President should be at
least a Certified Family
Physician
Elected according to
COMELEC rule
Taken his/her oath of
office
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C. Secretary
Responsibilities Privileges/
Rights
Qualification
Prepares agenda and minutes of the Board meeting
in coordination with the Chapter President
Prepares and submits accomplishment report of the
chapter to the National Organization on quarterly
basis
Keeps records of membership, including contact
addresses
Send important communications to Chapter members
Keeps record of the Chapter
Sees to it that the PAFP banner is properly displayed
during activities
Endorses all records to the next Secretary at the end
of the term, including banner
Prestige and
honor
One of the
criteria for the
title of Fellow
Self-fulfillment
Active member
of the chapter
(CME and Dues)
Elected
according to
COMELEC rules
Taken his/her
oath of office
D. Treasurer
Responsibilities Privileges/
Rights
Qualification
Collects membership and other dues
from members
Transmits collection to National
Treasurer within thirty days upon the
receipt
Keeps financial reports and records of
financial transaction
Prepares regular and audited report to
be presented to the Chapter and
submitted to the National Organization
annually
Prestige and honor
One of the criteria for
the title of Fellow
Self-fulfillment
Active member of the
chapter (CME and Dues)
Elected according to
COMELEC rules
Taken his oath of office
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PHILIPPINE ACADEMY OF FAMILY PHYSICIANS __________________________CHAPTER
FINANCIAL REPORT FOR _______________
1. BALANCE SHEET
A. Assets
B. Liabilities
11. STATEMENT OF OPERATIONS
A. Income
B. Expenses
111. STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS
Cash Receipts
Cash Disbursements
1V. DEPRECIATION SCHEDULE OF FIXED ASSETS
Prepared by:
_____________________________
Chapter Treasurer
Audited by:
____________________________
Chapter Auditor
Noted by:
____________________________
Chapter President
VI. ADMINISTRATION AND FINANCE
Reports
All Chapters are required to submit accomplishment report at least on quarterly basis and
an annual financial report. There are formats of the various chapter reports. These reports
must be prepared by the Chapter Secretary and endorsed by the President.
All reports must be submitted to the National organization, copy furnished the regional
director.
Types of Reports:
1. Financial Report
Prepared by the Chapter treasurer, audited prior to submission to the National
Organization. The PAFP format for financial report may be used. External
Auditor of chapters who have hosted Midyear Convention will be the
Commission on Audit of PAFP.
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2. Accomplishment Report
Prepared by the Chapter Secretary, noted and endorsed by the Chapter
President before it is submitted to the National Board copy furnished the
Regional Director.
Data included are:
Board meetings: date, no. of Board members [present, issues discussed
CME activities: date, program, speaker, attendance list (Using prescribed
form)
(with attached program &/or picture)
Community projects : title of projects; sponsor; recipients, status of
project, No. of persons who benefited from the project; active
participants/implementors in the project;
Membership: update list of members, with most recent address
Communications sent to members, etc
Other documents
Minimum number of reports submitted: Quarterly Accomplishment Report
Report 1 - January-March
Report 2 - April-June
Report 3 - July-September
Report 4 - October to December
3. Report on Attendance of Scientific Activities
Within a week after, attendance list using the format will be sent to the
PAFP National Secretariat, together with the program and a picture of the
streamer with speaker and one picture of the audience. The Report on
Scientific activities shall be forwarded to the Philippine Medical Association after
recoding with the PAFP.
4. Report on QA Activities
The Chapter Coordinator for QA shall prepare a report on QA activities in
the chapter, thereby effectively monitoring QA participation of each member.
This will be sent to the National Secretariat,
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PHILIPPINE ACADEMY OF FAMILY PHYSICIANS
_________________________CHAPTER
ANNUAL REPORT FOR __________
1. GOVERNANCE
1.1 Election of Officers
Date:
New Set of Officers:
1.2 Induction
Date and venue
1.3 Board Meetings Made
Date/Venue Presiding Officer/
Secretary
No. of
Members
Present
Important Issues
Discussed
1.4 Secretariat (Address and Personnel if any)
11. MEMBERSHIP
2.1 Applicants for Membership
2.1.1. Through CME _________
2.1.1. Through Residency _________
2.2 Name and number of approved members
2.3 No. of members inducted:
2.3.1 By Chapter President _________
2.3.2 By National _________
2.4 Number of applicants disapproved
2.5 Updated number of active members and good standing according to
the following categories:
- Regular
- Certified Family Physicians
- Diplomate
- Fellow
- Fellow-Life
- Senior-Member
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111. CONTINUING MEDICAL EDUCATION ACTIVITIES
3.1 Conducted within Chapter
a. PAFP Chapter as SPONSOR
Date/Venue
Theme/Topics
Speaker
No. of Participants
PAFP
members
Non-
Members
b. PAFP Chapter as CO-SPONSOR
Date/Venue
Theme/Topics
Speaker
No. of Participants
PAFP
members
Non-
Members
c. Not sponsored by PAFP Chapter
Date/Venue
Theme/Topics
Speaker
No. of Participants
PAFP
members
Non-
Members
3.2 Conducted Outside of Chapter
a. PAFP sponsored activities
Date & Venue Co-sponsor Speaker & Topic No. of Participants
From Chapter who are
PAFP members
b. Not sponsored by PAFP
Date & Venue Co-sponsor Speaker & Topic No. of Participants
From Chapter who
are PAFP members
1V. RESIDENCY PROGRAM (IF APPLICABLE)
# of Residency Program/s _______________
# of Program Visited for accredited
- Date of Visit
- Institution
# of Program Approved
- Institution ___________
- Period of Accreditation _______
- Phase __________
# of Programs with Pending Approval
- Institution
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V. ACTIVITIES/PROJECTS
5.1 Primary Health Care
Date/Venue Title of
Project
Sponsor
Activities
Done
Recipient of
Program
Participants
(Care Giver)
PAFP Non-
Member Member
5.2 Advocacies
Date/Venue Title of
Project
Sponsor
Activities
Done
Recipient of
Program
Participants
(Care Giver)
PAFP Non-
Member Member
5.3 Quality Assurance
Date/Venue Title of
Project
Sponsor
Activities
Done
Recipient of
Program
Participants
(Care Giver)
PAFP Non-
Member Member
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5.4 World Family Doctors Day
Date/Venue Title of
Project
Activities
Done
Recipient of
Program
Participants
(Care Giver)
PAFP Non-
Member Member
5.2 Others
Date/Venue Title of
Project
Activities
Done
Recipient of
Program
Participants
(Care Giver)
PAFP Non-
Member Member
V1. DIRECTORY
Name of members, address, birthday, cellphone no., email address, beneficiaries
V11. TREASURER’S REPORT
* Treasurer’s Report to be prepared separately.
Prepared by:
__________________________________
Chapter Secretary
Noted by:
__________________________
Chapter President
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Chapter Funds
Sources of Chapter Funds
Annual dues
60% of the net income of the midyear convention for the host
10% of the conferment fees of Academic Awardees (CFP, Diplomate and
Fellow)
Solicitation/donations
Fund raising activities
Registration fees for local scientific modules
Official receipt
Only official receipt registered with the national organization can be used for
transaction by any of its chapter. The chapters may issue temporary receipt.
Sample of temporary receipt:
If this is not possible then the chapter will have to remit the whole amount of annual
dues of its members to the National Organization. Chapter dues and percentage of conferment
fees will be transmitted to the chapter within a month after the annual convention.
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Fiscal Year and Transmittal
January 1 to December 31
1. All annual dues must be remitted to the National Treasurer immediately after
collection or not later than December 15 of the current year
2. Transmittal can be done through the bank
3. Service charges of check payment out of clearing area will be charged to
payee
Special Assessment
4. Special assessment in the amount of P3,000.00 is collected from each
member. This is the contribution to the construction and maintenance of the
PAFP National Office in 2244 Taft Avenue, Malate, Manila.
Breakdown of Annual dues
APPROVED ANNUAL DUES
(*EFFECTIVE 2017)
Regular Member Associate Member
Membership fees Old: (P 110.00 goes to chapter) Newly Approved annual dues – Effective 2010) (P 215.00 goes to chapter)
P 430.00 P 430.00
Pakikiramay 150.00 150.00
*Welfare 150.00 150.00
Journal 200.00 200.00
WONCA 70.00 -
Miscellaneous - -
TOTAL P 1,000.00 P 930.00
VII. MEMBERSHIP
A. Rights and Privileges of active members of PAFP
1. Right to vote and be voted upon for the appropriate position at the chapter and
national level (except for associate member).
2. Availment of appropriate Pakikiramay Benefits and Calamity Aid
3. Special registration fee rates for scientific activities, midyear and annual
convention of PAFP and for WONCA conferences when available.
4. Free subscription of Filipino Family Physician Journal
5. Opportunity for promotion to the next academic rank (except for associate
member).
6. Inclusion in circulation list of PAFP reporter and circular.
7. An Associate Member of the Academy accepted prior to 2000 shall retain this rank.
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B. Application for Membership
All applications for membership shall be formally made in writing on a prescribed
application form course through and passed upon by the Committee on Membership
Credentials, Evaluation and Accreditation and finally approved by majority vote of the
Board of Directors.
Applicants for membership coming from Accredited Family Medicine Residency
Program of the Provincial & City Chapters should be endorsed by their corresponding
President, Department Head and Training Officer.
Application of associate members must be endorsed by the president and
secretary of the PAFP local chapter and affiliate society.
Accomplished application form should be submitted to the Committee on
Membership Credentials, Evaluation and Accreditation through the Secretary of the
chapter who will forward the same to the Committee on Membership Credentials,
Evaluation and Accreditation.
Applicants for membership coming from Accredited Family Medicine Residency
program should apply within the first 6 months of their training. The application should
be endorsed by the Head of the Department and Chapter President and/or Residency
Coordinator.
b.1 Criteria for Regular Membership
1. Filipino physician
2. Active member of the Philippine Medical Association
3. Updated and authenticated license from the Professional Regulation
Commission
4. Has good moral character, and has not been charged/ convicted of any moral
turpitude, criminal offense.
5. Family Medicine resident physician must be endorsed by the Chairman and
Training Officer of an Accredited Department.
6. If he is a consultant through the CME pathway of an Accredited Family
Medicine Department, he must be certified and endorsed by the Chairman of
the Department.
7. A Filipino physician licensed to practice Medicine in the Philippines who has finished family medicine residency or its equivalent duly recognized abroad may be accepted for regular membership upon attendance in the Orientation Course in Family Medicine.
b.2 Criteria for Associate Membership
1. A duly licensed Physician, actively engaged in Family Practice for the past five (5) years and physician members of specialty
2. Physician members of societies who are affiliated with the Academy 3. For those members of affiliate and subspecialty societies who will apply as
members 4. A physician attending activities of the local chapters and has paid annual dues
before the year 2000 may also apply as associate member. 5. Endorsement from the President of the local chapter.
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b.3 Regular and Associate Membership Requirements to submit together with
application form:
1. Photocopy of updated PRC card (back to back)
2. Photocopy of updated PMA card (back to back)
3. 2 copies of 2 x 2 recent picture
4. Payment of Application Fee
C. Screening and recommendation and acceptance
The endorsement is signed by head of department. If qualified and with
complete documentation, this in turn will be recommended by Chapter President.
The Committee on Membership Credentials, Evaluation and Accreditation shall
review the application and make the necessary recommendation to the National Board
of Directors.
The National Board of Directors act on the recommendations and the Secretary
communicates to the applicant the outcome of application, copy furnished to the
chapter and accredited training program.
The accepted member takes oath of membership before the President or his
designated representative, preferably the Chair of Committee on Membership,
Credentials and Evaluation
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PAFP Form No. M-01
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REQUIREMENTS FOR APPLICATION
1. Completed Information Sheet
2. 2 copies of 2x2 colored pictures
3. P.R.C card (updated and authenticated xerox copy)
4. PMA card (updated and authenticated xerox copy)
5. Application Fee of P100.00 ( ) Cash ( ) Check
6. Upon approval of membership application, payment of the following fees:
Regular Associate
a) Annual Dues…………………………… P 430.00 P 430.00
b) Journal………………………..………... 200.00 200.00
c) Pakikiramay Plan……………………… 150.00 150.00
d) Welfare……………………………….. 150.00 150.00
d) W.O.N.C.A. ………………………… 70.00 -
e) Special Assessment
(Building Maintenance)…………..
200.00
200.00
f) Miscellaneous………………………... - -
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D. Retention as active members
d.1 General Procedure: To remain as active members, they must fulfill CME credit
hours earned as reviewed by Committee on Membership Credentials; and must
have been updated in payment of their annual membership dues on or before
December 31 of each year. Evaluation and Accreditation on or before August 31 of
each year. The concerned member will be informed of her/his status in September
of each year.
For chapter members, payment is coursed through Chapter Treasurer. For direct
members, payment is through National Treasurer.
d.2 Active Membership: Open to any Filipino physician who is:
1. Licensed to practice medicine by the Professional Regulation Commission
Board of Medicine
2. Member of good standing of the Philippine Medical Association.
3. Earned the required CME credit hours, complied according to the table below:
Associate member He / She must attend annual or midyear convention
at least once in every 3 years and must earn at 100
PAFP CME units within 3 years.
Regular member
20 CME credit hours, at least 15 under Category I
Certified Family Physician
30 CME credit hours, at least 20 under Category I
Diplomate
40 CME credit hours, at least 30 under Category I
Fellow 40 CME credit hours, at least 30 under Category I
Fellow-Life (younger than
65 years old)
40 CME credit hours, at least 30 under Category I
4. Undergoing or has completed training in an accredited residency program in
Family Medicine.
5. (For candidate to DFM) Is an active participant in the Quality Assurance
Program of the PAFP.
6. Payment of annual dues and special assessment fees.
E. Promotion to next Academic Rank
e.1 General Procedure
Committee on Membership Credentials, Evaluation and Accreditation
notifies (Notice to be sent June of each year) members who are active about
the additional requirements to be complied with, in order to be promoted for
the next academic rank before the Annual Convention.
25
e.2 Criteria: The general criteria: Active Membership plus compliance with the
following:
1. Associate Member He/She may be upgraded to regular membership
thru residency training program whether traditional
or practice-based
2. Regular member to
Certified Family Physician,
CME track
- Attended the Orientation Course
- Earned 180 CME credit hours within a continuous
period of 3 - 5 years, 100 under Category I
Regular member to
Certified Family Physician,
Residency track
- Has completed a 3 year Residency Program in an
accredited department of Family Medicine.
- Has written an original research paper
- Was endorsed by the Department Head
* For those residents who completed their training
after the Annual Convention, they will be allowed to
take the Diplomate exam but would need to be
conferred the CFP title prior to the exam. This
conferment may be done in any PAFP activity or
during the Board meeting.
* A Filipino physician licensed to practice Medicine
in the Philippines who has finished family medicine
residency or its equivalent duly recognized abroad
may be accepted for regular membership upon
attendance in the Orientation Course in Family
Medicine.
- Submission of research paper / QA project
3. CFP to Diplomate,
Residency track
- Earned sixty (60) CME credit hours per year.
- Passed the qualifying examination given by the
Specialty Board of the PAFP.
- attended a workshop on Evidenced Based
Medicine and Quality Assurance Workshop.
CFP to Diplomate,
CME track
- Earned 180 CME credit hours for a
continuous period of three (3) years.
- passed the qualifying examination given by
the Specialty Board of the PAFP.
- Attended a workshop on EBM-QA
- pay conferment fee
4. Diplomate to Fellow
- Earned 180 CME credit hours for the last three
consecutive years for first screening
Final Screening:
A. The Committee on Awards shall review
26
credentials submitted.and evaluates candidates
to the title based on the following criteria:
The candidate must have earned/achieved AT
LEAST ONE of the following:
1. Senior authorship of one published scientific
paper on Family Medicine accomplished
after certification as a Diplomate.
(Published in the Filipino Family Physician
Journal)
2. Finished Masters Degree/Subspecialization
in any of the fields related to Family
Medicine and its growth area from a
recognized academic institution.
3. Was /Is a/an:
*Chairman or Training Officer in any of the
PAFP Accredited Department of Family
Medicine for at least two years. OR
*Asst. Professor (Clinical or Academic
Rank) for 5 years in a Department of
Family Medicine affiliated with a medical
school after becoming a Diplomate OR
*Consultant/Medical Specialist actively
involved in training of Family Medicine
Residents for 5 years (Hospital based or
Innovative Program) OR
*President of the chapter who has served
for at least two years during which
he/she performed the tasks as President.
OR
4. Has been in active family practice for 15
years from the time they were accepted as
members or 5 years from being a Diplomate
with outstanding contribution in the
discipline.
