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2015 Edition School Administrator’s Manual Secondary · PDF file2015 Edition School...

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  • 2015 Edition School Administrators Manual Secondary Level Examinations

    The University of the State of New York THE STATE EDUCATION DEPARTMENT

    Office of State Assessment Room 775 EBA

    Albany, New York 12234 http://www.p12.nysed.gov/assessment/

    http://www.p12.nysed.gov/assessment/

  • School Administrators Manual 2015 New York State Education Department Foreword and Contents Office of State Assessment

    ii

    THE UNIVERSITY OF THE STATE OF NEW YORK

    Regents of The University

    MERRYL H. TISCH, Chancellor, B.A., M.A., Ed.D. .................................................. New York ANTHONY S. BOTTAR, Vice Chancellor, B.A., J.D. .................................................. Syracuse JAMES R. TALLON, JR., B.A., M.A., .......................................................................... Binghamton ROGER B. TILLES, B.A., J.D. .................................................................................... Great Neck CHARLES R. BENDIT, B.A. ...................................................................................... Manhattan BETTY A. ROSA, B.A., M.S. in Ed., M.S. in Ed., M.Ed., Ed.D. ................................. Bronx LESTER W. YOUNG, Jr., B.S., M.S., Ed.D. ............................................................... Oakland Gardens CHRISTINE D. CEA, B.A., M.A., Ph.D. ...................................................................... Staten Island WADE S. NORWOOD, B.A. ....................................................................................... Rochester KATHLEEN M. Cashin, B.S., M.S., Ed.D. ................................................................. Brooklyn JAMES E. COTTRELL, B.S., M.D. ............................................................................. Brooklyn T. Andrew Brown, B.A., J.D. .................................................................................. Rochester JOSHEPINE VICTORIA Finn, B.A., J.D. ...................................................................... Monticello JUDITH CHIN, M.S. in Ed ......................................................................................... Little Neck BEVERLY L. OUDERKIRK, B.S. in Ed, M.S. in Ed ...................................................... Morristown CATHERINE COLLINS, M.S. in Ed ............................................................................. Buffalo JUDITH JOHNSON, B.A., M.A., C.A.S ...................................................................... New Hempstead Acting Commissioner of Education ELIZABETH R. BERLIN SENIOR DEPUTY COMMISSIONER, OFFICE OF CURRICULUM, ASSESSMENT AND EDUCATIONAL TECHNOLOGY KEN WAGNER Assistant Commissioner, Office of Assessment, Standards and Curriculum CANDACE H. SHYER Director, Office of State Assessment STEVEN E. KATZ The State Education Department does not discriminate on the basis of age, color, religion, creed, disability, marital status,

    veteran status, national origin, race, gender, genetic predisposition or carrier status, or sexual orientation in its educational

    programs, services and activities. Portions of this publication can be made available in a variety of formats, including braille,

    large print or audio tape, upon request. Inquiries concerning this policy of nondiscrimination should be directed to the

    Departments Office for Diversity, Ethics, and Access, Room 530, Education Building, Albany, NY 12234.

  • School Administrators Manual 2015 New York State Education Department Foreword and Contents Office of State Assessment

    iii

    FOREWORD

    This publication is intended for use by school administrators and counselors. It provides general information on Regents Examinations and Regents Competency Tests (RCTs), as well as the specific requirements and procedures for requesting, administering, and rating these examinations.

    The Office of State Assessment (OSA) has overall responsibility for the administration of Regents Examinations and RCTs. All questions and comments concerning the administration of these examinations should be addressed to that office. Examples would include admission to examinations, scheduling of examinations, testing accommodations for English language learners, and rating of papers.

    The contact information for OSA is provided below.

    Office of State Assessment Room 775 EBA New York State Education Department Albany, New York 12234 518-474-5902 [email protected] http://www.p12.nysed.gov/assessment/

    http://www.p12.nysed.gov/assessment/

  • School Administrators Manual 2015 New York State Education Department Foreword and Contents Office of State Assessment

    iv

    CONTENTS Page Section One General Information

    Purposes of the Exams ...................................................................................... 11

    Required Use of Exams ..................................................................................... 11

    State Testing Requirements for Graduation ...................................................... 11

    Exam Centers .................................................................................................... 12

    Subjects ............................................................................................................. 12

    Dates of Administration ...................................................................................... 13

    Exams Not Administered Due to Inclement Weather ........................................ 13

    Attendance Records ........................................................................................... 14

    Admission Requirements ................................................................................... 14

    Credit by Exam ................................................................................................... 15

    Testing Students Enrolled in Other Schools ...................................................... 15

    Use of Alternative Assessments ........................................................................ 15

    Section Two Requesting and Administering Regents Examinations and Regents Competency Tests

    Informational Materials ....................................................................................... 21

    Obtaining Exam Materials .................................................................................. 21

    Safeguarding Exam Materials ............................................................................ 23

    Shipment and Emergency Supplies of Exam Materials ..................................... 25

    Preparations for Testing ..................................................................................... 26

    Conducting the Exams ....................................................................................... 28

    Reporting Testing Misconduct and Irregularities to the Department ............... 214

    Administering Exams to English Language Learners ...................................... 215

    Administering Exams to Students with Disabilities .......................................... 216

    Restricted Exams ............................................................................................. 218

    Section Three Rating Examination Papers, Recording Scores, and Providing Academic Intervention Services

    Rating Exam Papers .......................................................................................... 31

    Rating Exam Papers for Students with Disabilities ............................................ 33

    Passing Scores .................................................................................................. 33

    Recording Exam Scores .................................................................................... 34

    Individual Student Results ................................................................................. 35

    Retention of Answer Papers .............................................................................. 35

    Required Academic Intervention Services ......................................................... 35

  • School Administrators Manual 2015 New York State Education Department Foreword and Contents Office of State Assessment

    v

    Section Four Returning Test Materials to the Department

    Teacher Evaluation Forms ................................................................................. 41

    Examination Scoring Certificate ......................................................................... 41

    Deputy and Proctor Certificate ........................................................................... 41

    Examination Storage Certificate ........................................................................ 41

    Materials Returned to the Department in Regents Boxes ................................. 41

    Section Five Review of Examination Papers

    Local Review ...................................................................................................... 51

    Department Review of State Examinations ....................................................... 51

    Section Six Awarding of Credit and Issuance of Regents Diplomas

    Awarding of Credit for Courses of Study............................................................ 61

    Students Not Enrolled in Courses of Study........................................................ 61

    Issuance by Schools of Regents Diplomas ....................... 61

  • School Administrators Manual 2015 New York State Education Department Section One: General Information Office of State Assessment

    11

    SECTION ONE

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