The following supporting evidence should be
presented:
a. Annual patient load with statistics
according to age group and disease
b. Evidence of active participation in
Quality Assurance Project as QA
leader (with proper documentation)
27
c. Practice Review using PAFP
Standards – (Self Assessment peer
review) done by chapter.
d. National/international recognition in
the field of Medicine through awards of
recognition or leadership
B. The Committee shall recommend the
candidates to the title Fellow to the Board of
Directors for conferment during the annual
convention.
C. Letters shall be sent to the successful
candidates and to the concerned chapter
president/head of department informing them
of the awardees.
D. Successful candidates shall pay the prescribed
conferment fee on or before January 15.
Certificates shall be given by the Chair, Committee
on Awards & medal for Fellow to be given by the
President during the conferment ceremony.
F. Archiving of members
Any member who has been inactive for three (3) consecutive years and who fail to signify intent to be activated within sixty (60) days of the issuance of three notices within a six-month period shall be archived.
G. Reactivation of members
A member who has attained the title of at least Certified Family Physician and who has
become inactive or archived for 3 years or more maybe reactivated. To be reactivated,
one must comply with the following requirements:
1. Full payment of all annual dues (past and assessment fees) during the years of
inactivity.
2. Earn at least 180 CME credit hours for the next 3 consecutive years, 120 under
Category I.
3. Must attend one Annual Convention within three years.
4. Must have voted once in the Annual Election within three years.
5. Must participate in a Quality Assurance Program.
H. Revocation of membership
g.1 General Procedure
1. The Committee on Membership of the various chapters and the Residency
Program of an accredited department can recommend revocation of any
member.
2. The Committee on Membership Credentials, Evaluation & Accreditation reviews
recommendation and credentials of members and make necessary
endorsement to the National Board.
28
3. The National Board acts on recommendations after due process.
4. The concerned member and chapter are notified of actions taken.
g.2 Reasons for Revocation
1. Any member who has voluntarily resigned.
2. Any Family Medicine resident who resigned and transferred to another specialty
program.
3. Revocation of license by the Professional Regulations Commissions
4. Revocation of membership from the Philippine Medical Associations
5. Any member who has dishonored the Academy by some inimical acts or has
been found guilty of unprofessional and unethical conduct by the Committee on
Medical Ethics and whose findings have been approved by the Board of
Directors.
I. Reinstatement of membership
h.1 General Procedure
1. Reinstatement of a member who has voluntarily withdrawn shall be accepted to
the same level of membership provided that he is recommended by the chapter
and endorsed by the Committee on Membership Credentials, Evaluation and
Accreditation and approved by the National Board.
2. Reinstatement of a member who has been revoked can only be reinstated as a
regular member upon the approval of the National Board of Directors.
3. A member whose membership has been revoked under Section 7, 7.2.3 cannot
be reinstated.
h.2 Criteria for Reinstatement
The same criteria for application as regular members or other requirements for
Reactivation to the level or category of his membership for his reinstatement.
J. Transfer of Membership
i.1 General Procedure
1. Written application for transfer submitted to the Secretary of Chapter of origin.
2. Favorable endorsement of the chapter of origin to the National Committee on
Membership Credentials, Evaluation and Accreditation for evaluation and proper
action.
3. Favorable action of the chapter to which the member wishes transfer and
endorsement to the National Board of Directors.
4. Transfer becomes effective only after it has been approved by the National
Board and the concerned chapters and members are notified within 6 weeks.
i.2 Basis and Criteria for transfer
1. Change of venue/locale of practice
2. Have no arrears in payment of dues, fees and special assessments.
3. Must be approved and released by the original chapter.
29
APPLICATION FOR TRANSFER ON MEMBERSHIP
COMMITTEE ON MEMBERSHIP CREDENTIALS, EVALUATION & ACCREDITATION
NAME: ________________________________________________________________________________
DATE ELECTED AS MEMBER: ___________________________________________________________
YEAR RECEIVED HIGHEST ACADEMIC RANK: ___________________________________________
STATUS:
1) Academic
Rank
/ / Regular Member
/ / Certified Family Physician
/ / Diplomate
/ / Fellow
/ / Fellow Life
/ / Senior Member
2) Payment of Annual Dues:
Arrears dues not paid:
None / /
Yes / /
If yes, indicate period of non-payment
TYPE OF CURRENT MEMBERSHIP
/ / Direct Member
/ / Chapter Member
Indicate Chapter _______________________________________________________
REQUEST FOR TRANSFER:
From: __________________________________________________________________________
To: (indicate address) _____________________________________________________________
REASONS:
/ / Transfer of residence
/ / Transfer of practice
/ / Others, please specify ______________________________________________________
________________________________________________________________________
___________________________________________________
Signature of Requesting Member
RECOMMENDATION by Chapter Transferred from:
Date
Secretary: Sgd. _____________________________ ____________________
President: Sgd. _____________________________ ____________________
ACCEPTANCE RECEIVED BY CHAPTER:
Date
Secretary: Sgd. ___________________________ _____________________
Secretary: Sgd. ___________________________ _____________________
APPROVED BY COMMITTEE ON MEMBERSHIP CREDENTIALS, EVALUATION & ACCREDITATION:
Chairman Sgd. ___________________________________________________________________
Print ____________________________________________________________________________
Date ___________________________________________________________________________
4. Must be accepted and approved by the new chapter.
i.3 Transfer Form
PAFP Form No. M-02
30
J. Leave of Absence
j.1 Procedure
1. An accomplished leave of absence form must be submitted to the Committee on
Membership Credentials, Evaluation and Accreditation for proper action.
2. Application should be endorsed by the chapter president.
3. Must regularly update their payments and must send the Academy a copy of the
duly authenticated photocopy of the CME certificates earned in their place of
work.
4. Approved application will be valid and renewable every two years.
Leave of Absence Form
31
K. Exemption for CME Requirements
1. PAFP Senior Members.
2. Those who earned the title of Fellow prior to 1979.
3. Approved leave of absence (temporary exemption).
4. Physical and Mental Disability (temporary during the period of disability).
5. Physical and Mental Disability (permanent).
L. Special Kind of Membership
1. Charter Member
Criteria:
Physicians who have taken active part in its foundation or who have been
members of its First Board of Directors
Physicians who are elected to the membership within 20 days from the
annual meeting of the academy
Privileges
All annual dues and CME requirements are waived
Registration for PAFP CME activities will also be waived
2. Associate Member
Criteria:
Licensed Filipino Physician in general practice but failed to comply with the
requirements of a regular member
With interest in the promotion of family practice
Responsibilities
Pay annual dues
Must attend annual/midyear convention once in every three years
Must at least earn 100 CME units in 3-5 years
Rights/privileges
Convention fees same as regular member
Free copy of the journal
May enter the alternative pathway and be upgraded to regular membership
3. Fellow-Life
Criteria
Must be an active Fellow for at least 5 years
Must at least be 60 years old.
Must pay the required lifetime membership due as determined by the Board
of Directors.
A Fellow-Life is required to maintain 40 CME credit hours per year up to the
age of 65 to be retained in the Roster of Fellow-Life. If unable to, one is
32
removed from the list until such time that the required CME credit is earned.
For purpose of Pakikiramay, he may retain his Life Membership.
Procedure
Every August of each year, the Committee on Membership Credentials,
Evaluation and Accreditation reviews the credentials of probable candidates
and makes recommendations to National Board, accordingly. The National
Board acts on recommendation and notify members and chapters accordingly.
Rights & and Privileges
The Fellow-Life shall have the same rights and privileges as an active
member. In addition, Fellow-Life is exempted from paying annual dues and the
registration fee for Annual Convention.
4. Senior Member
Criteria
Required CME credits according to academic rank.
Member of good standing for at least 20 consecutive years.
At least 70 years old.
Payment of required fees.
Procedure
Every August of each year, the Committee reviews the credentials of
probable candidates and makes recommendation to National Board
accordingly. The National Board acts on recommendation and notifies
chapters and members.
Rights
The Senior Member will have the same rights and privileges of active
members. In addition, a Senior Member is exempted from paying annual dues
and given free registration for the Annual Convention.
5. Honorary Fellow
Criteria
The title of Honorary Fellow is awarded to a distinguished individual who
has made significant and outstanding contribution to the promotion of Family
Medicine as an academic and Family Practice as a specialty.
Procedure
Any chapter or accredited department can nominate a candidate for the title
of Honorary Fellow, with a letter and documentation.
The Committee on Awards acts on nomination and makes the necessary
recommendation to the Board of Directors.
33
If approved by the Board, the Executive Secretary formally informs the
candidate of the honor given as Honorary Fellow.
Conferment can be done during the Annual Convention.
The Award is given for life and may be given only once a year.
VIII. CONTINUING MEDICAL EDUCATION
A. Categories
Category I
Hosted by the Academy, any of its chapters or postgraduate course of any
of its accredited training programs or conferences organized by WONCA
(World, regional), any of WONCA’s member organizations.
Papers published in any publications of PAFP or WONCA journal
Units earned by Teaching in accredited departments
Research submitted to the PAFP
Self directed learning with evidence submitted to PAFP
Category II
Those not hosted by the PAFP
Other medical/scientific publications
Teaching outside an accredited department
B. Guidelines on Chapter Modules with Pharmaceutical Partners
b.1 Responsibilities of PAFP National Level
1. The Committee on CME through Regional Director is tasked to
conduct
survey of chapter as to:
1.1 Modules needed/relevant
1.2 Topics relevant to local practice
1.3 Schedule (day & time) most acceptable to members
2. The Committee on CME reviews the modules brought to
different chapters in the past 3 years for more appropriate
assignment modules to be given to chapter.
3. The CME chair and representative meet with Management of
pharmaceutical company in planning for the modules.
Considered in planning are:
3.1 Objectives
3.2 Topics and outline of discussion
3.3 Selection of chapter venues*
3.4 Schedule
3.5 Evaluation
*Chapters with the least number of modules in the last two years,
are far from the metropolitan area and with no medical schools
will be given priority.
34
4. The CME and secretariat will communicate with the concerned
chapters and Regional Directors regarding the assigned modules
and schedules.
5. Finalization of plans will be made upon receipt of confirmation from
chapter.
6. The Executive Secretary, assisted by the secretariat, reminds
Chapters about activities at least one month prior to schedules.
b.2 Responsibilities of the Local Chapter
1. Confirms date of scheduled module
2. Assigns local officers to act as:
- Master of Ceremonies
- Leader in National Anthem & Invocation
- Introduction of guest speaker
- Moderator/reactor in open forum
- Opening and/or Closing Remarks
3. Announces to all members the schedule of chapter modules
4. Updates the National Office about the progress of preparation.
5. Assigns officers for:
- Invitation
- Reception-Hospitality for National Officers and
Speakers
- Registration
- Physical arrangements
6. Calls Chapter Board meeting with National Officers
7. Organize PAFP members 30 minutes prior to start of program for dialogue with
National President/National representative.
8. Distributes and collects feedback on modules
b.3 Responsibilities of the Pharmaceutical partner
1. The Pharmaceutical company is the sponsor of the chapter modules.
2. Together with the CME committee, it plans the chapter
modules.
3. The Pharmaceutical instructs the local representatives to coordinate with PAFP
Chapter President/Secretary in the preparation of the module at least 2
months prior to conduct of chapter modules.
4. The local representatives distributes invitation-program to all PAFP members
and other physicians at least 2 weeks prior to conference.
5. Local representatives assist PAFP chapter in hospitality,
registration and physical arrangements of venue and distribution/
collection of feedback.
6. Facilitates travel of speakers and national officers to chapter venue (airport
transfer, plane/land transport, hotel accommodation).
7. Arrange venues including visual aids.
8. Subsidize food for participants.
9. Sign a Memorandum of Agreement with PAFP President
10. Agree to pay administrative fees as determined by the committee
corresponding to the number of modules sponsored under the agreement.
35
C. Guidelines on Chapter Modules with Partner Specialty Societies and
Pharmaceutical companies
c.1 Responsibilities of PAFP National Level
1. The Committee on CME through the Regional Directors will
Conduct survey of chapters as to:
a. Module needed/relevant
b. Topics relevant to local practice
c. Schedule (day & time) most acceptable to members
2. The Committee on CME through the Regional Director reviews the modules
brought to different chapters in the past 3 years for more appropriate
assignment of modules to be given to chapter.
3. The CME chair and representative meet with officers of the
Specialty Organization in planning for the modules
Considered in planning are:
a. objectives
b. topics & outline of discussion
c. selection of chapter venues
d. schedule
e. evaluation
4. To be given priority will be chapters with the least number of modules
conducted in the last 2 years and are far from Metropolitan area and with no
medical schools.
5. The Regional Director will communicate to concerned chapters regarding
the assigned modules and schedules.
6. Finalization of plans will be made upon receipt of confirmation from chapter.
7. The Executive Secretary, assisted by the secretariat, reminds chapters
about activities at least one month prior to schedules.
c.2 Responsibilities of Partner Specialty Organization
1. The partner specialty organization together with PAFP National
Officers plan the chapter modules.
2. The partner specialty organization assigns speakers from
its members
3. The partner specialty organization prepares visual aids/handouts for the
modules.
4. The PAFP CME Committee and the partner specialty organization finalizes
the module.
5. Together with PAFP CME Committee analyzes and gives feedback.
c.3 Responsibilities of the Pharmaceutical partner
1. The Pharmaceutical company is the co-sponsor of the chapter modules.
2. Together with the CME committee, it plans the chapter
modules.
3. The Pharmaceutical instructs the local representatives to coordinate with
PAFP Chapter President/Secretary in the preparation of the module at
least 2 months prior to conduct of chapter modules.
4. The local representatives distributes invitation-program to all PAFP members
and other physicians at least 2 weeks prior to conference.
5. Local representatives assist PAFP chapter in hospitality,
registration and physical arrangements of venue and distribution/collection of
feedback.
36
6. Facilitates travel of speakers and national officers to chapter venue (airport
transfer, plane/land transport, hotel accommodation).
7. Arrange venues including visual aids.
8. Subsidize food for participants.
9. Sign a Memorandum of Agreement with PAFP President
10. Agree to pay administrative fees as determined by the committee
corresponding to the number of modules sponsored under the agreement.
D. CME Accreditation Policies
The CME Committee through its chairman is tasked to evaluate CME activities
initiated at the National level, local chapters by the PAFP and training institutions in
Family Medicine (Category 1) as well as other medical organizations, specialty societies
and pharmaceutical companies (Category 2). The Chair gives the corresponding CME
units depending on the following: sponsoring/ organizing body, the relevance of the
topics directly to the practice of Family Medicine, number of hours/length of the activity
d.1 Applications for CME Units for Local PAFP Chapters/ FM Training Institutions
(Category 1)
1. All local PAFP chapters conducting RTDS, postgraduate courses and similar
CME activities should submit their program to the CME Committee for proper
assignment of credit units.
2. The local chapter thru its CME officer/ president or secretary should submit
the attendance after the activity for recording of CME units earned by the
members.
d.2 Application for CME Units by Specialty societies and pharmaceutical
companies (Category 2)
1. All medical organizations and specialty societies conducting postgraduate
courses, conventions and similar CME activities should write a letter of
request and submit their program to the CME Committee for proper
assignment of credit units for the activity
2. The organization/ society/ pharma. company thru its CME officer/ president
or secretary should submit the attendance after the activity for recording of
CME units earned by the PAFP members.
E. Table for Computation of CME UNITS
Category I
Lay forum 3
CME Credit for 1 whole day 20 CME
CME Credit for ½ day 10 CME
CME Credit for 1 hour 5 CME
Scientific Assemblies 5 CME with additional 2 CME per Reactor
Midyear Convention
Annual Convention
60
Category II
Conferences
1. useful to family medicine
2. not useful and highly
technical
No. of hours x 2
No. of hours x 1
37
IX. PAKIKIRAMAY PLAN
A. GUIDELINES
1. The payment for the Pakikiramay Plan is incorporated in the Annual Dues of
Members. The Pakikiramay is not an insurance.
2. The benefits given by the plan are awarded to members of the Academy who
are in good standing.
3. If annual dues for the current period is not paid, members will not get
Pakikiramay benefits.
4. Members who recently updated their annual dues will only qualify for
Pakikiramay benefits after 90 days.
5. Benefits must be claimed within 2 years after said illness or death.
6. Pakikiramay Death Benefits based on paid dues are as follows:
(as of March 21, 2011)
No. of Years Disability Death
of Payment Benefit Benefit
<10 yrs. 10,000 18,000
10-19 yrs. 12,000 19,000
> 20 14,000 20,000
Paid on time means payment of dues on or before December 31st, ahead of the
period being paid for.
7. All queries (verbal or written) should be referred to the Committee for decisions.
8. A member could only claim for a disability benefit once.
B. Disability Benefits
1. Serious illness shall mean any disability caused by bodily injury or disease
which prevents the Member from performing substantially all the duties of
his/her profession.
2. Examples of serious ilnesses among others are the following:
- Cerebrovascular accidents - Collagen Disease/Immune
- Myocardial Infarction, and Deficiency Disease
Coronary Bypass Surgery - Poliomyelitis
- Neuro-surgical conditions - Bronchiectasis, Emphysema,
- Blood Dyscracias COPD
- Cirrhosis of the Liver - Chronic Renal Disease
- All forms of Cancer
Exclusions for Coverage:
- Complications arising from cosmetic surgery
- Sterilization of either sex, or several of such, artificial insemination.
sex transformation, or diagnosis and treatment of infertility.
- Rest cures, custodial domicillary or convalescent care.
- Psychiatric disorders, drug/substance abuse, acute alcoholism, and
illness secondary to said subject.
- Congenital anomalies and conditions
38
- Injuries or illnesses which are self-inflicted, caused by attempts at
suicide, or incurred as a result of breaking ordinances/laws, or while
participating in the commission of crime.
3. Certification from attending physician is required with a duly filled up Disability
Claim form.
4. Disability benefits can be availed of only once in a lifetime.
5. No benefits can be claimed within 90 days from the date the Member has
updated the dues.
C. Death Benefits:
1. The beneficiary will be whoever was indicated by the member in his application
for Membership.
2. For Members who used the old form (no indication for beneficiaries), or should
there be a failure to indicate the beneficiaries, the following rule will apply
- If single : parents, brothers and/or sisters
- If married: spouse, children, parents
3. Together with the duly filled-up Death Claim Form, copies of the
following should be attached:
a. Death Certificate
b. Legal documents stating the relationship to the deceased
c. Endorsement of the chapter president
4. All checks will be sent to the chapter president not unless it will be difficult
for the member to get the check.
D. Pakikiramay Plan Procedure
3.1 Upon receipt of documents (request for pakikiramay benefits) the secretariat
will check for:
3.1.1 Completeness of accomplished forms
3.1.1.1 Claimant
3.1.1.2 Endorsement Chapter President
3.1.1.3 Attending physician for disability
3.1.2 Required attachments
3.1.2.1 For Death: death certificate, marriage certificate, or other legal
documents stating the relationship to the deceased
3.1.2.2 For Disalibility: medical certificate
3.1.3 Updated Payment of Dues
3.1.4 Complete or incomplete all documents will be presented to the committee
for discussion and/ approval
3.2 Committee will meet to review all documents
3.2.1 If there are lacking documents, committee will write or inform claimant
through the regional director the needed document/s.
3.2.2 If approved, committee will endorse claim for approval to Board
39
3.3 Once approved by the Board, check will be prepared and will be sent to the
chapter. Letter will be sent to claimant that check has been sent already to the
Chapter.
3.4 For claims which were not initially approved, they will be discussed by the
committee on the next committee meeting provided all lacking document has
have been received.
3.5 All claims with complete documents should be processed and presented to the
board for approval within two months after receipt of claim.
40
PHILIPPINE ACADEMY OF FAMILY PHYSICIANS
DISABILITY BENEFIT CLAIM FORM
_____________________________________ Date of Filing ________________
TO BE FILLED-UP BY THE MEMBER
_______________________________________________________________________________
Name of Member: ________________________________________________________________
Address of Member: ______________________________________________________________
PAFP Chapter: __________________________________________________________________
Endorsed by
_____________________________________
Chapter President
(Signature over printed name)
____________________________________________________________________________________
TO BE FILLED-UP BY THE ATTENDING PHYSICIAN:
Name of Patient ________________________________________________________________________
Date Admitted: _____________________________Date Discharged ______________________________
Nature of Illness (Complete Diagnosis): _____________________________________________________
Duration of Illness:______________________________________________________________________
Nature of Procedures Performed, if any: _____________________________________________________
Recommended Recovery period (until physically fit to resume work):
____________________________________________________________________________________
I certify to the best of my knowledge and belief that the information provided by me in
support of the claim is true and correct:.
_____________________________________ ___________________________________
Name of Attending Physician (in print) Signature
PRC License No.: ________________________ Date _______________________________
TO BE FILLED-UP BY PAFP: DATE RECEIVED:___________________________
Status:
/ / Active / / A Non-active, last payment of
dues: ____________________________
Verified correct:
____________________________________
National Treasurer
RECOMMENDATION OF THE PAKIKIRAMAY COMMITTEE:
/ / Approved / / Disapproved for payment of claims.
/ / Hold (pending submission of additional requirement)
Remarks: _____________________________________________________________________________
By: ______________________________________
Chairman
Attested by: Signature
_____________________________________ _________________________________________
Secretary – PAFP President - PAFP
41
PHILIPPINE ACADEMY OF FAMILY PHYSICIANS
DEATH BENEFIT CLAIM FORM
_______________________________
TO BE FILLED-UP BY CLAIMANT DATE OF FILING _____________________
________________________________________________________________________________
Name of Deceased: _______________________________________________________________
(Last) (First) (M.I.)
Date of Birth: ____________________________ Date of Death: __________________________
Cause of Death: _________________________
Name of Claimant: ________________________________________________________________
Relation to the Deceased: ___________________________________________________________
Mailing Address of Claimant: ________________________________________________________
I certify to the best of my knowledge and belief that the information provided by me in support of
the claim is true and correct:
Signature of Claimant:
______________________________
Please attaché copies of:
1. Death Certificate
2. Marriage Certificate, or other legal documents stating the relationship to the deceased
3. Endorsement of the Chapter President
_________________________________________________________________________________
TO BE FILLED-UP BY PAFP: DATE RECEIVED: _____________________
_________________________________________________________________________________
STATUS:
/ / Active / / Non-active, last payment of dues: ________________________
Verified Correct:
________________________________
NATIONAL TREASURER
RECOMMENDATION OF THE PAKIKIRAMAY COMMITTEE:
/ / Approved / / Disapproved for payment of claims
By: ________________________________
CHAIRMAN
REMARKS: ____________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Attested: Signed:
_____________________________ ___________________________________
Secretary - PAFP President of PAFP
42
X. AWARDS
A. ACADEMIC AND ACHIEVEMENT AWARDS
Section 1. Awards for Academic Titles:
1.1 Fellow
1.2 Fellow-Life
1.3 Senior Member
1.4 Honorary Fellow
Section 2. Achievement Awards
2.1 Individual
2.1.1 Most Outstanding Family Physician
2.1.2 Outstanding Family Physician in Community Service
2.1.3 Leadership Award
2.1.4 Most Active Secretary
2.1.5 Most Active Treasurer
2.1.6 Researcher of the Year
2.2 Chapter/Department
2.2.1 Most Outstanding Chapter of the Year
2.2.1 Most Active Chapter in CME
2.2.3 Most Active Chapter in Community Service
2.2.4 Outstanding Training Program
2.2.4 PAFP Award for Chapter Excellence
2.3 Other Awards / Recognition
2.3.1 Pag-asa Award (Midyear)
2.3.2 Service awards to outgoing chapter presidents
2.3.3 Dr. Ramon R. Angeles Memorial Lecture
B. PROCEDURES AND MECHANICS
1. Awards for Academic Titles
1.1 Fellow
1.1.1 First Screening
A. The Committee on Membership Credentials, Evaluation and
Accreditation shall screen members who may qualify for second
screening for the title of Fellow based on the following criterion: is a
Diplomate for at least 3 years and is in good standing for the last 3
consecutive years, including current year.
B. The Committee on Membership Credentials, Evaluation and
Accreditation shall send letters (including criteria for the award) to
qualified diplomates requesting them to submit to the Awards
Committee a documentation of their achievements.
43
1.1.2 Second Screening
The Committee on Awards shall review credentials submitted.and evaluates candidates to the
title based on the following criteria:
The candidate must have earned/achieved AT LEAST ONE of the
following:
1. Senior authorship of one published scientific paper on Family
Medicine accomplished after certification as a Diplomate.
(Published in the Filipino Family Physician Journal)
2. Finished Masters Degree/Subspecialization in any of the fields
related to Family Medicine and its growth area from a recognized
academic institution.
3. Was /Is a/an:
*Chairman or Training Officer in any of the PAFP Accredited
Department of Family Medicine for at least two years. OR
*Asst. Professor (Clinical or Academic Rank) for 5 years in a
Department of Family Medicine affiliated with a medical school
after becoming a Diplomate OR
*Consultant/Medical Specialist actively involved in training of
Family Medicine Residents for 5 years (Hospital based or
Innovative Program) OR
*President of the chapter who has served for at least two years
during which he/she performed the tasks as President. OR
4. Has been in active family practice for 15 years from the time they
were accepted as members or 5 years from being a Diplomate
with outstanding contribution in the discipline.
The following supporting evidence should be presented:
1. Annual patient load with statistics according to age group and
disease
2. Evidence of active participation in Quality Assurance Project
as QA leader (with proper documentation)
3. Practice Review using PAFP Standards – (Self Assessment
peer review) done by chapter.
5. National/international recognition in the field of Medicine through
awards of recognition or leadership
B. The Committee shall recommend the candidates to the title Fellow to
the Board of Directors for conferment during the annual convention.
C. Letters shall be sent to the successful candidates and to the
concerned chapter president/head of department informing them of
the awardees.
44
D. Successful candidates shall pay the prescribed conferment fee on or
before January 15.
E. Certificates shall be given by the Chair, Committee on Awards &
medal for Fellow to be given by the President during the conferment
ceremony.
1.2 Fellow-Life
1.2.1 Mechanics
A. The Sub-committee on Individual awards shall screen from the
roster of Fellows, candidates to the title Fellow-life. To qualify as
Fellow-life, ALL of the following conditions should be met:
1. Must be a Fellow of good standing for at least 5 years.
2. Must be at least 50 years old.
3. Must pay the required lifetime membership dues as
determined by the Board of Directors.
B. The Sub-committee shall recommend to the committee on Awards
the candidates to the award.
C. The Committee on Awards shall present to the Board the
candidates for approval.
D. If approved by the Board, the Executive Secretary shall formally
inform the awardee.
1.3 Senior Member
1.3.1 Mechanics
A. The Sub-committee on Individual awards screens from the roster
members candidates to the title Senior Member using the following
criteria:
The Senior member title is given to a member who has complied
with the following requirements:
1. Required CME credits according to status and rank.
2. Member of good standing for at least 20 consecutive years.
3. At least 65 years old.
4. Payment of required fees.
B. The Sub-committee shall recommend to the committee on Awards
the candidates to the award.
C. The Committee on Awards shall present to the Board the candidates
for approval.
1.4 Honorary Fellow
The Honorary Fellow title is given to a distinguished Filipino or a
Foreigner who has made significant and outstanding contributions to the
promotion of Family Medicine. The title is given for life and may be
given only once a year.
1.4.1 Mechanics
A. The Sub-committee on Individual Awards calls for the nominations
to the title Honorary Fellow by sending letters to all chapters and
accredited training programs in Family Medicine. The nomination
45
should be in writing and a documentation should be submitted to
the Awards Committee.
B. The Sub Committee on Individual Awards shall evaluate the
nominations and shall make the necessary recommendation to
the Committee on Awards.
C. The Committee on Awards shall present to the Board the
candidates to the title for approval.
D. If approved by the Board, the Executive Secretary shall formally
inform the awardee of the honor given as Honorary Fellow.
Conferment shall be done during the Annual Convention.
A. Individual Awards
2.1 Mechanics
a. The Committee on Awards shall inform all chapters and accredited
departments of the chapter and individual awards of the criteria and shall
call for nominations.
b. Chapters and Departments shall send a written nomination.
c. Committee on Awards shall inform nominee (chapter or member) and shall
request nominee to submit a documentation of his/her or the chapter’s
accomplishments.
d. Sub-committees shall review and evaluate submitted documents based on a
set criteria.
e. Subcommittees shall present finalists and awardees to the Committee on
Awards for approval.
f. Committee on Awards shall present the awardees to the Board of Directors
for approval.
g. The Executive Secretary shall inform awardees in writing.
2.2 Criteria
2.2.1 Outstanding Physician in Community Service
2.2.1.1 Service to family medicine
2.2.1.2 Service to humanity with dedication and selflessness
2.2.1.3 Advancement in human welfare “Outreach program”
2.2.1.4 Beneficiaries of service
2.2.1.5 Commitment to community
2.2.2 Family Physician of the Year
2.2.2.1 Achievement in Family Medicine
2.2.2.2 Leadership in medical organizations
2.2.2.3 Leadership in Community Development Outreach Program
2.2.2.4 Leadership in Civic Projects/government affairs
2.2.2.5 Commitment to family/community responsibilities
2.2.2.7 Academic (researches)
2.2.2.7 Academic work (teaching)
2.2.2.8 Commitment to health education
2.2.3 Leadership Award
A chapter president shall be assessed as follows:
1. Administrative/ leadership skills
46
An election was conducted for the year
The chapter has an Organizational structure (board meetings,
organized committees)
Service to members is evident.
Financial viability
% of members’ in attendance in the Annual Conventions and other
national activities
2. CME
Frequency of scientific meetings
Membership participation
3. Community Service
Role of the chapter
Nature of community service
Extent of project
Participation of members in community service
4. Strategic/Operational plan
5. Participation in national and regional activities
2.2.4 Most Active Chapter Secretary
The nominee will be assessed as follows:
Quality of submitted reports
No. of submitted reports
No. of Communications sent
Completeness of chapter Records
Attendance in local and national activities
2.2.5 Most Active Chapter Treasurer
The nominee will be assessed as follows:
Percentage of paid-up collection
Percentage of collection from inactive members
Punctuality of financial reports and transmittal
Clarity of report
Attendance in local and national activities
2.2.6 Outstanding Young Family Physician
Achievements in Family Medicine
Achievement in Family Medicine Education
Leadership in Organized Medicine
Leadership in Community Development
Leadership in Health Related Projects
Compliance to Family Responsibilities
Must be 41 years old and above
2.2.7 Researcher of the Year
Authored or co-authored a published paper that had a significant
impact on the health of people.
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Research presentation in Conference
Impact of Research
Promotion of Research
Citation of Research Work
2.2.8 Outstanding Training Program
Length of Accreditation of the Program (10years or more)
Specialty Recognition
Participation in Training Program
Quality of Graduates
Participation in Medical Organizations
Participation of Graduates in Academics
Contribution to the growth of the PAFP- Family Medicine
Innovation/Best Practices introduced program/shared with other
training program
Continuing Medical Education program
Membership in PAFP
Ranking in Annual In-Service Examination
Winner in Academic contest
*1st
screening shall be done by the Residency Training Committee
B. Chapter Awards
3.1 Mechanics
3.1.1 The Sub-committee on Chapter Awards shall do the Preliminary
Screening
To qualify as a finalist a chapter should:
Be in active status in the PAFP in the last three years.
Have an election every year in the last three years
Have submitted at least 4 reports to the National Office per year.
Have conducted at least 6 CME activities (solo for 3 years
Have at least 6 Board meetings in a year
Have at least 50% of its members in active status (CME and
payment of dues).
3.1.2 The sub-committee shall evaluate the reports/documentation submitted
by the finalists.
3.1.3 The sub-committee shall present to the Awards Committee the awardees.
3.1.4 The Awards Committee shall present the awardees
3.3 Criteria
3.3.1 Outstanding Chapter of the Year
Membership status - % of Members in active status, have been
promoted and/or reactivation status
Should have conducted an election
Was in attendance in National activities
Should have an organizational structure and has committees
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3.3.2 Most Active Chapter in CME
Degree and extent of involvement in the actual delivery of CME
activities
Nature and scope of learning/ CME programs
Research activities
Attendance of members in various national and other learning
activities
Percent of members participating in chapters’ CME activities
3.3.3 Most Active Chapter in Community Service
Activities undertaken by the chapters
Nature of community service projects
Degree or extent of community involvement
C. Other Awards
4.1 Pag-asa Award
4.1.1 Mechanics
A. First Screening
The Sub-committee shall screen for active chapters and shall nominate them
for the Award with the following criteria:
A.1 Criteria for Selection of Active Chapters
had chapter election for 3 years
submitted reports to the National Office for 3 years
conducted at least 2 CME activities organized by the chapter every
year during the last 3 years
50% of members have earned adequate CME:
20 CME for regular members
30 CME for Certified Family Physician
40 CME for Diplomate and Fellow
50% of members have paid the annual dues
B. Second Screening
B.1 Criteria For Selection of the Awardee
SECOND SCREENING WILL BE DONE BY THE SUB –COMMITTEE ON
PAG-ASA AWARDS FROM AMONG THOSE SELECTED AS ACTIVE
CHAPTERS USING THE FOLLOWING CRITERIA:
No. of registered active members
(paid for the current year)
Score of chapter computed as follows:
Number of registered active member divided by
number of existing chapter members multiplied by factors 1
and 2.
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Pag-asa Award, Factor 1, distance
Central
Northern
Luzon
Southern
Luzon and
Bicol
Visayas
Mindana
o
Central and
Northern
Luzon
1.25
2
4
4
Southern Luzon
Bicol & NCR
2
1.25
3
3
Visayas 3 3 2 3
Mindanao 4 4 3 2
Pag-asa award, Factor 2, number of members 30 to 50 x 1
51 to 100 x 1.25
101 to 150 x 1.5
151 to 200 x 1.75
201 to 250 x 2
251 to 300 x 2.25
301 to 350 x 2.5
350 to 400 x 2.75
400 to 450 x 3.0
450 to 500 x 3.5
500 to 550 x 3.75
> 550 x 4.0
C. Awarding will be done during the closing ceremonies of the Midyear
Convention. The chapter who will get the highest score will get the
Pag-asa award.
Prizes include:
P10,000 cash. This must be spent by the chapter on
Environmental Protection Project. Progress report will be
represented during the annual convention.
A certificate will be given to the winning chapter.
4.2 Dr. Ramon R. Angeles Memorial Lecture
The Dr. Ramon Angeles Memorial Lecture was institutionalized in 2006
during the 45th PAFP Anniversary and Annual Convention to give honor to its
founding and honorary President for life, Dr. Ramon Angeles. Henceforth, the
keynote address was named as such.
Criteria for nominations to this memorial Lecture is as follows:
Outstanding contribution in Family Medicine
Professes the qualities and virtues of Dr. Ramon R. Angeles
4.3 Hall of Fame Award
The committee on Awards shall evaluate chapters with Most Outstanding
Chapter award for 5 consecutive years or a total of 10 Most Outstanding
Chapter awards.
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E. The Committee on Awards and the Process
The Committee on Awards is a national Committee chaired by the Immediate Past
President, with the Chair of the Committee on City and Provincial Chapter as Co-Chair
and Chair of Committee on Membership Credentials, Accreditation and Evaluation as
Secretary. Members include the four regional directors and some appointed past-
presidents.
The Committee reviews the criteria, evaluation forms and mechanism for selecting and
nominating awardees at the start of each administration. These are revised when
needed and the recommended revisions are acted upon by the National Board. The
action of the Board is then transmitted to the Chapters through a letter and to the
national membership through the circular.
The Committee calls for nominees for individual awards in October of each year.
Chapters are given one month to submit their nominees, with proper documentation.
For chapter awards, the secretariat collates the reports and reviewed by the regional
director, making use of prescribed format.
In January prior to the convention, the Committee meets to screen and review all
documents. After computing for the scores from the evaluation tools, the Committee
recommends to the National Board the awardees for outstanding achievement.
The National Board acts on the recommendation of the Committee during the last
regular board meeting.
The Executive Secretary formally informs the awardees
All awardees must submit a picture and must be physically present during the
conferment of awards
F. Waiver of Registration for Annual Convention shall be given to:
* Family Physician of the year
* Outstanding achievement of family physician in community service
* Leadership award
* Most active chapter secretary
* Most active chapter treasurer
XI. MIDYEAR
Hosting the Midyear Convention
A. Process of Selection
1. A chapter interested to host will do so in writing, using the prescribed
application form to bid for Midyear.
2. Relevant documents must be submitted with the application form.
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3. Oral presentation of the bid will be done during the Council of Presidents
meeting in the Midyear. Host is selected by majority vote during the Council
Meeting.
B. Application
1. What are the criteria to be host chapter?
Existing Hotel and Convention facilities to accommodate 2,500 pax
Accessibility of transportation
Active status of chapter and members
Willingness and capability to provide additional seed money
2. What is the procedure for application?
A chapter interested to host will do so in writing using the prescribed
application form to bid for Midyear.
Relevant documents must be submitted with the application form.
3. Presentation of Bid (Article XII, Section 2.3.3)
Oral presentation of the bid will be done during the Council of Presidents
meeting in the Midyear.
4. Selection of Host
Host is selected by majority voted during the Council Meeting.
5. Announcement of Winning Host Chapter
Announcement will be done by the National President during the Closing
Ceremony after the host has been decided.
The Memorandum of Agreement and Levy and Seed Money
A. Memorandum of Agreement
Confirmation of hosting will be upon signing of the Memorandum of Agreement
between the national organization and host chapter. (Appendix B)
Stipulated in the agreement are:
The seed money to be loaned by the mother organization to the chapter is
payable one month after hosting the convention.
A levy of 30% of the net income will be given to the National Organization;
10% of the net income will be allocated for regional expenses. The rest of
the sixty percent of the net income will go to the Host Chapter and Co-host.
The percentage to be given within three months after the Midyear
Convention.
The Organizing Committee will be formed by the chapter with the approval
of the National Board.
A Coordinating Body will be appointed by the National Board. The Body will
assist the chapter in the preparation of the conference. It shall report to the
National Board on the development of the convention.
52
The documentation committee of the Host Chapter will forward to the
National Board the transcription of the proceedings during the convention
within 6 months after the convention.
The National Organization will provide all the receipts for all financial
transaction related to the conduct of the Midyear Convention.
The National Organization will issue all Certificates of Attendance to
registered participants.
Attendance sheet countersigned by the National Chairman or Co-Chairman
of the Committee on Membership Credentials, Evaluation and Accreditation
must be submitted to the National Secretariat within one month after the
Midyear Convention.
A final report, including audited financial report should be submitted within 3
months after the conclusion of the convention.
Disbursement of interest of the principal (60%) share of the host chapter
shall need approval of the Chapter’s General Assembly.
Disbursement of interest from host chapter share shall need supervision and
monitoring of the National Organization through the National Board of
Directors.
B. Levy
A levy of 30% of the net income will be given to the National
Organization; 10% will be allocated for regional expenses. The rest of the sixty
percent of the net income will go to the Host Chapter. It shall be given within
three months after the Midyear Convention.
C. Seed Money
The seed money amounting to One Hundred Fifty Thousand Pesos will
be loaned by the mother organization to the chapter is payable one month after
hosting the convention.
Preparing for the Conference
A. The Organizing and Working Committee and their functions
The Organizing Committee will be formed by the chapter with the
approval of the National Board.
Overall Convention Committee
1. Coordinates all necessary arrangement for the holding of the Midyear
Convention.
2. Organizes a sub-committee that will facilitate the conduct of the Midyear
Convention, with corresponding functions and timetable set.
3. Monitors the overall conduct of convention from preparation up to
analysis of feedback through regular meetings and preparation of
feedback form.
4. Renders a General and initial Financial Report 60 days after the
convention and submits final report 6 months after the convention
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5. Prepares guidelines for participants and booth exhibitors during midyear
convention.
*The overall carrying out of above functions will be shared by the chairman
and co-chairman
Committee on Scientific Program
1. Overall Coordinator
a. Assists scientific committee chairman in ensuring smooth
implementation of all plenary sessions, scientific symposia and
workshops.
b. Prepares all communications to invited speakers and reviews all
communication from speakers.
c. Assists in preparing communication with Coordinators and Master of
Ceremonies informing them of their functions, the topics for
discussion and speakers.
d. During the convention, he supervises all session coordinators in the
carrying out of their functions during the convention.
2. Coordinator 1
a. Orients the Master of Ceremonies.
b. Leads all speakers and chairmen to their respective seats.
c. Coordinates physical arrangement of all the session halls.
d. Coordinates/supervises the Scientific Working Committee members
in the carrying out of their functions.
e. Prepares/readies the certificates of appreciation of speakers for
awarding after the lecture.
3. Coordinator 2
a. Obtains the souvenir programs and ID for speakers from the
Committee on Registration.
b. Is in-charge of visual aids, CV’s.
c. Knows the seating capacity of the room.
d. Ushers all participants.
e. Ensures that only those with ID’s enter the session hall.
4. Coordinator 3 (Documentation)
a. Coordinates with the physical arrangement Chairman for visual
equipment.
b. Documents the lecture.
c. Takes note of questions raised during the open forum.
d. Records lectures of sessions and submits taped lecture to the
Committee on documentation Chairman.
e. Writes important points discussed and prepares summary of
discussion
f. Submits summary to the Committee on Documentation Chairman
54
5. Master of Ceremonies
a. Gives a short overview of topics to be presented.
b. Introduces all speakers.
c. Ensures that speakers will not go beyond time allotted for them.
d. Gives synthesis/summary of the discussion at the end of each
session
Committee on Registration
1. Encourages and accepts pre-registration from participants. Prepares
list of pre-registered participants.
2. Prepares convention paraphernalia before the start of convention
(Convention jacket, ID, Souvenir Program, meal tickets and
accreditation pamphlets).
3. Labels the convention paraphernalia for pre-registered participants.
4. Ensures smooth flow of registration, seeing to it that all pre-registered
members have paraphernalia, the lines are organized and not too
long. Assigns and trains people who will man registration tables.
5. Requests for rooms/corners for registration separating pre-registered
from registered.
Committee on Fellowship & Socials
1. Arranges/invites participants in the social activities to present cultural
show such as dance and songs, games and other social activities.
2. Requests committee on arrangement for all needs for conduct of
Fellowship and Socials night.
3. Ensures smooth flow of activities during socials.
Committee on Documentation
1. Secures services of a photographer, ensuring that significant
activities
will be recorded for posterity.
2. Assign members who will take charge of:
a. Audio-taping lectures during scientific activities and also
speeches
b. Copy tables/graphs and/or borrow such from speakers after
seeking their permission.
c. Transcribes the tapes.
d. Edits the proceedings.
*Note: Hire knowledgeable person who will transcribe proceedings.
Committee on Ways and Means
1. Solicits funds or any form of support for the Midyear Convention
activities (sponsorship meals, booth exhibits, etc.).
2. Solicits for advertisements for Souvenir Program
3. Solicits prizes for sports/socials activities-games and others.
4 Proposes standard fees for advertisement and booths.
55
Committee on Physical Arrangements
1. Arranges the venue for the convention.
2. Secures from the different committees their needs as to rooms, room
capacity, specified seating arrangements, audio visual apparatus
needed, public address system, tapes for documentations, name cards
for presidential table.
3. Ensures readiness of the room and availability of sound system and AV
materials for all activities.
4. Arranges for transportation services to and from venue of conferences
to hotel for guests and delegates.
Committee on Souvenir Program
1. Collects materials for inclusion in the program:
- message
- picture – Board, Past Presidents, Chapter Officers,
- Highlights
- list of chapter officers
- Board examiners
- Chairman of accredited program
- Standing Committee for PAFP, Working Committee for
Midyear Convention
- advertisements
- important write-ups
2. Secures printer for program
3. Layout, edit and proofread the program
4. Ensures its printing before start of convention
Committee on Sports
1. Coordinates with program committee the schedule of the sports
activities.
2. Lines up activities for sports.
3. Ensures smooth conduct of sports activities.
4. Coordinates with sponsors as to prizes and give-aways
The Coordinating Body from National Organization
A Coordinating Body will be appointed by the National Board and it
will be composed of the Vice President and Cluster Head for Convention,
Treasurer, Secretary and Liaison Officer. The Chapter Past Presidents
will assist the chapter in the preparation of the conference. It shall report
to the National Board on the development of the convention.
B. Timeline of Planning Activities
A time table for one to two years shall be prepared by the Convention Secretary,
endorsed by the Convention Chair and submitted to the National Organization.
56
By December prior to Midyear Convention, the Host Chapter will submit to the
National Board the general plan for the conference to include:
Date and Venue
Theme
General Program
Scientific Program
Social Program (Fellowship Socials and sports and tours)
Hotel rooms available as to type and rates
Schedule of flights
Keynote speaker
Timetable of activities
Organizing and working committees
List of sponsors and their commitments
Booth exhibits and hospitality area – numbers available, cost per
booth and area
Gives a monthly progress report to the national board, through the coordinating
body, using the prescribed format.
The Organizing Committee shall undertake the preparation. This shall be
used as a venue for a Council of Chapter Meeting President and Head of
Departments meeting that shall be participated by the National Board of
Directors, Chapter Presidents and Officers of the Host Chapter and Chairs of
accredited departments.
The documentation committee of the Host Chapter will forward to the National
Board the transcription of the proceedings during the convention within 3
months after the convention.
List of Working Committees:
Honorary Chairman
Overall Chairman, Co-chair
Convention Secretary
Convention Treasurer
Scientific Committee
Program Committee
Plenary Session Committee
Secretariat/Registration Committee
Physical Arrangement/Exhibit Committee
Transportation and Accommodation Committee
Ways & Means Committee
Fellowship Committee
Food Committee
Souvenir, Newsletter, Sports Committee
Religious Committee
C. Reports
Progress Report shall be done monthly, using the format prescribed.
A final report, including audited financial report should be submitted within 3
months after the conclusion of the convention.
57
D. Financial Issues
The Official Receipts of the National Organization, the PAFP will be used in all
transactions.
A Budget Proposal/Income and Expenses will be submitted by the Host to the
National.
Vouchers will be prepared for all disbursements.
Expenses shown base receipts.
Initial Financial Report shall be submitted 60 days and the Final Report 180
days after the Midyear Convention.
E. Dealing with sponsors
Allocates hotel rooms according to company’s participation in the activities for
the Convention. The number of participants they are bringing in is a personal
commitment to individual doctors, not to the Academy, unless they are bringing
in the chapter presidents or national board.
Sponsors should be treated fairly, based on their contributions to the Midyear
Conventions, PAFP national activities, including chapter modules.
In assigning location for booths and hospitalities, priorities will be given
according to estimated cost of their participation in activities of the Convention.
Second consideration will be their contribution to PAFP activities at National
Level.
To ensure that all booths/hospitality area will be visited, the host organizing
committee will prepare a booth passport and will hold a booth passport raffle.
The prizes will be donated by booth exhibitors.
Plaques of appreciation to sponsors will be given by the Organizing Chapter
with the following signatories:
Over-all Chairman
Chapter President
Chapter Secretary
National President
In case more than one company offered to sponsor a particular activity, the
sponsor of the same activity the previous years will be the prioritized.
No representative from any pharmaceutical company will be invited to regular
meetings of the Organizing Committee. A time for meeting with all drug
companies will be set.
The first right of refusal for any sponsored activity shall be given to the usual
sponsor or sponsor the previous years.
F. Budget Proposal
A budget proposal/income and expenses will be submitted by the Host to
National Organization.
58
G. Choosing Venues
The host chapter shall choose the venues for the scientific activities and
exhibits and social program. Consideration will be size of space and capacity and
availability of break-up room.
H. Hotel Accommodation
Because of the emergence of the conference, accommodation has been a
perennial problem, thus the following will be observed:
Only those registered for the conference (delegate, AP) will be allocated
hotel rooms.
The hotels which are site of the conference will be reserved to major
sponsors.
All other hotels will be reserved to other sponsors.
Number of rooms per sponsor will depend on the number of participants.
Certain percentage of beds shall be allocated to participants who shall
register directly to Host Organizing Committee.
Getting a certain percentage from hotel is discouraged since this will increase hotel
rates.
I. Publicity & Registration fees
Publicity
Approved guidelines and other important information regarding the
Midyear Convention should be forwarded to the National Secretariat for
purpose of circulation through the circular.
The registration fees:
Pre-registration Regular Registration
( Before ) ( After )
Members
Non-Members
Residents of Accredited
Departments
Activities Led by National Organization
A. EBM-QA
This may be conducted depending on available sponsor, speakers/
facilitators and participants.
B. Council of Presidents/Heads of Departments’ Meeting
The Chair of the Committee on City and Provincial Chapters and Committee on
Resident Training Program shall prepare the agenda. The Executive Secretary
shall prepare documents needed, as prescribed by the chair.
59
C. Pag-asa Award
Rationale/Background
The Monkey eating eagle of the mountains of Mindanao is an endanger
species and nearing its extinction. Man’s cruelty to his environment as in illegal
logging, practice of kaingin farming, etc., leaves a sad note particularly to the habitat
of this bird. With the birth of PAG-ASA a new hope was born.
The PAFP, Davao City Chapter would like to capture this triumph (in vitro
birth) and epitomized its significance with the members of the Academy, hence, the
award.
Purpose and Objectives
1. To commemorate the importance of the birth of HOPE (Pag-asa) in
Davao.
2. To symbolize the victory of control of our environment.
3. To perpetuate the significance of HOPE (Pag-asa) in the life of the
physicians.
4. To promote environmental protection as everybody’s concern.
Awarding & Prize:
Awarding will be done during the closing ceremonies of the Midyear
Convention. The chapter which will get the highest score will get the PAG-ASA
Award.
Role of Host Chapter:
On the second day of the Convention, the HOC shall give to the Committee on
Awards the list of registered participants arranged by the chapter.
The Conference
A. Scientific
The Organizing Committee selects the theme and prepare the scientific program.
They will invite speakers and solicit for sponsorship of plane fare and
accommodation for speakers.
Sponsors can change the speakers, with approval of the Organizing Committee.
However, topics for the main scientific program can not be changed. Should
sponsors wish to change the topic, they can do so by donating thirty thousand
pesos for CME fund of the chapter. This cannot be waived.
Sponsors of Luncheon Symposia shall pay the Academy CME education grant
(Royalty). The cost no less than P50,000.00. They are in charge of inviting
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speakers and providing for his/her accommodation and plane fare. The sponsor is
in charge of food and venue, the guaranteed persons, to size of room. Assignment
of time and date will be determined by Overall Chairman, based on degree of
participation and choice.
There should be no schedule of activities after 3:00 p.m. to enable participants to
have their tour of the city.
B. Social
Chapters and Accredited Departments should be made aware of the theme and
guidelines for the social presentation to give them enough time to prepare. If ever
there will be a contest, the criteria should also be circulated among the
chapters/departments.
C. Opening/Closing Ceremonies Protocol
Processional Opening
Chapter Presidents
Luzon
Visayas
Mindanao
NCR
Head of Accredited Departments
Officers of CEFRA
Officers of PAFPRO
Host Chapter Officers and Board of Directors
Past National Presidents
Immediate Past Presidents
Regional Directors
NCR
North Luzon
South Luzon
Visayas
East Mindanao
West Mindanao
National Board of Directors
National Treasurer
National Vice President
Local Officers and Chapter President
Guest of Honor and National President
COLORS (PAFP flag, Philippine flag)
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Opening Ceremonies
1. Seating Arrangement 10 8 6 4 2 1 3 5 7 9 11
Podium
1. Guest of Honor
2. PAFP National President
3. Host Chapter President
4. Local Official
5. PAFP National Vice President
6. National Immediate Past President
7. Cluster Head for Convention
8. Host Organizing Over-all Chair
9. National Treasurer
10. National Executive Secretary
11. Host Organizing Co-Chair
2. Program
Mass (Optional)
Processional
Invocation
National Anthem
Opening Remarks Host Chapter President
PAFP President
Welcome Remarks City Officer
Call to Order
Introduction of Keynote Speaker
Keynote Address
Orientation about the Midyear Convention
PAFP Hymn
Recessional
Closing Ceremonies
1. Seating Arrangement 12 10 8 6 4 2 1 3 5 7 9 11
Podium
1. National President
2. National Vice President
3. Chapter President
4. National Treasurer
5. Host Organizing Over-all Chair
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6. Cluster Head for Convention
7. Immediate Past President
8. Host Organizing Co-Chair
9. Chapter Secretary
10. Chapter Vice President
11. National Executive Secretary
12. Chapter Treasurer
2. Program
Invocation
National Anthem
Opening Remarks
Conference Highlights
Presentation of Pag-asa Award
Conference Highlights
Message from the Chapter President/Host
Message from the National President
Announcement of next Midyear Host and
Invitation from Incoming Host
Closing Remarks
Administration
A. The Participants
This is a convention. Therefore, the primary reason for doctors to come is to
attend the conference. Considered as proof is the registration fee they have paid.
Only those registered for the conference will be given hotel rooms. Even
accompanying persons must register.
Certificates of attendance will be given by the National Organization. Only those
who have paid for the conference will be given Certificates of Appearance. The
certificates will be prepared after the lists of paid registrants have been submitted
by the host organizing committee.
CME credits to be given for academic requirements of the PAFP will be based on
sessions attended. Basis will be the accreditation pamphlet.
Certificate of appearance will be given to participants upon request. The National
will provide the certificates.
There should be a program for accompanying persons. Accompanying persons
should not be allowed to enter the scientific sessions. They should be given a
separate I.D.
B. Transportation and Communication
The Host Organizing Committee (HOC) shall coordinate with local government
so that traffic congestion shall be avoided.
There shall be shuttle service that will go to the various hotels and venues.
Schedule shall be arranged by the HOC. All hotels shall be furnished schedules. All
participants shall be furnished with schedules too.
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C. The National Secretariat
The HOC shall provide 2 hotel rooms for the staff of the National Secretariat.
The expense for such room shall be considered a conference expense.
The HOC shall likewise provide the National Secretariat its own counter/room
where transaction between the National Office and its members can be done. The
counter/room shall preferably be located near the registration area.
D. Exhibits
Opening and Closing of Exhibit Area shall be observed.
The Host Organizing Committee shall see to it that the schedule is agreed upon
with the Exhibitor and disseminated to everyone.
E. Hospitality Area
Hospitality area shall be opened throughout the conference. However,
detailing/ promotion shall not be done during the conference.
XII. WORLD FAMILY DOCTORS DAY
The World Family Doctors Day is celebrated every May 19 of each year as declared
by Malacañang through Proclamation 168.
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World Family Doctors Day is a celebration of the contribution of Family Medicine
across the globe. The Family Medicine specialist... one who takes care of the medical
needs of the patient and his entire family...able to treat a majority of the primary
illnesses...attends to emergencies as well as continuing care across various age groups.
One who not only cures but prevents disease...one who promotes wellness and
comprehensive care...one who sees the condition in the context of society.
Each chapter should organize activities for World Family Doctors Day. This can
be in the form of lay fora, medical mission, media exposure, thanksgiving mass, family
gathering etc.
XIII. PRIMARY HEALTH CARE ACTIVITIES
Chapters should organize activities related to Primary health care services such
as Family wellness, Nutrition, Tobacco control and smoking cessation, Control of no
communicable diseases, Control of endemic diseases, Geriatric care, Tuberculosis control,
Environmental protection, school health and hospice care.
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The chapter President should coordinate with the Committee on Primary Health
care for this endeavor.
XIV. QUALITY ASSURANCE
The PAFP has a responsibility to ensure that members are able to participate in QA
activities. It is in this regard that the National Network on QA in Family Medicine is
organized, a standing committee is formed and a workshop is being brought all over the
country. Monitoring mechanisms are also being set.
Chapters’ responsibilities as Stakeholders
QA workshops
QA projects and QA circles
Inspire and motivate
Activities that could be implemented will be shouldered by the Chapter
How to do a QA Activities/ Recommended Activities and Steps to get Chapters/
Accredited Department. Started:
1. First, all Chapters nationwide and Accredited Departments must have their
designated QA Resident coordinator or officer
2. The designated QA coordinator/officer is the official QA liaison officer between
their group and the PAFP through its QA committee
3. The designated QA officer shall inform the National QA committee of any of
their QA/QI activities, plans or achieved already
4. To do a QA project, the chapters or FM departments must inform the QA Com
of their plan of action before embarking on the project, for recording and
monitoring purposes.
5. In the event of no plans presented by the chapter or department, the QA
committee may recommend the QA activity/research.
6. The QA officer (chapters and departments) shall do regular updating of their
activities to the QA Committee.
7. Accomplished or finished QA activities shall be recommended to be presented
by the chapter/department during the annual convention or any appropriate
forum.
8. Any meritorious accomplished QA project/research of the chapter or department
shall be recommended by the QA committee for possible publication in the
academy journal, be given citation or any achievement award subject to the
approval of the Board of Directors.
9. All QA reporting or monitoring shall use the duly official reporting format of the
QA Committee (i.e., QA Form 1, etc.)
XV. PRACTICE- BASED TRAINING IN FAMILY AND COMMUNITY MEDICINE
PROGRAM OBJECTIVE
The programme aims to train physicians qualify for the title Certified Family
Physicians through the non-traditional residency pathway.
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At the end of the five-year programme, the trainee has fully satisfied the
requirements:
a. For a Certified Family Physician
b. In taking the Diplomate Examinations in Family Medicine, a year after the
Certification.
CONCEPT
Non-traditional, self-directed, non-compensated trainee, mainly clinic based &
hospital setting in part.
DURATION
Five Years
Continuous training with 5 years duration or staggered training, distributed to
complete a total of 5 years or equivalent of 5 years. The trainee is given a maximum
of 7 years to complete the whole program.
Schedule
Flexible, to take into consideration the trainees private practice and the trainors
schedule as well as their private practice.
Trainees
1. PAFP members who are not Certified Family Physicians (CFP) and who entered
thru CME.
2. Practicing General Practitioners who would like to be members of PAFP and be a
CFP.
3. Any of the following:
a. School Physicians
b. Industrial Medicine Practitioners
c. Government Doctors (MHO, PHO, District Hospital, RHU)
d. Service Residents
e. HMO’s
The program can be offered by:
a. Accredited Residency Training Programs
b. PAFP Chapters with accredited trainors who are capable and willing to
manage the program.
c. New residency programs starting as an Innovative Residency Training in
Family & Community Medicine
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Steps in Application
a. Submission of letter of intent addressed to the Chairman of the National
Committee of Non-Traditional Residency Training Program duly endorsed
by Chapter President and Chairman of Local Committee on Non-
Traditional Residency Training Program.
b. Evaluation of the requirements submitted by the Trainee or the program by
the National Committee on Non-traditional Residency Training Program.
c. If accepted, signing of Memorandum of Agreement between National
Committee to the respective training program.
d. Endorsement by the National Committee to the respective training
program.
e. PAFP membership of the trainee within six months after admission.
(Category of Membership to be determined by PAFP, should not be a
regular member at once)
XVI. OPERATIONAL PLAN
Each chapter should formulate an operational plan at the start of the fiscal year. This
will give direction to the goals of the chapter. The plan should be in concordance with the
Strategic Plan of the National Organization.
XVII. PROTOCOL
A. GENERAL PRINCIPLES OF PROTOCOL
Protocol may be defined as customs and regulations governing diplomatic etiquette, or
conventional usage or practice. It aims at underscoring the accepted dictates of society
and proper behavior in a formal function.
The precedence of the importance placed upon a person depends upon his rank or
position in the organization.
The following are the various officers of the Academy arranged as to rank:
PAFP Officers
President
Vice-President
Executive Secretary
National Treasurer
National Board of Directors
Regional Directors
Immediate Past President
Past Presidents
City and Provincial Chapters’ officers
President
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Vice-President
Secretary
Treasurer
Board of Directors
Past Presidents
Accredited Department Officials
Department Chairman/Head
Vice-Chairman
Resident training program coordinator
B. BOARD MEETINGS
The Board meeting is held once a month on the designated date agreed upon by the
new board. The meeting follows the Robert’s Rule of Order.
1. Seating arrangement
1.1. The President sits at the center of the table. He should always be facing the
entrance of the door where the meeting will be held.
1.2. The Executive Secretary, should at all times be on the right of the President.
1.3. The Vice President sits on the left of the President.
1.4. The National Treasurer sits next to the Vice President.
1.5. The National board of Directors sit on both sides of the table.
1.6. Past presidents are enjoined to attend the meetings and sit at the back of the
Board of Directors.
1.7. The encoder designated by the secretariat sits beside the Past Presidents.
2. Dress code
2.1. Semi-formal clothes or smart causal clothing ar encouraged especially for
National Officers and Board of Directors. Printed shirts with slogans, sport shoes
and clothing are deemed inappropriate.
3. The role of the presiding officer
The presiding officer (chair) should:
1. Call the meeting to order at the time set.
2. Follow the agenda
3. Clarify what is happening and what is being voted on at all times.
4. Deal firmly with whispering, commotion and frivolous or delaying debate and
motion.
5. See that debate is confined to the merits of the question and that personal
comments are avoided. No one should speak more than twice on a subject,
and no one should speak a second time until all who wish to speak have a
chance to do so.
6. Talk no more than necessary. Except in small boards and committees, the
presiding officer should not enter the debate without giving up the chair to a
substitute until the motion under debate has been voted on.
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7. Remain calm and deal fairly with all sides regardless of personal opinion. To
preserve this impartially, the presiding officer abstains from voting except by
ballot or to cast the deciding vote on an issue.
4. Order of Business
A minimum number (quorum), as prescribed in the by-laws, must be present
before business can be legally transacted. The presiding officer should determine
that there is a quorum before beginning the meeting. Every organization is free to
decide the order in which its business will be conducted, but most agendas follow a
standard pattern:
1. Call to order. This is done by the President.
2. Determination of quorum. The Executive Secretary determines the
quorum.
3. Approval of the agenda. The President asks for approval of the agenda.
This must be moved and seconded.
4. Minutes are sent by the Secretary one week prior to the meeting. During
the meeting, corrections are requested. The Presiding Officer says: If
there are no corrections, the minutes stand approved as read.
Business arising from minutes follows immediately as needed.
5. Secretary’s Report. These include the communications sent to the
Executive secretary and the activities attended by the executive
secretary.
6. Treasurer’s Report is given and questions called for: The Treasurer’s
Report will be filed. The treasurer’s report should include the Statement
of financial condition, Statement of Cash receipts for the month and
Existing bank accounts
7. Reports of Standing Committees. Recommendations in reports should
be dealt with as motions at this point.
8. Reports of commissions.
Recommendations in reports should be dealt with as motions at this
point
9. Unfinished Business. Items left over from the previous meeting are
brought up in turn by the presiding officer.
10. New Business. Is there any new business? Those reports that can be
tackled from the business arising need not be placed in the agenda,
Only new business are placed in tha agenda.
11. Announcements
12. Adjournment. Is there any further business? (Pause). The meeting is
adjourned. It must be moved and seconded
5. Motions
Business is conducted by acting on motions. A subject is introduced by a main
motion. Once this has been seconded and stated by the presiding officer, nothing
else should be taken up until it is disposed of. Long and involved motions should
be submitted in writing. Once a motion has been stated, the mover may not
withdraw it without the consent of the meeting. Most motions must be seconded.
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While a main motion is being considered, other parliamentary motions,
which affect either the main motion or the general conduct of the meeting, may be
made. The ones most frequently used are described in general below, but it
should be noted that there are exceptions and modifications that cannot be
included in this brief text.
5.1 Amend. Debatable: majority vote
Used when the intention is to change, add or omit words in the main motion.
Amend the amendment: Used to change, add or omit words in the first
amendment. This motion cannot itself be amended.
Method: The first vote is on the amendment to the amendment. The
second vote is on the first amendment either as changed or as originally
proposed, depending on the first vote. The third vote is on the main motion
either as introduced or as amended.
5.2 Refer. Debatable: majority vote
If a motion becomes too complicated through amendments or if more
information is needed, a motion may be made to refer it to a committee for
study or redrafting. This committee must report back or act as instructed.
5.3 Postpone. Debatable: majority vote
Consideration of a motion can be delayed until a more suitable time, until
other decisions have been made or until more information is available by a
motion to postpone to a stated future time.
5.4 Lay on the table. Not debatable: two-thirds vote
I move that we table this motion. This postpones consideration in such a
way that the motion can be taken up again in the near future if a majority
decides to “take it from the table.”
5.5 The previous question. Not debatable: two-thirds vote
I move the previous question. This motion is used to end debate that has
become lengthy or repetitions. When it is seconded, the presiding officer
immediately puts the question on closing debate. If this receives a two-
thirds vote, the pending motion is voted on at once without further
discussion.
5.6 Reconsider. Usually debatable: majority vote
A vote may be reconsidered through this motion, which must be made on
the same day or the day following the vote by someone who voted on the
prevailing side. A motion can be reconsidered only once. The first vote is
on whether the motion should be reconsidered. If this passes, the second
vote is on the motion itself.
5.7 Point of order and appeal.
A member who feels the rules are not being followed may call attention to
the breach by rising and saying: Point of order. The chair says: State your
point of order. Upon hearing it, the chair may say: Your point is well taken,
or Your point is not well taken.
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One dissatisfied with the ruling may appeal to the meeting for a final
decision: Shall the decision of the chair be sustained? This appeal is
debatable, and the presiding officer may enter the debate without giving up
the chair. A majority of no votes is necessary to reverse the ruling; a tie
sustains it.
5.8 Questions and inquiries.
Whenever necessary, advice may be asked as to correct procedures
(parliamentary inquiry), facts may be requested (point of information), or
a change may be sought for comfort or convenience (question of
privilege). The presiding officer responds to the question or refers it to the
proper person.
5.9 Adjourn. Usually not debatable: majority vote
If the time set for adjournment has arrived or there is no further business,
the presiding officer declares the meeting adjourned without waiting for a
formal motion. A member may move to adjourn at any time except when a
speaker has the floor or a vote is in process. If the motion carries, the
meeting is immediately adjourned.
6. Voting
The vote needed to pass a motion or elect an official is based on the votes
actually cast, unless the by-laws or rules provide otherwise. Thus, a majority is
more than half of those voting; abstentions and blank ballots are disregarded.
By using general consent, a formal vote can be avoided on routine matters
where there is no opposition. The presiding officer says: If there is no
objection (pause) . . . . . and declares the decision made.
A voice vote (aye and no) is common practice but should not be used
where more than a majority is needed.
A show of hands is a good alternative in small groups.
If unsure of the result, the presiding officer should order a rising vote or an
actual count. If this is not done, a member can insist upon a rising vote by
calling out “division”, a count can be forced only by a motion made,
seconded and approved by a majority vote.
A motion for a ballot (secret written vote) can be made if the by-laws do not
already require one. This motion is not debatable and requires a majority
vote.
The rules of parliamentary procedure are meant to help, not hinder. Applied with
common sense, they should not frustrate the meeting or entangle it in red tape.
Retain control at all times, give clear explanations, and keep things as simple as
possible. Good advice from the chair as to the wording of motions and the best
way to proceed will avoid needless complications. When in doubt, your rule should
be: Respect the wishes of the majority, protect the minority and do what seems fair
and equitable.
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C. INDUCTION
1. National Officers and Board of Directors. To install the new officers be it in the
national or local level, it is a custom, tradition and important that they take their oath
of office.
The oath of office of the National Board is administered by a high government
official, the PMA President, WONCA officer or other prominent and respected
person invited to be the inducting officer.
During the induction, the Inducting Officer usually stands at one end close to the
microphone. The officers who will take their oath of office are so arranged that the
President will be closest to the Inducting Officer, followed by Vice-President,
Executive Secretary, Treasurer, the Directors and Immediate Past President.
The ceremony takes place during the Closing Ceremonies of the Annual
convention. It should be a very memorable event for the PAFP officers and
members.
2. Program
Program for the induction will be as follows:
A. If with turnover
a. Thanksgiving mass
b. Dinner
c. Formal Program: Executive Secretary as Master of Ceremonies
1. Invocation
2. Philippine National Anthem
3. PAFP Hymn
4. Welcome Address by the incumbent President
5. Cordial Greetings of the Partner Organization
6. Introduction of the Guest of Honor. The President or the Officer
designated by the President will introduce the Guest of Honor giving the
important highlights in the life of the Guest of Honor.
7. Address by the Guest of Honor
8. Awarding of Plaque to the Guest of Honor
9. Valedictory Address
10. Presidential Awards (if any)
11. Presentation of the Newly-elected officers by the COMELEC chair
12. Induction of the Newly-elected President. The newly-elected President
will be inducted first with the members of the family witnessing the
event. The inducting officer will present the Presidential medallion to be
worn by the newly-elected president.
13. Induction of Incoming Officers. The Newly- elected president stands
beside the inducting officer and acts as witness. The Oath of Office will
have to be signed by the inducting officer.
14. Turnover of Authority Symbols (Gavel and Mallet Paper of
Incorporation, Banner and Presidential Pin) by the Outgoing President
15. Inaugural address
16. Musical Intermission (if any)
17. Induction of Chapter Presidents
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18. Closing Remarks by the incumbent Vice President. In the event that the
incumbent Vice President is the new President, the newly elected Vice
President gives the closing remarks.
19. Socials and raffle (if any)
B. If no turnover
a. Thanksgiving mass
b. Dinner
c. Formal Program: Executive Secretary as Master of Ceremonies
1. Invocation
2. Philippine National Anthem
3. PAFP Hymn
4. Welcome Address by the incumbent President
5. Introduction of the Guest of Honor
6. Address by the Guest of Honor
7. Awarding of Plaque to the Guest of Honor
8. Induction of Incoming Officers
9. Message of the Incumbent President
10. Musical Intermission
11. Induction of Chapter Presidents
12. Closing Remarks by the incumbent Vice President.
3. Oath of Office
The inducted officers can keep the original copy of their Oath of office. The
photocopy should be filed at the secretariat
4. Processional & Recessional. For all affairs of the PAFP, the following will be the
guideline for processional and recessional:
Processional : The lower ranking officials first and the top ranking
official last.
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Recessional : The reverse of processional i.e. the top ranking official
first followed by the lower ranking personages.
5. Induction at Chapter Level
5.1 In the local level, the National President of PAFP administers the oath of office.
In his absence, due to valid reason, the Vice President or designated representative
(executive secretary, treasurer or regional director may perform such function).
5.2 The induction at the local level follows the format at the National level.
5.3. After the induction of officers, the induction of new members follow.
D. HYMNS AND ANTHEMS
1. Invocation. This should be sung first prior to the National Anthem and PAFP
Hymn.
2. The National Anthem. The singing of the National Anthem during the opening of
any program of importance, be it scientific, social, business, or ceremonial, has
become a standard practice in our country. The anthem is symbolic of the
sufferings undergone by our forefathers in
XVIII. CODE OF ETHICS
A. GUIDING PRINCIPLES
1. All Filipino physicians practicing the specialty of FAMILY MEDICINE must at all
times be an active member of good standing by the Philippine Academy of Family
Physicians, Inc.
2. The ethical principles of respect for autonomy, beneficence, maleficence and justice
shall be the guiding principle upheld by Family Physicians at all times.
2.1 Respect for autonomy – respect for the rights of persons and their inherent
right to determine their lives
2.2 Beneficence – do good
2.3 Non-Maleficence – do no harm
2.4 Justice – be fair and equitable
3. Service to humanity is the primary objective of the practice of Family Medicine;
regardless of race, creed, political affiliations, religious belief and financial gains.
4. Family Physicians have the duty to constantly update scientific knowledge in the
field of Family Medicine through continuing medical education or professional
development and share such with colleagues, trainees, allied health professionals,
students and the community.
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5. The general ethical principles apply to all Family Physicians regardless of practice
setting
6. The professional conduct of Family Physicians in private and public shall always be
in keeping with the honorable traditions of the medical profession as embodied in
the Hippocratic Oath, the Professional Regulation Commission, and Code of Ethics
of the Philippine Medical Association.
7. This Code of Medical Ethics and Professionalism will serve as template for
engagement for the things Family Physicians think, say and do while serving the
patients, as well as the basis for his/ her relationship towards colleagues, allied
professionals and the community-at-large.
B. DUTIES OF FAMILY PHYSICIANS
1. Duties to Patients
1.1 Family Physician must see to it that the best interests of the patients are served;
bearing in mind that their relationship is an implied contract of trust and
confidence, thus the rules of privileged communication or strict confidentiality
shall not be violated except when required by law or for the greater interest of
the general public.
1.2 The Family Physician is under obligation to accept a patient if consulted and the
case falls within the scope of his/her expertise and practice setting. The patient
has the right to choose his/her Family Physician.
1.3 The Family Physician should provide continuing and comprehensive care
including an integrated biopsychosocial approach in clinical practice.
1.4 The Family Physician shall take into consideration the wishes of the patient as
to the mode of diagnostic procedures and the management to be completed,
explaining the risks and benefits, possible consequences if not undertaken, as
well as the immediate and long term financial costs. The Family Physician shall
secure free and informed consent for the proposed treatment agreed upon.
1.5 The Family Physician shall inform the patient of the nature of his/her illness and
the prognosis thereof if possible.
1.6 Referral or consultations to other specialists should always be sought with the
consent of the patient in difficult cases with the purpose of giving the best
service.
1.7 The Family Physician must only prescribe remedies with sound scientific basis.
1.8 Professional fees or honoraria of Family Physicians shall be commensurate with
the services rendered and compatible with the patient’s financial resource, with
due consideration to the difficulty of the case, the experience and expertise of
the Family Physician, and the prevailing fees in the practice setting.
1.9 Good clinical practice (GCP) principles and guidelines must be adhered to in all
researches undertaken by Family Physicians when using patients or human
subjects.
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1.10 The Family Physician should engage on Quality Assurance and Patient Safety
activities.
2. Duties to Colleagues and Allied Health Professionals
2.1 Relationships among colleagues should always be of trust, mutual respect and
cooperation with the end goal, which is, the patient’s best interest.
2.2 The Family Physician should assist a colleague in the management of a patient
when support is called for, in the interests of the patients’ welfare, for opinion,
co-management and for transfer of service.
2.3 The Family Physician should willingly give free medical service to all active
medical practitioners as well as his immediate dependents.
2.4 The Family Physician may join a group practice with other medical specialists as
long as professional ethics is observed at all times. In this regard, professional
fees may be collected as a group or individually, depending upon the agreement
of both parties and patients. Likewise, patients must be fully informed about the
capabilities of the clinic set-up as well as the expertise of the each member of
the group.
2.5 The Family Physician should work with and safeguard the interests, reputation
and dignity of individuals in allied medical fields in consonance with sound
ethical principles.
3. Duties to the Community
3.1 Family Physicians shall assist judicial authorities when called upon for the
administration of justice, as long as the rule on privileged communication is not
violated.
3.2 The Family Physician should only engage in standard and acceptable formats
for providing practice information to the community. He / She cannot advertise
nor employ propaganda schemes with the end in view of enticing patients to
become a part of his practice registry.
3.3 The Family Physician should be conscious of and warn the general public
against false pretenses, frauds, and quacks which cause harm to patients and
the general public.
3.4 The Family Physician may voluntarily participate in civic actions or mercy
missions anytime if the need arises.
3.5 Good clinical practice (GCP) principles and guidelines must be adhered to in all
researches undertaken by Family Physicians in the community environment.
3.6 Intellectual Property Rights policies and provisions must be adhered to by
Family Physicians in all written compliances or submissions, for publications or
otherwise.
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4. Relationship with Technical and Pharmaceutical Industries.
4.1 The Family Physician must not receive nor solicit monetary support or any
personal services for self-serving ends from the pharmaceutical companies.
4.2 The Family Physician shall not allow technical and pharmaceutical industries to
use his/her name in the promotion of equipment, drugs and other medical
products for commercial purposes except in reputable journals supported by
scientific evidence or researches and with proper disclosures.
4.3 The Family Physician’s practice set-up should not be influenced by his/her
relationship with the pharmaceutical industry.
4.4 The Family Physician must abide and be guided by stated ethical principles in
all media exposures and appearances.
C. INVESTIGATION PROCESSES
1. Formal Investigation Procedures.
1.1 Upon receipt of information or reports pertaining to alleged violations of the
Code of Medical Ethics and Professionalism by any member, the Philippine
Medical Association and Professional Regulations Commission, the Commission
shall determine whether there is a need for a formal investigation.
1.2 The Commission may, with the concurrence of the majority of its members,
declare a report of an alleged violation of the Code of Ethics as proper for
investigation.
1.3 The Commission may, at its discretion; hold an investigative meeting inviting
those involved in the report through a written notice seven (7) days prior the
scheduled meeting.
1.4 During the investigative meeting, the Commission may elicit further facts or
information, including but not limited to the relevant documentary evidence, if
any, from the subject of the report or any witnesses thereto.
1.5 Nothing shall prevent the Commission from using its own means to elicit
additional information based on resources available to it, which may include
seeking assistance from experts, agencies, institutions or other organizations.
1.6 Upon termination of the investigation, the Commission shall, within thirty (30)
days formulate its findings and recommendations, and for this purpose, may
employ legal advisories and past decisions, rulings or recommendations of the
Commission or the Board as are, or may be applicable.
1.7 Thereafter, the Commission shall elevate its findings to the National Board.
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2. Implementing Provisions and Sanctions
2.1 This Code of Medical Ethics and Professionalism shall be published in the
Filipino Family Physician Journal and distributed to each member of the
Philippine Academy of Family Physicians upon approval by the General
Assembly.
2.2 Violation of any provisions of this code shall be considered unethical practice
and ground for sanctions from the Academy (specifically to reprimand, suspend
or expel as determined thereof).
2.3 Professional Regulations Commission policies and the Code of Medical Ethics
of the Philippine Medical Association will cover events or provisions not stated in
this Code.
2.4 This Code of Medical Ethics and Professionalism can be amended anytime
upon the recommendation on the Commission on Ethics, acted upon by the
National Board of Directors of the Philippine Academy of Family Physicians, and
approved by the General Assembly.
79
APPENDICES 1. Template for Operational Plan
2. Quality Assurance Forms 3. Self-assessment checklist of Commission
on Audit and Governance 4. PAFP Officers and Board of Directors 5. PAFP Standing Committees and
Commissions 6. Assignments of PAFP Staff
80
APPENDIX 1
81
Philippine Academy of Family Physicians
Committee on Quality Assurance
Self Report on Personal QA Activities
Name __________________________________________________________________________________
Chapter/ Zone/ Depart,ment: ________________________________________________________________
Period covered in Report: ___________________________________________________________________
Date Nature of Activity Purpose of activity What was done
and how
Outcome
QA FORM 1
APPENDIX 2
82
QA Form 2
Philippine Academy of Family Physicians
Committee on QA
REPORT ON QA ACTIVITIES BY A QUALITY CIRCLE GROUP
Name of Group: __________________________________________________________________________
Chapter/Zone/ Department:__________________________________________________________________
Members:
Contact person and address : ________________________________________________________________
_______________________________________________________________________________________
Date Members present Nature of
activity
Topic Key points
discussed
Outcome
83
QA Form 3
Philippine Academy of Family Physicians
Committee on Quality Assurance
Chapter/ Zone/Department: ________________________________
Report prepared by : _____________________________________
1. QA Activities for the Quarter
Date
Activity Number of
participants
Venue
QA Form 4
Philippine Academy of Family Physicians
Committee on Quality Assurance
Chapter/ Zone/Department: _____________________________________________________
Report prepared by : ___________________________________________________________
Report covering period: ________________________________________________________
Monitoring Report on Participation of Members
Name of
Member
Participation in QA
workshop, indicate
date and venue
QA Circle Group Participation in QA Circle activity
Date , Activity
and venue
Date , Activity
and venue
Date , Activity
and venue
84
Revised 21 March 2015
PHILIPPINEE ACADEMY OF FAMILY PHYSICIANS
COMMISSION ON AUDIT AND GOVERNANCE
PERFORMANCE REVIEW FOR
(PERIOD OF TIME)
SELF- ASSESSMENT CHECKLIST FOR CHAPTER
Chapter: ____________________________________________________________________________________
President: ___________________________________________________________________________________
Vice President ________________________________________________________________________________
Secretary: ___________________________________________________________________________________
Treasurer: ____________________________________________________________________________________
Date of Self- Assessment : _______________________________________________________________________
Criteria Yes No Comments
1. The Chapter in relation to the National
Organization
1.1. The Chapter officers ensure that the Vision and Mission of the PAF are known to all members
1.2. The Chapter officers ensure that policies, Implementing Rules and Regulations governing the chapter and its members are disseminated and implemented.
1.3. The Chapter officers and its Board, through the committees engaged in activities consistent with the existing strategic plan and/ or responsive to the needs of the PAFP, its chapters and its members.
1.4. The Chapter officers assess the current situation, evaluate the outcome of the plans and formulate operational plans for the year as needed .
1.5. The Chapter officers disseminate the outcome of the General Assembly within a month after it is held and submit report to the National Organization
1.6. For chapters with Family Medicine Training program/s , integrated activities (i.e. family case presentation, Foundation courses, Research etc) are facilitated and schedule disseminated to members
2. Chapter activities
APPENDIX 3
85
2.1.1. The Chapter officers shall develop means in increasing members ( returning inactive members, transfer from training programs, support practice-based residency training) reactivated
2.1.2. The Chapter submits to the National Committee on CME their training needs for continuing professional development and improve attendance when CME activities are held.
2.1.3. CME activities undertaken, outside of CME brought by the National CME Committee
2.1.4. The Chapter shall support quality health care and patient safety by organizing quality circles, facilitating the conduct of QA project s and enabling submission of QA to the journal.
2.1.5. The Chapter shall promote family medicine and important role of family doctors though commemoration of World Family Doctors day o every May 19.
2.1.6. The Chapter shall engage in socially relevant community projects and support the advocacies of the national organization.
3. Participation of chapter officers in
national/ regional activities
3.1. Attendance in the PAFP General Assembly by Chapter officers and Chairs/ Training officers of accredited as required is complied with. Likewise, attendance in leadership dialogues and other workshops is strongly encouraged
3.2. Attendance in the Annual convention, Midyear Convention and Regional Assemblies
3.3. Likewise, attendance in stakeholders’ forum, leadership dialogues and other workshops is strongly encouraged
4. Chapter Board Meetings
4.1. The Board of Directors, on its first meeting shall agree on the dates of all regular board meetings.
4.2. The Chapter Secretary, in consultation with the President, shall prepare a plan for agenda to
86
be discussed for one year.
4.3. The Chapter President, , in coordination with the Chapter Secretary, disseminate notice of meetings, agenda and minutes to the Chapter Board at least two weeks before the set meetings President,
4.4. Chapter Secretary shall take note of attendance and record shall be kept in the folders.
4.5. Chapter officers and committee chairs shall submit reports as scheduled preferably 2 weeks before the meeting, unless there are urgent matters. .
4.6. The Roberts Rules of Order shall be observed by everyone during the Board of Meeting.
4.7. Complete attendance for the duration of the meeting is maintained.
5. Administrative matters
5.1. The Chapter shall hold chapter election annually, in accordance with election code. .
5.2. The Chapter Secretary, in coordination with the Chapter President, submits chapter report to the Secretariat through the Regional Director regularly, at least every quarter
5.3. The Chapter Treasurer submits Financial report to the National Secretariat at least quarterly. Chapters who have hosted the midyear shall have the financial report audited prior to submission.
5.4. Remittance of membership dues paid through chapters appropriately sent to members
5.5. The Chapter officers develop mechanism by which all elderly and sick/ disabled members are visited and their status of membership remains active .
5.6. The Chapter shall nominate deserving members for national awards (Family Physician of the Year, Outstanding Family Physician in Community Service)
5.7. Reviews Voters’ List sent by National Commission n Election and sends feedback within a week.
87
OVERALL COMMENTS
Good Practice Noted
Practices which needs
improvement
Suggestions for
improvement
Above self- assessment was done by the Chapter officers and approved in its Board meeing on
______________________.
Attested by:
Signature: ________________________________________
Printed Name ____________________________
Chapter Secretary
Date: _______________________
Signature : ________________________________________
Printed Name ____________________________
Chapter President
Validated by and Comments from the Regional Director :
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
______________________________________________________________________________________
__________________________________________
Printed Name: ______________________________
Regional Director for: ______________
Date: ___________________________
88
Received by and Comments from the Chair, Committee on City and Provincial Chapters :
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
________________________________________________________________________
__________________________________________
Printed Name: ______________________________
Commission on Audit and Governance
Date: _____________________________________
Received by and Comments from the Commission on Audit and Governance :
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
________________________________________________________________________
__________________________________________
Printed Name: ______________________________
Chair, Commission on Audit and Governance
Date: _____________________________________
Additional Notes:
Feedback sent to Chapter on: _________________________________
(Attached feedback)
89
APPENDIX 4
PAFP NATIONAL OFFICERS 2016 - 2017
NATIONAL BOARD OF DIRECTORS
Name Address Tel./Cellphone No./Email
1. DR. EVA IRENE YU-
MAGLONZO
National President
Bday: October 10
-186 Progreso Street 1300 Pasay City - Dept. of Family & Comm Medicine UP-PGH Medical Center - Faculty Medical Arts Bldg., UP-PGH, Taft Ave., Manila - Dept. of Family Medicine
University of Sto. Tomas Hospital
Tel. 523-12-86 Cel. 0917-8400062 Landline-6644803 Email: [email protected] Tel. 5548458 /554-8400 loc.2522 (Tuesday-Friday, 1:00-4:00pm) Tel. 7080000 loc. 160 O- 731-3001 loc. 370
2. DR. POLICARPIO B.
JOVES, JR.
Vice President
Bday: December 10
- Dept. of Community & Family Medicine Far Eastern University
Regalado Ave. & Dahlia Street, 1118 West Fairview, Quezon City
Cel. 0917-3254441 Trunk line: 4270213 loc. 1102 (Em or Jen) Email: [email protected]
3. DR. MARIA VICTORIA
CONCEPCION P. CRUZ
Executive Secretary
Bday: December 8
- C-10 Doña Sotera Street, Pilar Subd., 1116 Tandang Sora, Quezon City - Department of Family Medicine
University of Santo Tomas Hospital
Cel. 0917-8991959 Email: [email protected] O- 731-3001 loc. 370
4. DR. LYNNE MARCIA H.
BAUTISTA
Treasurer
Bday: March 24
- 45 (Unit A-5) Judge Juan Luna
Street, 1105 San Francisco del Monte, Quezon City
- E.R., Philippines Children’s Medical Center
Cel. 0920-9506641 Email: [email protected]
PCMC – Tel. No. 924-6601 loc. 206
5. DR. LIMUEL ANTHONY B.
ABROGENA
Director
Bday: June 7
-Unit 302 Yellow Building, BLISS compound, Himlayan Road, Barangay Pasong Tamo, Tandang Sora, 1107 Quezon City - Faculty Medical Arts Bldg., UP-PGH, Taft Ave., Manila - Dept. of Family & Community Medicine UP-PGH Medical Center
Cel. 0995-1940527 Email: [email protected] Tel. No. 7080000 loc. 160 Tel. No. 5548458
90
NATIONAL BOARD OF DIRECTORS
Name Address Tel./Cellphone No./Email
6. DR. DISI YAP-ALBA
Director
Bday: November 24
- Englewood Hospital, Bool District Tagbilaran City, 6300 Bohol
Tel.(038) 4113011 Cel. 0917-5389957 Email: [email protected]
7. DR. ELMER M. ANGUS
Director
Bday: January 1
- #36-B Iba Street, Sta. Mesa Heights,
1114 Quezon City - Department of Family and Community Medicine Manila Doctors’ Hospital 667 U.N. Avenue, Ermita, 1000 Manila
Cel. No. 09989938090; 09088153308 09209540992; E-mail: [email protected]
8. DR. MERCEDITA F. BARISO
(NCR)
Bday: September 5
- 2292 Doña Noneng Street, 1300 Pasay City
Cel. 0922-8353524 Email: [email protected]
9. DR. MONA LISA F. COSME
(Southern Luzon)
Bday: December 6
- Pagsawitan, Sta. Cruz, 4009 Laguna - Chief of Hospital
Nagclarlan District Hospital Baltazar, Nagcarlan, Laguna
Cel. 0908-8856353 Email: [email protected] Tel. (049) 5631016
10. DR. AURORA R. ESPINOZA
(Northern Luzon)
Bday: October 7
- E.R. Hospital, #1 Brgy. Gomez, Malasiqui, 2421 Pangasinan
Cel. 0922-8766913 0920-7483938 Email: [email protected]
11. DR. ANNIE A. FRANCISCO
Director
Bday: March 20
-Francisco Family Clinic & Lying-In 0435 Quirino Ave. Don Galo, Paranaque City -UP-PGH Medical Center
R – 8223971 /851-26-26 Cel. 0917–8997968 Email : [email protected]
12. DR. KARIN ESTEPA-
GARCIA
Director
Bday: March 25
-3032 Mahogany St., United Parañaque, 1700 Parañaque City - Dept. of Family & Community Medicine UP-PGH Medical Center - Faculty Medical Arts Bldg.,
UP-PGH, Taft Ave., Manila
Cel. 09228253146; 09062074377 Emai: [email protected] Tel. 5548458 /554-8400 loc.2522 Tel. 7080000 loc. 160
13. DR. RICARDO S. GUANZON
Director
Bday: Nov. 19
- #53 Costes Street, Poblacion East, Asingan 2439 Pangasinan
Cel. 0917-5084588 Email: [email protected]
91
NATIONAL BOARD OF DIRECTORS
Name Name Name
14. DR. CHERIDINE ORO-
JOSEF
Bday: May 27
- #36 Paterno Street, Brgy. Parang, Marikina City Clinic: St. Ignatius de Loyola Health Care Services, 253 Shoe Avenue, Sto. Niño, Marikina City (in front of City Health Office and Amang Rodriguez Medical Center)
Cel. 0927-9157852; 0922-8270573 Land line: 330-1131 Email: [email protected] Telephone Nos.: 9415976, 9975631, 9337877, 9331645
15. DR. JOSEFINA S.ISIDRO-
LAPEÑA
Director
Bday: November 26
- 1418 EGI Unit Tower Taft Avenue, Manila - Dept. of Family & Community Medicine UP-PGH Medical Center
Cel. 0905-4187148 0932-8880391 Email: [email protected] Tel. 5548458 /554-8400 loc.2522
REGIONAL DIRECTORS
Name Address Tel./Cellphone No./Email
16. DR. JANE EFLYN L.
LARDIZABAL-BUNYI
(NCR)
Bday: March 25
- #63 Bakawan Street, Project 7, Quezon City
-Manila Central University-FDTMF -Commonwealth Hospital & Medical Center
Cel. 0923-3448996; 0908-8664995 Tel. No. 3722190 Email: [email protected]
17. DR. MARGARET JEAN C.
DE GUZMAN
(Northern Luzon)
Bday: May 28
-377 Panganiban Street, Centro East, Santiago City, 3311 Isabela
Cel. 0927-4260320 Email : [email protected]
18. DR. CEASAR V. PALMA
Director
Bday: March 10
- 01 Gumamela St., Andrea Village 1-A Bacoor City, 4102 Cavite
Cel. 0927-3547728 Email: [email protected]
19. DR. JUDITH B. AMPARADO
(Visayas)
Bday : February 3
- Mother of Mercy Hospital, Young Shield, B. Aquino Avenue, Tacloban City, Leyte
Cel. 0917-3083464 Email: [email protected] [email protected]
20. DR. EVELYN ABASOLO-
LAO
(Eastern Mindanao)
Bday : September 9
- 9 Viking St., Doña Vicenta Village, Davao City
Cel. 0917-7186112 Email: [email protected]
92
REGIONAL DIRECTORS
Name Address Tel./Cellphone No./Email
21. DR. DELIA R. PASTORIZA
(Western Mindanao)
Bday: July 21
-Pastoriza Bldg., Datoc Street, Gatas District, Pagadian City 7016 Zamboanga del Sur
Cel. 09173272157 Email: [email protected] [email protected]
22. DR. ALEX J. BIENVENIDO
ALIP, JR.
Immediate Past President
Bday: August 1
- #36 Handel St., Ideal Subdivision, Don Jose Heights, Commonwealth Avenue, 1121 Quezon City - Dept. of Family & Community Medicine UP-PGH Medical Center - Faculty Medical Arts Bldg.,
UP-PGH, Taft Ave., Manila
Cel. 0917-8974701; 0933-3350569 Email: [email protected]
[email protected] Landline - 9986559 Tel. 5548458 /554-8400 loc.2522
Tel. 7080000 loc. 160
ADVISORY COUNCIL (PAST PRESIDENTS)
Name Address Tel./Cellphone No./Email
23. DR. SALUD A. ANGALA
Bday: January 31
- #7 Riviera Street, Cor. Santolan Road, St. Ignacius Village, Quezon City
R - 911-87-38 911-73-45
24. DR. EDUARDO R. DE LA
CRUZ
- St. Patrick’s Clinic & Laboratory 644 Shaw Blvd., Mandaluyong, Metro Manila - 11 San Gregorio Street, Capitol 8, Pasig, Metro Manila
O - 533-97-42 Fax: 534-69-82 R - 673-40-77
25. DR. PRIMITIVO D. CHUA Bday: November 27
- #4 Jaime Velasquez St., Classic Homes Village, BF Homes, Parañaque, M.M.
O - 523-20-88 R - 807-26-60 Celfone: 0917 8101382 Email: [email protected]
26. DR. BENJAMIN Y. CHANG Bday: August 23
- 279 Libertad Street, Pasay City
R - 823-92-61 O - 831-86-65 PB (125) 100-1921 Celfone: 0917 8018028 Email: [email protected]
27. DR. EDWARD C.
TORDESILLAS Bday: October 13
- #87 Sto. Niño, Taytay, Rizal - Room 202, PDC Bldg., 1440 Taft Avenue, Manila Philippine General Hospital
R - 658-51-72 Celfone: 0917 6296492 O - 524-02-64 -523-42-46 O - 523-27-06-pgh Email: [email protected]
93
ADVISORY COUNCIL (PAST PRESIDENTS)
Name Address Tel./Cellphone No./Email
28. DR. RAFAEL P.
BANTAYAN, JR. Bday: January 16
- Dept. of Family Medicine Faculty of Medicine & Surgery University of Sto. Tomas - B-42 A. Gueventville II Cond., 89 Calbayog Ext., Mandaluyong City
O - 731-30-01 loc. 370 Celfone: 0917 8012571 R - 532-38-74
29. DR. ZORAYDA E.
LEOPANDO Bday: December 1
- Dept. of Family & Community Medicine UP-PGH Medical Center - #74 Doña Justina Street, Filinvest II, Capitol Hills, Q. C.
O – 521-84-50 loc. 5303 Cel (0917) 5250060 R - 932-03-90; 823-7552 Email: [email protected]
30. DR. CYNTHIA LAZARO-
HIPOL Bday: April 5
- De La Salle College of Medicine Dept. of Family & Community Medicine Dasmariñas, Cavite - Block7 Lot 1, Springville Executive I, Springville City, Molino, Bacoor, Cavite
(046) 4160-226 Fax: 4160-465 Cel: (0947) 9948220 (046) 502-98-43 Email: [email protected]
31. DR. WINNIE P. SIAO Bday: October 13
- Perpetual Help Hospital Perpetual College of Medicine - UP-PGH - UST Hospital Department of Family Medicine - 10 Acturial Street, GSIS Village Quezon City -Health Services (PGH)
- 731-81-77, 731-81-44 Binan, Laguna (049) 511-86-38 (049) 511-86-39 (0922) 8787859 (0917) 8370472 -R - 928-25-66 Email: [email protected]
32. DR. REYNALDO A. OLAZO Bday: July 4
- Fatima College of Medicine Dept. of Family Med. & Community Health 120 McArthur Highway, Valenzuela Metro Mla. - 43-Boston Street, Cubao, Q.C.
O - 293-16-36 293-27-13 loc. 113 (College of Medicine) 291-65-56 Cel. (0917) 5379005 Email: [email protected]. [email protected]
33. DR. ALEJANDRO V.
PINEDA, JR.
Bday: January 22
- The Family Clinic, Inc. 1474 Maria Clara Street, Sampaloc, 1008 Manila - Sto. Tomas Univ. Hospital Dept. of Family Medicine
- 731-29-01 loc. 120 - 731-29-86 Cel: (0917) 8413733 - 731-30-01 loc. 370 Email: [email protected]
94
ADVISORY COUNCIL (PAST PRESIDENTS)
Name Address Tel./Cellphone No./Email
34. DR. SORAYA P.
ABUBAKAR
Bday: October 6
- Family Medicine & Skin Clinic Corner Nuñez St., Tomas Claudio St., 7000 Zamboanga City
- Gavilan Point, Suterville, 7000 Zamboanga City - Zamboanga City General Hospital
Clinic – (062) 991-16-79 R – (062) 991-24-17 Email: [email protected] Cellphone 0920-9168589
O - (062) 991-05-73 loc. 111
35. DR. CHRISTINE SERRANO-
TINIO
Immediate Past President Bday: December 2
- #39 DBP Village, 1750 Almanza, Las Piñas City - Dept. of Family & Community Medicine De La Salle University Medical Center 4114 Dasmariñas, Cavite
Tel. R- 842-87-64 O- (046) 988-3100 loc. 1334 Fax # 842-5327 Cel. 0920-9092603 Email: [email protected]
95
APPENDIX 5
STANDING COMMITTEES
2016-2017
CLUSTER ON EDUCATION
1. Continuing Professional Development
Chair Karin Estepa-Garcia, MD
Co-Chair Josephine Chikiamco-Dizon, MD
Chapter Modules
Chair Policarpio B. Joves, Jr., MD
Co-Chair For Northern Luzon Margaret Jean C. de Guzman, M.D.
Co-Chair for Southern Luzon Ceasar V. Palma, MD
Co-Chair for Visayas Judith B. Amparado, MD
Co-Chair for Mindanao East Evelyn Abasolo-Lao, MD
Co-Chair for Mindanao West Delia R. Pastoriza, M.D.
Co-Chair for NCR Jane Eflyn Lardizabal-Bunyi, MD
National Postgraduate Modules
Chair Anna Guia O. Limpoco, MD
Co-chair Nenacia Ranali Nirena R. Mendoza, MD
Orientation Course
Chair Ma. Rosario Bernardo –Lazaro, MD
Co Chair Ryan Jeanne V. Ceralvo, MD
Distance Learning
Chair Martha Jane Pauline S. Umali, MD
Co Chairs Mari Joanne A. Guerzon-Joson, MD
Rowena Fatima G. Galarpe, MD
Behavioral Science
Chair Arabelle Coleen P. Ofina, MD
Co-chair Marissa Antonette Z. Garcia, MD
Refresher Course
Chair Jardine S. Sta. Ana, MD
Co-Chair Rouema B. Peralta, MD
2. Residency Training Program
Chair Josefina Isidro-Lapeña, MD
Co-Chair Aileen T. Riel-Espina, MD
Secretary Evarose Pabulayan-Lapitan, MD
Sub-Committee on
1. Accreditation
Luzon Marlene R. Checa, MD
Visayas Grace N. Melchor MD
Mindanao Lina R. Rabara
NCR Ma. Rosario Bernardo-Lazaro, MD
96
2. Assistance
Chair Marishiel Mejia-Samonte, MD
Co-Chair Teri-Marie P. Laude, MD
3. Practice Based Program
Chair Leilanie Apostol-Nicodemus, MD
Members Emerita Cristina dela Cruz, MD
4. CPC
Chair Ellen May G. Biboso, MD
Co-Chair Avegeille Panganiban-Corales, MD
5. Annual In-Service Examination
Chair Ramon Jason M. Javier, MD
Co-Chair Kathryn Luz Floro-Cruz, MD
6. Family Case Contest
Chair Marilyn Anastacio-Laceda, MD
Co-Chair Arabelle Coleen P. Ofina, MD
Annual In-Service Examination & Review
Chair Ramon Jason M. Javier, MD
Members Kathryn Luz Floro-Cruz, MD
Family Case Contest
Chair Marilyn Anastacio-Laceda, MD
3. Committee on Research
Chair Josefina Isidro-Lapeña, MD
Co-chair Shiela Marie S. Laviña, MD
Sub-committee Ethics Review Board
Chair Macario F. Reandelar, Jr., MD
Co-chair Isabelita M. Samaniego, MD
4. Committee on Publications
Chair Cheridine Oro-Josef, MD
Co-Chair Irene G. Limpo, MD
Filipino Family Physician Journal
Editors-in-Chief Noel L. Espallardo, MD
Ma. Teresa Tricia G. Bautista, MD
Associate Editors Grace Marie V. Ku, MD
Nenacia Ranali Nirena R. Palma-Mendoza, MD
Teri Marie Laude, MD
Maria Elinore Alba-Concha, MD
Managing Editor Lynne Marcia H. Bautista, MD
Textbook in Family Medicine Project
97
Project Coordinator & Editor-in-Chief Zorayda E. Leopando, MD
5. Committee on Library and Archives
Chair Ricardo S. Guanzon, MD
Co-Chair Maria Victoria D. Marbibi, MD
6. Committee on Basic Medical Education
Chair Karin Estepa-Garcia, MD
Co-chairs Ramon Jason M. Javier, MD
CLUSTER ON MEMBERSHIP
Executive Coordinator Limuel Anthony B. Abrogena, MD
1. Membership Credentials, Evaluation & Accreditation
Chair Aurora R. Espinoza, MD
Members Margaret Jean C. de Guzman, M.D.
Ceasar V. Palma, MD
Judith B. Amparado, MD
Evelyn Abasolo-Lao, MD
Delia R. Pastoriza, M.D.
Jane Eflyn Lardizabal-Bunyi, MD
2. Fellowship, Socials & Sports Activities
Chair Mona Lisa F. Cosme, MD
Co-chair Limuel Anthony B. Abrogena, MD
Members
North Luzon Margaret Jean C. de Guzman, M.D.
South Luzon Ceasar V. Palma, MD
Visayas Judith B. Amparado, MD
East Mindanao Ricardo B. Audan, MD
West Mindanao Delia R. Pastoriza, M.D.
NCR Jane Eflyn Lardizabal-Bunyi, MD
3. Welfare Service & Mutual Aid
Chair Ricardo S. Guanzon, MD
Co-chair Christianne S. Cortez, MD
Members Lynne Marcia H. Bautista, MD
Annie A. Francisco, MD
Disi Yap-Alba, MD
Margaret Jean C. de Guzman, M.D.
Ceasar V. Palma, MD
Judith B. Amparado, MD
Ricardo B. Audan, MD
Evelyn Abasolo-Lao, M.D.
Jane Eflyn Lardizabal-Bunyi, MD
98
CLUSTER ON ADMINISTRATION & LEGAL MATTERS
Executive coordinator Policarpio B. Joves, Jr., MD
1. City & Provincial Chapters
Chair Policarpio B. Joves, Jr., MD
Co-Chair For Northern Luzon Margaret Jean C. de Guzman, M.D.
Co-Chair for Southern Luzon Ceasar V. Palma, MD
Co-Chair for Visaya Judith B. Amparado, MD
Co-Chair for Mindanao East Evelyn Abasolo-Lao, MD
Co-Chair for Mindanao West Delia R. Pastoriza, M.D.
Co-Chair for NCR Jane Eflyn Lardizabal-Bunyi, MD
2. Ways & Means
Chair Mona Lisa F. Cosme, MD
Co-chair Jonathan D. Babsa-ay, MD
3. Constitution & By-Laws
Chair Disi Yap-Alba, MD
Co-chair Geronimo P. Lavilla, Jr., MD
4. Building and Property Management
Chair Mercedita F. Bariso, MD
Co-chair Disi Yap-Alba, MD
5. Personnel & Secretariat
Chair Maria Victoria P. Cruz, MD
Co-chair Annie A. Francisco, MD
6. External Affairs & International Relations
Chair Disi Yap-Alba, MD
Co-chair Babylyn M. Sagum-Enad, MD
7. Finance
Chair Annie A. Francisco, MD
Co-chair Elmer M. Angus, MD
Members
Ex-officio Lynne Marcia H. Bautitsta, MD
8. Informatics and Publicity
Chair Limuel Anthony B. Abrogena, MD
Co-chair Adillah A. Latiph, MD
CLUSTER ON MEDICAL PRACTICE OF FAMILY MEDICINE
Executive Coordinator Mercedita F. Bariso, MD
1. Primary Health Care
Chair Cheridine Oro-Josef, MD
Co-Chair Cyrin R. Valencia, MD
99
A. Family Wellness Program
Chair Irene G. Limpo, MD
Co-Chair Pauline Cañizares-Ramos, MD
Members Margaret Jean C. de Guzman, M.D.
Ceasar V. Palma, MD
Judith B. Amparado, MD
Evelyn Abasolo-Lao, , MD
Delia R. Pastoriza, M.D.
Jane Eflyn Lardizabal-Bunyi, MD
B. Smoking Cessation
Chair Anna Guia O. Limpoco, MD
Co-Chair Ellen May G. Biboso, MD
C. Environmental Protection
Chair Nanette Pamatian-Pagalan, , MD
Co-Chair Rosa Lina M. Balot, MD
D. School Based Program Marie Stella L. Karaan, MD
Members Pilar Elena T. Villanueva, MD
H. TB Control
Chair Elmer M. Angus, MD
Co-Chair Marishiel Mejia-Samonte, MD
I. Geriatrics & Gerontology
Chair Cyrin R. Valencia, MD
Co-Chair Aurora T. Chan, MD
J. Hospice and Palliative Care
Chair Agnes Bausa-Claudio, MD
Co-Chair Djhoanna Aguirre-Pedro, MD
2. Standards of Medical Practice
Chair Mercedita F. Bariso, MD
Co-chair Mirla M. Severino, MD
3. Quality Assurance
Chair Limuel Anthony B. Abrogena, MD
Co-chair Sheila Marie S. Laviña, MD
4. Health Policy, Advocacy and Legislation
Chair Elmer M. Angus, MD
Co-chair Jonathan A. Alegre, MD
CLUSTER ON AWARDS, CONVENTION AND SPECIAL PROGRAM
Executive Coordinator Annie A. Francisco, MD
1. 56th Anniversary & Annual Convention
President and Honorary Chair Eva Irene Yu-Maglonzo, MD
Overall Chairperson Annie A. Francisco, MD
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Co-Chairperson Karin Estepa-Garcia, MD
Secretary of the Conference Maria Victoria Concepcion P. Cruz, MD
Treasurer of the Conference Lynne Marcia H. Bautista, MD
2. Mid-year Convention
Chair Ana Belle La Paz-Abella, MD
Co-Chair Edmund A. Cayanong, MD
Liaison Officer Annie A. Francisco, MD
Members
Northern Luzon Margaret Jean C. de Guzman, MD
Southern Luzon Ceasar V. Palma, MD
Visayas Judith B. Amparado, MD
Mindanao East Evelyn Abasolo-Lao, MD
Mindanao West Delia R. Pastoriza, M.D.
NCR Jane Eflyn Lardizabal-Bunyi, MD
3. Awards
Chair Alex J. Bienvenido Alip, Jr., MD
Co-chair Policarpio B. Joves, Jr., MD
Members Margaret Jean C. de Guzman, MD
Ceasar V. Palma, MD
Evelyn Abasolo-Lao, MD
Ricardo B. Audan, MD
Delia R. Pastoriza, M.D.
Judith B. Amparado, M.D.
Jane Eflyn Lardizabal-Bunyi, MD
Aurora R. Espinoza, MD
Josefina Isidro-Lapeña, MD
COMMISSIONS
1. Specialty Board of Examiners
Chair Maria Teresa Tricia G. Bautista, MD
Vice-chair Marie Ruth A. Echavez, MD
Secretary
Members Mae Lynne Acebuque, MD
Irmina Concepcion C. Beltran, MD
Remo G. Benliro Jr., MD
Ellen May G. Biboso, MD
Vivien Fe Fadrilan-Camacho, MD
Polly Chua-Chan, MD
Ma. Cecilia Cuaresma-Cruz, MD
Raymond Oliver A. Cruz, MD
Rocelle P. Tantingco-Manalo, MD
Marocel C. Montillano, MD
Liz Corazon Cabahug-Parangan, MD
Violeta C. Rendon, MD
Imelda Q. Tiglao, MD
Associate Members Aida C. Capulong, MD
Josephine Yu-Cubillan, MD
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Aeesha Y. Pingli, MD
2. Audit and Governance
Chair Soraya P. Abubakar, MD
Co-chair Winnie P. Siao, MD
3. Ethics
Chair Benjamin Y. Chang, MD
Co-chair Primitivo D. Chua, MD
4. Nominations and Elections (COMELEC)
Chair Alejandro V. Pineda, Jr., MD
Vice-Chair (National) Ma. Lourdes Q. Hipolito, MD
5. Pakikiramay Benefits and Welfare
Chair Edward C. Tordesillas, MD
Co-chair Rafael P. Bantayan, Jr., MD
Members Margaret Jean C. de Guzman, MD
Ceasar V. Palma, MD
Judith B. Amparado, MD
Evelyn Abasolo-Lao, MD
Delia R. Pastoriza, M.D.
Jane Eflyn Lardizabal-Bunyi, MD
Ex-Officio Lynne Marcia H. Bautista, MD
6. Commission on Affiliate Organizations and Sub-specialization in Family and Community Medicine
Chair Winnie P. Siao, MD
Co-chair Edward C. Tordesillas, MD
Ex-officio member Eva Irene Yu-Maglonzo, MD
ADVISORY COUNCIL
Chair Reynaldo A. Olazo, MD
Members Soraya P. Abubakar, MD
Winnie P. Siao, MD
Benjamin Y. Chang, MD
Rafael P. Bantayan, Jr., MD
WORLD FAMILY DOCTOS DAY CELEBRATION
Honorary Chair Eva Irene Yu-Maglonzo, MD
Overall Chair Policarpio B. Joves, Jr., MD
Co-Chairs Karin Estepa-Garcia, MD
Cheridine Oro-Josef, MD
Ways and Means Annie A. Francisco, MD
Booths and Exhibits Elmer M. Angus, MD
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Publicity Ma. Victoria Pilares-Cruz, MD
Registration PAFPRO
Chapter Coordinators Regional Directors
Fitness Program Florinda O. Canuto, MD
Technical Limuel Anthony B. Abrogena, MD
Logistics Mercedita F. Bariso, MD
REPRESENTATIVES
General Assembly of PMA Eva Irene Yu-Maglonzo, MD
Alternate Delegate to PMA General Assembly Policarpio B. Joves, Jr., MD
Commission on Professional Specialization PMA Eva Irene Yu-Maglonzo, MD
PMA CME Committee Karin Estepa-Garcia, MD
Philhealth Peer Review Committee Policarpio B. Joves, Jr., MD
Council of WONCA Eva Irene Yu-Maglonzo, MD
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APPENDIX 6
ASSIGNMENTS OF PAFP STAFF
CLUSTER ON EDUCATION
1. Continuing Professional Development
Sub-committees:
a. Chapter Modules
b. National Modules
c. Orientation Course
d. Distance Learning
e .Behavarioral Science
f. Refresher Course
Flor Mabitazan
2. Residency Training Program
Sub-committees:
a. Accreditation
b. Residency Assistance
c. Practice-based Assistance
d. CPC
e. Annual-in-Service Examination &
Review
f. Family Case Contest
Helen Besmonte
3. Committee on Research
Sub-committees:
a. Ethics Review Board
Raul Dela Cruz, Jr.
4. Committee on Publications
Sub-committees:
a. Family Physician Journal
b. PAFP Reporter
c. Textbook in FM
d. Proceedings
Marvin Dogelio
5. Committee on Library and Archives Helen Besmonte
6. Committee on Basic Medical Education Helen Besmonte
CLUSTER ON MEMBERSHIP
1. Membership Credentials, Evaluation &
Accreditation
Rence Trinidad
2. Fellowship, Socials & Sports Activities Flor Mabitazan
3. Welfare Service & Mutual Aid Flor Mabitazan
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CLUSTER ON ADMINISTRATION & LEGAL MATTERS
1. City & Provincial Chapters Angel Lagajino
2. Ways & Means Angel Lagajino
3. Constitution & By-Laws Joy Gerona
4. Building & Property Management Raul Dela Cruz, Jr.
6. Personnel & Secretariat Judith Opeña
7. Health Policy, Advocacy and Legislation Joy Gerona
8. External Affairs and International
Relations
Judith Opeña
9. Finance Angel Lagajino
10. Informatics and Publicity Rence Trinidad
CLUSTER ON MEDICAL PRACTICE & COMMUNITY INVOLVEMENT
1. Primary Health Care
Sub-committees:
a. Family Wellness Program
b. Food and Nutrition Program
c. Control of Tobacco and Promotion of
Smoking Cessation
d. Environmental Protection
e. School Based Program
f. Non-communicable Diseases
g. Control of Communicable and
Endemic Diseases
h. TB Control
i. Geriatrics and Gerontology
j. Hospice Care
a.
Marvin Dogelio
2. Standard of Medical Practice and
Standard Ethics
Angel Lagajino
3. Quality Assurance Marvin Dogelio
CLUSTER ON AWARDS, CONVENTION AND SPECIAL PROGRAM
1. 55th Anniversary & Annual Convention Joy Gerona
2. Midyear Joy Gerona
3. Awards Marvin Dogelio
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COMMISSIONS
1. Specialty Board of Examiners Raul Dela Cruz, Jr.
2. Audit and Governance Raul Dela Cruz, Jr.
3. Ethics Joy Gerona
4. Nominations and Elections (COMELEC) Flor Mabitazan
5. Pakikiramay Benefits and Welfare Marvin Dogelio
6. Commission on Affiliate Organizations
and Sub-specialization in Family and
Community Medicine
Helen Besmonte
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PHILIPPINE ACADEMY OF FAMILY PHYSICIANS, INC.
2016-2017
President Eva Irene Yu-Maglonzo, M.D.
Vice President Policarpio B. Joves, Jr., M.D.
Executive Secretary Maria Victoria P. Cruz, M.D.
Treasurer Lynne Marcia H. Bautista M.D.
National Directors
Limuel Anthony B. Abrogena, M.D. Annie A. Francisco, M.D.
Disi Yap-Alba, M.D. Karin Estepa-Garcia, M.D.
Elmer M. Angus, M.D. Ricardo S. Guanzon, M.D.
Mercedita F. Bariso, M.D. Cheridine Oro-Josef, M.D.
Mona Lisa F. Cosme, M.D. Josefina Isidro-Lapeña, M.D.
Aurora R. Espinoza, M.D.
Regional Directors
Northern Luzon Margaret Jean C. De Guzman, M.D.
Southern Luzon Ceasar V. Palma, MD
Visayas Judith B. Amparado, M.D.
Mindanao East Evelyn Abasolo-Lao, M.D.
Mindanao West Delia R. Pastoriza, M.D.
NCR Jane Eflyn Lardizabal-Bunyi, M.D.
Immediate Past President
Alex J. Bienvenido Alip, Jr., M.D.
